SPECIAL MEETING - April 12, 2016
BE IT REMEMBERED, that on this 12th day of April A.D., 2016, there was begun and held a SPECIAL MEETING of the Honorable Commissioners’ Court of Hidalgo County, Texas, wherein the following members thereof were present, to-wit:
| HONORABLE RAMON GARCIA HONORABLE A.C. CUELLAR, JR. HONORABLE EDUARDO "EDDIE" CANTU HONORABLE JOE M. FLORES HONORABLE JOSEPH PALACIOS |
HIDALGO COUNTY JUDGE COMMISSIONER, PRECINCT NO. 1 COMMISSIONER, PRECINCT NO. 2 COMMISSIONER, PRECINCT NO. 3 COMMISSIONER, PRECINCT NO. 4 |
and ARTURO GUAJARDO, JR., COUNTY CLERK & EX-OFFICIO CLERK OF THE COMMISSIONERS’ COURT of Hidalgo County, Texas, wherein the following proceedings were had, to-wit:
 |
AGENDA CC REGULAR HIDALGO COUNTY COMMISSIONERS COURT MEETING April 12, 2016 9:30 A.M. |
|
NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Commissioners' Court will be held at the Edinburg Council Chambers 415 W. University Drive, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
1.
Roll Call
All members of the court were in attendance.
All members of the court were in attendance.
2.
Pledge of Allegiance
Judge Garcia led the court in reciting the Pledge of Allegiance.
Judge Garcia led the court in reciting the Pledge of Allegiance.
3.
Prayer
Mrs. Julia Sullivan led the courtroom in Prayer.
Mrs. Julia Sullivan led the courtroom in Prayer.
4.
Approval of Consent Agenda
The court approved the consent agenda for the exception of Item.10.D. to be pulled for discussion.
The court approved the consent agenda for the exception of Item.10.D. to be pulled for discussion.
5.
County Judge's Office:
A.
AI-54128
Approval of Proclamation declaring April 10 - April 16, 2016 as Volunteer South Texas Week in Hidalgo County.
Volunteer South Texas Program Coordinator and United Way Board Member Jeanette Ahlenius thanked Commissioners Court for the proclamation. She informed this new platform is an easier way to stay connected, the advantage is that everyone can use this new tool through their smartphones.
Mrs. Ahlenius introduced United Way of South Texas President Thelma Garza and Maggie Peña from the Salvation Army. Ms.Peña thanked United Way for allowing them the opportunity to participate in the new online platform. She announced that 46 volunteers signed up this week, 20 of those individuals have already complete 60 hrs of community service.
On motion by COMMISSIONER PCT. 3, JOE M. FLORES, seconded by COMMISSIONER PCT. 4, JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval.
Vote: 4- 0 - Unanimously
Volunteer South Texas Program Coordinator and United Way Board Member Jeanette Ahlenius thanked Commissioners Court for the proclamation. She informed this new platform is an easier way to stay connected, the advantage is that everyone can use this new tool through their smartphones.
Mrs. Ahlenius introduced United Way of South Texas President Thelma Garza and Maggie Peña from the Salvation Army. Ms.Peña thanked United Way for allowing them the opportunity to participate in the new online platform. She announced that 46 volunteers signed up this week, 20 of those individuals have already complete 60 hrs of community service.
On motion by COMMISSIONER PCT. 3, JOE M. FLORES, seconded by COMMISSIONER PCT. 4, JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval.
Vote: 4- 0 - Unanimously
Attachments:
B.
AI-54125
Approval of Proclamation Declaring April 23, 2016 as Walk-N-Rolla Celebration Day
Hidalgo Metropolitan Planning Organization members Mr. Andrew Canon and Debra Fanco came to court to invite the community to the 6th Annual Walk-n-Rolla Event.The event is to encourage residents to seek alternate transportation, by walking, bicycling, carpooling and public-transit.
Ms. Franco thanked Commissioners Court for their support in embracing new alternatives to bring awareness to obesity and diabetes. She thanked Mr. Canon for the support provided to the South Texas Juvenile Diabetes Association.
Mr. Canon gave special thanks to Mr. Richard Hinojosa at the City of Edinburg and the city staff for their partnership.
On motion by COMMISSIONER PCT. 3, JOE M. FLORES, seconded by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., the Court made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
Commissioner Palacios stepped away from the meeting.
Hidalgo Metropolitan Planning Organization members Mr. Andrew Canon and Debra Fanco came to court to invite the community to the 6th Annual Walk-n-Rolla Event.The event is to encourage residents to seek alternate transportation, by walking, bicycling, carpooling and public-transit.
Ms. Franco thanked Commissioners Court for their support in embracing new alternatives to bring awareness to obesity and diabetes. She thanked Mr. Canon for the support provided to the South Texas Juvenile Diabetes Association.
Mr. Canon gave special thanks to Mr. Richard Hinojosa at the City of Edinburg and the city staff for their partnership.
On motion by COMMISSIONER PCT. 3, JOE M. FLORES, seconded by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., the Court made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
Commissioner Palacios stepped away from the meeting.
Attachments:
6.
Sheriff's Office:
A.
AI-54124
1. Authorization and Approval of the Local Administrative Agreement for the South Texas Anti-Gang Center between McAllen Police Department, Hidalgo County Sheriff's Office, and Texas Department of Public Safety (McAllen Region).
On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 3, JOE M. FLORES, the Court made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
2. Authorization for County Judge, as authorized official, County Sheriff, and County District Attorney to sign agreement.
On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 3, JOE M. FLORES, the Court made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 3, JOE M. FLORES, the Court made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
2. Authorization for County Judge, as authorized official, County Sheriff, and County District Attorney to sign agreement.
On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 3, JOE M. FLORES, the Court made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
Attachments:
B.
AI-54092
Operation Stonegarden (1284):
1. Authorization and approval to accept a 2nd extension for the 2014 Operation Stonegarden Grant (New termination date is 6/30/16).
On motion by COMMISSIONER PCT. 3, JOE M. FLORES, seconded by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., the Court made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
2. Authorization and approval for County Judge, as authorized official, to sign required documents.
On motion by COMMISSIONER PCT. 3, JOE M. FLORES, seconded by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, the Court made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
1. Authorization and approval to accept a 2nd extension for the 2014 Operation Stonegarden Grant (New termination date is 6/30/16).
On motion by COMMISSIONER PCT. 3, JOE M. FLORES, seconded by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., the Court made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
2. Authorization and approval for County Judge, as authorized official, to sign required documents.
On motion by COMMISSIONER PCT. 3, JOE M. FLORES, seconded by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, the Court made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
Attachments:
C.
AI-54070
1. Approval of Memorandum of Understanding for Shooting Range Use/Training between the Hidalgo County Sheriff's Office and Immigration and Customs Enforcement, Homeland Security Investigations.
On motion by COMMISSIONER PCT. 3, JOE M. FLORES, seconded by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., the Court made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
2. Authorization for County Judge, as authorized official, and County Sheriff to sign document.
On motion by COMMISSIONER PCT. 3, JOE M. FLORES, seconded by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., the Court made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
On motion by COMMISSIONER PCT. 3, JOE M. FLORES, seconded by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., the Court made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
2. Authorization for County Judge, as authorized official, and County Sheriff to sign document.
On motion by COMMISSIONER PCT. 3, JOE M. FLORES, seconded by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., the Court made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
Attachments:
7.
Executive Office:
A.
AI-54090
Discussion, consideration and action on Hidalgo County Affiliated Departments Retirement Plan Adoption Addendum with authority to submit to Internal Revenue Service and authorize County Judge to sign related documents
Mr. Guerra informed the court that this is the Affiliated Departments Retirement Plan, for CSA, Head Start and Urban County. This is an annual event and it's required.
On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 3, JOE M. FLORES, the Court made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
Judge Garcia questioned Mr. Guerra if they've already invited a representative from the agency holding the retirement money to come make a report. On that regard, Mr. Bobby Villarreal informed the judge that he had discussed it with Mrs. Norma Garcia and they have a specific date. Mr. Guerra added that the day is sometime in May and the Treasurers Office is coordinating that meeting.
Mr. Villarreal mentioned to the judge that he knows of other counties that have under founded, but Hidalgo County has never. Mr. Guerra commented that the county is very diligent and always attends the conferences in Austin.
Commissioner Palacios joined the meeting.
Mr. Guerra corrected the previous statement informing that this is an annual event, the event is actually every 6 years.
