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Minutes for DRAINAGE DISTRICT

SPECIAL MEETING - May 10, 2016

BE IT REMEMBERED, that on this 10th  day of May A.D., 2016, there was begun and held a SPECIAL MEETING of the Honorable Commissioners’ Court of Hidalgo County, Texas, wherein the following members thereof were present, to-wit:
 
HONORABLE RAMON GARCIA

HONORABLE A.C. CUELLAR, JR.

HONORABLE EDUARDO "EDDIE" CANTU

HONORABLE JOE M. FLORES

HONORABLE JOSEPH PALACIOS
HIDALGO COUNTY JUDGE

COMMISSIONER, PRECINCT NO. 1

COMMISSIONER, PRECINCT NO. 2

COMMISSIONER, PRECINCT NO. 3

COMMISSIONER, PRECINCT NO. 4

and ARTURO GUAJARDO, JR., COUNTY CLERK & EX-OFFICIO CLERK OF THE COMMISSIONERS’ COURT of Hidalgo County, Texas, wherein the following proceedings were had, to-wit:

AGENDA
DRAINAGE DISTRICT 
BOARD OF DIRECTORS
May 10, 2016
9:00 A.M.
                                          

NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Drainage District #1 Board of Directors will be held at the Edinburg Council Chambers 415 W. University Drive, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:

 
1.
 
Roll Call

Board Members Joe M. Flores and Joseph Palacios were not present at the time of roll call.
 
2.
 
Prayer

Mr. Sesin led the courtroom in Prayer.
 
3.
 
Open Forum

No comments under open forum.
 
4.
 
Approval of Consent Agenda

The board approved the entire Consent Agenda.
 
5.
 
Discussion on Hidalgo County Drainage District No. 1 Drainage projects, maintenance and operations

Board Member Joseph Palacios joined the meeting.

Mr. Sesin informed the court about an upcoming conference they were invited to attend to speak about several drainage projects.
 
6.
AI -54530
A. Request approval to create 3 Mechanic III positions from the Maintenance & Operations Budget and set Salary at $36,455.00 

On motion by BOARD MEMBER PCT. 1, A.C. CUELLAR, JR., seconded by BOARD MEMBER PCT. 2, EDUARDO “EDDIE” CANTU  the Board made a UNANIMOUS vote of approval.
                               
Vote: 4 - 0 - Unanimously

B. Request approval to create 1 Head Mechanic position from the Maintenance & Operations Budget and set Salary at $45,923.00 

On motion by BOARD MEMBER PCT. 1, A.C. CUELLAR, JR., seconded by BOARD MEMBER PCT. 2, EDUARDO “EDDIE” CANTU  the Board made a UNANIMOUS vote of approval.
                               
Vote: 4 - 0 - Unanimously

C. Request approval to create 10 Part-Time Temporary Maintenance I positions and set salary at $12.88 per hour.

Board Member Joe M. Flores joined the meeting.

Mr. Sesin informed that these are positions for the preparation of hurricane season, the positions will be for 6 months.

On motion by BOARD MEMBER PCT. 1, A.C. CUELLAR, JR., seconded by BOARD MEMBER PCT. 2, EDUARDO “EDDIE” CANTU  the Board made a UNANIMOUS vote of approval.
                               
Vote: 5 - 0 - Unanimously

D. Approval of Revised Salary Schedule and Budget Amendment to fund new positions as noted in items A,B, and C in the amount of $285,948.00

On motion by BOARD MEMBER PCT. 1, A.C. CUELLAR, JR., seconded by BOARD MEMBER PCT. 2, EDUARDO “EDDIE” CANTU  the Board made a UNANIMOUS vote of approval.
                               
Vote: 5 - 0 - Unanimously
 
7.
AI -54246
Request approval to reclassify the purchase of ten Caterpillar haul trucks (6 @ $144,194.82) and (4 @ $145,306.41) and one Excavator (1 @ $226,318) to the General fund for the 2015 calendar year. These trucks and equipment were originally purchased from Fund 132 bond proceed interest that was budget for the purpose of working on the East Lateral. Subsequent to this purchase it was determined that the use of these haul trucks after the completion of the East lateral would be utilized for the construction of the Mission Inlet and for the future Raymondville drain project. Project funds will be used to reimburse the General fund for the wages and fringes of the ten truck drivers that were budget specifically for the East Lateral. Remainder of funds will be used for the completion of the original bond projects out of the 2006 bond referendum / 2007 and 2008 bond series.

