SPECIAL MEETING - January 5, 2016
BE IT REMEMBERED, that on this 5th day of January A.D., 2016, there was begun and held a SPECIAL MEETING of the Honorable Commissioners’ Court of Hidalgo County, Texas, wherein the following members thereof were present, to-wit:
| HONORABLE RAMON GARCIA HONORABLE A.C. CUELLAR, JR. HONORABLE EDUARDO "EDDIE" CANTU HONORABLE JOE M. FLORES HONORABLE JOSEPH PALACIOS |
HIDALGO COUNTY JUDGE COMMISSIONER, PRECINCT NO. 1 COMMISSIONER, PRECINCT NO. 2 COMMISSIONER, PRECINCT NO. 3 COMMISSIONER, PRECINCT NO. 4 |
and ARTURO GUAJARDO, JR., COUNTY CLERK & EX-OFFICIO CLERK OF THE COMMISSIONERS’ COURT of Hidalgo County, Texas, wherein the following proceedings were had, to-wit:
 |
AGENDA DRAINAGE DISTRICT BOARD OF DIRECTORS January 5, 2016 9:00 A.M. |
NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Drainage District #1 Board of Directors will be held at the Edinburg Council Chambers 415 W. University Drive, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
1.
Roll Call
All members of the Drainage Board were in attendance.
All members of the Drainage Board were in attendance.
2.
Prayer
Mr. Raul Sesin led the courtroom in Prayer.
Mr. Raul Sesin led the courtroom in Prayer.
3.
Open Forum
No comments under Open Forum.
No comments under Open Forum.
4.
Approval of Consent Agenda
The Board moved to approve the Consent Agenda.
The Board moved to approve the Consent Agenda.
5.
Discussion on Hidalgo County Drainage District No. 1 Drainage projects, maintenance and operations
Mr. Sesin commented on previous questions in reference to the new FEMA maps. He spoke with Mr. Larry Loyds from FEMA, and have decided to postpone the new county maps due to several issues that are currently being taking care of.
Mr. Sesin commented on previous questions in reference to the new FEMA maps. He spoke with Mr. Larry Loyds from FEMA, and have decided to postpone the new county maps due to several issues that are currently being taking care of.
6.
AI -52779
Resolution in Honor of Sylvia T. Sanchez for her years of Service with the County of Hidalgo.
Sylvia T. Sanchez proudly received recognition from Commissioners Court for her loyal service to Hidalgo County for 38 years. For 20 years Ms. Sanchez served various county departments, finally offering her last 18 years to the Drainage Department.
On motion by BOARD MEMBER PCT. 3, JOE M. FLORES, seconded by BOARD MEMBER PCT. 4, JOSEPH PALACIOS, the Board made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
Sylvia T. Sanchez proudly received recognition from Commissioners Court for her loyal service to Hidalgo County for 38 years. For 20 years Ms. Sanchez served various county departments, finally offering her last 18 years to the Drainage Department.
On motion by BOARD MEMBER PCT. 3, JOE M. FLORES, seconded by BOARD MEMBER PCT. 4, JOSEPH PALACIOS, the Board made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
Attachments:
7.
AI -52683
2013 Bonds
Pct.1 Rural Drainage Development
Request approval to issue manual payment for Payment Application No. 3 in the amount of $53, 717.40 from Jimenez Engineering Solutions, LLC related to Construction Contract No. HCDD1-15-006-06-02A Pct.1 Tijerina Rural Development Drain Improvements. Project Engineer: Quintanilla Headley & Associates. PO#627160.
On motion by BOARD MEMBER PCT. 3, JOE M. FLORES, seconded by BOARD MEMBER PCT. 2, EDUARDO “EDDIE” CANTU, the Board made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
Pct.1 Rural Drainage Development
Request approval to issue manual payment for Payment Application No. 3 in the amount of $53, 717.40 from Jimenez Engineering Solutions, LLC related to Construction Contract No. HCDD1-15-006-06-02A Pct.1 Tijerina Rural Development Drain Improvements. Project Engineer: Quintanilla Headley & Associates. PO#627160.
