SPECIAL MEETING - March 22, 2016
BE IT REMEMBERED, that on this 22nd day of March A.D., 2016, there was begun and held a SPECIAL MEETING of the Honorable Commissioners’ Court of Hidalgo County, Texas, wherein the following members thereof were present, to-wit:
| HONORABLE RAMON GARCIA HONORABLE A.C. CUELLAR, JR. HONORABLE JOE M. FLORES HONORABLE JOSEPH PALACIOS |
HIDALGO COUNTY JUDGE COMMISSIONER, PRECINCT NO. 1 COMMISSIONER, PRECINCT NO. 3 COMMISSIONER, PRECINCT NO. 4 |
and ARTURO GUAJARDO, JR., COUNTY CLERK & EX-OFFICIO CLERK OF THE COMMISSIONERS’ COURT of Hidalgo County, Texas, wherein the following proceedings were had, to-wit:
 |
AGENDA CC REGULAR CONSENT COMMISSIONERS' COURT March 22, 2016 9:30 A.M. |
NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Commissioners' Court will be held at the Edinburg Council Chambers 415 W. University Drive, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
NOTICE TO THE PUBLIC
CONSENT AGENDA
The following items are of a routine or administrative nature. The Commissioners' Court has been furnished with background and support on each item, and/or it has been discussed at a previous meeting. All items will be acted upon by one vote without being discussed separately unless requested by a Court Commissioner, in which event the item or items will immediately be withdrawn for individual consideration in its normal sequence after the items not requiring separate discussion have been acted upon. The remaining items will be adopted by one vote.
On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 3, JOE M. FLORES, the Court made a UNANIMOUS vote of approval without Items.9.A.,12.B. and 12.E. to be pulled for discussion.
Vote: 3 - 0 - Unanimously
Court proceeded to Item.9.A.
1.
AI-53880
Approval of check register and payment of claims and bills - (Payments from Juvenile Probation, Adult Probation, LEOSE Fund, DA Motor Vehicle Theft Fund, DA Check Fraud Fund, DA Forfeiture Fund, Sheriff Forfeiture Funds, Constable Forfeiture Funds, HIDTA Forfeiture Funds and VIT Interest Fund are presented for recording purposes only.)
Attachments:
2.
2016 Intradepartmental transfers:
A.
AI-53870
2016 - Pct 2 Parks (1100)
Attachments:
B.
AI-53869
2016 - Pct 2 Administration (1200)
Attachments:
C.
AI-53865
2016 - Pct. 4 Rd. Maint (1200)
Attachments:
D.
AI-53858
2016 - J.P. Pct. 4 Pl. 2 (1100)
Attachments:
E.
AI-53857
2016 - 398TH DC (1100)
Attachments:
F.
AI-53860
2016 - 430TH DC (1100)
Attachments:
G.
AI-53855
2016 - 275TH DC (1100)
Attachments:
H.
AI-53849
2016 - 139th District Court (1100)
Attachments:
I.
AI-53853
2016 - County Court at Law #8 (1100)
Attachments:
J.
AI-53822
2016 - County Court #1 - (1100)
Attachments:
K.
AI-53796
2016 - Texas A&M AgriLife Extension Service - (1100)
Attachments:
L.
AI-53774
2016 - Human Resources (1100)
Attachments:
M.
AI-53776
2016 - Health & Human Services Dept. / IMM (1293)
Attachments:
N.
AI-53778
2016 - Health & Human Services Dept. / ID (1293)
O.
AI-53779
2016 - Sheriff's Investigation HB65 (1227)
Attachments:
P.
AI-53780
2016 - DA CCP59 (1223)
Attachments:
Q.
AI-53788
2016 - County Treasurer (1100)
Attachments:
R.
AI-53770
2016 - Purchasing (1100)
Attachments:
S.
AI-53767
2016 - Public Affairs (1100)
Attachments:
T.
AI-53737
2016 - Tax Office (1100)
Attachments:
U.
AI-53736
2016 - CPS-OT-UNIQUE (1293)
Attachments:
V.
AI-53846
2016 - Pct. 1 Road Maint. (1200)
Attachments:
W.
AI-53720
2016 - Pct 2 CRC San Juan (1100)
Attachments:
X.
AI-53756
2016 - Pct #3 Parks (1100)
Attachments:
Y.
AI-53759
2016 - Pct #3 Sanitation (1100)
Attachments:
Z.
AI-53762
2016 - Pct. 4 Parks (1100)
Attachments:
AA.
AI-53732
2016 - Pct. 4 Sanitation (1100)
Attachments:
BB.
AI-53731
2016 - Constable Pct. 1 (1100)
Attachments:
CC.