On motion by BOARD MEMBER PCT. 1, A.C. CUELLAR, JR., seconded by BOARD MEMBER PCT. 2, EDUARDO “EDDIE” CANTU  the Board made a UNANIMOUS vote of approval.
                               
Vote: 5 - 0 - Unanimously
 
8.
AI -54389
Request approval to issue payment for Payment Application No. 6 in the amount of $22,027.50 to Texas Cordia Construction, LLC pertaining to Construction Contract No. HCDD1-14-008-07-08 Pct.2 Alamo Expressway Drain.  Project Engineer: DOS Logisticts, Inc. PO#625452

Mr. Sesin requested for court to take no action on this item.

Court took no action on this item.
Attachments:
 
9.
AI -54535
Request approval on a payment of Claim for Right of Way acquisition services related to the East Lateral.  Services were provide by RGV Right of Way Services,LLC for an additional eight parcels  through Tedsi Infrastructure Group LLP. 
Amount of invoice is $17,185.86.

Mr. Sesin informed that this is 90% of the payment for services that have been performed, the 10% will be paid when completed. 

On motion by BOARD MEMBER PCT. 1, A.C. CUELLAR, JR., seconded by BOARD MEMBER PCT. 3, JOE M. FLORES, the Board made a UNANIMOUS vote of approval.

 Vote: 5 - 0 - Unanimously
Attachments:
 
10.
AI -54207
Requesting authority to advertise and approval of procurement packet (i.e. specifications/requirements, legal notice, draft requirement agreement etc)as attached hereto for: Hidalgo County Drainage District No. 1-“PIPES- Reinforced Concrete Pipe – Tongue & Groove, Reinforced Concrete Pipe – Rubber Gasket, Polyethylene & HP Storm Polypropylene Pipe”-RFB No.: HCDD1-16-025-06-01. Including the re-advertising of project in the event no Bid responses are received and/or are rejected and project is still required.

On motion by BOARD MEMBER PCT. 1, A.C. CUELLAR, JR., seconded by BOARD MEMBER PCT. 4, JOSEPH PALACIOS, the Board made a UNANIMOUS vote of approval.
                                                                                                                                                         
Vote: 5 - 0 – Unanimously
 
11.
AI -54476
 Authority to advertise and approval of plans and specifications developed by project engineer, Mr. Jose N. Saldivar, P.E., for: Hidalgo County Drainage District No. 1 -"Tex-Mex Drain Ditch Improvements (Road Crossings)"-RFB No. HCDD1-16-026-06-01, including the re-advertising of projects in the event no Bid responses are received and/or are rejected and project is still required.

On motion by BOARD MEMBER PCT. 4, JOSEPH PALACIOS, seconded by BOARD MEMBER PCT. 1, A.C. CUELLAR, JR., the Board made a UNANIMOUS vote of approval.

Vote: 5 - 0 - Unanimously 
 
12.
AI -54495
Requesting authority to advertise and approval of procurement packet (i.e. specifications/requirements, legal notice, draft requirement agreement etc)as attached hereto for: Hidalgo County Drainage District No. 1-“Gasoline, On & Off Highway Diesel Fuel”-RFB No.: HCDD1-16-027-06-01. Including the re-advertising of project in the event no Bid responses are received and/or are rejected and project is still required.

On motion by BOARD MEMBER PCT. 1, A.C. CUELLAR, JR., seconded by BOARD MEMBER PCT. 4, JOSEPH PALACIOS, the Board made a UNANIMOUS vote of approval.
                                                                                                                                                         
Vote: 5 - 0 – Unanimously
 
13.
AI -54515
Requesting approval of Work Authorization No. 4 to Professional Services Agreement with L&G Consulting Engineers Inc. as it relates to On Call Construction Material Testing  Services for J-09 Drain Improvements Phase II Construction Rio Grande Care Rd. to North Main Drain in the amount of $22,243.07.  (Subject to HB1295)

On motion by BOARD MEMBER PCT. 1, A.C. CUELLAR, JR., seconded by BOARD MEMBER PCT. 4, JOSEPH PALACIOS, the Board made a UNANIMOUS vote of approval.
                                                                                                                                                         
