SPECIAL MEETING - April 19, 2016
BE IT REMEMBERED, that on this 19th day of April A.D., 2016, there was begun and held a SPECIAL MEETING of the Honorable Commissioners’ Court of Hidalgo County, Texas, wherein the following members thereof were present, to-wit:
| HONORABLE RAMON GARCIA HONORABLE A.C. CUELLAR, JR. HONORABLE EDUARDO "EDDIE" CANTU HONORABLE JOSEPH PALACIOS |
HIDALGO COUNTY JUDGE COMMISSIONER, PRECINCT NO. 1 COMMISSIONER, PRECINCT NO. 2 COMMISSIONER, PRECINCT NO. 4 |
and ARTURO GUAJARDO, JR., COUNTY CLERK & EX-OFFICIO CLERK OF THE COMMISSIONERS’ COURT of Hidalgo County, Texas, wherein the following proceedings were had, to-wit:
 |
AGENDA DRAINAGE DISTRICT BOARD OF DIRECTORS April 19, 2016 9:00 A.M. |
NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Drainage District #1 Board of Directors will be held at the Edinburg Council Chambers 415 W. University Drive, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
1.
Roll Call
Board Member Joe M. Flores was the only absentee.
Board Member Joe M. Flores was the only absentee.
2.
Prayer
Mr. Raul Sesin led the courtroom in Prayer.
Mr. Raul Sesin led the courtroom in Prayer.
3.
Open Forum
1) Norma Aldape expressed gratitude to Commissioner Cuellar for supporting drainage improvements in the subdivision Los Olivarez Acres. Mrs. Aldape informed the court that residents are willing to work along to keep the streets clean.
2) Martha Sanchez, LUPE Organization thanked Drainage Director Mr. Raul Sesin for being able to meet with LUPE and ARISE to discussed better ways of communication between them. She suggested establishing a periodically meeting with Mr. Sesin and board of directors every 3 months. On the other hand, she urged the members to have Open Forum at the beginning of each meeting and not at the end. Mrs. Sanchez explained that it's very hard for non- English speakers to stay throughout the entire meetings without understanding what's happening.
1) Norma Aldape expressed gratitude to Commissioner Cuellar for supporting drainage improvements in the subdivision Los Olivarez Acres. Mrs. Aldape informed the court that residents are willing to work along to keep the streets clean.
2) Martha Sanchez, LUPE Organization thanked Drainage Director Mr. Raul Sesin for being able to meet with LUPE and ARISE to discussed better ways of communication between them. She suggested establishing a periodically meeting with Mr. Sesin and board of directors every 3 months. On the other hand, she urged the members to have Open Forum at the beginning of each meeting and not at the end. Mrs. Sanchez explained that it's very hard for non- English speakers to stay throughout the entire meetings without understanding what's happening.
Attachments:
4.
Approval of Consent Agenda
No concerns presented, the court approved the entire consent agenda.
No concerns presented, the court approved the entire consent agenda.
5.
Discussion on Hidalgo County Drainage District No. 1 Drainage projects, maintenance and operations
Mr. Sesin spoke about the meeting they had with LUPE, LUCHA and ARISE, at the meeting they discussed projects they are currently working on and assured they'll be working on improving the their website to facilitate the information to the public.
The director met with precinct 1 residents to discussed drainage upgrades at the Ovispado Subdivision, and are hopeful to start construction in the next 90 days. They are also working on drainage upgrades at the Olivarez Subdivision and already have a consultant for that project, they are also hopeful to start work in the next 90 days. Mr. Sesin informed the board that they'll be meeting with Canyon residents that were affected by the last storm in that area. At the moment they'll be working on drainage improvements at the Minnesota and Owassa area.
Mr. Sesin stated they'll be working on posting all county wide projects on their website, to provide all information on all the projects they are working on. Not only are they posting regional projects, but all localized improvements in the rural subdivision were they are working on extending drainage.
Judge Garcia asked Mr. Sesin when this information will be available. In regards, the director informed the judge that he has communicated with the IT person and is also waiting for Mrs. Briones to provide him with a summary of all drainage projects. Once he receives the information he'll review it, before sending it to the board members.
