SPECIAL MEETING - April 19, 2016
BE IT REMEMBERED, that on this 19th day of April A.D., 2016, there was begun and held a SPECIAL MEETING of the Honorable Commissioners’ Court of Hidalgo County, Texas, wherein the following members thereof were present, to-wit:
| HONORABLE RAMON GARCIA HONORABLE A.C. CUELLAR, JR. HONORABLE EDUARDO "EDDIE" CANTU HONORABLE JOSEPH PALACIOS |
HIDALGO COUNTY JUDGE COMMISSIONER, PRECINCT NO. 1 COMMISSIONER, PRECINCT NO. 2 COMMISSIONER, PRECINCT NO. 4 |
and ARTURO GUAJARDO, JR., COUNTY CLERK & EX-OFFICIO CLERK OF THE COMMISSIONERS’ COURT of Hidalgo County, Texas, wherein the following proceedings were had, to-wit:
 |
AGENDA CC REGULAR CONSENT COMMISSIONERS' COURT April 19, 2016 9:30 A.M. |
NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Commissioners' Court will be held at the Edinburg Council Chambers 415 W. University Drive, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
NOTICE TO THE PUBLIC
CONSENT AGENDA
The following items are of a routine or administrative nature. The Commissioners' Court has been furnished with background and support on each item, and/or it has been discussed at a previous meeting. All items will be acted upon by one vote without being discussed separately unless requested by a Court Commissioner, in which event the item or items will immediately be withdrawn for individual consideration in its normal sequence after the items not requiring separate discussion have been acted upon. The remaining items will be adopted by one vote.
On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU the Court made a UNANIMOUS vote of approval with the exception of Item.8.B. to be pulled for discussion.
Vote: 4 - 0 - Unanimously
1.
AI-54279
Approval of check register and payment of claims and bills - (Payments from Juvenile Probation, Adult Probation, LEOSE Fund, DA Motor Vehicle Theft Fund, DA Check Fraud Fund, DA Forfeiture Fund, Sheriff Forfeiture Funds, Constable Forfeiture Funds, HIDTA Forfeiture Funds and VIT Interest Fund are presented for recording purposes only.)
Attachments:
2.
2016 Intradepartmental transfers:
A.
AI-54225
2016 - County Judge (1100)
Attachments:
B.
AI-54233
2016 - Executive Office (1100)
Attachments:
C.
AI-54201
2016- Pct. 4 Rd. Maint (1200)
Attachments:
D.
AI-54210
2016 - District Attorney's Office (1100)
Attachments:
E.
AI-54221
2016 - Child Protection Court (1100)
Attachments:
F.
AI-54186
2016 - Pct 2 Sanitation (1100)
Attachments:
G.
AI-54187
2016 - Pct 2 Administration (1200)
Attachments:
H.
AI-53709
2016 - J.P. Pct. 2, Pl. 2 (1100)
Attachments:
I.
AI-54178
2016 - 389th District Court (1100)
Attachments:
J.
AI-54182
2016 - Elections (1100)
Attachments:
K.
AI-54181
2016 - Planning Dept. (1100)
Attachments:
L.
AI-54191
2016 - WIC (1292)
Attachments:
M.
AI-54204
2016 - Health & Human Services Dept. (1293)
Attachments:
N.
AI-54209
2016 - Justice Court Tech (1242)
Attachments:
O.
AI-54171
2016 - Adult Probation - DWI (1289)
Attachments:
P.
AI-54170
2016 - Adult Probation MDWI Court (1289)
Attachments:
Q.
AI-54079
2016 - Adult Probation - Hope Grant (1289)
Attachments:
R.
AI-54166
2016 - Public Affairs (1100)
Attachments:
S.
AI-54156
2016 - Constable Pct 1 (1100)
Attachments:
T.
AI-54155
2016 - District Attorney's Office (1100)
Attachments:
U.
AI-54152
2016 - Constable Pct. 4 (1100)
Attachments:
V.
AI-54196
2016 - Constable Pct. 4 (1284)
Attachments:
3.
2016 Interdepartmental transfers:
A.
