SPECIAL MEETING - March 7, 2016
BE IT REMEMBERED, that on this 7th day of March A.D., 2016, there was begun and held a SPECIAL MEETING of the Honorable Commissioners’ Court of Hidalgo County, Texas, wherein the following members thereof were present, to-wit:
| HONORABLE RAMON GARCIA HONORABLE A.C. CUELLAR, JR. HONORABLE EDUARDO "EDDIE" CANTU HONORABLE JOE M. FLORES HONORABLE JOSEPH PALACIOS |
HIDALGO COUNTY JUDGE COMMISSIONER, PRECINCT NO. 1 COMMISSIONER, PRECINCT NO. 2 COMMISSIONER, PRECINCT NO. 3 COMMISSIONER, PRECINCT NO. 4 |
and ARTURO GUAJARDO, JR., COUNTY CLERK & EX-OFFICIO CLERK OF THE COMMISSIONERS’ COURT of Hidalgo County, Texas, wherein the following proceedings were had, to-wit:
 |
AGENDA DRAINAGE DISTRICT BOARD OF DIRECTORS March 7, 2016 9:00 A.M. |
NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Drainage District #1 Board of Directors will be held at the Edinburg Council Chambers 415 W. University Drive, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
1.
Roll Call
All members of the board were in attendance.
All members of the board were in attendance.
2.
Prayer
Raul Sesin led the court in Prayer.
Raul Sesin led the court in Prayer.
3.
Open Forum
Martha Sanchez representing LUPE Organization spoke about her concerns regarding the proposals for the new subdivision rules. According to Mrs. Sanchez, after the severe rains from 2015 there was a lot of talk about improving the regulations for the subdivisions and nothing has been done yet.
She also commented on the Drainage District website, explaining that it is difficult to navigate through the website to find the projects.
Martha Sanchez representing LUPE Organization spoke about her concerns regarding the proposals for the new subdivision rules. According to Mrs. Sanchez, after the severe rains from 2015 there was a lot of talk about improving the regulations for the subdivisions and nothing has been done yet.
She also commented on the Drainage District website, explaining that it is difficult to navigate through the website to find the projects.
Attachments:
4.
Approval of Consent Agenda
The board approved the entire consent agenda.
The board approved the entire consent agenda.
5.
Discussion on Hidalgo County Drainage District No. 1 Drainage projects, maintenance and operations
Mr. Sesin addressed the concerns stated by Mrs. Sanchez during Open Forum. He assured the court that they will be looking at improving the website. He did however remind everyone that this is the first time the Drainage District has a website. Nonetheless, they will take into consideration those comments and resolve any issues.
Furthermore, he assured that they are always working on the Model Subdivision Rules (MSR).
Mr. Sesin spoke about some of the 2012 Bond Issuance projects they have been working on for precinct 2. The precinct has completed 6 projects that were identified under the 2012 Bond Issuance project that will benefit the rural areas of the county. Some of the projects completed are located in Hidden Valley, North Side Village, Trenton Road Crossings, Seminole Valley and Wisconsin Road Crossings. At the moment they’re in the process of working along precinct 2, the City of Pharr and the Hidalgo County Irrigation District No.2 in order to improve the south Las Milpas watershed channel. This project will benefit Las Milpas drainage area.
The district is also working on the Pharr and McAllen Drain, this project is a two part component in partnership with the City of Pharr. They are also accounting for the IBWC structure that is waiting to be put out for bids. Another project the district is working on is the Mission Inlet Recertification project located in precinct 2 and 3. Mr. Sesin announced that they are trying to arrange a workshop with the City of McAllen to discuss the current stage of the project and where they are heading with it. Moreover, Mr. Sesin also reminded the members that they are in communication with FEMA in regards the letter map revision. Another project that has been fully completed is the Rado Drain. Mr. Sesin informed that they are contributing to the drainage improvement in precinct 2, due to the RMA construction that is currently taking place.