AI-53730
2016 - Environmental Compliance (1100)
Attachments:
DD.
AI-53716
2016 - H.D. Adm (1293)
Attachments:
EE.
AI-53714
2016 - 139TH District Court (1100)
Attachments:
FF.
AI-53703
2016 - DBM - Budget Division (1100)
Attachments:
GG.
AI-53696
2016 - 430th District Court (1100)
Attachments:
HH.
AI-53688
2016 - Sheriff's Office (1100)
Attachments:
3.
2016 Interdepartmental transfers:
A.
AI-53845
Pct. 1 CO’s 2014 (1345):
Approval of 2016 interdepartmental transfer within Certificate of Obligations Series 2014 from program (197) to program (112) in the amount of $3,000.00.
Approval of 2016 interdepartmental transfer within Certificate of Obligations Series 2014 from program (197) to program (112) in the amount of $3,000.00.
Attachments:
B.
AI-53815
TXDOT-Pct 1 M6W(US83-SH107) (1315):
Approval of 2016 interdepartmental transfer from TXDOT-Pct 1 FM493(US281-BUS83) to TXDOT Pct 1 M6W(US83-SH107) in the amount of $2,452.50 to fund anticipated expenditures.
Approval of 2016 interdepartmental transfer from TXDOT-Pct 1 FM493(US281-BUS83) to TXDOT Pct 1 M6W(US83-SH107) in the amount of $2,452.50 to fund anticipated expenditures.
Attachments:
C.
AI-53690
Pct. #4 (1100):
Approval of 2016 interdepartmental transfer from Pct. 4 Sanitation (program 001) to CRC Sunflower/SH 107 (program 123) in the amount of $617.00
Mr. Guerra clarified the amount should have been $2,113.47 and not $617.00
On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 3, JOE M. FLORES, the Court made a UNANIMOUS vote of approval withe the above correction.
Vote: 4 - 0 - Unanimously
Court proceeded back to Open Forum.
Approval of 2016 interdepartmental transfer from Pct. 4 Sanitation (program 001) to CRC Sunflower/SH 107 (program 123) in the amount of $617.00
Mr. Guerra clarified the amount should have been $2,113.47 and not $617.00
On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 3, JOE M. FLORES, the Court made a UNANIMOUS vote of approval withe the above correction.
Vote: 4 - 0 - Unanimously
Court proceeded back to Open Forum.
Attachments:
D.
AI-53718
PCT 4 CANTON RD (1200):
Approval of 2016 interdepartmental transfer from Rd. Maint. (program 007) to Canton Road (program 165) in the amount of $14,447.60.
Approval of 2016 interdepartmental transfer from Rd. Maint. (program 007) to Canton Road (program 165) in the amount of $14,447.60.
Attachments:
4.
Planning Department:
A.
AI-53797
1. Certificate of Plat and Utility Status under Texas Local Government Code Section 232.028 (b)
2. Certificate of Water Service Availability under Texas Local Government Code Section 232.029 (c) (2)
2. Certificate of Water Service Availability under Texas Local Government Code Section 232.029 (c) (2)
Attachments:
5.
County Treasurer:
A.
AI-53769
Approval of Hidalgo County Monthly Investment Report for December 2015.
Attachments:
6.
Monthly Fee Reports:
A.
AI-53713
District Clerk:
Fee Report for the Month of February 2016 - $656,133.87
Fee Report for the Month of February 2016 - $656,133.87
Attachments:
B.
AI-53694
District Attorney's Office
Check Fraud Fees Monthly Report - February 2016
Check Fraud Fees Monthly Report - February 2016
Attachments:
7.
Executive Office:
A.
AI-53804
Approval of 457 plan hardship withdrawal requests for Employee #153206 & #089761
B.
AI-53708
Approval of Right of Way Permits:
1. North Alamo Water Supply Corporation: San Patricio Subdivision
a). Victoria Road- From the centerline of Walker Road go North 50 feet, will bore Victoria Road from East to West with a 16" PVC casing for an 8" PVC waterline.
b). Victoria Road- From the centerline of Walker Road go North 260 feet, will bore Victoria Road from East to West with a 2" PVC casing for an 1" PVC waterline.
c). Victoria Road- From the centerline of Walker Road go North 540 feet, will bore Victoria Road from East to West with a 16" PVC casing for an 8" PVC waterline.
d). Victoria Road- From the centerline of Walker Road go North 770 feet, will bore Victoria Road from East to West with a 2" PVC casing for an 1" PVC waterline.
e). Victoria Road - From centerline of Walker Road go North 1,010 feet, will bore Victoria Road from East to West with a 16" casing for an 8" PVC waterline.
f). Victoria Road- From the centerline of Walker Road go North 1,120 feet, will bore Victoria Road from East to West with a 2" PVC casing for an 1" PVC waterline.
