SPECIAL MEETING - February 3, 2016
BE IT REMEMBERED, that on this 3rd day of February A.D., 2016, there was begun and held a SPECIAL MEETING of the Honorable Commissioners’ Court of Hidalgo County, Texas, wherein the following members thereof were present, to-wit:
| HONORABLE RAMON GARCIA HONORABLE A.C. CUELLAR, JR. HONORABLE EDUARDO "EDDIE" CANTU HONORABLE JOE M. FLORES HONORABLE JOSEPH PALACIOS |
HIDALGO COUNTY JUDGE COMMISSIONER, PRECINCT NO. 1 COMMISSIONER, PRECINCT NO. 2 COMMISSIONER, PRECINCT NO. 3 COMMISSIONER, PRECINCT NO. 4 |
and ARTURO GUAJARDO, JR., COUNTY CLERK & EX-OFFICIO CLERK OF THE COMMISSIONERS’ COURT of Hidalgo County, Texas, wherein the following proceedings were had, to-wit:
 |
AGENDA DRAINAGE DISTRICT BOARD OF DIRECTORS February 3, 2016 9:00 A.M. |
NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Drainage District #1 Board of Directors will be held at the Edinburg Council Chambers 415 W. University Drive, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
1.
Roll Call
All members of the Drainage District No.1 Board of Directors were in attendance.
All members of the Drainage District No.1 Board of Directors were in attendance.
2.
Prayer
Mr. Raul Sesin led the courtroom in Prayer.
Mr. Raul Sesin led the courtroom in Prayer.
3.
Open Forum
No comments under open forum.
No comments under open forum.
4.
Approval of Consent Agenda
The board moved to approve the Consent Agenda.
The board moved to approve the Consent Agenda.
5.
Discussion on Hidalgo County Drainage District No. 1 Drainage projects, maintenance and operations
Mr. Sesin commented on the new Drainage District website and encouraged the public to visit the site and leave feedback. The website provides information in regards to project bonds, the location of those projects and informs the public about the upgrades and projects the District is working on to improve the county’s drainage system.
No action taken on this item.
Mr. Sesin commented on the new Drainage District website and encouraged the public to visit the site and leave feedback. The website provides information in regards to project bonds, the location of those projects and informs the public about the upgrades and projects the District is working on to improve the county’s drainage system.
No action taken on this item.
6.
AI -53174
A. Discussion and action on tax resale bid properties. (as attached)
Mr. Gus Martinez presented the board information in regards to the resell of 11 properties. The sell was held in January and if approve it would generate $28,000 for the county and $530,000 of appraise value back in the roll.
On motion by BOARD MEMBER PCT. 2, EDUARDO “EDDIE” CANTU, seconded by BOARD MEMBER PCT. 4, JOSEPH PALACIOS, the Board made a UNANIMOUS vote of approval.
Vote: 5 - 0 -Unanimously
B. Discussion and action on Resolution for tax resale bid properties.
On motion by BOARD MEMBER PCT. 2, EDUARDO “EDDIE” CANTU, seconded by BOARD MEMBER PCT. 4, JOSEPH PALACIOS, the Board made a UNANIMOUS vote of approval.
Vote: 5 - 0 -Unanimously
Mr. Gus Martinez presented the board information in regards to the resell of 11 properties. The sell was held in January and if approve it would generate $28,000 for the county and $530,000 of appraise value back in the roll.
On motion by BOARD MEMBER PCT. 2, EDUARDO “EDDIE” CANTU, seconded by BOARD MEMBER PCT. 4, JOSEPH PALACIOS, the Board made a UNANIMOUS vote of approval.
Vote: 5 - 0 -Unanimously
B. Discussion and action on Resolution for tax resale bid properties.
On motion by BOARD MEMBER PCT. 2, EDUARDO “EDDIE” CANTU, seconded by BOARD MEMBER PCT. 4, JOSEPH PALACIOS, the Board made a UNANIMOUS vote of approval.
Vote: 5 - 0 -Unanimously
Attachments:
7.
AI -53179
Requesting approval of revised Hidalgo County Drainage District No. 1 Application for Discharging Storm Water into HCDD1 System and/or HCID system.
Mr. Sesin mentioned that currently they have an application for any point discharge that goes into the system. The application has been updated to have a center line for the engineer that prepares the information, location, among other engineering data.
On motion by BOARD MEMBER PCT. 1, A.C. CUELLAR, JR., seconded by BOARD MEMBER PCT. 4, JOSEPH PALACIOS, the Board made a UNANIMOUS vote of approval.