Mr. Sesin addressed the concerns stated by Mrs. Sanchez during Open Forum. He assured the court that they will be looking at improving the website. He did however remind everyone that this is the first time the Drainage District has a website. Nonetheless, they will take into consideration those comments and resolve any issues.
Furthermore, he assured that they are always working on the Model Subdivision Rules (MSR).
Mr. Sesin spoke about some of the 2012 Bond Issuance projects they have been working on for precinct 2. The precinct has completed 6 projects that were identified under the 2012 Bond Issuance project that will benefit the rural areas of the county. Some of the projects completed are located in Hidden Valley, North Side Village, Trenton Road Crossings, Seminole Valley and Wisconsin Road Crossings. At the moment they’re in the process of working along precinct 2, the City of Pharr and the Hidalgo County Irrigation District No.2 in order to improve the south Las Milpas watershed channel. This project will benefit Las Milpas drainage area.
The district is also working on the Pharr and McAllen Drain, this project is a two part component in partnership with the City of Pharr. They are also accounting for the IBWC structure that is waiting to be put out for bids. Another project the district is working on is the Mission Inlet Recertification project located in precinct 2 and 3. Mr. Sesin announced that they are trying to arrange a workshop with the City of McAllen to discuss the current stage of the project and where they are heading with it. Moreover, Mr. Sesin also reminded the members that they are in communication with FEMA in regards the letter map revision. Another project that has been fully completed is the Rado Drain. Mr. Sesin informed that they are contributing to the drainage improvement in precinct 2, due to the RMA construction that is currently taking place.
6.
AI -52659
Approval to issue manual payment to Lower Rio Grande Valley Development Council in the amount of $9,000 for additional subcontractor responses to the Texas Water Development Board as provided on Amendment I to Contract that was approved on July 7, 2015.
Commissioner Palacios stepped away from the meeting.
On motion by BOARD MEMBER PCT. 1, A.C. CUELLAR, JR., seconded by BOARD MEMBER PCT. 3, JOE M. FLORES, the Board made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
Commissioner Palacios stepped away from the meeting.
On motion by BOARD MEMBER PCT. 1, A.C. CUELLAR, JR., seconded by BOARD MEMBER PCT. 3, JOE M. FLORES, the Board made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
Attachments:
7.
AI -53682
Request approval to issue payment as a Claim of Invoice No. 09 436069 in the amount of $135.76 dated October 15, 2015 to Burton Auto Supply.
On motion by BOARD MEMBER PCT. 3, JOE M. FLORES, seconded by BOARD MEMBER PCT. 1, A.C. CUELLAR, JR., the Board made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
On motion by BOARD MEMBER PCT. 3, JOE M. FLORES, seconded by BOARD MEMBER PCT. 1, A.C. CUELLAR, JR., the Board made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
Attachments:
8.
AI -53656
For clarification purposes only: Agenda Item No. 53404 (A)(B)(C) Correct Project name: Pct. 1 - Mile 13 1/2 and FM 1015 area Drainage Improvement Project.
Once again, Mr. Sesin emphasized that this is a clarification only, the project name is Mile 13 1/2 and FM 1015 area Drainage Improvement Project.
On motion by BOARD MEMBER PCT. 1, A.C. CUELLAR, JR., seconded by BOARD MEMBER PCT. 2, EDUARDO “EDDIE” CANTU the Board made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
Once again, Mr. Sesin emphasized that this is a clarification only, the project name is Mile 13 1/2 and FM 1015 area Drainage Improvement Project.
On motion by BOARD MEMBER PCT. 1, A.C. CUELLAR, JR., seconded by BOARD MEMBER PCT. 2, EDUARDO “EDDIE” CANTU the Board made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
9.
AI -53638
Request approval to renew the Inter-local agreement between Hidalgo County Drainage District No.1 and Hidalgo County Regional Mobility Authority for one (1) year with the same terms and conditions.
Mr. Sesin mentioned that they have the option to renew on a yearly basis up to 3 years.They are renewing at the 1 year now, this will allow them to construct any outfalls that the RMA may need and they are paying for it.