Mr. Guerra informed the court that this is the Affiliated Departments Retirement Plan, for CSA, Head Start and Urban County. This is an annual event and it's required.
On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 3, JOE M. FLORES, the Court made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
Judge Garcia questioned Mr. Guerra if they've already invited a representative from the agency holding the retirement money to come make a report. On that regard, Mr. Bobby Villarreal informed the judge that he had discussed it with Mrs. Norma Garcia and they have a specific date. Mr. Guerra added that the day is sometime in May and the Treasurers Office is coordinating that meeting.
Mr. Villarreal mentioned to the judge that he knows of other counties that have under founded, but Hidalgo County has never. Mr. Guerra commented that the county is very diligent and always attends the conferences in Austin.
Commissioner Palacios joined the meeting.
Mr. Guerra corrected the previous statement informing that this is an annual event, the event is actually every 6 years.
Attachments:
B.
AI-54105
Approval to process the following invoice as a claim with authority for County Treasurer to issue check after auditing procedures are completed by County Auditor: D&M Coffee Company, Inc., Date 04-7-2016, Invoice No. 040716czdel in the amount of $204.97 (Truancy Committee Meeting held on 4/7/16)
On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU the Court made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
Court proceeded to Item.7.D.
On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU the Court made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
Court proceeded to Item.7.D.
Attachments:
C.
AI-54111
Requesting approval to reimburse Virginia Jones for the purchase of tablecloths in the amount of $140.55 for a Truancy Committee Meeting held on 04/07/16, with authority for County Treasurer to issue payment after review and auditing procedures are completed by County Auditor.
Mrs.Salazar informed the members that they'll be requesting some information that could be enough to accept the requisition and produce the purchasing orders, thus grantee the reimbursement.
Mrs. Salazar recommended no action, and noted that this item won't have to come back to court if she finds sufficient information.
No action taken on this item.
Court proceeded to Item.8.A.
Mrs.Salazar informed the members that they'll be requesting some information that could be enough to accept the requisition and produce the purchasing orders, thus grantee the reimbursement.
Mrs. Salazar recommended no action, and noted that this item won't have to come back to court if she finds sufficient information.
No action taken on this item.
Court proceeded to Item.8.A.
Attachments:
D.
AI-54119
Environmental Compliance:
Requesting authorization for County Judge to Sign Notice of Intent and Core Data Form for Precinct 2 Veterans Blvd. citizen collection station as required under Chapter 30 of the Texas Administrative Code Subchapter 330.
On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 3, JOE M. FLORES, the Court made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
Requesting authorization for County Judge to Sign Notice of Intent and Core Data Form for Precinct 2 Veterans Blvd. citizen collection station as required under Chapter 30 of the Texas Administrative Code Subchapter 330.
On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 3, JOE M. FLORES, the Court made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
Attachments:
E.
AI-54139
Approval to accept settlement check from National Liability & Fire Insurance Company in the amount of $352.63 to settle auto accident claim with County vehicle. (Precinct 1)
On motion by COMMISSIONER PCT. 4, JOSEPH PALACIOS, seconded by COMMISSIONER PCT. 3, JOE M. FLORES, the Court made a UNANIMOUS vote of approval.
Vote: 5 - 0 – Unanimously
Court proceeded back to Item.7.C.
On motion by COMMISSIONER PCT. 4, JOSEPH PALACIOS, seconded by COMMISSIONER PCT. 3, JOE M. FLORES, the Court made a UNANIMOUS vote of approval.
Vote: 5 - 0 – Unanimously
Court proceeded back to Item.7.C.
8.
Human Resources:
A.
AI-54115
Precinct #2 - Parks (1100):
1. Requesting waiver of the Budget Amendment Policy - Personnel - Related Amendments.
On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 3, JOE M. FLORES, the Court made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
2. Approval to create the following part time temporary-positions not to exceed 10 weeks, effective May 30, 2016 through August 01, 2016:
On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 3, JOE M. FLORES, the Court made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
3. Approval of interdepartmental transfer.
On motion by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, seconded by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., the Court made a UNANIMOUS vote of approval.
Vote: 5 - 0 -Unanimously
4. Approval to revise the salary schedule in accordance with Commissioners Court action.
On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU the Court made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
1. Requesting waiver of the Budget Amendment Policy - Personnel - Related Amendments.
On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 3, JOE M. FLORES, the Court made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
2. Approval to create the following part time temporary-positions not to exceed 10 weeks, effective May 30, 2016 through August 01, 2016:
| Action | Dept./ Program |
Position Title |
Slot # | Budgeted Salary/ Hourly Rate |
| Create | 122-008 | Head Lifeguard | T039 | $5,400.00/yr - $15.00/hr |
| Create | 122-008 | Lifeguard | T040 | $4,320.00/yr - $12.00/hr |
| Create | 122-008 | Lifeguard | T041 | $4,320.00/yr - $12.00/hr |
| Create | 122-008 | Lifeguard | T042 | $4,320.00/yr - $12.00/hr |
| Create | 122-008 | Attendant | T043 | $3,960.00/yr - $11.00/hr |
| Create | 122-008 | Attendant | T044 | $3,960.00/yr - $11.00/hr |
On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 3, JOE M. FLORES, the Court made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
3. Approval of interdepartmental transfer.
On motion by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, seconded by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., the Court made a UNANIMOUS vote of approval.
Vote: 5 - 0 -Unanimously
4. Approval to revise the salary schedule in accordance with Commissioners Court action.
On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU the Court made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
Attachments:
9.
Health & Human Services Department:
A.
AI-54087
LPPF-1115 Waiver UC (1258):
Approval of 2016 unappropriation of funds in the amount of $257,000.00.
Mr. Olivarez noted that last week he presented to the court in regards to the 1115 Waiver, where they did a local provider fund of $8.2 million. However, there was an error by the State, they are now informing that Starr County is going to be contributing a larger amount. In actuality Hidalgo Health & Human Services Department ended up giving less than they got permission for. The Auditor's Office is asking to let the court know that it is $257,000.00 less than Mr. Olivarez got permission for.
On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 4, JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval.
Vote: 5 - 0 – Unanimously
Approval of 2016 unappropriation of funds in the amount of $257,000.00.
Mr. Olivarez noted that last week he presented to the court in regards to the 1115 Waiver, where they did a local provider fund of $8.2 million. However, there was an error by the State, they are now informing that Starr County is going to be contributing a larger amount. In actuality Hidalgo Health & Human Services Department ended up giving less than they got permission for. The Auditor's Office is asking to let the court know that it is $257,000.00 less than Mr. Olivarez got permission for.
On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 4, JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval.
Vote: 5 - 0 – Unanimously
Attachments:
B.
Health Care Funding District:
1.
Discussion and/or action, including but not limited to Health Care Funding District and/or Expenditures
No action taken on this item.
No action taken on this item.
C.
Indigent Health Care Program:
1.
Discussion and/or action, including but not limited to Indigent Health Care Program and 1115 Waiver and/or Expenditures
No action taken on this item.
No action taken on this item.
10.
Urban County:
A.
AI-54104
1. Requesting exemption from competitive bidding requirements under the Texas Local Government Code 262.024 (a)(4) for construction management services.
On motion by COMMISSIONER PCT. 4, JOSEPH PALACIOS, seconded by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., the Court made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
2. Presentation of the scoring grid for the purpose of ranking by Commissioner’s Court of at least three (3) construction management service firms from the county’s approved “pool” as graded and evaluated by Hidalgo County Precinct No. 1, Urban County Program and Hidalgo County Purchasing Department, in connection with and funded through Hidalgo County Urban County Program GLO Contract No. 12-406-0006453/DRS210068 Delta Area Connector/East Lateral project Phases 1, 2 and 3.
On motion by COMMISSIONER PCT. 3, JOE M. FLORES, seconded by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., the Court made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
3. Authority to negotiate a construction management service contract with the No. 1 ranked firm LeFevre Engineering and Management Consulting, LLC
for the provision of Construction Management Services for Precinct No. 1 – Delta Area Connector/East Lateral project Phases 1, 2 and 3.