Vote: 5 - 0 – Unanimously
Mr. Sesin mentioned that currently they have an application for any point discharge that goes into the system. The application has been updated to have a center line for the engineer that prepares the information, location, among other engineering data.
On motion by BOARD MEMBER PCT. 1, A.C. CUELLAR, JR., seconded by BOARD MEMBER PCT. 4, JOSEPH PALACIOS, the Board made a UNANIMOUS vote of approval.
Vote: 5 - 0 – Unanimously
Attachments:
8.
AI -53181
Discussion and possible action to serve as technical adviser for National Fish and Wildlife Foundation Five Star & Urban Waters Restoration Program Full Proposal Project Narrative and approval to have District General Manager execute letter of support.
The District was approached by Dr. Ho from UTRG Civil Engineering Department. The college is working on water quality studies, some of the studies were conducted on the district’s main drain the Delta Water Management Shed Project. They are currently asking to have permission to go into other drainage that connect to the south main. Therefore, they are asking the drainage to become a technical partner.
Mr. Sesin mentioned that by speaking to legal, the only concerns regarding this agreement would be liability, insurance requirement and hold harmless. If they do decide to be a technical partner they would have to require subject to insurance requirement and hold harmless.
On motion by BOARD MEMBER PCT. 2, EDUARDO “EDDIE” CANTU, seconded by BOARD MEMBER PCT. 1, A.C. CUELLAR, JR., the Board made a UNANIMOUS vote of approval.
Vote: 5 - 0 -Unanimously
The District was approached by Dr. Ho from UTRG Civil Engineering Department. The college is working on water quality studies, some of the studies were conducted on the district’s main drain the Delta Water Management Shed Project. They are currently asking to have permission to go into other drainage that connect to the south main. Therefore, they are asking the drainage to become a technical partner.
Mr. Sesin mentioned that by speaking to legal, the only concerns regarding this agreement would be liability, insurance requirement and hold harmless. If they do decide to be a technical partner they would have to require subject to insurance requirement and hold harmless.
On motion by BOARD MEMBER PCT. 2, EDUARDO “EDDIE” CANTU, seconded by BOARD MEMBER PCT. 1, A.C. CUELLAR, JR., the Board made a UNANIMOUS vote of approval.
Vote: 5 - 0 -Unanimously
Attachments:
9.
AI -53189
Requesting approval to enter into a rental service agreement with Unifirst through the District's membership with BuyBoard Contract No. 416-12 for pick up, launder, repairs and delivery of Mats, Dust Mops & Wet Mops. (Subject to HB1295).
On motion by BOARD MEMBER PCT. 1, A.C. CUELLAR, JR., seconded by BOARD MEMBER PCT. 3, JOE M. FLORES, the Board made a UNANIMOUS vote of approval.
Vote: 5 - 0 – Unanimously
On motion by BOARD MEMBER PCT. 1, A.C. CUELLAR, JR., seconded by BOARD MEMBER PCT. 3, JOE M. FLORES, the Board made a UNANIMOUS vote of approval.
Vote: 5 - 0 – Unanimously
Attachments:
10.
AI -53194
2013 Bond Series - J-09 Project , Project Engineer - Tedsi Infrastructure Group.
A. Request approval to reimburse Hidalgo County Precinct No. 4 $185,817.35 per invoice 2015-1121 for labor, machine hours and fuel involving the construction of the J - 09 project.
B. Request approval to issue manual payable to Hidalgo County Precinct No. 4 after auditing procedures have been completed.
On motion by BOARD MEMBER PCT. 1, A.C. CUELLAR, JR., seconded by BOARD MEMBER PCT. 3, JOE M. FLORES, the Board made a UNANIMOUS vote of approval on A and B.
Vote: 5 - 0 – Unanimously
A. Request approval to reimburse Hidalgo County Precinct No. 4 $185,817.35 per invoice 2015-1121 for labor, machine hours and fuel involving the construction of the J - 09 project.
B. Request approval to issue manual payable to Hidalgo County Precinct No. 4 after auditing procedures have been completed.
On motion by BOARD MEMBER PCT. 1, A.C. CUELLAR, JR., seconded by BOARD MEMBER PCT. 3, JOE M. FLORES, the Board made a UNANIMOUS vote of approval on A and B.
Vote: 5 - 0 – Unanimously
Attachments:
11.