On motion by BOARD MEMBER PCT. 1, A.C. CUELLAR, JR., seconded by BOARD MEMBER PCT. 2, EDUARDO “EDDIE” CANTU the Board made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
Mr. Sesin mentioned that they have the option to renew on a yearly basis up to 3 years.They are renewing at the 1 year now, this will allow them to construct any outfalls that the RMA may need and they are paying for it.
On motion by BOARD MEMBER PCT. 1, A.C. CUELLAR, JR., seconded by BOARD MEMBER PCT. 2, EDUARDO “EDDIE” CANTU the Board made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
Attachments:
10.
AI -53681
2013 Bonds
Bdgt 365-Pct.4 Rural Drainage Development
Request approval to issue payment on Application for Payment No. 1 in the amount of $66,755.68 to Texas Cordia Construction, LLC related to Construction Contract No. HCDD1-15-009-07-22A-Pct.4 Hoehn Road Area Drain & Road Improvement.
Project Engineer: Dos Logistics
PO# 627645
On motion by BOARD MEMBER PCT. 1, A.C. CUELLAR, JR., seconded by BOARD MEMBER PCT. 3, JOE M. FLORES, the Board made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
Bdgt 365-Pct.4 Rural Drainage Development
Request approval to issue payment on Application for Payment No. 1 in the amount of $66,755.68 to Texas Cordia Construction, LLC related to Construction Contract No. HCDD1-15-009-07-22A-Pct.4 Hoehn Road Area Drain & Road Improvement.
Project Engineer: Dos Logistics
PO# 627645
On motion by BOARD MEMBER PCT. 1, A.C. CUELLAR, JR., seconded by BOARD MEMBER PCT. 3, JOE M. FLORES, the Board made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
Attachments:
11.
AI -53441
2013 Bonds
Budget 320-Alamo Expressway Drain
Approval to issue payment on Application for Payment No. 5 in the amount of $2,511.54 to Texas Cordia Construction, LLC related to Contract No. HCDD1-14-008-07-08 Pct.2 Alamo Expressway Drain.
Project Engineer: DOS Logisticts
PO#625452
On motion by BOARD MEMBER PCT. 3, JOE M. FLORES, seconded by BOARD MEMBER PCT. 1, A.C. CUELLAR, JR., the Board made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
Budget 320-Alamo Expressway Drain
Approval to issue payment on Application for Payment No. 5 in the amount of $2,511.54 to Texas Cordia Construction, LLC related to Contract No. HCDD1-14-008-07-08 Pct.2 Alamo Expressway Drain.
Project Engineer: DOS Logisticts
PO#625452
On motion by BOARD MEMBER PCT. 3, JOE M. FLORES, seconded by BOARD MEMBER PCT. 1, A.C. CUELLAR, JR., the Board made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
Attachments:
12.
AI -53637
2013 BOND SERIES
A.) Requesting approval of final negotiated Professional Agreement with Quintanilla, Headley & Associates, Inc. as it relates to Professional Engineering Services for Pct. 2 - Minnesota - Cesar Chavez Area Drainage Improvements. Approved for negotiations by HCDD1 Board of Directors on November 10, 2015. (Subject to Form 1295)
On motion by BOARD MEMBER PCT. 3, JOE M. FLORES, seconded by BOARD MEMBER PCT. 2, EDUARDO “EDDIE” CANTU, the Board made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
B.) Pursuant to the Boards approval of Professional Agreement with Quintanilla, Headley & Associates, Inc. requesting approval of Work Authorization No. 1 in the amount of $67,131.00, as it relates to Engineering Services for Pct. 2 - Minnesota - Cesar Chavez Area Drainage Improvements.
On motion by BOARD MEMBER PCT. 1, A.C. CUELLAR, JR., seconded by BOARD MEMBER PCT. 3, JOE M. FLORES, the Board made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
C.) Pursuant to the Boards approval of Professional Agreement with Quintanilla, Headley & Associates, Inc. requesting approval of Work Authorization No. 2 in the amount of $14,039.70, as it relates to Surveying Services for Pct. 2 - Minnesota - Cesar Chavez Area Drainage Improvements.