On motion by COMMISSIONER PCT. 3, JOE M. FLORES, seconded by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, the Court made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
On motion by COMMISSIONER PCT. 4, JOSEPH PALACIOS, seconded by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., the Court made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
2. Presentation of the scoring grid for the purpose of ranking by Commissioner’s Court of at least three (3) construction management service firms from the county’s approved “pool” as graded and evaluated by Hidalgo County Precinct No. 1, Urban County Program and Hidalgo County Purchasing Department, in connection with and funded through Hidalgo County Urban County Program GLO Contract No. 12-406-0006453/DRS210068 Delta Area Connector/East Lateral project Phases 1, 2 and 3.
| PROFESSIONAL SERVICE FIRM | GRADE | RANKED |
| LeFevre Engineering and Management Consulting, LLC | 97.33% | 1 |
| SAM Engineering and Surveying | 86.67% | 2 |
| Cortran Engineering, PLCC | 86.33% | 3 |
On motion by COMMISSIONER PCT. 3, JOE M. FLORES, seconded by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., the Court made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
3. Authority to negotiate a construction management service contract with the No. 1 ranked firm LeFevre Engineering and Management Consulting, LLC
for the provision of Construction Management Services for Precinct No. 1 – Delta Area Connector/East Lateral project Phases 1, 2 and 3.
On motion by COMMISSIONER PCT. 3, JOE M. FLORES, seconded by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, the Court made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
Attachments:
11.
Elections Administration:
A.
Discussion and/or action, including but not limited to Elections updates
Mrs. Yvonne Ramon, Elections Administrator was pleased to introduced the new Elections Analyst Mrs. Hilda Salinas. The new analyst spoke about new social media projects she has been working on and her eagerness to learn the elections division.
Court proceeded to Item.11.C.
Mrs. Yvonne Ramon, Elections Administrator was pleased to introduced the new Elections Analyst Mrs. Hilda Salinas. The new analyst spoke about new social media projects she has been working on and her eagerness to learn the elections division.
Court proceeded to Item.11.C.
B.
AI-54148
Approval to increase the wage rate for the Primary Election Day Poll Workers:
| ACTION | CURRENT WAGE RATE (NON-TRAINING) |
PROPOSED WAGE RATE (NON-TRAINING) |
| Primary Election Day Judges | $8.00 per hour | $12.00 per hour |
| Primary Election Day Alternate Judges & Clerks | $8.00 per hour | $10.10 per hour |
Election Day Primary Poll Workers:
TAC RULE 81.120 – Compensation for Election Day-Primary Workers (a)… the compensation paid to polling-place judges, clerks, early-voting-ballot board members, or persons working at the central counting station for the general-primary and primary-runoff elections shall be equal to the hourly rate paid by the county for such workers in county elections up to $8.00 per hour from the primary fund.
Mrs. Ramon advised that she wanted to have a discussion in relation to the possibility of increasing the wage for the poll workers and judges, she explained that this would be a supplement to the current $8.00 dollars across the board. Once more, she explained to the court that the State pays $8.00 dollars reimburse straight across for workers on election day.
Judge Garcia reference the Emergency Meeting held on March 8, 2016 were they decided to increase the pay. The judge reminded the court that at that emergency meeting he contacted Secretary of State Mr. Carlos Cascos who referred them to Mr. Keith Ingram. Mr. Ingram then sent the judge an e-mail explaining that legally there was no authority for the county to do it but that legally they would be able to do it; leaving it to the county to do make the decision.
Mr. Crain mentioned that he too sent correspondence to the judge informing that there's no legal or direct legal authority, it may imply. However, he recommended to seek an Attorney General Opinion to confirm, prior to taking action. On that regard, Judge stated his concerns over the short period of time that they have to work with, as they have to start hiring individuals. Judge Garcia stated that he knew of other counties that have done it, and the chief elections officers and council have said that they can do it. Therefore, stating that he is not sure if it makes any particle sense to request an Attorney General Opinion.
Melissa Alvarez announced that the total cost for May, would be $30,415.00 dollars having the judges at $12.00 per hour and the clerks at $10.10 per hour and plus training. Mr. Sergio Cruz informed the members that they would have to bring an item back for next meeting to approve. Ms. Alvarez confirmed to the judge that this is for for the Primary Runoff.
Commissioner Palacios stepped away from the meeting.
Mrs. Ramon clarified that this is a supplement to what the State already pays, as this is a party cost. The Democratic and Republican Parties run Election Day, they receive reimbursement from the State at $8.00 dollars an hour per hour and per employee hired. Mrs. Ramon stated that these are not Hidalgo County employees, as each party is responsible to pay them. Therefore, it is going to be a supplement to what they already receive, to then put them at the same level that Hidalgo County employees which do get hire by the county to run early voting get.
Mrs. Ramon reaffirmed to Commissioner Flores that it would have to be for both parties.
On motion by COMMISSIONER PCT. 3, JOE M. FLORES, seconded by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, the Court made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
Commissioner Palacios joined the meeting.
Commissioner Flores asked Mrs. Ramon is this kind of decision has been made before here in the county. In regards, Mrs. Ramon stated that they have been searching through the minutes but haven't found anything.
Mr. Valde Guerra ratified that the final action was $12.00 dollars for both. Commissioner Flores explained that it's going to be $12.00 dollars, $10.10 dollars, plus training. Mrs. Ramon added that this is also for delivery and it would be the supplements because they receive $15.00 dollar reimbursement, while the county pays its judges $25.00 dollars for deliveries. Therefore, there would be that supplement to meet them at the same standards as the county.
Court proceeded to Item.12.A.
C.
AI-54100
Discussion, consideration and approval of May 24, 2016 Primary Runoff Election Early Voting poll locations.
Mrs. Ramon introduced the new site for the Primary Runoff Election, the STC Cooper Center. The administrator asked to consider the Pecan Campus a permanent voting site, increasing the locations to 26. The 25 sites have already been voted on.
On motion by COMMISSIONER PCT. 3, JOE M. FLORES, seconded by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., the Court made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
Mrs. Ramon introduced the new site for the Primary Runoff Election, the STC Cooper Center. The administrator asked to consider the Pecan Campus a permanent voting site, increasing the locations to 26. The 25 sites have already been voted on.
On motion by COMMISSIONER PCT. 3, JOE M. FLORES, seconded by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., the Court made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
Attachments:
D.
AI-54099
Approval of Full Contract for Election Services between Hidalgo County and the City of La Villa for their election to be held on May 7, 2016.
On motion by COMMISSIONER PCT. 3, JOE M. FLORES, seconded by COMMISSIONER PCT. 4, JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
On motion by COMMISSIONER PCT. 3, JOE M. FLORES, seconded by COMMISSIONER PCT. 4, JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
Attachments:
E.
AI-54098
Approval of Full Contract for Election Services between Hidalgo County and the City of Hidalgo for their election to be held on May 7, 2016.
On motion by COMMISSIONER PCT. 3, JOE M. FLORES, seconded by COMMISSIONER PCT. 4, JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
On motion by COMMISSIONER PCT. 3, JOE M. FLORES, seconded by COMMISSIONER PCT. 4, JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
Attachments:
F.
AI-54097
Approval of Full Contract for Election Services between Hidalgo County and the AGUA Special Utility District for their election to be held on May 7, 2016.
On motion by COMMISSIONER PCT. 3, JOE M. FLORES, seconded by COMMISSIONER PCT. 4, JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
On motion by COMMISSIONER PCT. 3, JOE M. FLORES, seconded by COMMISSIONER PCT. 4, JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
Attachments:
G.
AI-54096
Approval of Full Contract for Election Services between Hidalgo County and Progreso Independent School District for their election to be held on May 7, 2016.
On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 3, JOE M. FLORES, the Court made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 3, JOE M. FLORES, the Court made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
Attachments:
H.
AI-54095
Approval of Full Contract for Election Services between Hidalgo County and Donna Independent School District for their election to be held on May 7, 2016.
On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 3, JOE M. FLORES, the Court made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 3, JOE M. FLORES, the Court made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
Attachments:
I.
AI-54094
Approval of Full Contract for Election Services between Hidalgo County and the City of Mission for their election to be held on May 7, 2016.
On motion by COMMISSIONER PCT. 3, JOE M. FLORES, seconded by COMMISSIONER PCT. 4, JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
Court proceeded back to Item.11.B.
On motion by COMMISSIONER PCT. 3, JOE M. FLORES, seconded by COMMISSIONER PCT. 4, JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
Court proceeded back to Item.11.B.
Attachments:
12.
Planning Department:
A.
