SPECIAL MEETING - January 19, 2016
BE IT REMEMBERED, that on this 19th day of January A.D., 2016, there was begun and held a SPECIAL MEETING of the Honorable Commissioners’ Court of Hidalgo County, Texas, wherein the following members thereof were present, to-wit:
| HONORABLE RAMON GARCIA HONORABLE A.C. CUELLAR, JR. HONORABLE EDUARDO "EDDIE" CANTU HONORABLE JOE M. FLORES HONORABLE JOSEPH PALACIOS |
HIDALGO COUNTY JUDGE COMMISSIONER, PRECINCT NO. 1 COMMISSIONER, PRECINCT NO. 2 COMMISSIONER, PRECINCT NO. 3 COMMISSIONER, PRECINCT NO. 4 |
and ARTURO GUAJARDO, JR., COUNTY CLERK & EX-OFFICIO CLERK OF THE COMMISSIONERS’ COURT of Hidalgo County, Texas, wherein the following proceedings were had, to-wit:
 |
AGENDA DRAINAGE DISTRICT BOARD OF DIRECTORS January 19, 2016 9:00 A.M. |
NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Drainage District #1 Board of Directors will be held at the Edinburg Council Chambers 415 W. University Drive, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
1.
Roll Call
All members of the board were in attendance.
All members of the board were in attendance.
2.
Prayer
Mr. Raul Sesin led the courtroom in Prayer.
Mr. Raul Sesin led the courtroom in Prayer.
3.
Open Forum
No comments under Open Forum.
No comments under Open Forum.
4.
Approval of Consent Agenda
The board moved to approve the Consent Agenda.
The board moved to approve the Consent Agenda.
5.
Discussion on Hidalgo County Drainage District No. 1 Drainage projects, maintenance and operations
Mr. Sesin spoke about the new Drainage District Website. The website is open to the public and for the benefit of the public. Old and new projects can be found as well as video of construction projects.
Mr. Sesin spoke about the new Drainage District Website. The website is open to the public and for the benefit of the public. Old and new projects can be found as well as video of construction projects.
6.
AI -52965
Requesting approval of yearly renewal for maintenance, updates and support service with Environmental Systems Research Institute, Inc. (ESRI) as it relates to ARCGIS Software in the amount $8,709.04
On motion by BOARD MEMBER PCT. 3, JOE M. FLORES, seconded by BOARD MEMBER PCT. 1, A.C. CUELLAR, JR., the Board made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
On motion by BOARD MEMBER PCT. 3, JOE M. FLORES, seconded by BOARD MEMBER PCT. 1, A.C. CUELLAR, JR., the Board made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
Attachments:
7.
AI -52970
Requesting approval of Right of Entry request from R.O.W. Surveying and authorization for Drainage District General Manager to execute as it relates to Taylor Road, Mission/McAllen. Property ID No. 281423 & 454375.
On motion by BOARD MEMBER PCT. 3, JOE M. FLORES, seconded by BOARD MEMBER PCT. 1, A.C. CUELLAR, JR., the Board made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
On motion by BOARD MEMBER PCT. 3, JOE M. FLORES, seconded by BOARD MEMBER PCT. 1, A.C. CUELLAR, JR., the Board made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
8.
AI -52975
2013 Bond Series
A.) Requesting exemption from competitive bidding requirements under Texas Local Government Code 262.024(a)(4) for Professional Engineering Services.
On motion by BOARD MEMBER PCT. 1, A.C. CUELLAR, JR., seconded by BOARD MEMBER PCT. 3, JOE M. FLORES, the Board made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
B.) Presentation of scoring grid of the firms graded through the District's "Pool" of pre-qualified Professional Engineers for the purpose of ranking by HCDD1 Board of Directors in connection with Professional Engineering Services required for Pct. 1 - 13 1/2 & 1015 Area Drainage Improvement Project.
On motion by BOARD MEMBER PCT. 2, EDUARDO “EDDIE” CANTU, seconded by BOARD MEMBER PCT. 1, A.C. CUELLAR, JR., the Board made a UNANIMOUS vote of approval.
