SPECIAL MEETING - February 23, 2016
BE IT REMEMBERED, that on this 23rd day of February A.D., 2016, there was begun and held a SPECIAL MEETING of the Honorable Commissioners’ Court of Hidalgo County, Texas, wherein the following members thereof were present, to-wit:
| HONORABLE RAMON GARCIA HONORABLE A.C. CUELLAR, JR. HONORABLE EDUARDO "EDDIE" CANTU HONORABLE JOE M. FLORES HONORABLE JOSEPH PALACIOS |
HIDALGO COUNTY JUDGE COMMISSIONER, PRECINCT NO. 1 COMMISSIONER, PRECINCT NO. 2 COMMISSIONER, PRECINCT NO. 3 COMMISSIONER, PRECINCT NO. 4 |
and ARTURO GUAJARDO, JR., COUNTY CLERK & EX-OFFICIO CLERK OF THE COMMISSIONERS’ COURT of Hidalgo County, Texas, wherein the following proceedings were had, to-wit:
 |
AGENDA CC REGULAR CONSENT COMMISSIONERS' COURT February 23, 2016 9:30 A.M. |
NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Commissioners' Court will be held at the Edinburg Council Chambers 415 W. University Drive, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
NOTICE TO THE PUBLIC
CONSENT AGENDA
The following items are of a routine or administrative nature. The Commissioners' Court has been furnished with background and support on each item, and/or it has been discussed at a previous meeting. All items will be acted upon by one vote without being discussed separately unless requested by a Court Commissioner, in which event the item or items will immediately be withdrawn for individual consideration in its normal sequence after the items not requiring separate discussion have been acted upon. The remaining items will be adopted by one vote.
On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 4, JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval without Items. 4.B. 9.A.1, 11.B., 11.C., and 11.E.2. to be pulled for further discussion.
Vote: 4 - 0 – Unanimously
Court proceeded to Item.4.B.
1.
AI-53514
Approval of check register and payment of claims and bills - (Payments from Juvenile Probation, Adult Probation, LEOSE Fund, DA Motor Vehicle Theft Fund, DA Check Fraud Fund, DA Forfeiture Fund, Sheriff Forfeiture Funds, Constable Forfeiture Funds, HIDTA Forfeiture Funds and VIT Interest Fund are presented for recording purposes only.)
Attachments:
2.
2016 Intradepartmental transfers:
A.
AI-53491
2016 - Probate Court (1100)
Attachments:
B.
AI-53498
2016 - Executive Office (1100)
Attachments:
C.
AI-53475
2016 - Adult Probation DWI Grant (1289)
Attachments:
D.
AI-53495
2016 - Health & Human Services Dept. / Clinics (1100)
Attachments:
E.
AI-53483
2016 - Health & Human Services Dept./CPS-HAZARDS (1293)
F.
AI-53474
2016 - Emergency Management (1100)
Attachments:
G.
AI-53472
2016 - District Attorney's Office (1100)
Attachments:
H.
AI-53469
2016 - Sheriff's Federal Sharing / US Department of Treasury (1228)
Attachments:
I.
AI-53464
2016 - Purchasing (1100)
Attachments:
J.
AI-53452
2016 - JP Pct. 3 Pl.1 (1100)
Attachments:
K.
AI-53449
2016 - Public Affairs (1100)
Attachments:
L.
AI-53460
2016 - County Clerk (1237)
Attachments:
3.
2016 Interdepartmental transfers:
A.
AI-53468
Pct 4 CRC (1100):
Approval of 2016 interdepartmental transfer from Pct 4-Parks (program 009) to Pct 4-CRC (program 077) in the amount of $1,176.00 to fund anticipated project expenditures.
Approval of 2016 interdepartmental transfer from Pct 4-Parks (program 009) to Pct 4-CRC (program 077) in the amount of $1,176.00 to fund anticipated project expenditures.
Attachments:
B.
AI-53467
CO2009BC-Pct 4 (1341):
Approval of 2016 interdepartmental transfer from CO2009BC-Pct 4 (program 029) to Ramsayer Rd (program 173) in the amount of $60,796.60 for Pct.4 road projects.
Approval of 2016 interdepartmental transfer from CO2009BC-Pct 4 (program 029) to Ramsayer Rd (program 173) in the amount of $60,796.60 for Pct.4 road projects.
