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Minutes for CC CONSENT

SPECIAL MEETING - May 25, 2016

BE IT REMEMBERED, that on this 25th day of May A.D., 2016, there was begun and held a SPECIAL MEETING of the Honorable Commissioners’ Court of Hidalgo County, Texas, wherein the following members thereof were present, to-wit:
 
HONORABLE RAMON GARCIA

HONORABLE A.C. CUELLAR, JR.

HONORABLE EDUARDO "EDDIE" CANTU

HONORABLE JOE M. FLORES

HONORABLE JOSEPH PALACIOS
HIDALGO COUNTY JUDGE

COMMISSIONER, PRECINCT NO. 1

COMMISSIONER, PRECINCT NO. 2

COMMISSIONER, PRECINCT NO. 3

COMMISSIONER, PRECINCT NO. 4

and ARTURO GUAJARDO, JR., COUNTY CLERK & EX-OFFICIO CLERK OF THE COMMISSIONERS’ COURT of Hidalgo County, Texas, wherein the following proceedings were had, to-wit:

    
AGENDA
CC REGULAR CONSENT
COMMISSIONERS' COURT
May 25, 2016
9:30 A.M.
                                          

NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Commissioners' Court will be held at the Edinburg Council Chambers 415 W. University Drive, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:


NOTICE TO THE PUBLIC
CONSENT AGENDA

 

The following items are of a routine or administrative nature. The Commissioners' Court has been furnished with background and support on each item, and/or it has been discussed at a previous meeting. All items will be acted upon by one vote without being discussed separately unless requested by a Court Commissioner, in which event the item or items will immediately be withdrawn for individual consideration in its normal sequence after the items not requiring separate discussion have been acted upon. The remaining items will be adopted by one vote.

On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 4, JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval.

Vote: 4 - 0 - Unanimously

 
1.
AI-54795
Approval of check register and payment of claims and bills - (Payments from Juvenile Probation, Adult Probation, LEOSE Fund, DA Motor Vehicle Theft Fund, DA Check Fraud Fund, DA Forfeiture Fund, Sheriff Forfeiture Funds, Constable Forfeiture Funds, HIDTA Forfeiture Funds and VIT Interest Fund are presented for recording purposes only.)
 
2.
 
2016 Intradepartmental transfers:
 
A.
AI-54763
2016 - Constable Pct. 4 (1100) 
Attachments:
 
B.
AI-54761
2016 - Facilities Management CO Wide (1100)
Attachments:
 
C.
AI-54750
2016 - Sheriff OPSG (1284)
Attachments:
 
D.
AI-54751
2016 - Sheriff OPSG (1284)
Attachments:
 
E.
AI-54759
2016 - District Attorney's Office (1281)  
Attachments:
 
F.
AI-54744
2016 - Safety Division (1100)
Attachments:
 
G.
AI-54737
2016 - Co. Wide Adm (1100)
Attachments:
 
H.
AI-54674
2016 - Pct 2 Rd. Maint. (1200)
Attachments:
 
I.
AI-54760
2016 - Pct. 3 Rd. Maint. (1200)
Attachments:
 
J.
AI-54666
2016  -  Pct #3 Rd. Maint. (1200)
Attachments:
 
K.
AI-54738
2016 - Pct. 4 Rd. Maint. (1200)
Attachments:
 
L.
AI-54662
2016 - 398th Dist. Court (1100)
Attachments:
 
M.
AI-54665
2016 - Tax Office (1100)
 
N.
AI-54673
2016 - District Attorney's Office (1223) 
Attachments:
 
O.
AI-54678
2016 - County Clerk's (1100)
Attachments:
 
P.
AI-54654
2016 - J.P. Pct. 2 Pl. 2 (1100)
Attachments:
 
Q.
AI-54682
2016 - J.P. Pct. 2 Pl. 2 (1100)
Attachments:
 
R.
AI-54687
2016 - Constable Pct. 1 (1100)
Attachments:
 
S.
AI-54672
 2016 - Constable Pct. 3 (1284)
Attachments:
 
T.
AI-54671
2016 - Constable Pct. 3 (1284)
Attachments:
 
U.
AI-54695
2016 - Planning Dept. (1100)
Attachments:
 
V.
AI-54705
2016 - District Attorney's Office (1100) 
Attachments:
 
W.
AI-54706
2016 - Budget & Management (2202)
Attachments:
 
X.
AI-54710
2016 - JP Pct. 3 Pl. 1 (1100) 
Attachments:
 
Y.
AI-54718
2016 - Elections (1100)
 
Z.
AI-54603
2016 - County Clerk's (1100)
Attachments:
 
AA.
AI-54716
2016 - Fire Marshal (1100)
Attachments:
 
3.
 