Mr. Sesin spoke about the meeting they had with LUPE, LUCHA and ARISE, at the meeting they discussed projects they are currently working on and assured they'll be working on improving the their website to facilitate the information to the public.
The director met with precinct 1 residents to discussed drainage upgrades at the Ovispado Subdivision, and are hopeful to start construction in the next 90 days. They are also working on drainage upgrades at the Olivarez Subdivision and already have a consultant for that project, they are also hopeful to start work in the next 90 days. Mr. Sesin informed the board that they'll be meeting with Canyon residents that were affected by the last storm in that area. At the moment they'll be working on drainage improvements at the Minnesota and Owassa area.
Mr. Sesin stated they'll be working on posting all county wide projects on their website, to provide all information on all the projects they are working on. Not only are they posting regional projects, but all localized improvements in the rural subdivision were they are working on extending drainage.
Judge Garcia asked Mr. Sesin when this information will be available. In regards, the director informed the judge that he has communicated with the IT person and is also waiting for Mrs. Briones to provide him with a summary of all drainage projects. Once he receives the information he'll review it, before sending it to the board members.
6.
AI -54205
Requesting acceptance and approval of Donation Deed from CWL Limited.
On motion by BOARD MEMBER PCT. 4, JOSEPH PALACIOS, seconded by BOARD MEMBER PCT. 1, A.C. CUELLAR, JR., the Board made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
On motion by BOARD MEMBER PCT. 4, JOSEPH PALACIOS, seconded by BOARD MEMBER PCT. 1, A.C. CUELLAR, JR., the Board made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
Attachments:
7.
AI -54211
Requesting acceptance and approval of Donation Deed from Valley Right of Way Consulting Services, LLC.
On motion by BOARD MEMBER PCT. 4, JOSEPH PALACIOS, seconded by BOARD MEMBER PCT. 1, A.C. CUELLAR, JR., the Board made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
On motion by BOARD MEMBER PCT. 4, JOSEPH PALACIOS, seconded by BOARD MEMBER PCT. 1, A.C. CUELLAR, JR., the Board made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
Attachments:
8.
AI -54212
Requesting acceptance and approval of Donation Deed from EIA Properties, LTD and STAG Holdings, LTD.
Mr. Sesin informed that this on Cesar Chavez and FM 2012 where they'll be expanding the detention area, legal has reviewed.
On motion by BOARD MEMBER PCT. 1, A.C. CUELLAR, JR., seconded by BOARD MEMBER PCT. 4, JOSEPH PALACIOS, the Board made a UNANIMOUS vote of approval.
Vote: 4 - 0 – Unanimously
Mr. Sesin informed that this on Cesar Chavez and FM 2012 where they'll be expanding the detention area, legal has reviewed.
On motion by BOARD MEMBER PCT. 1, A.C. CUELLAR, JR., seconded by BOARD MEMBER PCT. 4, JOSEPH PALACIOS, the Board made a UNANIMOUS vote of approval.
Vote: 4 - 0 – Unanimously
Attachments:
9.
AI -54222
Requesting approval of Closing Documents as they relate to La Joya Penitas Pit, Liberty Rd. Parcel-4.
On motion by BOARD MEMBER PCT. 4, JOSEPH PALACIOS, seconded by BOARD MEMBER PCT. 1, A.C. CUELLAR, JR., the Board made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
On motion by BOARD MEMBER PCT. 4, JOSEPH PALACIOS, seconded by BOARD MEMBER PCT. 1, A.C. CUELLAR, JR., the Board made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
Attachments:
10.
AI -54220
A.) Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024(A)(4) for a professional service.
On motion by BOARD MEMBER PCT. 4, JOSEPH PALACIOS, seconded by BOARD MEMBER PCT. 1, A.C. CUELLAR, JR., the Board made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
B.) Presentation of scoring grid (for the purposes of ranking by HCDD1 Board of Directors) of the firms graded & evaluated through the District's approved "Pool" of Surveying Firms for the provision of "Professional Surveying Services" for North Branch Drain & Tex Mex Drain Improvement Project.