Attachments:
4.
Interfund transfers:
A.
AI-53466
Pct. 4 Emergency SRV Linn (1100):
Approval of 2016 interfund transfer from Rd. Maint (program 007) to Emergency SRV Linn (program 136) in the amount of $3,019.93.
Attachments:
B.
AI-53465
Pct. 4 CRC Sunflower/SH107 (1100): Approval of 2016 interfund transfer from Pct. 4 Rd. Maint (program 007) to CRC Sunflower/SH 107 (program 123) in the amount of $2,558.24.
Mr. Cruz stated the correction for the amount, the amount of the transfer should be $31,734.24 not $2,558.24
On motion by COMMISSIONER PCT. 4, JOSEPH PALACIOS, seconded by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., the Court made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
Court proceeded to Item.9.A.1.
Mr. Cruz stated the correction for the amount, the amount of the transfer should be $31,734.24 not $2,558.24
On motion by COMMISSIONER PCT. 4, JOSEPH PALACIOS, seconded by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., the Court made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
Court proceeded to Item.9.A.1.
Attachments:
5.
Monthly Fee Reports:
A.
AI-53303
District Clerk:
Fee Report for the month of January 2016 $466,964.58
Fee Report for the month of January 2016 $466,964.58
Attachments:
6.
Planning Department:
A.
AI-53504
1. Approval of Certificate of Plat and Utility Status under Texas Local Govt. Code Section 232.028(b)
2. Approval of Certificate of Water Service Availability under Texas Local Govt. Code Section 232.029 (c)(2)
2. Approval of Certificate of Water Service Availability under Texas Local Govt. Code Section 232.029 (c)(2)
7.
Executive Office:
A.
AI-53461
Approval of 457 plan hardship withdrawal request for Employee #122335
Attachments:
B.
AI-53482
Approval of Right of Way Permits:
Hidalgo Wind Farm LLC:
a) Install Underground Collection Line #1: Under Ware Rd., approx. 6,198 ft. North of the intersection of Ware Rd. and FM 490.
b) Install Underground Collection Line #2: Under Ware Rd., approx. 6,223 ft. North of the intersection of Ware Rd. and FM 490.
c) Install Underground Collection Line #3: Under Ware Rd., approx. 6,248 ft. North of the intersection of Ware Rd. and FM 490.
d) Install Underground Collection Line #4: Under Texan Rd., approx. 4,063 ft. North of the intersection of Texan Rd. and FM 490.
e) Install Underground Collection Line #5: Under Abrams Rd., approx. 84 ft. North of the intersection of Texan Rd. and FM 490.
Hidalgo Wind Farm LLC:
a) Install Underground Collection Line #1: Under Ware Rd., approx. 6,198 ft. North of the intersection of Ware Rd. and FM 490.
b) Install Underground Collection Line #2: Under Ware Rd., approx. 6,223 ft. North of the intersection of Ware Rd. and FM 490.
c) Install Underground Collection Line #3: Under Ware Rd., approx. 6,248 ft. North of the intersection of Ware Rd. and FM 490.
d) Install Underground Collection Line #4: Under Texan Rd., approx. 4,063 ft. North of the intersection of Texan Rd. and FM 490.
e) Install Underground Collection Line #5: Under Abrams Rd., approx. 84 ft. North of the intersection of Texan Rd. and FM 490.
Attachments:
8.
Headstart:
A.
AI-53309
Approval of Children's Applications for Program Year 2015-2016
Attachments:
B.
AI-53310
Approval of Texas Department of Agriculture Meals and Snacks Monthly Report
Attachments:
C.
AI-53311
Approval of Special Services Monthly Report: January 2016
Attachments:
D.
AI-53312
Approval of Risk Management Report
Attachments:
E.
AI-53308
Approval of Monthly Financial Report: January 2016
Attachments:
9.
Auditor's Office:
A.
AI-53289
1. Pursuant to Local Government Code Sections 114.023-.025, requesting approval of Monthly Financial Report for the Months of December 2015 and January 2016. 2. Pursuant to Local Government Code Section 115.0035, requesting approval of the attached reports.
Ms. Linda Fong request NO ACTION, as these reports will be placed for the next Commissioners Court meeting.
No action taken on this item.
Court proceeded to Item.11.B.
Ms. Linda Fong request NO ACTION, as these reports will be placed for the next Commissioners Court meeting.