2016 Interdepartmental transfers:
 
A.
AI-54754
Pct4 SOA (1303):
Approval of 2016 interdepartmental transfer from Pct. 4 SOA1341 (program 145 and program 160) to SOA1339 (program 146) in the amount of $5,167.82.
Attachments:
 
B.
AI-54745
CC & DC E-Filing (1100):
Approval of 2016 interdepartmental transfer from Co. Wide Adm.-Contingency to CC & DC E-Filing in the amount of $43,037.02 to fund machinery & equipment expenditures. 
Attachments:
 
C.
AI-54734
Facilities Mgmt Co. Wide (1100):
Approval of 2016 interdepartmental transfer from Co. Wide Adm.-Contingency to Facilities Mgmt Co. Wide in the amount of $44,225.14 to fund courthouse cameras.
 
D.
AI-54623
Pct 2 Rancho Blanco Rd Project (1200):
Approval of 2016 interdepartmental transfer from Pct 2 Rd Maint to Pct 2 Rancho Blanco Road Project in the amount of $115,000.00 to fund professional engineering & geotechnical engineering services.
Attachments:
 
E.
AI-54669
Approval of 2016 interdepartmental transfer from CO's 1315 TXDOT FM 681 (program 070) to TXDOT La Homa SH495 (program 045) in the amount of $1,500.00.
Attachments:
 
4.
 
Planning Department:
 
A.
AI-54689
1. Certificate of Plat and Utility Status under Texas Local Government Code Section 232.028 (b)
2. Certificate of Water Service Availability under Texas Local Government Code Section 232.029 (c) (2)
 
5.
 
Executive Office:
 
A.
AI-54676
Approval of Right of Way Permits:
North Alamo Water Supply Corporation: 
a).  North Alamo Water Supply Corporation is proposing to install 595.0 lineal feet of 12-inch waterline along Goolie Road beginning at the southeast corner of Goolie Road and Sioux Road also being 40.0 feet southeast from the centerline of said roads.  The proposed waterline will be installed 15.0 feet west of the east right-of-way line of said Goolie Road and 40-inches below natural ground. The waterline will begin at Station 82+05 and continue north to a 90-degree elbow at Station 88+00.  At the said elbow the waterline will traverse towards the east within a North Alamo WSC easement.  The proposed waterline and bores will be installed 40-inches below lowest point of natural ground. 

b). North Alamo Water Supply Corporation is proposing to install a 12-inch waterline within a North Alamo WSC easement being 15-feet wide and being parallel to the north right-of-way line of Sioux Road.  The 12-inch line will cross Los Indios Lane coming out of Los Indios Estates Subdivision.  The proposed waterline will be installed 7.5 feet north of the north right-of-way line of said Sioux Road and 40-inches below natural ground.  The proposed waterline will be bored and encased with 40-lineal feet of 20-inch SDR26 PVC casing at Station 53+75.  The proposed bore will be installed 40-inches below lowest point of natural ground. 

c). North Alamo Water Supply Corporation is proposing to install 2,600 lineal feet of 12-inch waterline along Sioux Road beginning 220 feet from the centerline of Los Indios Lane and continuing east to Goolie Road.  The proposed waterline will be installed 13.0 feet south of the north right-of-way line of said Sioux Road and 40-inches below natural ground.  The waterline will begin at Station 56+00 and continue to Station 65+00 where the waterline will cross Sioux Road towards the south with a bore and encased with 30-lineal feet of 20-inch SDR26 PVC casing then continue to a 90-degree elbow which will be installed 5.0 north of the south right-of-way of said Sioux Road where the 12-inch waterline will continue eastward towards Goolie Road and cross to the east right-of-way of said Goolie Road to a 90-degree elbow.  The proposed waterline  crossing Goolie Road will be bored and encased with 36-lineal feet of 20-inch SDR26 PVC casing.  The proposed waterline and bores will be installed 40-inches below lowest point of natural ground. 

d).  North Alamo Water Supply Corporation is proposing to install a 12-inch waterline within a North Alamo WSC easement being 15-feet wide and lying parallel to the north right-of-way line of Sioux Road. The 12-inch line will cross 3 paved roads coming out of Los Mirasoles Subdivision.  The proposed waterline will be installed 7.50 feet north of the north right-of-way line of said Sioux Road and 40-inches below natural ground. The proposed bores are located at Stations 32+50, 37+00 and 41+25.  The proposed waterlines will be installed 40-inches below lowest point of natural ground. 

e). North Alamo Water Supply Corporation is proposing to install 3,166 lineal feet of 12-inch waterline along Sioux Road from Val Verde Road to Hernandez Road.  The proposed waterline will be installed 10.0-feet north of the south right-of-way line of said Sioux Road and 40-inches below natural ground.  Waterline begins at Station 0+00 and continues to Station 31+64 where the waterline will cross Sioux Road to the north into an existing North Alamo WSC easement.  The proposed waterline will be bored and encased with 30-lineal feet of 20-inch SDR26 PVC casing.  The proposed bore will be installed 40-inches below lowest point of natural ground.