Vote: 5 - 0 -Unanimously
C.) Pursuant to the Boards approval requesting authority for the Hidalgo County Drainage District No.1 to negotiate Professional Engineering Services Agreement with the number one ranked firm of Urban Infrastructure Inc., for the provisions of Professional Engineering Services for Pct. 1 - 13 1/2 & 1015 Area Drainage Improvement Project.
On motion by BOARD MEMBER PCT. 1, A.C. CUELLAR, JR., seconded by BOARD MEMBER PCT. 3, JOE M. FLORES, the Board made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
A.) Requesting exemption from competitive bidding requirements under Texas Local Government Code 262.024(a)(4) for Professional Engineering Services.
On motion by BOARD MEMBER PCT. 1, A.C. CUELLAR, JR., seconded by BOARD MEMBER PCT. 3, JOE M. FLORES, the Board made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
B.) Presentation of scoring grid of the firms graded through the District's "Pool" of pre-qualified Professional Engineers for the purpose of ranking by HCDD1 Board of Directors in connection with Professional Engineering Services required for Pct. 1 - 13 1/2 & 1015 Area Drainage Improvement Project.
| FIRM NAME: | SCORE: | RANK: |
| Urban Infrastructure Group, Inc. | 94 | 1 |
| Cruz Hogan Consultants, Inc. | 91 | 2 |
| Javier Hinojosa Engineering | 89 | 3 |
On motion by BOARD MEMBER PCT. 2, EDUARDO “EDDIE” CANTU, seconded by BOARD MEMBER PCT. 1, A.C. CUELLAR, JR., the Board made a UNANIMOUS vote of approval.
Vote: 5 - 0 -Unanimously
C.) Pursuant to the Boards approval requesting authority for the Hidalgo County Drainage District No.1 to negotiate Professional Engineering Services Agreement with the number one ranked firm of Urban Infrastructure Inc., for the provisions of Professional Engineering Services for Pct. 1 - 13 1/2 & 1015 Area Drainage Improvement Project.
On motion by BOARD MEMBER PCT. 1, A.C. CUELLAR, JR., seconded by BOARD MEMBER PCT. 3, JOE M. FLORES, the Board made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
9.
AI -52980
Concurrence of Proposed Plans for City of Mission Roadway Improvement "Inspiration Road" CSJ: 0921-02-301 and authorization for Drainage District General Manager to sign.
On motion by BOARD MEMBER PCT. 2, EDUARDO “EDDIE” CANTU, seconded by BOARD MEMBER PCT. 1, A.C. CUELLAR, JR., the Board made a UNANIMOUS vote of approval.
Vote: 5 - 0 -Unanimously
On motion by BOARD MEMBER PCT. 2, EDUARDO “EDDIE” CANTU, seconded by BOARD MEMBER PCT. 1, A.C. CUELLAR, JR., the Board made a UNANIMOUS vote of approval.
Vote: 5 - 0 -Unanimously
10.
AI -52987
A.) Pursuant to a recommendation by the District's Financial Advisor, Estrada - Hinjosa that HCDD1 Baord of Directors approve ranking of the firm of Locke Lord, LLP (Dallas, Texas) as "most/best" qualified" (in accordance with Government code 2254-Professional Services Procurement Act and as required by Title 4, Chapter 49, Subchapter A, Section 49.057 (a)(b)(c)(d) in order to proceed to secure a letter of engagement for the provision of legal "disclosure counsel" services which is in the best interest of the District for the Unlimited Tax Refunding Bonds-Series 2016;
On motion by BOARD MEMBER PCT. 3, JOE M. FLORES, seconded by BOARD MEMBER PCT. 1, A.C. CUELLAR, JR., the Board made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
B. Presentation, discussion, acceptance and approval of the attached / proposed letter of Engagement with the firm of Locke Lord for the provision of "disclosure counsel" legal services in connection with the Unlimited Tax Refunding Bonds - Series 2016.