On motion by BOARD MEMBER PCT. 3, JOE M. FLORES, seconded by BOARD MEMBER PCT. 2, EDUARDO “EDDIE” CANTU, the Board made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
Attachments:
8.
AI -52741
2013 Bonds:
Pct.4 Rural Drainage Development
A. Request approval to issue manual payment for Application for Payment No. 3 in the amount of $99,587.70 from PEGA JPS Utilities, LLC related to Construction Contract No. HCDD1-15-010-07-22B-Pct.4 Tower Road & Mile 17 1/2 Road Area Drainage Improvements.
Project Engineer: Jose N. Saldivar, P.E.-Hidalgo County Drainage District No. 1
PO#627525
On motion by BOARD MEMBER PCT. 3, JOE M. FLORES, seconded by BOARD MEMBER PCT. 1, A.C. CUELLAR, JR., the Board made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
B. Acceptance of Certificate of Substantial Completion from PEGA JPS Utilities, LLC for Construction Project HCDD1-15-010-07-22B-Pct.4 Tower Road & Mile 17 1/2 Area Drainage Improvement.
Project Engineer: Jose N. Saldivar, P.E.-Hidalgo County Drainage District No. 1
PO#627525.
On motion by BOARD MEMBER PCT. 3, JOE M. FLORES, seconded by BOARD MEMBER PCT. 1, A.C. CUELLAR, JR., the Board made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
Pct.4 Rural Drainage Development
A. Request approval to issue manual payment for Application for Payment No. 3 in the amount of $99,587.70 from PEGA JPS Utilities, LLC related to Construction Contract No. HCDD1-15-010-07-22B-Pct.4 Tower Road & Mile 17 1/2 Road Area Drainage Improvements.
Project Engineer: Jose N. Saldivar, P.E.-Hidalgo County Drainage District No. 1
PO#627525
On motion by BOARD MEMBER PCT. 3, JOE M. FLORES, seconded by BOARD MEMBER PCT. 1, A.C. CUELLAR, JR., the Board made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
B. Acceptance of Certificate of Substantial Completion from PEGA JPS Utilities, LLC for Construction Project HCDD1-15-010-07-22B-Pct.4 Tower Road & Mile 17 1/2 Area Drainage Improvement.
Project Engineer: Jose N. Saldivar, P.E.-Hidalgo County Drainage District No. 1
PO#627525.
On motion by BOARD MEMBER PCT. 3, JOE M. FLORES, seconded by BOARD MEMBER PCT. 1, A.C. CUELLAR, JR., the Board made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
Attachments:
9.
AI -52745
2013 Bonds:
Pct.4 Rural Drainage Development
Approval to issue manual payment for Application for Retainage Release in the amount of $36,955.24 from Rojas Heavy Equipment LLC D/B/A Rojas Construction & Paving for Construction Contract No. HCDD1-14-011-04-029-Pct.4 N. Seminary Drainage Improvement.
Project Engineer: Quintanilla Headley & Associates, Inc.
PO#625109
On motion by BOARD MEMBER PCT. 3, JOE M. FLORES, seconded by BOARD MEMBER PCT. 1, A.C. CUELLAR, JR., the Board made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
Pct.4 Rural Drainage Development
Approval to issue manual payment for Application for Retainage Release in the amount of $36,955.24 from Rojas Heavy Equipment LLC D/B/A Rojas Construction & Paving for Construction Contract No. HCDD1-14-011-04-029-Pct.4 N. Seminary Drainage Improvement.
Project Engineer: Quintanilla Headley & Associates, Inc.
PO#625109
On motion by BOARD MEMBER PCT. 3, JOE M. FLORES, seconded by BOARD MEMBER PCT. 1, A.C. CUELLAR, JR., the Board made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
Attachments:
10.