AI-54199
Approval of 2016 interdepartmental transfer from Pct. 4 Sanitation (program 001) to CRC Sunflower/SH107 (program 123) in the amount of $62,882.19 for New CRC expenditures.
Attachments:
4.
Planning Department:
A.
AI-54177
1. Certificate of Plat and Utility Status under Texas Local Government Code Section 232.028 (b)
2. Certificate of Water Service Availability under Texas Local Government Code Section 232.029 (c) (2)
2. Certificate of Water Service Availability under Texas Local Government Code Section 232.029 (c) (2)
Attachments:
5.
Executive Office:
A.
AI-54214
Approval of 457 plan hardship withdrawal request for Employee #050261
Attachments:
B.
AI-54164
Approval of Right of Way Permits:
Hidalgo County Irrigation District No. 6: To install a new 12" PVC pipe beginning on the southwest corner of intersection of Mile 2 and Moorefield Rd to run north 718 feet along the west ROW of Moorefield Rd.
Hidalgo County Irrigation District No. 6: To install a new 12" PVC pipe beginning on the southwest corner of intersection of Mile 2 and Moorefield Rd to run north 718 feet along the west ROW of Moorefield Rd.
Attachments:
6.
Membership Dues:
A.
AI-54121
Constable Pct. #4 (1100):
Requesting approval to pay 2016 Justices of The Peace and Constables Association of Texas, Inc. (JPCA) membership dues for Constable Atanacio J.R. Gaitan (Req. No. 296349) in the total amount of $60.00 with authority for County Treasurer to issue check after review, audit, and processing procedures are complete by the County Auditor.
Requesting approval to pay 2016 Justices of The Peace and Constables Association of Texas, Inc. (JPCA) membership dues for Constable Atanacio J.R. Gaitan (Req. No. 296349) in the total amount of $60.00 with authority for County Treasurer to issue check after review, audit, and processing procedures are complete by the County Auditor.
B.
AI-54216
Public Defender's (1100):
Requesting approval to pay annual membership dues to the Texas Criminal Defense Lawyers Association for Jaime E. Gonzalez, Chief Public Defender; Nereida Lopez, Assistant Public Defender, in the amount of $60.00 each ($120.00 total) Requisition #296842, with the authority for County Treasurer to issue check after review, audit and processing procedures are completed by County Auditor.
Requesting approval to pay annual membership dues to the Texas Criminal Defense Lawyers Association for Jaime E. Gonzalez, Chief Public Defender; Nereida Lopez, Assistant Public Defender, in the amount of $60.00 each ($120.00 total) Requisition #296842, with the authority for County Treasurer to issue check after review, audit and processing procedures are completed by County Auditor.
Attachments:
7.
Budget & Management:
A.
AI-53940
1. Approval of reimbursement in the amount of $807,987.35 to Blue Cross Blue Shield Insurance Company for claims paid on behalf of Hidalgo County from 03/26/16 to 04/08/16.
2. Approval of wire transfer to cover claims paid.
| 03/26-31/16 | $199,585.59 |
| 04/01-01/16 | $194,157.18 |
| 04/02-08/16 | $414,244.58 |
| TOTAL | $807,987.35 |
Attachments:
8.
Purchasing Dept:
Notes:
A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
Notes:
A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
A.
AI-54253
Executive Office:
Requesting authority to enter into a new 48 month (capital) lease copier agreement for a Ricoh MPC5503 #416525 with service through Hidalgo County membership/participation with (DIR)Department of Information Resources awarded vendor, Ricoh USA/ GE Ricoh USA contract DIR-TSO-3041 through assigned; Requisition # 296911 in the amount of $281.68/month-equipment, 5,000 B & W Impressions Monthly and 1,000 Color Impressions Monthly to include the signing of required documents by Co. Judge or court Member, effective upon approval and subject to compliance with HB 1295 and/or HB23 when and if applicable.