AI-54147
1. Request approval to rescind action on Agenda Item No. 53456 3a. February 23, 2016
On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 3, JOE M. FLORES, the Court made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
2. Request to accept check #1386 from Developer Jack McClleland for 2/3 escrow of Norene Drive in the amount of $84,663.47
On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 3, JOE M. FLORES, the Court made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
3. Request to accept check #11881 from Gary Frisby for cost participation with Pct. 4 for the paving of Ramseyer Road in the amount of $26,875.20
On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU the Court made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
4. Reimbursements of Financial Guarantee
a. Ranchitos Escondidos Ph. 1- Pct. 4 REIMBURSEMENT $9,000
b. Las Estrellas No. 3 Subdivision- Pct. 3 REIMBURSEMENT $4,500
c. Las Estrellas No. 4 Subdivision- Pct. 3 REIMBURSEMENT $6,000
d. Los Osos Ph. 1 Subdivision- Pct. 4 REIMBURSEMENT $13,750
e. Oak Hill Ranch Ph. 2 Subdivision- Pct. 1 REIMBURSEMENT $1,000
On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 4, JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval on A to E.
Vote: 5 - 0 – Unanimously
5. Request for reimbursement to Gary Frisby in the amount of $72,794.25 due to 100% participation in the paving of 1,450ft. of Cesar Chavez Road by developer.
On motion by COMMISSIONER PCT. 4, JOSEPH PALACIOS, seconded by COMMISSIONER PCT. 3, JOE M. FLORES, the Court made a UNANIMOUS vote of approval.
Vote: 5 - 0 – Unanimously
On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 3, JOE M. FLORES, the Court made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
2. Request to accept check #1386 from Developer Jack McClleland for 2/3 escrow of Norene Drive in the amount of $84,663.47
On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 3, JOE M. FLORES, the Court made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
3. Request to accept check #11881 from Gary Frisby for cost participation with Pct. 4 for the paving of Ramseyer Road in the amount of $26,875.20
On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU the Court made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
4. Reimbursements of Financial Guarantee
a. Ranchitos Escondidos Ph. 1- Pct. 4 REIMBURSEMENT $9,000
b. Las Estrellas No. 3 Subdivision- Pct. 3 REIMBURSEMENT $4,500
c. Las Estrellas No. 4 Subdivision- Pct. 3 REIMBURSEMENT $6,000
d. Los Osos Ph. 1 Subdivision- Pct. 4 REIMBURSEMENT $13,750
e. Oak Hill Ranch Ph. 2 Subdivision- Pct. 1 REIMBURSEMENT $1,000
On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 4, JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval on A to E.
Vote: 5 - 0 – Unanimously
5. Request for reimbursement to Gary Frisby in the amount of $72,794.25 due to 100% participation in the paving of 1,450ft. of Cesar Chavez Road by developer.
On motion by COMMISSIONER PCT. 4, JOSEPH PALACIOS, seconded by COMMISSIONER PCT. 3, JOE M. FLORES, the Court made a UNANIMOUS vote of approval.
Vote: 5 - 0 – Unanimously
Attachments:
13.
Precinct #4 - Comm. Palacios:
A.
AI-54101
Requesting authorization for appraisal, survey, metes and bounds, title commitment, and title policy for the North Ware Road Recreation Project.
Commissioner Palacios informed the court that two weeks ago a non-profit visited the precinct 4 office. The commissioner notified that the ECISD numbers are showing that there're 70% of children in that area are at risk. The precinct is partnering with them to take four lots and develop a park and building jointly, to were is not 100% cost to the county. They'll provide tutorials and at risk services for that area.
On motion by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, seconded by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., the Court made a UNANIMOUS vote of approval.
Vote: 5 - 0 -Unanimously
Commissioner Palacios informed the court that two weeks ago a non-profit visited the precinct 4 office. The commissioner notified that the ECISD numbers are showing that there're 70% of children in that area are at risk. The precinct is partnering with them to take four lots and develop a park and building jointly, to were is not 100% cost to the county. They'll provide tutorials and at risk services for that area.
On motion by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, seconded by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., the Court made a UNANIMOUS vote of approval.
Vote: 5 - 0 -Unanimously
Attachments:
14.
Budget & Management:
A.
AI-54051
1. Discuss, consideration and approval to submit the following FEMA PWs related to the May/June DR-4223 with authority for County Judge to sign required documentation.
On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 3, JOE M. FLORES, the Court made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
2. Discussion, consideration and acceptance of Texas Division of Emergency Management (TDEM) Public Assistance subgrant award (including all grant terms and conditions), with authority for the County Judge to sign all required documents, for FEMA Public Assistance Grant, 4223, Severe Storms, Tornadoes, Straight-line Winds, and Flooding, for the following FEMA Project Numbers:
Commissioner Palacios notified the court that these are all the assistance received from FEMA in total $1.4 million dollars. The commissioner stated that's the previous item and are already recovering and building, those are the two listing above, about $500,000 completed and billing back to FEMA. Under Workforce Solutions they received another grant and still have workers on a 7 day schedule to make sure they completely recover this year.
On motion by COMMISSIONER PCT. 4, JOSEPH PALACIOS, seconded by COMMISSIONER PCT. 3, JOE M. FLORES, the Court made a UNANIMOUS vote of approval.
Vote: 5 - 0 – Unanimously
| PW NUMBER | TOTAL COST |
| 01310 | $100,715.92 |
| 01361 | $388,275.40 |
On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 3, JOE M. FLORES, the Court made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
2. Discussion, consideration and acceptance of Texas Division of Emergency Management (TDEM) Public Assistance subgrant award (including all grant terms and conditions), with authority for the County Judge to sign all required documents, for FEMA Public Assistance Grant, 4223, Severe Storms, Tornadoes, Straight-line Winds, and Flooding, for the following FEMA Project Numbers:
| FEMA Project Number | Total Subgrant Award |
| PA-06-TX-4223-PW-01138 | $182,520.45 |
| PA-06-TX-4223-PW-00988 | $296,925.61 |
| PA-06-TX-4223-PW-00953 | $263,087.04 |
| PA-06-TX-4223-PW-00991 | $163,747.25 |
| PA-06-TX-4223-PW-01310 | $100,715.92 |
| PA-06-TX-4223-PW-01361 | $388,275.40 |
Commissioner Palacios notified the court that these are all the assistance received from FEMA in total $1.4 million dollars. The commissioner stated that's the previous item and are already recovering and building, those are the two listing above, about $500,000 completed and billing back to FEMA. Under Workforce Solutions they received another grant and still have workers on a 7 day schedule to make sure they completely recover this year.
On motion by COMMISSIONER PCT. 4, JOSEPH PALACIOS, seconded by COMMISSIONER PCT. 3, JOE M. FLORES, the Court made a UNANIMOUS vote of approval.
Vote: 5 - 0 – Unanimously
Attachments:
B.
Budget Appropriations:
1.
AI-54108
Justice Court Tech (1242):
Approval of 2016 appropriation of funds in the amount of $253,962.88 to fund operating expenditures.
Mr. Cruz explained that there are concerns by the auditor and that there're proposed purchases for the Constable's Office. However, there're Attorney General Opinions that allows for technology purposes for the Constable's Office as long as Commissioners Court approves. Mr. Cruz mentioned that this only the appropriation, they will have action items to seek the approval of the appropriation.
On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU the Court made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
Approval of 2016 appropriation of funds in the amount of $253,962.88 to fund operating expenditures.
Mr. Cruz explained that there are concerns by the auditor and that there're proposed purchases for the Constable's Office. However, there're Attorney General Opinions that allows for technology purposes for the Constable's Office as long as Commissioners Court approves. Mr. Cruz mentioned that this only the appropriation, they will have action items to seek the approval of the appropriation.
On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU the Court made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
Attachments:
15.
Purchasing Department:
Notes:
A. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
Notes:
A. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
A.
Hidalgo County
1.
AI-54069
A. Presentation of grading sheets by HCCC members [i.e. "Committee"] for the purpose of tabulation and ranking of the nominated firms HDR and HOK [which made presentations with Q&A at CC of 03-31-16 and have been invited to be present for any further Q&A by committee] so as to proceed with the next phase of the selection process [negotiations] for the engagement of an architect to complete the design and construction of a New Hidalgo County Courthouse;
Score(s): Rank
1. HDR __________; ____;
2. HOK __________; ____;
Commissioner Palacios stated his position in line of the presentations presented, establishing concerns due to not having a fully executed document with the City of Edinburg. The commissioner stated that there's no fully executed document that grantees the $30 million dollars and there're questions in respects to the fiduciary infrastructure in connection to drainage and roadway infrastructure around the area. Moreover, he mentioned that they've discussed with the State about the on system road and hope to have them as a partner. He explained that they are proposing to approach the MPO, which the court already provided a resolution for their consideration. In addition, they are also hoping to have TxDOT as a partner.