1. North Alamo Water Supply Corporation: San Patricio Subdivision
a). Victoria Road- From the centerline of Walker Road go North 50 feet, will bore Victoria Road from East to West with a 16" PVC casing for an 8" PVC waterline.
b). Victoria Road- From the centerline of Walker Road go North 260 feet, will bore Victoria Road from East to West with a 2" PVC casing for an 1" PVC waterline.
c). Victoria Road- From the centerline of Walker Road go North 540 feet, will bore Victoria Road from East to West with a 16" PVC casing for an 8" PVC waterline.
d). Victoria Road- From the centerline of Walker Road go North 770 feet, will bore Victoria Road from East to West with a 2" PVC casing for an 1" PVC waterline.
e). Victoria Road - From centerline of Walker Road go North 1,010 feet, will bore Victoria Road from East to West with a 16" casing for an 8" PVC waterline.
f). Victoria Road- From the centerline of Walker Road go North 1,120 feet, will bore Victoria Road from East to West with a 2" PVC casing for an 1" PVC waterline.
Attachments:
8.
Tax Refunds:
A.
AI-53719
| Account Number | Payer | Amount |
| L3190.00.001.0009.00 | Citimortgage | $7,309.04 |
| M2240.99.000.0001.85 | Solara Hospital Harlingen | $4,830.28 |
| M4011.04.000.0014.00 | Mid Valley Industrial Park LLC | $2,500.82 |
| S2950.00.000.0458.11 | Lone Star National Bank | $2,543.22 |
Attachments:
9.
Membership Dues:
A.
AI-53859
Elections Department:
Requesting approval to pay the 2016 renewal Election Center Blue membership dues in the total amount of $200.00 for Yvonne Ramon, with authority for County Treasurer to issue check after review, audit and processing procedures are completed by County Auditor.
Mrs. Linda Fong mentioned that they had received all the proper documentation and are suggesting approval.
On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 3, JOE M. FLORES, the Court made a UNANIMOUS vote of approval.
Vote: 3 - 0 - Unanimously
Court proceeded to Item.12.B.
Requesting approval to pay the 2016 renewal Election Center Blue membership dues in the total amount of $200.00 for Yvonne Ramon, with authority for County Treasurer to issue check after review, audit and processing procedures are completed by County Auditor.
Mrs. Linda Fong mentioned that they had received all the proper documentation and are suggesting approval.
On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 3, JOE M. FLORES, the Court made a UNANIMOUS vote of approval.
Vote: 3 - 0 - Unanimously
Court proceeded to Item.12.B.
Attachments:
B.
AI-53771
Public Defender's (1100):
Requesting approval to pay membership dues to Texas Criminal Defense Lawyers Association for the following Assistant Public Defenders: Lawrence Esparza, Public Defender IV, Gina Vela, Public Defender II, Christina L. Conway, Public Defender II, and Michael Parson, Public Defender II, in the amount of $60.00 each (Requisition #294935, in the total amount $240.00), with authority for County Treasurer to issue check once auditing procedures are completed by County Auditor.
Requesting approval to pay membership dues to Texas Criminal Defense Lawyers Association for the following Assistant Public Defenders: Lawrence Esparza, Public Defender IV, Gina Vela, Public Defender II, Christina L. Conway, Public Defender II, and Michael Parson, Public Defender II, in the amount of $60.00 each (Requisition #294935, in the total amount $240.00), with authority for County Treasurer to issue check once auditing procedures are completed by County Auditor.
Attachments:
C.
AI-53772
County Clerk (1100):
Requesting approval to pay the 2016 (GCAT) Governmental Collectors Association of Texas membership renewal fees in the total amount of $350.00 for the following individuals, with the authority for the County Treasurer to issue check after review, audit and processing procedures are completed by the County Auditor.
Arturo Guajardo, Jr. - County Clerk - $50.00
Annette Muñiz - Chief Deputy - $50.00
Noe Lopez - Office Manager - $50.00
Juan Perez - Collections Supervisor - $50.00
Jason Rohr - Collections Analyst - $50.00
Sylvia Gallegos - Collections Enforcement Officer - $50.00
Sylvia Reyes - Collections Enforcement Officer - $50.00
Total Amount $350.00
Requesting approval to pay the 2016 (GCAT) Governmental Collectors Association of Texas membership renewal fees in the total amount of $350.00 for the following individuals, with the authority for the County Treasurer to issue check after review, audit and processing procedures are completed by the County Auditor.