On motion by BOARD MEMBER PCT. 3, JOE M. FLORES, seconded by BOARD MEMBER PCT. 2, EDUARDO “EDDIE” CANTU, the Board made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
A.) Requesting approval of final negotiated Professional Agreement with Quintanilla, Headley & Associates, Inc. as it relates to Professional Engineering Services for Pct. 2 - Minnesota - Cesar Chavez Area Drainage Improvements. Approved for negotiations by HCDD1 Board of Directors on November 10, 2015. (Subject to Form 1295)
On motion by BOARD MEMBER PCT. 3, JOE M. FLORES, seconded by BOARD MEMBER PCT. 2, EDUARDO “EDDIE” CANTU, the Board made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
B.) Pursuant to the Boards approval of Professional Agreement with Quintanilla, Headley & Associates, Inc. requesting approval of Work Authorization No. 1 in the amount of $67,131.00, as it relates to Engineering Services for Pct. 2 - Minnesota - Cesar Chavez Area Drainage Improvements.
On motion by BOARD MEMBER PCT. 1, A.C. CUELLAR, JR., seconded by BOARD MEMBER PCT. 3, JOE M. FLORES, the Board made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
C.) Pursuant to the Boards approval of Professional Agreement with Quintanilla, Headley & Associates, Inc. requesting approval of Work Authorization No. 2 in the amount of $14,039.70, as it relates to Surveying Services for Pct. 2 - Minnesota - Cesar Chavez Area Drainage Improvements.
On motion by BOARD MEMBER PCT. 3, JOE M. FLORES, seconded by BOARD MEMBER PCT. 2, EDUARDO “EDDIE” CANTU, the Board made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
Attachments:
13.
AI -53639
Requesting approval of "Pool" of pre-qualified firms submitting Statements of Qualifications for ranking on an "As Needed Basis" per project by the Hidalgo County Drainage District No.1 for projects that require said services as set forth in the requirements stated in RFQ No. HCDD1-16-001-02-17 "Professional Engineering Services - Pool".
On motion by BOARD MEMBER PCT. 1, A.C. CUELLAR, JR., seconded by BOARD MEMBER PCT. 2, EDUARDO “EDDIE” CANTU the Board made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
Mr. Sesin commented that last year they had 30 firms and this year they have 28.
On motion by BOARD MEMBER PCT. 1, A.C. CUELLAR, JR., seconded by BOARD MEMBER PCT. 2, EDUARDO “EDDIE” CANTU the Board made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
Mr. Sesin commented that last year they had 30 firms and this year they have 28.
Attachments:
14.
AI -53640
Requesting approval of "Pool" of pre-qualified firms submitting Statements of Qualifications for ranking on an "As Needed Basis" per project by the Hidalgo County Drainage District No.1 for projects that require said services as set forth in the requirements stated in RFQ No. HCDD1-16-002-02-24 "Professional Survey Services - Pool".
On motion by BOARD MEMBER PCT. 1, A.C. CUELLAR, JR., seconded by BOARD MEMBER PCT. 2, EDUARDO “EDDIE” CANTU the Board made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
Mr. Sesin disclosed that this year there were 16 firms and last year there were 13.
On motion by BOARD MEMBER PCT. 1, A.C. CUELLAR, JR., seconded by BOARD MEMBER PCT. 2, EDUARDO “EDDIE” CANTU the Board made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
Mr. Sesin disclosed that this year there were 16 firms and last year there were 13.
Attachments:
15.
AI -53641
Requesting approval of final negotiated Professional Services Contract with Leonel Garza Jr. & Associates, LLC as it relates to on-call Appraisal Services for Hidalgo County Drainage District No. 1. Approved for negotiations by HCDD1 Board of Directors on February 16, 2016. (Subject to Form 1295)
Commissioner Palacios stepped into the meeting.