Requesting authority to enter into a new 48 month (capital) lease copier agreement for a Ricoh MPC5503 #416525 with service through Hidalgo County membership/participation with (DIR)Department of Information Resources awarded vendor, Ricoh USA/ GE Ricoh USA contract DIR-TSO-3041 through assigned; Requisition # 296911 in the amount of $281.68/month-equipment, 5,000 B & W Impressions Monthly and 1,000 Color Impressions Monthly to include the signing of required documents by Co. Judge or court Member, effective upon approval and subject to compliance with HB 1295 and/or HB23 when and if applicable.
Attachments:
B.
AI-54197
Authority to exercise the one (1) year extension option [provided under current contract] for Hidalgo County, under the same rates, terms, and conditions, with all subject to compliance with HB1295 &/or HB23 when and if applicable for the following multiple contracts:
1. Lumatec Lightning Services, "Roadway Light Fixtures and Maintenance" (C-15-025-04-28)
2. L&R Precast Concrete Works, Inc., "Pipes & Misc. Items" (C-15-104-04-28)
3. L&R Precast Concrete Works, Inc., "Pre-Cast Safety End Treatment" (E-15-163-04-14)
4. Rod Robertson Enterprises, Inc., "Auctioneer & Storage Services" (C-15-030-04-28)
Mrs. Salazar informed the court that these are renewals of the above contracts. She is recommending action to approve subject to the actual receipt of HB1295 or HB23 which the vendor is currently working on.
On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 4, JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval subject to receipt of HB1295 or HB23.
Vote: 4 - 0 – Unanimously
1. Lumatec Lightning Services, "Roadway Light Fixtures and Maintenance" (C-15-025-04-28)
2. L&R Precast Concrete Works, Inc., "Pipes & Misc. Items" (C-15-104-04-28)
3. L&R Precast Concrete Works, Inc., "Pre-Cast Safety End Treatment" (E-15-163-04-14)
4. Rod Robertson Enterprises, Inc., "Auctioneer & Storage Services" (C-15-030-04-28)
Mrs. Salazar informed the court that these are renewals of the above contracts. She is recommending action to approve subject to the actual receipt of HB1295 or HB23 which the vendor is currently working on.
On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 4, JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval subject to receipt of HB1295 or HB23.
Vote: 4 - 0 – Unanimously
Attachments:
C.
AI-54154
Action to ADD Fuel Card and/or Fuel Card Users:
1. Fire Marshal's Office- Fuel Cards User
2. Juvenile Probation - Fuel Card
1. Fire Marshal's Office- Fuel Cards User
2. Juvenile Probation - Fuel Card
Attachments:
D.
AI-54200
Approval of the one (1) year extension as provided under C-14-071-04-29 with Stanbio Laboratory for the provision of "Purchase of Microcuvettes", for the WIC Program, under the same rates, terms and conditions, and subject to compliance with HB1295 & HB23 if and when applicable.
Attachments:
There being no further business to come before said
Court, the meetings of the Commissioners' Court and the
Drainage District #1 Board are now hereby adjourned.
Dated this the 19th day of April, 2016
ARTURO GUAJARDO, JR., County Clerk
Hidalgo County, Texas
By: ______________________________
Norma G.Cantu, Deputy
I, ARTURO GUAJARDO, JR., County Clerk attest that this is an accurate accounting of a proceeding of the Commissioners’ Court held on April 19, 2016.
Signed this 19th day of APRIL 2016
ATTEST:
ARTURO GUAJARDO, JR.
County Clerk and Ex-Officio Clerk
Of the Commissioners’ Court of
Hidalgo County
By: ____________________________
(Seal) Norma G. Cantu, Deputy
Court, the meetings of the Commissioners' Court and the
Drainage District #1 Board are now hereby adjourned.
Dated this the 19th day of April, 2016
ARTURO GUAJARDO, JR., County Clerk
Hidalgo County, Texas
By: ______________________________
Norma G.Cantu, Deputy
I, ARTURO GUAJARDO, JR., County Clerk attest that this is an accurate accounting of a proceeding of the Commissioners’ Court held on April 19, 2016.
Signed this 19th day of APRIL 2016
ATTEST:
ARTURO GUAJARDO, JR.
County Clerk and Ex-Officio Clerk
Of the Commissioners’ Court of
Hidalgo County
By: ____________________________
(Seal) Norma G. Cantu, Deputy