They submitted a request to represent the district with the fee not to exceed $25,000 this will be billed base on the action performed. It will be binding if successful in the refunding, with it they could see about $5 million in savings per year.
Mr. Sesin explained to Judge Garcia that the bond counsel deals strictly with the bonds and the projects that can be done with them. The disclosure counsel provides all the information in regards to refunding and the position of the district.
On motion by BOARD MEMBER PCT. 1, A.C. CUELLAR, JR., seconded by BOARD MEMBER PCT. 3, JOE M. FLORES, the Board made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
On motion by BOARD MEMBER PCT. 3, JOE M. FLORES, seconded by BOARD MEMBER PCT. 1, A.C. CUELLAR, JR., the Board made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
B. Presentation, discussion, acceptance and approval of the attached / proposed letter of Engagement with the firm of Locke Lord for the provision of "disclosure counsel" legal services in connection with the Unlimited Tax Refunding Bonds - Series 2016.
They submitted a request to represent the district with the fee not to exceed $25,000 this will be billed base on the action performed. It will be binding if successful in the refunding, with it they could see about $5 million in savings per year.
Mr. Sesin explained to Judge Garcia that the bond counsel deals strictly with the bonds and the projects that can be done with them. The disclosure counsel provides all the information in regards to refunding and the position of the district.
On motion by BOARD MEMBER PCT. 1, A.C. CUELLAR, JR., seconded by BOARD MEMBER PCT. 3, JOE M. FLORES, the Board made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
Attachments:
11.
AI -52998
A.) Requesting exemption from competitive bidding requirements under the Texas Local Government 262.024(a)(4) for Professional Appraisal Services.
On motion by BOARD MEMBER PCT. 1, A.C. CUELLAR, JR., seconded by BOARD MEMBER PCT. 2, EDUARDO “EDDIE” CANTU the Board made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
B.) Presentation of scoring grid of the firms graded through the District's "Pool" of pre-qualified Professional Appraisers for the purpose of ranking by the HCDD1 Board of Directors in connection with Appraisal Services required for Pct. 2 - Regional Linear Park Project.
On motion by BOARD MEMBER PCT. 1, A.C. CUELLAR, JR., seconded by BOARD MEMBER PCT. 3, JOE M. FLORES, the Board made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
C.) Pursuant to the Boards approval requesting authority for the Hidalgo County Drainage District No.1 to negotiate Professional Appraisal Services Proposal with the number one ranked firm of Leonel Garza Jr. & Associates, for the provision of Professional Appraisal Services for Pct. 2 - Regional Linear Park Project.
On motion by BOARD MEMBER PCT. 1, A.C. CUELLAR, JR., seconded by BOARD MEMBER PCT. 3, JOE M. FLORES, the Board made a UNANIMOUS vote of approval subject to HB 1295.
Vote: 5 - 0 - Unanimously
On motion by BOARD MEMBER PCT. 1, A.C. CUELLAR, JR., seconded by BOARD MEMBER PCT. 2, EDUARDO “EDDIE” CANTU the Board made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
B.) Presentation of scoring grid of the firms graded through the District's "Pool" of pre-qualified Professional Appraisers for the purpose of ranking by the HCDD1 Board of Directors in connection with Appraisal Services required for Pct. 2 - Regional Linear Park Project.
| FIRM NAME: | SCORE: | RANK: |
| Leonel Garza Jr. & Associates | 98 | 1 |
| Appraisal Haus | 96 | 2 |
On motion by BOARD MEMBER PCT. 1, A.C. CUELLAR, JR., seconded by BOARD MEMBER PCT. 3, JOE M. FLORES, the Board made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
C.) Pursuant to the Boards approval requesting authority for the Hidalgo County Drainage District No.1 to negotiate Professional Appraisal Services Proposal with the number one ranked firm of Leonel Garza Jr. & Associates, for the provision of Professional Appraisal Services for Pct. 2 - Regional Linear Park Project.
On motion by BOARD MEMBER PCT. 1, A.C. CUELLAR, JR., seconded by BOARD MEMBER PCT. 3, JOE M. FLORES, the Board made a UNANIMOUS vote of approval subject to HB 1295.