On motion by BOARD MEMBER PCT. 4, JOSEPH PALACIOS, seconded by BOARD MEMBER PCT. 1, A.C. CUELLAR, JR., the Board made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
B.) Presentation of scoring grid (for the purposes of ranking by HCDD1 Board of Directors) of the firms graded & evaluated through the District's approved "Pool" of Surveying Firms for the provision of "Professional Surveying Services" for North Branch Drain & Tex Mex Drain Improvement Project.
| FIRM NAME: | SCORE: | RANK: |
| Quintanilla, Headley & Associates, Inc | 95 | 1 |
| Guzman & Munoz Eng. & Surveying, Inc | 91 | 2 |
| R.E. Garcia & Associates, Inc. | 89 | 3 |
On motion by BOARD MEMBER PCT. 1, A.C. CUELLAR, JR., seconded by BOARD MEMBER PCT. 4, JOSEPH PALACIOS, the Board made a UNANIMOUS vote of approval.
Vote: 4 - 0 – Unanimously
C.) Requesting authority for the Drainage District to negotiate a Professional Agreement for Survey Services with the number 1 ranked firm of Quintanilla, Headley, & Associates, Inc, as it relates to Survey Services for North Branch Drain & Tex Mex Drain Improvement Project.
On motion by BOARD MEMBER PCT. 4, JOSEPH PALACIOS, seconded by BOARD MEMBER PCT. 1, A.C. CUELLAR, JR., the Board made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
Mr. Sesin informed the court that they're still working to confirm some of the right of ways on that area, Mr. Quintanilla did some work for the precinct years ago and has data that they're going to use to improve ditches on that area.
On motion by BOARD MEMBER PCT. 4, JOSEPH PALACIOS, seconded by BOARD MEMBER PCT. 1, A.C. CUELLAR, JR., the Board made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
Mr. Sesin informed the court that they're still working to confirm some of the right of ways on that area, Mr. Quintanilla did some work for the precinct years ago and has data that they're going to use to improve ditches on that area.
11.
AI -54203
Requesting authority to advertise and approval of procurement packet (i.e., legal notice, specifications, draft contract etc.,) as attached hereto for: Hidalgo County Drainage District No. 1 - "Flexible Base Material (Crushed Caliche)" - RFB No. HCDD1-16-019-05-11 including the re-advetisement of project in the event no bids are received & project is still required.
On motion by BOARD MEMBER PCT. 4, JOSEPH PALACIOS, seconded by BOARD MEMBER PCT. 1, A.C. CUELLAR, JR., the Board made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
On motion by BOARD MEMBER PCT. 4, JOSEPH PALACIOS, seconded by BOARD MEMBER PCT. 1, A.C. CUELLAR, JR., the Board made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
Attachments:
12.
AI -54206
Requesting authority to advertise and approval of procurement packet (i.e., legal notice, specifications, draft contract etc.,) as attached hereto for: Hidalgo County Drainage District No. 1 - "Pit Run Caliche" - RFB No. HCDD1-16-020-05-11 including the re-advetisement of project in the event no bids are received & project is still required.
On motion by BOARD MEMBER PCT. 1, A.C. CUELLAR, JR., seconded by BOARD MEMBER PCT. 4, JOSEPH PALACIOS, the Board made a UNANIMOUS vote of approval.
Vote: 4 - 0 – Unanimously
On motion by BOARD MEMBER PCT. 1, A.C. CUELLAR, JR., seconded by BOARD MEMBER PCT. 4, JOSEPH PALACIOS, the Board made a UNANIMOUS vote of approval.
Vote: 4 - 0 – Unanimously
Attachments:
13.
AI -54208
Requesting authority to advertise and approval of procurement packet (i.e., legal notice, specifications, draft contract etc.,) as attached hereto for: Hidalgo County Drainage District No. 1 - "Sand and Bedding Material" - RFB No. HCDD1-16-021-05-11 including the re-advertisement of project in the event no bids are received & project is still required.
On motion by BOARD MEMBER PCT. 1, A.C. CUELLAR, JR., seconded by BOARD MEMBER PCT. 4, JOSEPH PALACIOS, the Board made a UNANIMOUS vote of approval.
Vote: 4 - 0 – Unanimously
On motion by BOARD MEMBER PCT. 1, A.C. CUELLAR, JR., seconded by BOARD MEMBER PCT. 4, JOSEPH PALACIOS, the Board made a UNANIMOUS vote of approval.