Arturo Guajardo, Jr. - County Clerk - $50.00
Annette Muñiz - Chief Deputy - $50.00
Noe Lopez - Office Manager - $50.00
Juan Perez - Collections Supervisor - $50.00
Jason Rohr - Collections Analyst - $50.00
Sylvia Gallegos - Collections Enforcement Officer - $50.00
Sylvia Reyes - Collections Enforcement Officer - $50.00
Total Amount $350.00
Attachments:
D.
AI-53775
Sheriffs Dept (1100):
Requesting approval of requisition #294941 for 2016 team membership dues to the Texas Tactical Police Officers Association for Hidalgo County Sheriff's Office (Team Leader, Sgt. Francisco Mora)in the amount of $200.00, with authority for County Treasurer to issue check once auditing procedures are completed by County Auditor.
Requesting approval of requisition #294941 for 2016 team membership dues to the Texas Tactical Police Officers Association for Hidalgo County Sheriff's Office (Team Leader, Sgt. Francisco Mora)in the amount of $200.00, with authority for County Treasurer to issue check once auditing procedures are completed by County Auditor.
Attachments:
E.
AI-53658
District Attorney (1100):
Requesting approval to pay 2016 membership dues for Texas District & County Attorneys Association (TDCAA) for the following District Attorney's Office employees: Ana Liz De Leon - Vargas, in the total amount of $60.00 (Requisition #294247), with authority for County Treasurer to issue check after review, audit and procedures are completed by County Auditor.
Requesting approval to pay 2016 membership dues for Texas District & County Attorneys Association (TDCAA) for the following District Attorney's Office employees: Ana Liz De Leon - Vargas, in the total amount of $60.00 (Requisition #294247), with authority for County Treasurer to issue check after review, audit and procedures are completed by County Auditor.
F.
AI-53689
Sheriff's Dept. (1100):
Requesting approval #293960 for payment of 2016 membership dues for Javier Solis and K9 Dick, Juan Moreno and K9 Endy, Armando Pena and K9 Henri, Jaime Garcia and K9 Herby, Oscar Elizondo and K9 Zar, Jesse Trantham and K9 Vyttig and Isidro Perez and K9 Bobbi in the amount of $30.00 per team, with authority for County Treasurer to issue check after review, audit and procedures are completed by County Auditor.
Requesting approval #293960 for payment of 2016 membership dues for Javier Solis and K9 Dick, Juan Moreno and K9 Endy, Armando Pena and K9 Henri, Jaime Garcia and K9 Herby, Oscar Elizondo and K9 Zar, Jesse Trantham and K9 Vyttig and Isidro Perez and K9 Bobbi in the amount of $30.00 per team, with authority for County Treasurer to issue check after review, audit and procedures are completed by County Auditor.
Attachments:
10.
Auditor's Office:
A.
AI-53603
Pursuant to Local Government Code Section 115.0035, requesting approval of the attached reports.
Attachments:
11.
Budget & Management:
A.
AI-53789
Self-Insured (2202)
Requesting approval of reimbursement of the Hidalgo County Workers' Comp. Claims paying account for claims paid by Tristar Risk Management for the period of March 1-15, 2016 in the amount of $50,797.24 and requesting approval of wire transfer.
Attachments:
B.
AI-53598
1. Approval of reimbursement in the amount of $1,037,598.64 to Blue Cross Blue Shield Insurance Company for claims paid on behalf of Hidalgo County from 02/27/16 to 03/11/16.
2. Approval of wire transfer to cover claims paid.
| 02/27-29/16 | $ 110,512.75 |
| 03/01-04/16 | $ 447,082.45 |
| 03/05-11/16 | $ 480,003.44 |
| TOTAL | $1,037,598.64 |
2. Approval of wire transfer to cover claims paid.
Attachments:
12.
Purchasing Dept:
Notes:
A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
Notes:
A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
A.
AI-53871
1. Approval of Application for Payment No. 1 in the amount of ($ 219,208.70) for L2GS, LLC, contracted vendor for "Heidelberg Subdivision" for Precinct No. 1 as (submitted by project Engineer LeFEVRE ENGINEERING & MANAGEMENT CONSULTING, LLC) in connection to contract # (C-CAP-15-257-10-06).
2. Approval of Application for Payment No. 1 in the amount of ($ 16,078.50) for 2GS, LLC, contracted vendor for "Havana Lomas Subdivision No. 5" for Precinct No. 1 as (submitted by project Engineer JAVIER HINOJOSA ENGINEERING) in connection to (C-CAP-15-360-01-05).