No action taken on this item.
Court proceeded to Item.11.B.
Attachments:
10.
Budget & Management:
A.
AI-53479
Report and approval of emergency transfers for the period of December 1, 2015 through January 29, 2016.
11.
Purchasing Dept:
Notes:
A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
Notes:
A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
A.
AI-53463
Approval of Invoice #6 in the amount of $3,157.00 submitted by contracted engineer, Hinojosa Engineering, Inc., in connection with professional services rendered for : "Penitas Landfill Survey."
Attachments:
B.
AI-53451
Approval to Purchase RTLFiRST & FiRSTView Onsite, Software Upgrades and System Re-Engineering for the Tax Department OPEX Mail Processing Machine through Sole Sourced vendor RT Lawrence Corporation in the amount of $12,000.00 which includes company's travel expenses; Requisition#292838; Request execution of attached Proposal Terms & Conditions upon approval.
Ms. Salazar recommended action since the Certificates of Interested Parties (FORM 1295) is not a requirement. The transaction will be evident by purchase order and no document is to be approve.
On motion by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, seconded by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., the Court made a UNANIMOUS vote of approval.
Vote: 4 - 0 -Unanimously
Ms. Salazar recommended action since the Certificates of Interested Parties (FORM 1295) is not a requirement. The transaction will be evident by purchase order and no document is to be approve.
On motion by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, seconded by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., the Court made a UNANIMOUS vote of approval.
Vote: 4 - 0 -Unanimously
Attachments:
C.
AI-53293
Requesting authority to advertise and approval of procurement packet (i.e. specifications/requirements, legal notice, purchase order terms/conditions & draft requirement agreement etc) as attached hereto for: Hidalgo County Pct 2-"Purchase of One (1) used 2002 Maximizer Asphalt Distributor" RFB: 2015-057-03-23-MEG with acquisition/evidence through a properly processed Purchase Order including the re-advertising of project in the event no Bid responses are received and/or are rejected and project is still required.
Ms. Salazar mentioned that this item is the same as Item.11. B. and does not require to have approve as to form. It will be evident as to purchase order only.
Commissioner Flores joined the meeting.
On motion by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, seconded by COMMISSIONER PCT. 4, JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval.
Vote: 5 - 0 -Unanimously
Court proceeded to Item.11.E.2.
Ms. Salazar mentioned that this item is the same as Item.11. B. and does not require to have approve as to form. It will be evident as to purchase order only.
Commissioner Flores joined the meeting.
On motion by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, seconded by COMMISSIONER PCT. 4, JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval.
Vote: 5 - 0 -Unanimously
Court proceeded to Item.11.E.2.
Attachments:
D.
AI-53299
Approve Payment Application No. 9 in the amount $105,432.50 from IOC Company, LLC, awarded contractor for Precinct No. 3's, "Mile 2 North Roadway Project" as certified for payment by project engineer, L&G Engineer, C-14-153-02-17.
Attachments:
E.
AI-53346
Information Technology Department:
1. Requesting authority to process requisition #290766 to the Department of Information Resources in the amount of $253,491.04 for telephone [regular and/or long distance] services including related features/services through the County's membership/participation with DIR-TEXAN-NG-CTSA-005;
2. Pursuant to the existing Sole Source Declaration [CC 07-17-13], requesting authority to process Requisition #292324 to Time Warner Cable in the amount of $68,160.00 for [regular and/or long distance] services for locations identified in supporting documentation and subject to compliance with HB1295 when and if applicable.
Ms. Salazar indicated that for Item.11.E.2. the vendor has been notified about the compliance with HB 1295 and the form. She recommended approval subject to compliance.
Commissioner Palacios stepped away from the meeting.
On motion by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, seconded by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., the Court made a UNANIMOUS vote of approval subject to compliance.
Vote: 4 - 0 -Unanimously
Court proceeded to Regular Agenda.
2. Pursuant to the existing Sole Source Declaration [CC 07-17-13], requesting authority to process Requisition #292324 to Time Warner Cable in the amount of $68,160.00 for [regular and/or long distance] services for locations identified in supporting documentation and subject to compliance with HB1295 when and if applicable.
Ms. Salazar indicated that for Item.11.E.2. the vendor has been notified about the compliance with HB 1295 and the form. She recommended approval subject to compliance.