Vote: 5 - 0 - Unanimously
12.
AI -53006
A.) Requesting approval to advertise for RFQ No.: HCDD1-16-001-02-17 "Professional Engineering Services - Pool".
B.) Requesting approval to advertise for RFQ No.: HCDD1-16-002-02-24 "Professional Survey Services - Pool".
On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 3, JOE M. FLORES, the Court made a UNANIMOUS vote of approval on A and B.
Vote: 5 - 0 - Unanimously
B.) Requesting approval to advertise for RFQ No.: HCDD1-16-002-02-24 "Professional Survey Services - Pool".
On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 3, JOE M. FLORES, the Court made a UNANIMOUS vote of approval on A and B.
Vote: 5 - 0 - Unanimously
13.
Closed Session:
Board of Directors may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following:
On motion by BOARD MEMBER PCT. 1, A.C. CUELLAR, JR., seconded by BOARD MEMBER PCT. 3, JOE M. FLORES, the Board made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
Board of Directors may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following:
On motion by BOARD MEMBER PCT. 1, A.C. CUELLAR, JR., seconded by BOARD MEMBER PCT. 3, JOE M. FLORES, the Board made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
A.
Real Estate Acquisition
No action taken on this item.
No action taken on this item.
B.
Pending and/or Potential Litigation
No action taken on this item.
No action taken on this item.
14.
Open Session:
A.
Real Estate Acquisition
Proceed as directed.
Proceed as directed.
B.
Pending and/or Potential Litigation
No action taken on this item.
No action taken on this item.
15.
Closed Session:
Board of Directors may reconvene into Closed Session for the discussion regarding the agenda items listed
No action taken on this item.
Board of Directors may reconvene into Closed Session for the discussion regarding the agenda items listed
No action taken on this item.
16.
Open Session:
Board of Directors may reconvene into Open Session for the discussion regarding the agenda items listed
No action taken on this item.
Board of Directors may reconvene into Open Session for the discussion regarding the agenda items listed
No action taken on this item.
17.
Adjourn
On motion by BOARD MEMBER PCT. 4, JOSEPH PALACIOS, seconded by BOARD MEMBER PCT. 3, JOE M. FLORES, the Board made a UNANIMOUS vote of approval.
Vote: 5 - 0 – Unanimously
On motion by BOARD MEMBER PCT. 4, JOSEPH PALACIOS, seconded by BOARD MEMBER PCT. 3, JOE M. FLORES, the Board made a UNANIMOUS vote of approval.
Vote: 5 - 0 – Unanimously
There being no further business to come before said
Court, the meetings of the Commissioners' Court and the
Drainage District #1 Board are now hereby adjourned.
Dated this the 19th day of January, 2016
ARTURO GUAJARDO, JR., County Clerk
Hidalgo County, Texas
By: ______________________________
Norma G. Cantu, Deputy
I, ARTURO GUAJARDO, JR., County Clerk attest that this is an accurate accounting of a proceeding of the Commissioners’ Court held on January 19, 2016.
Signed this 19th day of JANUARY 2016
ATTEST:
ARTURO GUAJARDO, JR.
County Clerk and Ex-Officio Clerk
Of the Commissioners’ Court of
Hidalgo County
By: ____________________________
(Seal) Norma G. Cantu, Deputy
Court, the meetings of the Commissioners' Court and the
Drainage District #1 Board are now hereby adjourned.
Dated this the 19th day of January, 2016
ARTURO GUAJARDO, JR., County Clerk
Hidalgo County, Texas
By: ______________________________
Norma G. Cantu, Deputy
I, ARTURO GUAJARDO, JR., County Clerk attest that this is an accurate accounting of a proceeding of the Commissioners’ Court held on January 19, 2016.
Signed this 19th day of JANUARY 2016
ATTEST:
ARTURO GUAJARDO, JR.
County Clerk and Ex-Officio Clerk
Of the Commissioners’ Court of
Hidalgo County
By: ____________________________
(Seal) Norma G. Cantu, Deputy