AI -52742
2013 Bonds:
Pct.4 Rural Drainage Development
Approval of Change Order No. 1 in the amount of $172,205.00 from Texas Cordia Construction related to Contract No. HCDD1-15-009-07-22A-Pct.4 Hoehn Road and Drainage Improvement.
Project Engineer: DOS Logistics, Inc.
PO#627645
On motion by BOARD MEMBER PCT. 3, JOE M. FLORES, seconded by BOARD MEMBER PCT. 1, A.C. CUELLAR, JR., the Board made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
Pct.4 Rural Drainage Development
Approval of Change Order No. 1 in the amount of $172,205.00 from Texas Cordia Construction related to Contract No. HCDD1-15-009-07-22A-Pct.4 Hoehn Road and Drainage Improvement.
Project Engineer: DOS Logistics, Inc.
PO#627645
On motion by BOARD MEMBER PCT. 3, JOE M. FLORES, seconded by BOARD MEMBER PCT. 1, A.C. CUELLAR, JR., the Board made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
Attachments:
11.
AI -52759
2013 Bonds:
Control Structures
A. Approval of Change Order No. 1 in the amount of $80,600.00 from M-5 Texas Enterprises, LLC related to Contract No. HCDD1-14-028-10-28 Monte Cristo & Weslaco North Lateral Control Structures. Change Order is necessary to modify downstream structure to support sluice gate for the Weslaco North Lateral Control Structure only.
Project Engineer: Tedsi Infrastructure Group
PO#626178-Monte Cristo CS
PO#626177-Weslaco North Lateral
On motion by BOARD MEMBER PCT. 3, JOE M. FLORES, seconded by BOARD MEMBER PCT. 1, A.C. CUELLAR, JR., the Board made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
B. Approval of Supplemental Agreement No.3 to Agreement for Professional Engineering Services for Pct.1 2012 Bond Referendum Improvement Projects with Tedsi Infrastructure Group approved by Board on 04-09-2013.
On motion by BOARD MEMBER PCT. 3, JOE M. FLORES, seconded by BOARD MEMBER PCT. 4, JOSEPH PALACIOS, the Board made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
Control Structures
A. Approval of Change Order No. 1 in the amount of $80,600.00 from M-5 Texas Enterprises, LLC related to Contract No. HCDD1-14-028-10-28 Monte Cristo & Weslaco North Lateral Control Structures. Change Order is necessary to modify downstream structure to support sluice gate for the Weslaco North Lateral Control Structure only.
Project Engineer: Tedsi Infrastructure Group
PO#626178-Monte Cristo CS
PO#626177-Weslaco North Lateral
On motion by BOARD MEMBER PCT. 3, JOE M. FLORES, seconded by BOARD MEMBER PCT. 1, A.C. CUELLAR, JR., the Board made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
B. Approval of Supplemental Agreement No.3 to Agreement for Professional Engineering Services for Pct.1 2012 Bond Referendum Improvement Projects with Tedsi Infrastructure Group approved by Board on 04-09-2013.
On motion by BOARD MEMBER PCT. 3, JOE M. FLORES, seconded by BOARD MEMBER PCT. 4, JOSEPH PALACIOS, the Board made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
Attachments:
12.
AI -52786
A.) Presentation of Scoring Grid for the purpose of ranking by HCDD1 Board of Directors of responses received in connection with RFQ No. HCDD1-15-012-12-11 "Independent Financial Audit Services"
On motion by BOARD MEMBER PCT. 4, JOSEPH PALACIOS, seconded by BOARD MEMBER PCT. 3, JOE M. FLORES, the Board made a UNANIMOUS vote of approval.
Vote: 5 - 0 – Unanimously
B.) Authority to negotiate letter of engagement with the number one ranked firm of Burton, McCumber & Cortez, LLP, as it relates to "Independent Financial Services" for the District.
On motion by BOARD MEMBER PCT. 4, JOSEPH PALACIOS, seconded by BOARD MEMBER PCT. 3, JOE M. FLORES, the Board made a UNANIMOUS vote of approval.