Commissioner Palacios stepped away from the meeting.
On motion by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, seconded by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., the Court made a UNANIMOUS vote of approval subject to compliance.
Vote: 4 - 0 -Unanimously
Court proceeded to Regular Agenda.
F.
AI-53390
Pursuant to page 2. -#10 of the specifications to Contract #C-15-281-10-27 with Elite Transportation for the provision of "Dead Body Pickup and Transport Services", vendor requesting that County approve removing the "2000 Chevy Venture [as identified on "Exhibit "B"-Bid Page of the contract] and replace with a "2000 Ford Excursion" [as reflected on the copy of the Texas Certificate Title as this vehicle serves as backup].
G.
AI-53392
Pursuant to Texas Local Government Code, 263.151 (1) approval to declare as "Salvage Property"-[see BACKGROUND] including authority to remove the detailed items listed in Exhibit A [attached as supporting documentation] from the Hidalgo County Community Supervision and Corrections Department's, aka, Adult Probation Department's inventory list, with assistance from the Hidalgo County Precinct 4 to dispose of said items at a landfill.
Attachments:
H.
AI-53446
Requesting approval of payment Application No. 6 in the amount of $51,071.24 for the Sioux Road Improvements project for Pct. 2 submitted by contractor, Texas Cordia Construction, LLC through Contract C-15-209-07-21 and as reviewed by project engineer, Raul Sesin, P.E.
Attachments:
I.
AI-53448
AUXILIARY COURT:
Requesting authority to enter into a 36-month new (capital) lease copier for a RICOH AFICIO MP4054SP through our membership/participation with (DIR) Department of Information Resources awarded vendor, RICOH USA / GE RICOH USA contract DIR-TSO-3041 through Requisition #289745 in the amount of $159.18/month-equipment, 2,500 B/W impressions @ $17.25/month with a total of $176.44/month, effective upon approval and subject to HB-1295 compliance when and if applicable.
Requesting authority to enter into a 36-month new (capital) lease copier for a RICOH AFICIO MP4054SP through our membership/participation with (DIR) Department of Information Resources awarded vendor, RICOH USA / GE RICOH USA contract DIR-TSO-3041 through Requisition #289745 in the amount of $159.18/month-equipment, 2,500 B/W impressions @ $17.25/month with a total of $176.44/month, effective upon approval and subject to HB-1295 compliance when and if applicable.
Attachments:
J.
AI-53290
Requesting authority to advertise and approval of procurement packet (i.e. specifications/requirements, legal notice, Purchase Order, terms & conditions as attached hereto for: Hidalgo County Pct 2-"Purchase of One (1) used 2007 Caterpillar Asphalt Wheel Paver"-RFB: 2015-056-03-23-MEG with acquisition/evidence through a properly processed Purchase Order including the re-advertising of project in the event no Bid responses are received and/or are rejected and project is still required.
Attachments:
There being no further business to come before said
Court, the meetings of the Commissioners' Court and the
Drainage District #1 Board are now hereby adjourned.
Dated this the 23rd day of February, 2016
ARTURO GUAJARDO, JR., County Clerk
Hidalgo County, Texas
By: ______________________________
Norma G.Cantu, Deputy
I, ARTURO GUAJARDO, JR., County Clerk attest that this is an accurate accounting of a proceeding of the Commissioners’ Court held on February 23, 2016.
Signed this 23rd day of FEBRUARY 2016
ATTEST:
ARTURO GUAJARDO, JR.
County Clerk and Ex-Officio Clerk
Of the Commissioners’ Court of
Hidalgo County
By: ____________________________
(Seal) Norma G. Cantu, Deputy
Court, the meetings of the Commissioners' Court and the
Drainage District #1 Board are now hereby adjourned.
Dated this the 23rd day of February, 2016
ARTURO GUAJARDO, JR., County Clerk
Hidalgo County, Texas
By: ______________________________
Norma G.Cantu, Deputy
I, ARTURO GUAJARDO, JR., County Clerk attest that this is an accurate accounting of a proceeding of the Commissioners’ Court held on February 23, 2016.
Signed this 23rd day of FEBRUARY 2016
ATTEST:
ARTURO GUAJARDO, JR.
County Clerk and Ex-Officio Clerk
Of the Commissioners’ Court of
Hidalgo County
By: ____________________________
(Seal) Norma G. Cantu, Deputy