The commissioner further stated his concerns over drainage and the flood issues, stating that the area carries an AH Flood Zone designation. He reminded the court about the severe rains in July 2015, where they saw up to 3 ft of flood waters. The commissioner underlined that this issue does not only have to do with the courthouse, but as well as the city and UTRGV and surrounding areas. He clarified that all his concerns don't mean that they shouldn't select but he stated that there's still a lot of work to do to identify partners and tap into funding and then bring together the architects.
Additionally, the commissioner stated that it's still not clear if its going to be a shallow or deep foundation. Equally important is the composition of who's representing who, declaring they're on the right track with the selected attorney. Nevertheless, he suggested looking at having a program manager that's going to look at the entire area and not just the courthouse area. The commissioner mentioned that it was the first time the actual footprint of the building were presented with the option of moving it and potentially see some savings.Out of respect, he would like to discuss this option with the city since it could also affect them.
Overall, he proposed to the court to delay this selection and make time to look at everything else.
Mrs. Salazar emphasized to the commissioner that this action is up to the court and there's no obligation to continue.
Commissioner Flores asked if it was the county or the city who is going to be in charge of drainage. In response, Commissioner Palacios mentioned to him that there's nothing on paper and that at the last meeting they had deferred the county to be the fiduciary. However there's no fully executed document stating that's the case.
Another issue stated by Commissioner Palacios is to allow to identify the right time tables for infrastructure around the courthouse, look at the drainage variables and identify other variables.
Commissioner Cantu stated that they need a pause to understand the schematics and really understand what's needed here in the county. They have checked with their financial advisor and are aware of what they can afford and just getting comfortable with that number however, they still need the City of Edinburg and MPO as partners. Most importantly they also need an specific timeline to close Closner and US 281, which could take more than a year to do. The commissioner emphasized that they need to clearly understand the timeframes and the costs.
Commissioner Palacios made clear that he is a big advocate for the new courthouse and clearly understands the necessity for this new building however, there're variables that need to be clear first.
Mrs. Salazar stated that she comprehended the concerns and there're too many variables and conditions that need to be taken into consideration first.
Commissioner Palacios mentioned that these are issues they have been working on, the judge had several meeting with the MPO and TxDOT.
Judge Garcia agreed with the decision to take no action at this time, as there are more issues to be address. The judge mentioned that they have been talking with the city and their own lawyers to try to finalize the agreement to finally execute.
HOK representative Mr. Jeff Bradley acknowledged the concerns stated by the court members and affirmed that all those variables are typical parts of a project which they help find a solution for. The architects help coordinate these diligent parts of the projects and address schedules and issues are typically part of the project and can help put together a cohesive plan.
In regards Commissioner Palacios stated, that he understands that both firms are capable of doing that work. However, there're some parts they have to do as elected officials, as well as consider others like the City of Edinburg, and MPO.
Mr. Mike Brenchley representing HDR suggested that if they're still having uncertainties to speak with others. He concurred with Mr. Bradley in the sense that the architect team can certainly help assist throughout the process. Mr. Brenchley informed they can always come back to answer any questions by the court.
Commissioner Palacios recognized that both architect firms are capable of assisting, however is HDR available to assist them in any questions or items even if they still haven't selected a firm. Mr. Brenchley clearly stated to the commissioner that the firm will be glad to assist with any questions as they have done it for the last 3 years.
B. Authority to commence negotiations [with assistance from Hon. David D. Peden, Purchasing and Court member(s) with the number one (1) ranked firm of __________________________ for the purpose of a Letter of Engagement of professional architectural services to finalize the design and construction of a New Hidalgo County Courthouse.
No action taken on Item.15.A.1.A and B.
C. Status of Civil Engineering nominated firms with applicable action including but not limited to:
1. Consideration of correspondence received from various nominated firms requesting with applicable action:
a. additional time to complete Questionnaire;
b. request to be re-instated as nominee;
2. Proceed to score and grade the firms that have completed Questionnaires;
3. Cancel nominations and permit the Architectural Firm selected to hire the Civil Engineer;
Commissioner Cantu mentioned to Mrs. Martha Salazar his postion to not take action on this item. The commissioner stated that it would be best to wait until they have an agreement in place with the City of Edinburg to be sure who is going to be responsible for the offsite civil.
No action taken on Item.15.A.C.1 to 3.
Score(s): Rank
1. HDR __________; ____;
2. HOK __________; ____;
Commissioner Palacios stated his position in line of the presentations presented, establishing concerns due to not having a fully executed document with the City of Edinburg. The commissioner stated that there's no fully executed document that grantees the $30 million dollars and there're questions in respects to the fiduciary infrastructure in connection to drainage and roadway infrastructure around the area. Moreover, he mentioned that they've discussed with the State about the on system road and hope to have them as a partner. He explained that they are proposing to approach the MPO, which the court already provided a resolution for their consideration. In addition, they are also hoping to have TxDOT as a partner.
The commissioner further stated his concerns over drainage and the flood issues, stating that the area carries an AH Flood Zone designation. He reminded the court about the severe rains in July 2015, where they saw up to 3 ft of flood waters. The commissioner underlined that this issue does not only have to do with the courthouse, but as well as the city and UTRGV and surrounding areas. He clarified that all his concerns don't mean that they shouldn't select but he stated that there's still a lot of work to do to identify partners and tap into funding and then bring together the architects.
Additionally, the commissioner stated that it's still not clear if its going to be a shallow or deep foundation. Equally important is the composition of who's representing who, declaring they're on the right track with the selected attorney. Nevertheless, he suggested looking at having a program manager that's going to look at the entire area and not just the courthouse area. The commissioner mentioned that it was the first time the actual footprint of the building were presented with the option of moving it and potentially see some savings.Out of respect, he would like to discuss this option with the city since it could also affect them.
Overall, he proposed to the court to delay this selection and make time to look at everything else.
Mrs. Salazar emphasized to the commissioner that this action is up to the court and there's no obligation to continue.
Commissioner Flores asked if it was the county or the city who is going to be in charge of drainage. In response, Commissioner Palacios mentioned to him that there's nothing on paper and that at the last meeting they had deferred the county to be the fiduciary. However there's no fully executed document stating that's the case.
Another issue stated by Commissioner Palacios is to allow to identify the right time tables for infrastructure around the courthouse, look at the drainage variables and identify other variables.
Commissioner Cantu stated that they need a pause to understand the schematics and really understand what's needed here in the county. They have checked with their financial advisor and are aware of what they can afford and just getting comfortable with that number however, they still need the City of Edinburg and MPO as partners. Most importantly they also need an specific timeline to close Closner and US 281, which could take more than a year to do. The commissioner emphasized that they need to clearly understand the timeframes and the costs.
Commissioner Palacios made clear that he is a big advocate for the new courthouse and clearly understands the necessity for this new building however, there're variables that need to be clear first.
Mrs. Salazar stated that she comprehended the concerns and there're too many variables and conditions that need to be taken into consideration first.
Commissioner Palacios mentioned that these are issues they have been working on, the judge had several meeting with the MPO and TxDOT.
Judge Garcia agreed with the decision to take no action at this time, as there are more issues to be address. The judge mentioned that they have been talking with the city and their own lawyers to try to finalize the agreement to finally execute.
HOK representative Mr. Jeff Bradley acknowledged the concerns stated by the court members and affirmed that all those variables are typical parts of a project which they help find a solution for. The architects help coordinate these diligent parts of the projects and address schedules and issues are typically part of the project and can help put together a cohesive plan.
In regards Commissioner Palacios stated, that he understands that both firms are capable of doing that work. However, there're some parts they have to do as elected officials, as well as consider others like the City of Edinburg, and MPO.
Mr. Mike Brenchley representing HDR suggested that if they're still having uncertainties to speak with others. He concurred with Mr. Bradley in the sense that the architect team can certainly help assist throughout the process. Mr. Brenchley informed they can always come back to answer any questions by the court.
Commissioner Palacios recognized that both architect firms are capable of assisting, however is HDR available to assist them in any questions or items even if they still haven't selected a firm. Mr. Brenchley clearly stated to the commissioner that the firm will be glad to assist with any questions as they have done it for the last 3 years.