AI -53235
A. Request approval of final negotiated Contract No. HCDD1-16-004-02-03A - Agreement for Professional Engineering Services with Tedsi Infrastructure Group as it relates to Phase II of the J-09 Lateral Drain Improvements Project. Approved for negotiations by Board on August 18, 2015. (Subject to HB 1295). Project Limits (STA 0+54+12.00 to the North Main Drain Outfall)
As per Mr. Sesin to be approve subject to final legal review and pending revisions.
On motion by BOARD MEMBER PCT. 4, JOSEPH PALACIOS, seconded by BOARD MEMBER PCT. 1, A.C. CUELLAR, JR., the Board made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
B. Request approval of the following Work Authorizations for professional engineering services related to the J-09 Phase II Project (All work authorizations are subject to HB 1295):
1. Work Authorization No. 1-Surveying Services for Plans, Specifications and Estimate Revisions Ph. 2 in the amount of $8,380.00.
2. Work Authorization No. 2-Engineering Services for Plans, Specifications and Estimate Revisions Ph. 2 in the amount of $81,132.46.
3. Work Authorization No. 3-Right of Way Acquisition Services for Plans, Specifications and Estimate Revisions Ph. 2 in the amount of $84,176.00.
4. Work Authorization No. 4-Construction Management and Inspection for Plans, Specifications and Estimate Revisions Ph. 2 in the amount of $130,573.97.
On motion by BOARD MEMBER PCT. 3, JOE M. FLORES, seconded by BOARD MEMBER PCT. 1, A.C. CUELLAR, JR., the Board made a UNANIMOUS vote of approval on 11.B. 1 to 4.
Vote: 5 - 0 – Unanimously
5. Work Authorization No. 5-Construction Material Testing Services for Plans, Specifications and Estimate Revisions Ph.2 in the amount of $140,000.00.
No action taken on this item.
As per Mr. Sesin to be approve subject to final legal review and pending revisions.
On motion by BOARD MEMBER PCT. 4, JOSEPH PALACIOS, seconded by BOARD MEMBER PCT. 1, A.C. CUELLAR, JR., the Board made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
B. Request approval of the following Work Authorizations for professional engineering services related to the J-09 Phase II Project (All work authorizations are subject to HB 1295):
1. Work Authorization No. 1-Surveying Services for Plans, Specifications and Estimate Revisions Ph. 2 in the amount of $8,380.00.
2. Work Authorization No. 2-Engineering Services for Plans, Specifications and Estimate Revisions Ph. 2 in the amount of $81,132.46.
3. Work Authorization No. 3-Right of Way Acquisition Services for Plans, Specifications and Estimate Revisions Ph. 2 in the amount of $84,176.00.
4. Work Authorization No. 4-Construction Management and Inspection for Plans, Specifications and Estimate Revisions Ph. 2 in the amount of $130,573.97.
On motion by BOARD MEMBER PCT. 3, JOE M. FLORES, seconded by BOARD MEMBER PCT. 1, A.C. CUELLAR, JR., the Board made a UNANIMOUS vote of approval on 11.B. 1 to 4.
Vote: 5 - 0 – Unanimously
5. Work Authorization No. 5-Construction Material Testing Services for Plans, Specifications and Estimate Revisions Ph.2 in the amount of $140,000.00.
No action taken on this item.
12.
AI -53240
A. Request approval of Notice to Suspend Work to Texas Cordia Construction, LLC related to Construction Contract No. HCDD1-15-009-08-04A Pct.4 Hoehn Road and Drainage. Suspension required due to changes in pipe size and related construction materials. Effective: 10-22-15.
Board Member Joseph Palacios stepped away from the meeting.
On motion by BOARD MEMBER PCT. 3, JOE M. FLORES, seconded by BOARD MEMBER PCT. 1, A.C. CUELLAR, JR., the Board made a UNANIMOUS vote of approval.
Vote: 4 - 0 – Unanimously
B. Request approval of Notice to Resume Work to Texas Cordia Construction, LLC related to Construction Contract No. HCDD1-15-009-08-04A Pct.4 Hoehn Road and Drainage. Effective 02-01-16. New contract ending date: 07-30-16.
On motion by BOARD MEMBER PCT. 1, A.C. CUELLAR, JR., seconded by BOARD MEMBER PCT. 3, JOE M. FLORES, the Board made a UNANIMOUS vote of approval.
Vote: 4 - 0 – Unanimously
Board Member Joseph Palacios stepped away from the meeting.
On motion by BOARD MEMBER PCT. 3, JOE M. FLORES, seconded by BOARD MEMBER PCT. 1, A.C. CUELLAR, JR., the Board made a UNANIMOUS vote of approval.