3. Approval of Application for Payment No. 3 (Retainage Release) in the amount of ($ 20,363.11) for 2GS, LLC, contracted vendor for "Road and Drainage Construction for Delta West Subdivision" for Precinct No. 1 as (submitted by project engineer, TEDSI Infrastructure Group, Inc.) in connection to (C-CAP-15-196-07-21).
2. Approval of Application for Payment No. 1 in the amount of ($ 16,078.50) for 2GS, LLC, contracted vendor for "Havana Lomas Subdivision No. 5" for Precinct No. 1 as (submitted by project Engineer JAVIER HINOJOSA ENGINEERING) in connection to (C-CAP-15-360-01-05).
3. Approval of Application for Payment No. 3 (Retainage Release) in the amount of ($ 20,363.11) for 2GS, LLC, contracted vendor for "Road and Drainage Construction for Delta West Subdivision" for Precinct No. 1 as (submitted by project engineer, TEDSI Infrastructure Group, Inc.) in connection to (C-CAP-15-196-07-21).
B.
AI-53532
Requesting authority to enter into a new 48-month (capital) lease copier agreement for a Ricoh Aficio MPC4503 through Hidalgo County membership/participation with (DIR) Department of Information Resources awarded vendor, Ricoh USA/GE RICOH USA contract DIR-TSO-3041 through assigned Requisition #293065 in the amount of $174.70/month-equipment, B/W Service Impressions @ $69.00/month and Color Impressions @ $175.48 with a total of $419.18/month each, to include the signing of required documents by Co. Judge or court Member, effective upon approval and subject to compliance with HB1295 and/or HB23 when and if applicable.
Ms. Salazar stated that her recommendation is to be done subject to the correction on the object code. She informed the court that it was being created at the moment.
On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 3, JOE M. FLORES, the Court made a UNANIMOUS vote of approval subject to the correction on the object code.
Vote: 3 - 0 - Unanimously
Court proceeded to Item.12.E.
Ms. Salazar stated that her recommendation is to be done subject to the correction on the object code. She informed the court that it was being created at the moment.
On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 3, JOE M. FLORES, the Court made a UNANIMOUS vote of approval subject to the correction on the object code.
Vote: 3 - 0 - Unanimously
Court proceeded to Item.12.E.
Attachments:
C.
AI-53854
Treasurer's Office:
Requesting authority to enter into (3) new 36-month (capital) leases for a Xerox Copiers through our membership/participation with (DIR) Department of Information Resources awarded vendor, Xerox Corporation [DIR-TSO-3043/expires 6/16/19] through the following requisitions; Req #292573 WC3655 with trade in serial #VMA 565480 in the amount of $99.38, 292584 WC3655 in the amount of $99.38 and trade in VMA 565480 & 292592 WC7970 in the amount of $ 254.76/month-equipment and maintenance effective upon approval, delivery & installation.
Requesting authority to enter into (3) new 36-month (capital) leases for a Xerox Copiers through our membership/participation with (DIR) Department of Information Resources awarded vendor, Xerox Corporation [DIR-TSO-3043/expires 6/16/19] through the following requisitions; Req #292573 WC3655 with trade in serial #VMA 565480 in the amount of $99.38, 292584 WC3655 in the amount of $99.38 and trade in VMA 565480 & 292592 WC7970 in the amount of $ 254.76/month-equipment and maintenance effective upon approval, delivery & installation.
D.
AI-53850
Requesting clarification/correction to "Amount Due" ONLY indicated under AI-53655 [CC 03-07-16] Payment Application No. 3 submitted by 2GS, LLC, for Spanish Palms Subdivision as TO REFLECT THE CORRECT AMOUNT DUE OF $178,618.53.
Attachments:
E.
AI-53795
Approval of Payment Application No. 4 submitted by 2GS, LLC, in the amount of $15,031.90, for the project: Hidalgo County Precinct No. 1, "Paving and Drainage Improvements to: Spanish Palms Subdivision" (Contract No. C-15-256-08-25), as reviewed by project engineer, LeFevre Engineering & Management Consulting, LLC.
Martha Salazar indicated that after speaking with the precinct, there will be no action.
No action taken on this item.
Martha Salazar indicated that after speaking with the precinct, there will be no action.
No action taken on this item.
Attachments:
F.
AI-53823
1. Approve request for payment of Invoice #3 as submitted by project engineer, SAMES Engineering in the amount of $853.69 for Work Authorization No. 2 for the Mile 12 N (2,200 LF W) road project through PO# 737688 for the month of March 2016;
2. Approval of request for payment of Invoice #3 as submitted by project engineer, SAMES Engineering in the amount of $4,074.30 for Work Authorization No. 1 for the Mile 4 (mile 10 - Mile 12) road project through PO# 737687 for the month of March 2016.