B. Authority to commence negotiations [with assistance from Hon. David D. Peden, Purchasing and Court member(s) with the number one (1) ranked firm of __________________________ for the purpose of a Letter of Engagement of professional architectural services to finalize the design and construction of a New Hidalgo County Courthouse.
No action taken on Item.15.A.1.A and B.
C. Status of Civil Engineering nominated firms with applicable action including but not limited to:
1. Consideration of correspondence received from various nominated firms requesting with applicable action:
a. additional time to complete Questionnaire;
b. request to be re-instated as nominee;
2. Proceed to score and grade the firms that have completed Questionnaires;
3. Cancel nominations and permit the Architectural Firm selected to hire the Civil Engineer;
Commissioner Cantu mentioned to Mrs. Martha Salazar his postion to not take action on this item. The commissioner stated that it would be best to wait until they have an agreement in place with the City of Edinburg to be sure who is going to be responsible for the offsite civil.
No action taken on Item.15.A.C.1 to 3.
Attachments:
2.
AI-54081
A. Requesting action to clarify Regular Agenda Item [CC 03-07-16/Purchasing Dept. 21.A.3.e.] #53254 to detail the pre-qualified providers of Appraisal and/or Review Appraisal Services Pools to reflect:
1. Approved by CC on 03-07-16: Appraisal Services Providers Pool: 5 [as shown on agenda caption];
2. Action to approve-Review Appraisal Services Providers Pool: 3 [as shown on supporting documentation herein]; and due to this action,
Mrs. Salazar mentioned to the members that this happened because they took them as one item and did not separate them, and didn't have an equal number on either side. She misinformed the court on March 7, 2016 however, they do have service providers on that form. Therefore, she requested action on Item.15.A.2. She explained to Commissioner Cantu that they have 5 members of service providers those are already accepted into the pool, on that day there was only one title stating appraisal and/or appraisal services providers, it was defined that under appraisal services they actually have 3 providers. Therefore, she is bringing this item back to court to add the review services to the court.
On motion by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, seconded by COMMISSIONER PCT. 3, JOE FLORES, the Court made a UNANIMOUS vote of approval on Item.15.A.2.
Vote: 5 - 0 -Unanimously
Mrs. Salazar informed the court that all these came about when one of the precincts notified to her that the current provider was about to expire, when she went back to double check she noticed they do have a service appraisal providers.
B. Requesting rescission of Regular Agenda Item #54019 [HCCC 04-05-16] seeking authority to advertise to establish a "pool" of qualified firms for the provision of Review Appraisal Services as unnecessary due to action taken herein.
On motion by COMMISSIONER PCT. 4, JOSEPH PALACIOS, seconded by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., the Court made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
1. Approved by CC on 03-07-16: Appraisal Services Providers Pool: 5 [as shown on agenda caption];
2. Action to approve-Review Appraisal Services Providers Pool: 3 [as shown on supporting documentation herein]; and due to this action,
Mrs. Salazar mentioned to the members that this happened because they took them as one item and did not separate them, and didn't have an equal number on either side. She misinformed the court on March 7, 2016 however, they do have service providers on that form. Therefore, she requested action on Item.15.A.2. She explained to Commissioner Cantu that they have 5 members of service providers those are already accepted into the pool, on that day there was only one title stating appraisal and/or appraisal services providers, it was defined that under appraisal services they actually have 3 providers. Therefore, she is bringing this item back to court to add the review services to the court.
On motion by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, seconded by COMMISSIONER PCT. 3, JOE FLORES, the Court made a UNANIMOUS vote of approval on Item.15.A.2.
Vote: 5 - 0 -Unanimously
Mrs. Salazar informed the court that all these came about when one of the precincts notified to her that the current provider was about to expire, when she went back to double check she noticed they do have a service appraisal providers.
B. Requesting rescission of Regular Agenda Item #54019 [HCCC 04-05-16] seeking authority to advertise to establish a "pool" of qualified firms for the provision of Review Appraisal Services as unnecessary due to action taken herein.
On motion by COMMISSIONER PCT. 4, JOSEPH PALACIOS, seconded by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., the Court made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
Attachments:
B.
Pct. 1
1.
AI-54116
A. Acceptance and approval of the Professional Engineering Contract #C-16-149-04-12 with TEDSI Infrastructure Group for "Job Specific-Colonia Noreste Paving and Drainage Improvements" project for Hidalgo County Precinct One, as approved by CC for negotiations on 03/22/16 and subject to compliance with HB1295 and HB23 (when and if applicable); and
On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU the Court made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU the Court made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
B. Acceptance and approval of Work Authorization No. 1 amid Contract #C-16-149-04-12 and as pursuant to the above aforementioned line item with TEDSI Infrastructure Group in the amount of $40,815.00 for the provision of professional engineering services for "Job Specific-Colonia Noreste Paving and Drainage Improvements" project more specifically identified in the work authorization document amid Requisition No. 296351.
On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 3, JOE M. FLORES, the Court made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 3, JOE M. FLORES, the Court made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
Attachments:
C.
Pct. 2
1.
AI-54126
Acceptance and approval to execute the final form of a Professional Engineering Agreement (subject to legal counsel's review) with L&G Consulting Engineers, for "On-Call Services for Road & Bridge, CIP, and other Projects in General," for Pct 2, and as approved for negotiations on CC 4/5/16 and subject to compliance with HB23 and HB1295 [if and when applicable].
On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU the Court made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU the Court made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
2.
AI-54142
a. Acceptance and approval to execute the final form of a Professional Engineering Agreement (subject to legal counsel's review)with L&G Consulting Engineers, for "On-Call Geo-technical, Construction Materials Testing, and Inspection Services for Road and Bridge, CIP, and other Projects in General," for Pct 2, and as approved for negotiations on CC 4/5/16 and subject to compliance with HB23 and HB1295 [if and when applicable];
On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 4, JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval.
Vote: 5 - 0 – Unanimously
b. Acceptance and approval of Work Authorization No. 1 (with an estimated cost of $43,457.86) as submitted by project engineer, L&G Consulting Engineers, to provide construction material testing and inspection services for the Pct 2 Yuma Avenue Extension Project through Contract# C-16-170-04-12.
Mrs. Salazar informed that this item is all contingent on Item.A. being completely comply with.
On motion by COMMISSIONER PCT. 3, JOE M. FLORES, seconded by COMMISSIONER PCT. 4, JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
c. Acceptance and approval of Work Authorization No. 2 (with an estimated cost of $14,485.70) as submitted by project engineer, L&G Consulting Engineers, to provide Geo-technical engineering services for the completion of the Pct 2 Palmer Pavilion Improvement Project through Contract# C-16-170-04-12.
Mrs. Salazar informed that this item is all contingent on Item.A. being completely comply with.
On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU the Court made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 4, JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval.
Vote: 5 - 0 – Unanimously
b. Acceptance and approval of Work Authorization No. 1 (with an estimated cost of $43,457.86) as submitted by project engineer, L&G Consulting Engineers, to provide construction material testing and inspection services for the Pct 2 Yuma Avenue Extension Project through Contract# C-16-170-04-12.
Mrs. Salazar informed that this item is all contingent on Item.A. being completely comply with.
On motion by COMMISSIONER PCT. 3, JOE M. FLORES, seconded by COMMISSIONER PCT. 4, JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
c. Acceptance and approval of Work Authorization No. 2 (with an estimated cost of $14,485.70) as submitted by project engineer, L&G Consulting Engineers, to provide Geo-technical engineering services for the completion of the Pct 2 Palmer Pavilion Improvement Project through Contract# C-16-170-04-12.
Mrs. Salazar informed that this item is all contingent on Item.A. being completely comply with.
On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU the Court made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
Attachments:
3.
AI-54144
Requesting approval of Supplemental Agreement No. 1 for L&G Consulting Engineers, Contract No. C-15-097-03-17 resulting in additional environmental services needed for environmental clearance of the project (with an estimated cost increase of $109,699.60) for services under Work Authorization No. 4 for the Pct 2 Nolana Loop Project.
On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 4, JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval.
Vote: 5 - 0 – Unanimously
On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 4, JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval.
Vote: 5 - 0 – Unanimously
Attachments:
D.
Pct. 4
1.