On motion by BOARD MEMBER PCT. 1, A.C. CUELLAR, JR., seconded by BOARD MEMBER PCT. 2, EDUARDO “EDDIE” CANTU the Board made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
Commissioner Palacios stepped into the meeting.
On motion by BOARD MEMBER PCT. 1, A.C. CUELLAR, JR., seconded by BOARD MEMBER PCT. 2, EDUARDO “EDDIE” CANTU the Board made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
Attachments:
16.
AI -53646
Requesting approval of final negotiated Professional Services Contract with Appraisal Haus as it relates to on-call Appraisal Services for Hidalgo County Drainage District No.1. Approved for negotiations by HCDD1 Board of Directors on February 16, 2016. (Subject to Form 1295)
On motion by BOARD MEMBER PCT. 1, A.C. CUELLAR, JR., seconded by BOARD MEMBER PCT. 2, EDUARDO “EDDIE” CANTU the Board made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
On motion by BOARD MEMBER PCT. 1, A.C. CUELLAR, JR., seconded by BOARD MEMBER PCT. 2, EDUARDO “EDDIE” CANTU the Board made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
Attachments:
17.
Closed Session:
Board of Directors may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following:
No action taken on this item.
Board of Directors may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following:
No action taken on this item.
A.
Real Estate Acquisition
No action taken on this item.
No action taken on this item.
B.
Pending and/or Potential Litigation
No action taken on this item.
No action taken on this item.
18.
Open Session:
A.
Real Estate Acquisition
No action taken on this item.
No action taken on this item.
B.
Pending and/or Potential Litigation
No action taken on this item.
No action taken on this item.
19.
Closed Session:
Board of Directors may reconvene into Closed Session for the discussion regarding the agenda items listed
No action taken on this item.
Board of Directors may reconvene into Closed Session for the discussion regarding the agenda items listed
No action taken on this item.
20.
Open Session:
Board of Directors may reconvene into Open Session for the discussion regarding the agenda items listed
No action taken on this item.
Board of Directors may reconvene into Open Session for the discussion regarding the agenda items listed
No action taken on this item.
21.
Adjourn
On motion by BOARD MEMBER PCT. 4, JOSEPH PALACIOS, seconded by BOARD MEMBER PCT. 3, JOE M. FLORES, the Board made a UNANIMOUS vote of approval.
Vote: 5 - 0 – Unanimously
On motion by BOARD MEMBER PCT. 4, JOSEPH PALACIOS, seconded by BOARD MEMBER PCT. 3, JOE M. FLORES, the Board made a UNANIMOUS vote of approval.
Vote: 5 - 0 – Unanimously
There being no further business to come before said
Court, the meetings of the Commissioners' Court and the
Drainage District #1 Board are now hereby adjourned.
Dated this the 7th day of March, 2016
ARTURO GUAJARDO, JR., County Clerk
Hidalgo County, Texas
By: ______________________________
Norma G. Cantu, Deputy
I, ARTURO GUAJARDO, JR., County Clerk attest that this is an accurate accounting of a proceeding of the Commissioners’ Court held on March 7, 2016.
Signed this 7th day of MARCH 2016
ATTEST:
ARTURO GUAJARDO, JR.
County Clerk and Ex-Officio Clerk
Of the Commissioners’ Court of
Hidalgo County
By: ____________________________
(Seal) Norma G. Cantu, Deputy
Court, the meetings of the Commissioners' Court and the
Drainage District #1 Board are now hereby adjourned.
Dated this the 7th day of March, 2016
ARTURO GUAJARDO, JR., County Clerk
Hidalgo County, Texas
By: ______________________________
Norma G. Cantu, Deputy
I, ARTURO GUAJARDO, JR., County Clerk attest that this is an accurate accounting of a proceeding of the Commissioners’ Court held on March 7, 2016.
Signed this 7th day of MARCH 2016
ATTEST:
ARTURO GUAJARDO, JR.
County Clerk and Ex-Officio Clerk
Of the Commissioners’ Court of
Hidalgo County
By: ____________________________
(Seal) Norma G. Cantu, Deputy