Vote: 5 - 0 – Unanimously

Board Member Joe M. Flores stepped away from the meeting.
Attachments:
 
14.
AI -54516
Requesting approval of Work Authorization No. 2 to Agreement for Professional Engineering Services with Halff Associates, Inc. as it relates to Engineering Services for Preliminary Site Characterization Abandoned Rifle / Handgun Firing Range project located on HCDD1 yard for a total amount of $151,788.00. (subject to compliance with HB 1295)  

On motion by BOARD MEMBER PCT. 1, A.C. CUELLAR, JR., seconded by BOARD MEMBER PCT. 4, JOSEPH PALACIOS, the Board made a UNANIMOUS vote of approval.
                                                                                                                                                         
Vote: 4 - 0 – Unanimously
Attachments:
 
15.
AI -54533
A.) Requesting exemption from competitive bidding requirements under Texas Local Government Code 262.024(a)(4) for Professional Engineering Services.  

On motion by BOARD MEMBER PCT. 4, JOSEPH PALACIOS, seconded by BOARD MEMBER PCT. 1, A.C. CUELLAR, JR., the Board made a UNANIMOUS vote of approval.

Vote: 4 - 0 - Unanimously 

B.) Presentation of scoring grid of the firms graded through the District's "Pool" of pre-qualified Professional Engineers for the purpose of ranking by HCDD1 Board of Directors in connection with Professional Engineering Services required for Pct. 2 & Pct. 3 - Roadway System off site Drainage Improvements. 
FIRM NAME: SCORE: RANK:
L&G Engineering 99 1
Javier Hinojosa Engineering  97 2
Quintanilla Headley & Associates Inc.  96 3

On motion by BOARD MEMBER PCT. 1, A.C. CUELLAR, JR., seconded by BOARD MEMBER PCT. 2, EDUARDO “EDDIE” CANTU  the Board made a UNANIMOUS vote of approval.
                                                                   
Vote: 4 - 0 - Unanimously

C.) Pursuant to the Boards approval requesting authority for Hidalgo County Drainage District No.1 to negotiate Professional Engineering Services Agreement with the number one ranked firm of L & G Engineering, for the provisions of Professional Engineering Services for Pct. 2 & Pct. 3 - Roadway System off site Drainage Improvements. 

On motion by BOARD MEMBER PCT. 4, JOSEPH PALACIOS, seconded by BOARD MEMBER PCT. 1, A.C. CUELLAR, JR., the Board made a UNANIMOUS vote of approval.

Vote: 4 - 0 - Unanimously
 
16.
AI -54534
Requesting approval of Change Order No. 2 with Texas Cordia Construction, LLC in the amount of $84,883.00 for Construction Contract No. HCDD1-15-009-07-22A "Pct. 4-Hoehn Rd. Area Drainage and Road Improvements and approval for HCDD1 General Manager to sign. 

Board Member Joe M. Flores joined the meeting.

On motion by BOARD MEMBER PCT. 1, A.C. CUELLAR, JR., seconded by BOARD MEMBER PCT. 4, JOSEPH PALACIOS, the Board made a UNANIMOUS vote of approval.
               
Vote: 5 - 0 – Unanimously
Attachments:
 
17.
AI -54537
Requesting approval of final negotiated Professional Service Agreement No. C-HCDD1-16-002-05-10; in the amount of $6,932.60 with Quintanilla Headley & Associates, Inc. as it relates to Surveying Services for North Branch Drain & Tex Mex Drain Improvement Project.  Approved for negotiations by HCDD1 Board of Directors on April 19, 2016.  (Subject to HB1295)

On motion by BOARD MEMBER PCT. 1, A.C. CUELLAR, JR., seconded by BOARD MEMBER PCT. 2, EDUARDO “EDDIE” CANTU  the Board made a UNANIMOUS vote of approval.
                                                                   
Vote: 5 - 0 - Unanimously
Attachments:
 
18.
AI -54536
2013 Bonds Budget 370- Drainage Control Structure - Weslaco North Lateral  request approval to issue payment on the following item: 
Application for Payment No. 2 in the amount of 138,234.60 to M-5 Texas Enterprises, LLC related to Contract No. 1-14-028-10-28 Project Engineer: Tedsi Infrastructure Group; project is eighty percent complete.