Vote: 4 - 0 – Unanimously
Attachments:
14.
AI -54247
Request approval and for payment of claim the following two invoices from Amigo Power Equipment Nos. 98131 in the amount of $404.60 and 98136 in the amount of $ 441.04.
On motion by BOARD MEMBER PCT. 1, A.C. CUELLAR, JR., seconded by BOARD MEMBER PCT. 4, JOSEPH PALACIOS, the Board made a UNANIMOUS vote of approval.
Vote: 4 - 0 – Unanimously
On motion by BOARD MEMBER PCT. 1, A.C. CUELLAR, JR., seconded by BOARD MEMBER PCT. 4, JOSEPH PALACIOS, the Board made a UNANIMOUS vote of approval.
Vote: 4 - 0 – Unanimously
Attachments:
15.
Closed Session:
Board of Directors may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following:
On motion by BOARD MEMBER PCT. 1, A.C. CUELLAR, JR., seconded by BOARD MEMBER PCT. 2, EDUARDO “EDDIE” CANTU the Board made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
Board of Directors may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following:
On motion by BOARD MEMBER PCT. 1, A.C. CUELLAR, JR., seconded by BOARD MEMBER PCT. 2, EDUARDO “EDDIE” CANTU the Board made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
A.
Real Estate Acquisition
No action taken on this item.
No action taken on this item.
B.
Pending and/or Potential Litigation
No action taken on this item.
No action taken on this item.
16.
Open Session:
A.
Real Estate Acquisition
Board Member Joseph Palacios did not returned from Closed Session.
No action taken on this item.
Board Member Joseph Palacios did not returned from Closed Session.
No action taken on this item.
B.
Pending and/or Potential Litigation
No action taken on this item.
No action taken on this item.
17.
Closed Session:
Board of Directors may reconvene into Closed Session for the discussion regarding the agenda items listed
No action taken on this item.
Board of Directors may reconvene into Closed Session for the discussion regarding the agenda items listed
No action taken on this item.
18.
Open Session:
Board of Directors may reconvene into Open Session for the discussion regarding the agenda items listed
No action taken on this item.
Board of Directors may reconvene into Open Session for the discussion regarding the agenda items listed
No action taken on this item.
19.
Adjourn
On motion by BOARD MEMBER PCT. 2, EDUARDO “EDDIE” CANTU, seconded by BOARD MEMBER PCT. 1, A.C. CUELLAR, JR., the Board made a UNANIMOUS vote of approval.
Vote: 3 - 0 -Unanimously
On motion by BOARD MEMBER PCT. 2, EDUARDO “EDDIE” CANTU, seconded by BOARD MEMBER PCT. 1, A.C. CUELLAR, JR., the Board made a UNANIMOUS vote of approval.
Vote: 3 - 0 -Unanimously
There being no further business to come before said
Court, the meetings of the Commissioners' Court and the
Drainage District #1 Board are now hereby adjourned.
Dated this the 19th day of April, 2016
ARTURO GUAJARDO, JR., County Clerk
Hidalgo County, Texas
By: ______________________________
Norma G. Cantu, Deputy
I, ARTURO GUAJARDO, JR., County Clerk attest that this is an accurate accounting of a proceeding of the Commissioners’ Court held on April 19, 2016.
Signed this 19th day of APRIL 2016
ATTEST:
ARTURO GUAJARDO, JR.
County Clerk and Ex-Officio Clerk
Of the Commissioners’ Court of
Hidalgo County
By: ____________________________
(Seal) Norma G. Cantu, Deputy
Court, the meetings of the Commissioners' Court and the
Drainage District #1 Board are now hereby adjourned.
Dated this the 19th day of April, 2016
ARTURO GUAJARDO, JR., County Clerk
Hidalgo County, Texas
By: ______________________________
Norma G. Cantu, Deputy
I, ARTURO GUAJARDO, JR., County Clerk attest that this is an accurate accounting of a proceeding of the Commissioners’ Court held on April 19, 2016.
Signed this 19th day of APRIL 2016
ATTEST:
ARTURO GUAJARDO, JR.
County Clerk and Ex-Officio Clerk
Of the Commissioners’ Court of
Hidalgo County
By: ____________________________
(Seal) Norma G. Cantu, Deputy