Vote: 4 - 0 – Unanimously
B. Request approval of Notice to Resume Work to Texas Cordia Construction, LLC related to Construction Contract No. HCDD1-15-009-08-04A Pct.4 Hoehn Road and Drainage. Effective 02-01-16. New contract ending date: 07-30-16.
On motion by BOARD MEMBER PCT. 1, A.C. CUELLAR, JR., seconded by BOARD MEMBER PCT. 3, JOE M. FLORES, the Board made a UNANIMOUS vote of approval.
Vote: 4 - 0 – Unanimously
13.
Closed Session:
Board of Directors may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following:
On motion by BOARD MEMBER PCT. 1, A.C. CUELLAR, JR., seconded by BOARD MEMBER PCT. 3, JOE M. FLORES, the Board made a UNANIMOUS vote of approval.
Vote: 4 - 0 – Unanimously
Board of Directors may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following:
On motion by BOARD MEMBER PCT. 1, A.C. CUELLAR, JR., seconded by BOARD MEMBER PCT. 3, JOE M. FLORES, the Board made a UNANIMOUS vote of approval.
Vote: 4 - 0 – Unanimously
A.
Real Estate Acquisition
No action taken on this item.
No action taken on this item.
B.
Pending and/or Potential Litigation
No action taken on this item.
No action taken on this item.
C.
AI -53238
C-0262-16-G; Teresa Barrera et al v. Hidalgo County, Texas and Hidalgo County Drainage District No. 1
No action taken on this item.
No action taken on this item.
14.
Open Session:
Board Member Joseph Palacios joined the meeting.
Board Member Joseph Palacios joined the meeting.
A.
Real Estate Acquisition
Proceed as Directed.
Proceed as Directed.
B.
Pending and/or Potential Litigation
No action taken on this item.
No action taken on this item.
C.
AI -53237
C-0262-16-G; Teresa Barrera et al v. Hidalgo County, Texas and Hidalgo County Drainage District No. 1
No action, Proceed as Directed.
No action, Proceed as Directed.
15.
Closed Session:
Board of Directors may reconvene into Closed Session for the discussion regarding the agenda items listed
No action taken on this item.
Board of Directors may reconvene into Closed Session for the discussion regarding the agenda items listed
No action taken on this item.
16.
Open Session:
Board of Directors may reconvene into Open Session for the discussion regarding the agenda items listed
No action taken on this item.
Board of Directors may reconvene into Open Session for the discussion regarding the agenda items listed
No action taken on this item.
17.
Adjourn
On motion by BOARD MEMBER PCT. 4, JOSEPH PALACIOS, seconded by BOARD MEMBER PCT. 3, JOE M. FLORES, the Board made a UNANIMOUS vote of approval.
Vote: 5 - 0 – Unanimously
On motion by BOARD MEMBER PCT. 4, JOSEPH PALACIOS, seconded by BOARD MEMBER PCT. 3, JOE M. FLORES, the Board made a UNANIMOUS vote of approval.
Vote: 5 - 0 – Unanimously
There being no further business to come before said
Court, the meetings of the Commissioners' Court and the
Drainage District #1 Board are now hereby adjourned.
Dated this the 3rd day of February, 2016
ARTURO GUAJARDO, JR., County Clerk
Hidalgo County, Texas
By: ______________________________
Norma G. Cantu, Deputy
I, ARTURO GUAJARDO, JR., County Clerk attest that this is an accurate accounting of a proceeding of the Commissioners’ Court held on February 3, 2016.
Signed this 3rd day of FEBRUARY 2016
ATTEST:
ARTURO GUAJARDO, JR.
County Clerk and Ex-Officio Clerk
Of the Commissioners’ Court of
Hidalgo County
By: ____________________________
(Seal) Norma G. Cantu, Deputy
Court, the meetings of the Commissioners' Court and the
Drainage District #1 Board are now hereby adjourned.
Dated this the 3rd day of February, 2016
ARTURO GUAJARDO, JR., County Clerk
Hidalgo County, Texas
By: ______________________________
Norma G. Cantu, Deputy
I, ARTURO GUAJARDO, JR., County Clerk attest that this is an accurate accounting of a proceeding of the Commissioners’ Court held on February 3, 2016.
Signed this 3rd day of FEBRUARY 2016
ATTEST:
ARTURO GUAJARDO, JR.
County Clerk and Ex-Officio Clerk
Of the Commissioners’ Court of
Hidalgo County
By: ____________________________
(Seal) Norma G. Cantu, Deputy