2. Approval of request for payment of Invoice #3 as submitted by project engineer, SAMES Engineering in the amount of $4,074.30 for Work Authorization No. 1 for the Mile 4 (mile 10 - Mile 12) road project through PO# 737687 for the month of March 2016.
Attachments:
G.
AI-53842
1. Ratification of fully executed Change Order No. 10 in connection to contract No. C-14-362-10-28 with 2GS, LLC for the project: - Hidalgo County Precinct #1 - SIOUX ROAD PAVING & DRAINAGE IMPROVEMENTS PROJECT [from Tower Road to Val Verde Road] as recommended by Mr. Raul Sesin, P.E.
2. Ratification of fully executed Change Order No. 11 in connection to contract No. C-14-362-10-28 with 2GS, LLC for the project: - Hidalgo County Precinct #1 - SIOUX ROAD PAVING & DRAINAGE IMPROVEMENTS PROJECT [from Tower Road to Val Verde Road] as recommended by Mr. Raul Sesin, P.E.
2. Ratification of fully executed Change Order No. 11 in connection to contract No. C-14-362-10-28 with 2GS, LLC for the project: - Hidalgo County Precinct #1 - SIOUX ROAD PAVING & DRAINAGE IMPROVEMENTS PROJECT [from Tower Road to Val Verde Road] as recommended by Mr. Raul Sesin, P.E.
H.
AI-53801
1. Acceptance & approval of Invoice No. 1301 in the amount of $6,090.00 submitted by contracted vendor, Prodigy Construction Management, LLC, C-14-360-10-14, for the provision of construction management services for, "Adult Detention and Law Enforcement Facility Repairs and/or Replacement";
2. Acceptance & approval of Invoice No. 1309 in the amount of $3,300.00 submitted by contracted vendor, Prodigy Construction Management, LLC, C-14-360-10-14, for the provision of construction management services for, "Adult Detention and Law Enforcement Facility Repairs and/or Replacement";
2. Acceptance & approval of Invoice No. 1309 in the amount of $3,300.00 submitted by contracted vendor, Prodigy Construction Management, LLC, C-14-360-10-14, for the provision of construction management services for, "Adult Detention and Law Enforcement Facility Repairs and/or Replacement";
Attachments:
I.
AI-53705
1. Requesting clarification/correction to (AI-53323-CC-02/16/16) to Professional Services Agreement #C-16-049-02-16 with L&G Consulting Engineers, Inc. d/b/a L&G Engineering to correct [Paragraph 3-Whereas-to reflect Hidalgo County Precinct No. 4] and NOT Hidalgo County Precinct No. 3, in connection to (job specific) Project: Mile 5 from Taylor Road to FM 2220 (Ware Road) located within Hidalgo County Precinct No. 4.
2. Requesting clarification/correction to (AI-52355-CC-12/01/15) WA#2 [Exhibit D-1-Estimated Fee Schedule and Man hour Breakdown] in connection to Agreement#C-13-178-08-20 with L&G Consulting Engineers, Inc. d/b/a L&G Engineering for (job specific) Project: FM 2220 (Ware Road) Project Limits: from Mile 3 North (FM 1924) to Mile 5 North (FM 676) located within Hidalgo County Precinct No. 4.
2. Requesting clarification/correction to (AI-52355-CC-12/01/15) WA#2 [Exhibit D-1-Estimated Fee Schedule and Man hour Breakdown] in connection to Agreement#C-13-178-08-20 with L&G Consulting Engineers, Inc. d/b/a L&G Engineering for (job specific) Project: FM 2220 (Ware Road) Project Limits: from Mile 3 North (FM 1924) to Mile 5 North (FM 676) located within Hidalgo County Precinct No. 4.
Attachments:
J.
AI-53800
Pct. #4 - Project Invoices: Approval of, including but not limited to:
1. Request for payment of Invoice# 11325497 for $40,822.00 submitted by L&G Engineering for the 10th Street Extension Project WA# 2 (PO# 700265);
2. Request for payment of Invoice# 11325498 for $123,183.00 submitted by L&G Engineering for the FM 2220 (Ware Road) Project (PO# 736559);
3. Request for payment of Invoice# 11325500 for $40,016.11 submitted by L&G Engineering for the Overpass at SH 107 & Schunior St. Project (PO# 735290).