AI-53673
A. Acceptance and approval of the construction contract documents for Hidalgo County Precinct No. 4: "Construction of Parking Lot at San Carlos CRC and Sunflower Park" [CC awarded bid 04-05-16 AI#53986] to Gomez Paving, LLC, dba, South Teas Paving of Mission, Tx in the amount of $150,900.00 with assigned Contract #C-16-115-04-05 reviewed and approved as to form by legal counsel [subject to compliance to HB1295 & HB23 if and when applicable];
Mr. Jesse Ozuna requested to take no action on this item, the vendor is hessitating to meet obligations needed for the project.
No action taken on this item.
B. Requesting authority to advertise with approval of RFB front end documents [i.e. specifications] as developed and drafted by project engineer, LeFevre for the San Carlos CRC and Sunflower Park: "Off Site Turnkey Manhole Covers and/with Installation" with RFB: #2016-160-05-06-YSS.
On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 4, JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval.
Vote: 5 - 0 – Unanimously
Mr. Jesse Ozuna requested to take no action on this item, the vendor is hessitating to meet obligations needed for the project.
No action taken on this item.
B. Requesting authority to advertise with approval of RFB front end documents [i.e. specifications] as developed and drafted by project engineer, LeFevre for the San Carlos CRC and Sunflower Park: "Off Site Turnkey Manhole Covers and/with Installation" with RFB: #2016-160-05-06-YSS.
On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 4, JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval.
Vote: 5 - 0 – Unanimously
E.
WIC
1.
AI-53961
Acceptance and approval to enter into an Affiliation and Program Agreement for Clinical Experience between Hidalgo County Health and Human Services-WIC Program and South Texas College.
Commissioner Flores stepped away from the meeting.
On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 4, JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval.
Vote: 4 - 0 – Unanimously
Commissioner Flores stepped away from the meeting.
On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 4, JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval.
Vote: 4 - 0 – Unanimously
16.
Open Forum
Commissioner Cuellar stepped away from the meeting.
1) Opal Billman spoke about the divorce action taken by the court in regards to the settlement of her community property. She requested to have remove commercial buildings that have been built on the frontage of Shary Road. stating that these land is part of her community property. According to Mrs. Billman her commercial free property has recently been sold, and the City of Mission has claimed to have bought a strip of land running from Shary Road. to Glasscock Road. Mrs. Billman assured that the because Mr. Billman died the law dictates the case must be dismiss.
2) Mr. Jesse Ozuna updated the court in regards to the policy committee meeting he attended last week. He mentioned that one of the topics was the Property Tax Relief Committee, and the possibility of a potential tax relief that would mandate counties to either lower property tax rates or freeze appraisal values. This situation could potentially lower the rate from 8% to 4% leading to potentially lose money. Mr. Ozuna informed that another issues mentioned was the state transportation, the State Transportation Commission is considering removing all toll state authority roads. In addition he also explained that they are losing money through the Sheriff's Office and the support for holding criminal aliens in the criminal justice system. According to Mr. Ozuna, at the moment the reimbursement for this process has been going down and is putting the budge in deficit. Another topic was the Texas Department of Motor Vehicles, they want to collect some of the fees that are collected here and reallocate back to the State.
Commissioner Cuellar joined the meeting.
3) Dr. Adams acknowledged the efforts by Commissioner Cuellar to repair the roads around her area. She explained that her neighbors were able to get engineers to that area to explained the plans for the road repairs. Dr. Adams mentioned that she was puzzled by the excavation around Old La Blanca and Sioux Road. Further she informed of her concerns over the open ditch, due to the present of mosquitos that might carry the new virus. Moreover, she spoke about the plans to widen the road on that immediate area and stated that people already drive through there fast without regards to the potholes.
Commissioner Palacios stepped away from the meeting.
Commissioner Cuellar stepped away from the meeting.
1) Opal Billman spoke about the divorce action taken by the court in regards to the settlement of her community property. She requested to have remove commercial buildings that have been built on the frontage of Shary Road. stating that these land is part of her community property. According to Mrs. Billman her commercial free property has recently been sold, and the City of Mission has claimed to have bought a strip of land running from Shary Road. to Glasscock Road. Mrs. Billman assured that the because Mr. Billman died the law dictates the case must be dismiss.
2) Mr. Jesse Ozuna updated the court in regards to the policy committee meeting he attended last week. He mentioned that one of the topics was the Property Tax Relief Committee, and the possibility of a potential tax relief that would mandate counties to either lower property tax rates or freeze appraisal values. This situation could potentially lower the rate from 8% to 4% leading to potentially lose money. Mr. Ozuna informed that another issues mentioned was the state transportation, the State Transportation Commission is considering removing all toll state authority roads. In addition he also explained that they are losing money through the Sheriff's Office and the support for holding criminal aliens in the criminal justice system. According to Mr. Ozuna, at the moment the reimbursement for this process has been going down and is putting the budge in deficit. Another topic was the Texas Department of Motor Vehicles, they want to collect some of the fees that are collected here and reallocate back to the State.
Commissioner Cuellar joined the meeting.
3) Dr. Adams acknowledged the efforts by Commissioner Cuellar to repair the roads around her area. She explained that her neighbors were able to get engineers to that area to explained the plans for the road repairs. Dr. Adams mentioned that she was puzzled by the excavation around Old La Blanca and Sioux Road. Further she informed of her concerns over the open ditch, due to the present of mosquitos that might carry the new virus. Moreover, she spoke about the plans to widen the road on that immediate area and stated that people already drive through there fast without regards to the potholes.
Commissioner Palacios stepped away from the meeting.
Attachments:
17.
Closed Session:
Commissioners' Court may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following:
On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU the Court made a UNANIMOUS vote of approval.
Vote: 3 - 0 - Unanimously
Commissioners' Court may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following:
On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU the Court made a UNANIMOUS vote of approval.
Vote: 3 - 0 - Unanimously
A.
Real Estate Acquisition
No action taken on this item.
No action taken on this item.
B.
Pending and/or potential litigation
No action taken on this item.
No action taken on this item.
C.
AI-54140
Potential Litigation - Edinburg Municipal Airport & City of Edinburg Property and further described as:
Tract 1: Being the north twenty (20) acres of Lot 16, Section 277, Texas-Mexican Railway Company’s Survey, an addition to the City of Edinburg, Hidalgo County,Texas: (20.0 Acres Gross)
Tract 2: Being the east 26.61 acres of the west 46.61 acres of Lot 10, Section 277, Texas-Mexican Railway Company’s Survey, an addition to the City of Edinburg, HidalgoCounty, Texas: (26.61 Acres Gross)
Tract 3: Being the south ten (10) acres of the west twenty (20) acres of Lot 10, Section 277, Texas Mexican Railway Company’s Survey, an addition to the City of Edinburg,Hidalgo County, Texas: (10.0 Acres Gross)
Tract 4: Being the east ten (10) acres of Lot 10-, Section 277, Texas Mexican Railway Company’s Survey, an addition to the City of Edinburg, Hidalgo County, Texas (10.0Acres Gross)
Tract 5: Being the north 23.39 acres of lot 15, Section 277, Texas-Mexican Railway Company’s Survey, an addition to the City of Edinburg, Hidalgo County, Texas. (23.39 Acres Gross)
Tract 7: Being the west fifteen (15) acres of the south half ( ½ ) of Lot 16, Section 277,Texas-Mexican Railway Company’s Survey, and addition to the City of Edinburg, Hidalgo County, Texas (15.0 Acres Gross)
No action taken on this item.
Tract 1: Being the north twenty (20) acres of Lot 16, Section 277, Texas-Mexican Railway Company’s Survey, an addition to the City of Edinburg, Hidalgo County,Texas: (20.0 Acres Gross)
Tract 2: Being the east 26.61 acres of the west 46.61 acres of Lot 10, Section 277, Texas-Mexican Railway Company’s Survey, an addition to the City of Edinburg, HidalgoCounty, Texas: (26.61 Acres Gross)
Tract 3: Being the south ten (10) acres of the west twenty (20) acres of Lot 10, Section 277, Texas Mexican Railway Company’s Survey, an addition to the City of Edinburg,Hidalgo County, Texas: (10.0 Acres Gross)
Tract 4: Being the east ten (10) acres of Lot 10-, Section 277, Texas Mexican Railway Company’s Survey, an addition to the City of Edinburg, Hidalgo County, Texas (10.0Acres Gross)
Tract 5: Being the north 23.39 acres of lot 15, Section 277, Texas-Mexican Railway Company’s Survey, an addition to the City of Edinburg, Hidalgo County, Texas. (23.39 Acres Gross)
Tract 7: Being the west fifteen (15) acres of the south half ( ½ ) of Lot 16, Section 277,Texas-Mexican Railway Company’s Survey, and addition to the City of Edinburg, Hidalgo County, Texas (15.0 Acres Gross)
No action taken on this item.