On motion by BOARD MEMBER PCT. 4, JOSEPH PALACIOS, seconded by BOARD MEMBER PCT. 2, EDUARDO “EDDIE” CANTU, the Board made a UNANIMOUS vote of approval.

Vote: 5 - 0 – Unanimously
Attachments:
 
19.
AI -54480
Land Acquisition:
A. Acceptance of final acquisition amounts for the following drainage easements/parcels pertaining to Pct.2 PSJA Drain & Pharr-McAllen South Drain Projects:

Parcel No. 6          $6,101.00-Juanita De Leon
Parcel No. 12        $   368.00-Maria Cruz Fuentes
Parcel No. 13        $   161.00-Maria Cruz Fuentes

On motion by BOARD MEMBER PCT. 1, A.C. CUELLAR, JR., seconded by BOARD MEMBER PCT. 4, JOSEPH PALACIOS, the Board made a UNANIMOUS vote of approval.
                                                                                                                                                         
Vote: 5 - 0 – Unanimously

B. Approval to issue manual payment for the acquisition of drainage easements/parcels listed on Item A...

Board Member Joseph Palacios stepped away from the meeting.

On motion by BOARD MEMBER PCT. 1, A.C. CUELLAR, JR., seconded by BOARD MEMBER PCT. 2, EDUARDO “EDDIE” CANTU  the Board made a UNANIMOUS vote of approval.
                                                                   
Vote: 4 - 0 - Unanimously
 
20.
 
Closed Session:
Board of Directors may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following:

On motion by BOARD MEMBER PCT. 1, A.C. CUELLAR, JR., seconded by BOARD MEMBER PCT. 2, EDUARDO “EDDIE” CANTU the Board made a UNANIMOUS vote of approval.

Vote: 4 - 0 - Unanimously
 
A.
 
Real Estate Acquisition

Court took no action on this item.
 
B.
 
Pending and/or Potential Litigation

Court took no action on this item.
 
21.
 
Open Session:
 
A.
 
Real Estate Acquisition

Board Member Joseph Palacios joined the meeting.

Mr. Sesin stated that they would be taking action on Parcel #18.B. at $2,500

On motion by BOARD MEMBER PCT. 4, JOSEPH PALACIOS, seconded by BOARD MEMBER PCT. 3, JOE M. FLORES, the Board made a UNANIMOUS vote of approval.

Vote: 5 - 0 – Unanimously

For Parcel #51 at $15,000

On motion by BOARD MEMBER PCT. 4, JOSEPH PALACIOS, seconded by BOARD MEMBER PCT. 2, EDUARDO “EDDIE” CANTU, the Board made a UNANIMOUS vote of approval.

Vote: 5 - 0 – Unanimously
 
B.
 
Pending and/or Potential Litigation

Court took no action on this item.
 
22.
 
Closed Session:
Board of Directors may reconvene into Closed Session for the discussion regarding the agenda items listed

Court took no action on this item.
 
23.
 
Open Session:
Board of Directors may reconvene into Open Session for the discussion regarding the agenda items listed

Court took no action on this item.
 
24.
 
Adjourn

On motion by BOARD MEMBER PCT. 4, JOSEPH PALACIOS, seconded by BOARD MEMBER PCT. 2, EDUARDO “EDDIE” CANTU, the Board made a UNANIMOUS vote of approval.

Vote: 5 - 0 – Unanimously
There being no further business to come before said

Court, the meetings of the Commissioners' Court and the

Drainage District #1 Board are now hereby adjourned.


Dated this the 10th day of May, 2015

ARTURO GUAJARDO, JR., County Clerk
Hidalgo County, Texas


By: ______________________________
Norma G. Cantu, Deputy


I, ARTURO GUAJARDO, JR., County Clerk attest that this is an accurate accounting of a proceeding of the Commissioners’ Court held on May 10, 2016.

Signed this 10th day of MAY 2016




ATTEST:
ARTURO GUAJARDO, JR.
County Clerk and Ex-Officio Clerk
Of the Commissioners’ Court of
Hidalgo County


By: ____________________________
(Seal) Norma G. Cantu, Deputy