1. Request for payment of Invoice# 11325497 for $40,822.00 submitted by L&G Engineering for the 10th Street Extension Project WA# 2 (PO# 700265);
2. Request for payment of Invoice# 11325498 for $123,183.00 submitted by L&G Engineering for the FM 2220 (Ware Road) Project (PO# 736559);
3. Request for payment of Invoice# 11325500 for $40,016.11 submitted by L&G Engineering for the Overpass at SH 107 & Schunior St. Project (PO# 735290).
K.
AI-53701
Approval of the following items for Texas Cordia Construction LLC for the Pct. 2 Sioux Road improvements project, as submitted and recommended by project engineer, Raul Sesin, PE for contract # C-15-209-07-21 including, but not limited to:
1. Acceptance of Certificate of Completion, reflecting the date of February 26, 2016;
2. Application for Final Payment in the amount of $10,878.26;
3. Application for Release of Retainage in the the amount of $23,307.08.
1. Acceptance of Certificate of Completion, reflecting the date of February 26, 2016;
2. Application for Final Payment in the amount of $10,878.26;
3. Application for Release of Retainage in the the amount of $23,307.08.
L.
AI-53726
Approval of Payment Application No. 10 in the amount of $109,739.70 submitted by IOC Company, LLC, awarded contractor for Precinct No.3's, " Mile 2 North Roadway Project" as certified for payment by project engineer, L&G Engineer, C-14-153-02-17.
Attachments:
M.
AI-53700
1. Approval of the sixty (60) day grace period extension as provided under E-15-122-03-17 with David Max Castro for the provision of "Registered Pharmacist Services", under the same rates, terms and conditions, so as to have no lapse in services while the procurement process is completed.
2. Requesting authority to advertise and approval of procurement packet (i.e., specifications/requirements, legal notice, draft service contract etc.) as attached hereto for: Hidalgo County - Health & Human Services Department - "Registered Pharmacist Services" RFP 2016-076-YZV including the re-advertising of project in the event no Proposals are received and/or are rejected and project is still required "subject to insurance compliance by vendor".
2. Requesting authority to advertise and approval of procurement packet (i.e., specifications/requirements, legal notice, draft service contract etc.) as attached hereto for: Hidalgo County - Health & Human Services Department - "Registered Pharmacist Services" RFP 2016-076-YZV including the re-advertising of project in the event no Proposals are received and/or are rejected and project is still required "subject to insurance compliance by vendor".
Attachments:
N.
AI-53685
Acceptance and approval to exercise the County's option to extend the additional (final) year of Contract #C-14-016-05-20 to RFB No: 2014-016-03-19-CGA, under the same rates, terms and conditions with UniFirst Holdings, Inc. for the provision of "Mats, Dust Mops and Shop Towels-Hidalgo County.
Attachments:
O.
AI-53515
Requesting authority to advertise and approval of procurement packet (i.e. specifications/requirements, legal notice, draft requirement agreement etc.) as attached hereto for: Hidalgo County Precinct No.2 - " Hauling Services for all Road Materials" -RFB No.: 2016-079-00-00-SGS. Including the re-advertising of project in the event No Bids responses are received and/or are rejected and project is still required.
Attachments:
P.
AI-53686
Acceptance and approval to exercise the County's option to extend the first (1st) year [of multiple term extensions] allowed in Contract #C-15-029-06-02 to RFB No: 2015-029-05-06-SMA, under the same rates, terms and conditions with E.A. Stone, d/b/a Gulf Data Products for the provision of the "General Printing Services and Related Supplies".
Attachments:
Q.
AI-53653
Acceptance and approval to exercise the County's option to extend the 2nd (final) year of the two (2)-one (1) year term as allowed in Contract #E-15-140-03-31 (Original Contract #C-14-012-05-20 to RFB No: 2014-012-03-19-CGA) under the same rates, terms and conditions with Pavement Markings, Inc. for the provision of "Striping/Markings of County Roads, County Parking Lots, & Misc. County Owned Sites".
Attachments:
R.
AI-53501
Requesting authority to advertise and approval of procurement packet (i.e. specifications/requirements, legal notice, draft requirement agreement etc.) as attached hereto for: Hidalgo County Tax Assessor/Collector Office-"Printing and Mailing 2016 & 2017 Tax Statements" - RFB No. 2016-059-00-00-SGS. Including the re-advertising of project in the event No Bids, responses are received and/or are rejected and project is still required.
Attachments:
S.
AI-53626
Requesting authority to advertise and approval of procurement packet (i.e. specifications/requirements, legal notice, draft service contract etc.) as attached hereto for: Hidalgo County-"Maintenance & Repairs for Elevators Located in County owned Buildings" RFB No.: 2016-074-SMA including the re-advertising of project in the event no Bids are received and/or are rejected and project is still required.
T.