D.
AI-54071
C-0262-16-G; Teresa Barrera et al v. Hidalgo County, Texas and Hidalgo County Drainage District No. 1
No action taken on this item.
No action taken on this item.
E.
AI-54130
Hidalgo County v. El Valle LLC, et al
No action taken on this item.
No action taken on this item.
F.
AI-54132
Claim of Emilio Rincon
No action taken on this item.
No action taken on this item.
G.
AI-54134
Claim of Jesus Garza
No action taken on this item.
No action taken on this item.
18.
A. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024(A) (4) "a Professional Service" for the "provision of legal services/representation in connection with litigation."
B. Requesting engagement with the firm of _________________________ for the "Provision of Legal Services/Representation in connection with Litigation" and authority to submit letter of engagement (subject to compliance with HB1295)
No action taken on this Item.18.A. & B.
B. Requesting engagement with the firm of _________________________ for the "Provision of Legal Services/Representation in connection with Litigation" and authority to submit letter of engagement (subject to compliance with HB1295)
No action taken on this Item.18.A. & B.
19.
Open Session:
A.
Real Estate Acquisition and appropriation for same
Commissioner Palacios joined the meeting and Commissioner Cantu did not returned from Closed Session.
No action taken on this item.
Commissioner Palacios joined the meeting and Commissioner Cantu did not returned from Closed Session.
No action taken on this item.
B.
Pending and/or potential litigation
No action taken on this item.
No action taken on this item.
C.
AI-54141
Potential Litigation - Edinburg Municipal Airport & City of Edinburg Property and further described as:
Tract 1: Being the north twenty (20) acres of Lot 16, Section 277, Texas-Mexican Railway Company’s Survey, an addition to the City of Edinburg, Hidalgo County,Texas: (20.0 Acres Gross)
Tract 2: Being the east 26.61 acres of the west 46.61 acres of Lot 10, Section 277, Texas-Mexican Railway Company’s Survey, an addition to the City of Edinburg, HidalgoCounty, Texas: (26.61 Acres Gross)
Tract 3: Being the south ten (10) acres of the west twenty (20) acres of Lot 10, Section 277, Texas Mexican Railway Company’s Survey, an addition to the City of Edinburg,Hidalgo County, Texas: (10.0 Acres Gross)
Tract 4: Being the east ten (10) acres of Lot 10-, Section 277, Texas Mexican Railway Company’s Survey, an addition to the City of Edinburg, Hidalgo County, Texas (10.0Acres Gross)
Tract 5: Being the north 23.39 acres of lot 15, Section 277, Texas-Mexican Railway Company’s Survey, an addition to the City of Edinburg, Hidalgo County, Texas. (23.39 Acres Gross)
Tract 7: Being the west fifteen (15) acres of the south half ( ½ ) of Lot 16, Section 277,Texas-Mexican Railway Company’s Survey, and addition to the City of Edinburg, Hidalgo County, Texas (15.0 Acres Gross)
No action taken on this item.
Tract 1: Being the north twenty (20) acres of Lot 16, Section 277, Texas-Mexican Railway Company’s Survey, an addition to the City of Edinburg, Hidalgo County,Texas: (20.0 Acres Gross)
Tract 2: Being the east 26.61 acres of the west 46.61 acres of Lot 10, Section 277, Texas-Mexican Railway Company’s Survey, an addition to the City of Edinburg, HidalgoCounty, Texas: (26.61 Acres Gross)
Tract 3: Being the south ten (10) acres of the west twenty (20) acres of Lot 10, Section 277, Texas Mexican Railway Company’s Survey, an addition to the City of Edinburg,Hidalgo County, Texas: (10.0 Acres Gross)
Tract 4: Being the east ten (10) acres of Lot 10-, Section 277, Texas Mexican Railway Company’s Survey, an addition to the City of Edinburg, Hidalgo County, Texas (10.0Acres Gross)
Tract 5: Being the north 23.39 acres of lot 15, Section 277, Texas-Mexican Railway Company’s Survey, an addition to the City of Edinburg, Hidalgo County, Texas. (23.39 Acres Gross)
Tract 7: Being the west fifteen (15) acres of the south half ( ½ ) of Lot 16, Section 277,Texas-Mexican Railway Company’s Survey, and addition to the City of Edinburg, Hidalgo County, Texas (15.0 Acres Gross)
No action taken on this item.
D.
AI-54072
C-0262-16-G; Teresa Barrera et al v. Hidalgo County, Texas and Hidalgo County Drainage District No. 1
No action taken on this item.
No action taken on this item.
E.
AI-54131
Hidalgo County v. El Valle LLC, et al
Commissioner Flores joined the meeting.
Mr. Guerra requested to assigned Mrs. Josephine Ramirez's Office at the District Attorney's Office for segregation and to file law suit if necessary.
On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 3, JOE M. FLORES, the Court made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
Commissioner Flores joined the meeting.
Mr. Guerra requested to assigned Mrs. Josephine Ramirez's Office at the District Attorney's Office for segregation and to file law suit if necessary.
On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 3, JOE M. FLORES, the Court made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
F.
AI-54133
Claim of Emilio Rincon
Mr. Guerra requested for settlement authority to make an offer in the amount of $574.26
On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 3, JOE M. FLORES, the Court made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
Mr. Guerra requested for settlement authority to make an offer in the amount of $574.26
On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 3, JOE M. FLORES, the Court made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
G.
AI-54135
Claim of Jesus Garza
Mr. Guerra requested for settlement authority to make an offer in the amount of $66.33
On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 3, JOE M. FLORES, the Court made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
Mr. Guerra requested for settlement authority to make an offer in the amount of $66.33
On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 3, JOE M. FLORES, the Court made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
20.
Closed Session:
Commissioners' Court may reconvene into Closed Session for the discussion regarding the agenda items listed
No action taken on this item.
Commissioners' Court may reconvene into Closed Session for the discussion regarding the agenda items listed
No action taken on this item.
21.
Open Session:
Commissioners' Court may reconvene into Open Session for the discussion regarding the agenda items listed
No action taken on this item.
Commissioners' Court may reconvene into Open Session for the discussion regarding the agenda items listed
No action taken on this item.
22.
Adjourn
On motion by COMMISSIONER PCT. 4, JOSEPH PALACIOS, seconded by COMMISSIONER PCT. 3, JOE M. FLORES, the Court made a UNANIMOUS vote of approval.
Vote: 4 - 0 – Unanimously
On motion by COMMISSIONER PCT. 4, JOSEPH PALACIOS, seconded by COMMISSIONER PCT. 3, JOE M. FLORES, the Court made a UNANIMOUS vote of approval.
Vote: 4 - 0 – Unanimously
There being no further business to come before said
Court, the meetings of the Commissioners' Court and the
Drainage District #1 Board are now hereby adjourned.
Dated this the 12th day of April, 2016
ARTURO GUAJARDO, JR., County Clerk
Hidalgo County, Texas
By: ______________________________
Norma G. Cantu, Deputy
I, ARTURO GUAJARDO, JR., County Clerk attest that this is an accurate accounting of a proceeding of the Commissioners’ Court held on April 12, 2016.
Signed this 12th day of APRIL 2016
ATTEST:
ARTURO GUAJARDO, JR.
County Clerk and Ex-Officio Clerk
Of the Commissioners’ Court of
Hidalgo County
By: ____________________________
(Seal) Norma G. Cantu, Deputy
Court, the meetings of the Commissioners' Court and the
Drainage District #1 Board are now hereby adjourned.
Dated this the 12th day of April, 2016
ARTURO GUAJARDO, JR., County Clerk
Hidalgo County, Texas
By: ______________________________
Norma G. Cantu, Deputy
I, ARTURO GUAJARDO, JR., County Clerk attest that this is an accurate accounting of a proceeding of the Commissioners’ Court held on April 12, 2016.
Signed this 12th day of APRIL 2016
ATTEST:
ARTURO GUAJARDO, JR.
County Clerk and Ex-Officio Clerk
Of the Commissioners’ Court of
Hidalgo County
By: ____________________________
(Seal) Norma G. Cantu, Deputy