Vote: 5 - 0 – Unanimously
| FIRM NAME: | SCORE: | RANK: |
| Burton, McCumber & Cortez, LLP | 95 | 1 |
| Long Chilton, LLP | 86 | 2 |
| Pattillo, Brown & Hill, LLP | 84 | 3 |
On motion by BOARD MEMBER PCT. 4, JOSEPH PALACIOS, seconded by BOARD MEMBER PCT. 3, JOE M. FLORES, the Board made a UNANIMOUS vote of approval.
Vote: 5 - 0 – Unanimously
B.) Authority to negotiate letter of engagement with the number one ranked firm of Burton, McCumber & Cortez, LLP, as it relates to "Independent Financial Services" for the District.
On motion by BOARD MEMBER PCT. 4, JOSEPH PALACIOS, seconded by BOARD MEMBER PCT. 3, JOE M. FLORES, the Board made a UNANIMOUS vote of approval.
Vote: 5 - 0 – Unanimously
13.
Closed Session:
Board of Directors may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following:
No action taken on this item.
Board of Directors may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following:
No action taken on this item.
A.
Real Estate Acquisition
No action taken on this item.
No action taken on this item.
B.
Pending and/or Potential Litigation
No action taken on this item.
No action taken on this item.
14.
Open Session:
A.
Real Estate Acquisition
No action taken on this item.
No action taken on this item.
B.
Pending and/or Potential Litigation
No action taken on this item.
No action taken on this item.
15.
Closed Session:
Board of Directors may reconvene into Closed Session for the discussion regarding the agenda items listed
No action taken on this item.
Board of Directors may reconvene into Closed Session for the discussion regarding the agenda items listed
No action taken on this item.
16.
Open Session:
Board of Directors may reconvene into Open Session for the discussion regarding the agenda items listed
No action taken on this item.
Board of Directors may reconvene into Open Session for the discussion regarding the agenda items listed
No action taken on this item.
17.
Adjourn
On motion by BOARD MEMBER PCT. 4, JOSEPH PALACIOS, seconded by BOARD MEMBER PCT. 3, JOE M. FLORES, the Board made a UNANIMOUS vote of approval.
Vote: 5 - 0 – Unanimously
On motion by BOARD MEMBER PCT. 4, JOSEPH PALACIOS, seconded by BOARD MEMBER PCT. 3, JOE M. FLORES, the Board made a UNANIMOUS vote of approval.
Vote: 5 - 0 – Unanimously
There being no further business to come before said
Court, the meetings of the Commissioners' Court and the
Drainage District #1 Board are now hereby adjourned.
Dated this the 5th day of January, 2016
ARTURO GUAJARDO, JR., County Clerk
Hidalgo County, Texas
By: ______________________________
Norma G. Cantu, Deputy
I, ARTURO GUAJARDO, JR., County Clerk attest that this is an accurate accounting of a proceeding of the Commissioners’ Court held on January 5, 2016.
Signed this 5th day of JANUARY 2016
ATTEST:
ARTURO GUAJARDO, JR.
County Clerk and Ex-Officio Clerk
Of the Commissioners’ Court of
Hidalgo County
By: ____________________________
(Seal) Norma G. Cantu, Deputy
Court, the meetings of the Commissioners' Court and the
Drainage District #1 Board are now hereby adjourned.
Dated this the 5th day of January, 2016
ARTURO GUAJARDO, JR., County Clerk
Hidalgo County, Texas
By: ______________________________
Norma G. Cantu, Deputy
I, ARTURO GUAJARDO, JR., County Clerk attest that this is an accurate accounting of a proceeding of the Commissioners’ Court held on January 5, 2016.
Signed this 5th day of JANUARY 2016
ATTEST:
ARTURO GUAJARDO, JR.
County Clerk and Ex-Officio Clerk
Of the Commissioners’ Court of
Hidalgo County
By: ____________________________
(Seal) Norma G. Cantu, Deputy