AI-53592
Sheriff's Office:
1. Authorization and approval to purchase through the State of Texas Surplus Property Program under Chapter 2175.001 of the Texas Local Government code and Sec. 262.024 (9)c: One (1) 2011 f11-5200 Ford Crown VIC [Victoria] police interceptor model vehicles for the total amount of $7,000.00 thru requisition 294050;
2. Authority for Purchasing Department to issue a purchase order and County Treasurer's office to issue a check made payable to Texas Facilities Commission Department of Public Safety after County Auditor's review.
1. Authorization and approval to purchase through the State of Texas Surplus Property Program under Chapter 2175.001 of the Texas Local Government code and Sec. 262.024 (9)c: One (1) 2011 f11-5200 Ford Crown VIC [Victoria] police interceptor model vehicles for the total amount of $7,000.00 thru requisition 294050;
2. Authority for Purchasing Department to issue a purchase order and County Treasurer's office to issue a check made payable to Texas Facilities Commission Department of Public Safety after County Auditor's review.
Attachments:
U.
AI-53554
Clarification only on AI#53216 (CC on 02/03/16) more specifically on "Revised "Exhibit D" of Supplemental No. 1 to Work Authorization No. 2 under Contract #C-15-319-09-15 with Millennium Engineers Group to reflect correct contract number identified on exhibit.
Attachments:
V.
AI-53473
The Hidalgo County Human Resource Department is requesting authorization to remove assets listed in Exhibit A from their County inventory, [as further detailed in attached supporting documentation].
W.
AI-53365
Approval of the sixty [60] day grace period as provided under Contract #E-15-124A-03-17 [Original Contract #C-13-018A-04-30] with Frontera Materials, Inc. for the provision of "Flexible Base Material (Crushed Caliche)-Hidalgo County", under the same rates, terms and conditions, so as to have no lapse in services while the procurement process is completed.
Attachments:
X.
AI-52968
Tax Office:
1. Requesting authority to enter into an annual software maintenance agreement through our membership/participation with Purchasing Association of Cooperative Entities (PACE) #P00147 awarded vendor CASO Document Management, and execute required software maintenance agreement, through requisition #293899 in the amount of $8,910.00.
2. To include the signing of required documents by Co. Judge or CC Member, effective upon approval.
1. Requesting authority to enter into an annual software maintenance agreement through our membership/participation with Purchasing Association of Cooperative Entities (PACE) #P00147 awarded vendor CASO Document Management, and execute required software maintenance agreement, through requisition #293899 in the amount of $8,910.00.
2. To include the signing of required documents by Co. Judge or CC Member, effective upon approval.
Attachments:
Y.
AI-53717
Requesting approval to: Add and/or Delete Fuel Card Users:
1. Environmental Compliance Dept. - Add Fuel Card Users
2. Constable Pct No. 1 - Add Fuel Card User
3. Constable Pct No. 4 - Delete Fuel Card User
4. Adult Probation - Add Fuel Card User
1. Environmental Compliance Dept. - Add Fuel Card Users
2. Constable Pct No. 1 - Add Fuel Card User
3. Constable Pct No. 4 - Delete Fuel Card User
4. Adult Probation - Add Fuel Card User
There being no further business to come before said
Court, the meetings of the Commissioners' Court and the
Drainage District #1 Board are now hereby adjourned.
Dated this the 22nd day of March, 2016
ARTURO GUAJARDO, JR., County Clerk
Hidalgo County, Texas
By: ______________________________
Norma G.Cantu, Deputy
I, ARTURO GUAJARDO, JR., County Clerk attest that this is an accurate accounting of a proceeding of the Commissioners’ Court held on March 22, 2016.
Signed this 22nd day of MARCH 2016
ATTEST:
ARTURO GUAJARDO, JR.
County Clerk and Ex-Officio Clerk
Of the Commissioners’ Court of
Hidalgo County
By: ____________________________
(Seal) Norma G. Cantu, Deputy
Court, the meetings of the Commissioners' Court and the
Drainage District #1 Board are now hereby adjourned.
Dated this the 22nd day of March, 2016
ARTURO GUAJARDO, JR., County Clerk
Hidalgo County, Texas
By: ______________________________
Norma G.Cantu, Deputy
I, ARTURO GUAJARDO, JR., County Clerk attest that this is an accurate accounting of a proceeding of the Commissioners’ Court held on March 22, 2016.
Signed this 22nd day of MARCH 2016
ATTEST:
ARTURO GUAJARDO, JR.
County Clerk and Ex-Officio Clerk
Of the Commissioners’ Court of
Hidalgo County
By: ____________________________
(Seal) Norma G. Cantu, Deputy