f).  North Alamo Water Supply Corporation is proposing to install 690 lineal feet of 12-inch waterline along Sioux Road located 185.0 feet east of Las Rosas Street.  The proposed waterline will be installed 13.0 feet south of the north right-of-way line of said Sioux Road and 40-inches below natural ground.  Waterline begins at Station 43+50 and continues to Station 50+40 where it will traverse north into a North Alamo WSC easement lying adjacent and parallel to the north right of way of said Sioux Road.  The proposed waterline will be installed 40-inches below lowest point of natural ground. 
Attachments:
 
B.
AI-54725
Approval of Right of Way Permits:

H2O Construction Services- Installation only of 60" pipe crossing Dicker Rd. Project for City of Hidalgo (Northwest Drain)

North Alamo Water Supply Corporation: 
a).  North Alamo Water Supply Corporation is proposing to install 2,664.0 lineal feet of 12-inch waterline along Sioux Road beginning at Station 114+00 and also being 1,200.0 feet east from the centerline of the Donna Irrigation Main Canal.  The proposed waterline will be installed 5.0 feet north from the south right-of-way line and will be installed 40-inches below natural ground.  The said line will traverse towards the east where at Station 127+15 the waterline will cross North to a 90 degree elbow installed 5.00 feet south of the north right-of-way line of said Sioux Road.  The waterline crossing will be bored and encased with 25.0 feet of SDR26 PVC Casing.  The waterline will then traverse to the east to a 12 x 12 inch cross to be installed at Station 139+75 where the said line will cross Sioux Road to the South and be 5.0 east of the west right-of-way line of Old La Blanca Road.  The waterline crossing south will be bored and encased with 20.0 feet of SDR26 PVC Casing.  The proposed waterline and bores will be installed 40-inches below lowest point of natural ground. 

b).  North Alamo Water Supply Corporation is proposing to install 375.0 lineal feet of 12-inch waterline along La Blanca Road.  The proposed waterline will begin at Station 140+50 and be 5.0 feet east of the west right-of-way of line of Old La Blanca Road also being located at the southwest corner of the intersection of Old La Blanca Road and Sioux Road.al.  The proposed waterline will traverse 375.0 feet to the south and connect to an existing waterline.  The proposed waterline will be installed 40-inches below natural ground. 
 
6.
 
Membership Dues:
 
A.
AI-54762
Sheriff's Office:
Requesting approval of requisition #299155 for 2016 membership dues, in the total amount of $24.00 for Chief Deputy Mario Lopez to the Texas Chief Deputies Association with authority for the County Treasurer to issue check after review, audit and processing procedures are completed by the County Auditor.
 
B.
AI-54699
Public Defender's (1100):
Requesting approval to pay annual membership dues to the State Bar of Texas - Requisition #298958, in the total amount of $68.00 for Ignacio Mendoza, Jr., Public Defender II, with the authority for County Treasurer to issue check after review, audit and processing procedures are completed by County Auditor.
Attachments:
 
C.
AI-54438
District Attorney (1100):
Requesting approval to pay 2016 membership dues for Texas District & County Attorneys Association (TDCAA) for the following District Attorney's Office employees: Marcela Renee Saenz, Andrew Augutus Whitlock III, Ricco Diaman Delgado & Obdett Calzada, in the total amount of $230.00 (Requisition #297832), with authority for County Treasurer to issue check after review, audit and procedures are completed by County Auditor. 
Attachments:
 
7.
 
Auditor's Office:
 
A.
AI-54621
Pursuant to Local Government Code Section 115.0035, requesting approval of the attached reports.
Attachments:
 
8.
 
Budget & Management:
 
A.
AI-54688
2016 Salary Sweep (1100):
Approval to transfer lapsed salaries from various departments into Countywide Administration-Contingency. 
Attachments:
 
B.
AI-54658
Report and approval of emergency transfers for the period of February 1, 2016 through April 29, 2016.
 
C.
AI-54397
1.  Approval of reimbursement in the amount of $1,074,987.84 to Blue Cross Blue Shield Insurance Company for claims paid on behalf of Hidalgo County from 04/23/16 to 05/06/16.

04/23-29/16 $500,155.75
05/01-06/16 $574,832.09
TOTAL $1,074,987.84

2.  Approval of wire transfer to cover claims paid.
 
D.
AI-54655
Self-Insured (2202)
Requesting approval of reimbursement of the Hidalgo County Workers' Comp. Claims paying account for claims paid by Tristar Risk Management for the period of May 1-15, 2016 in the amount of $49,602.72 and requesting approval of wire transfer.
 
9.
 
Purchasing Dept:
Notes:
A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.

B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
 
A.
AI-54757
 Ratification of fully executed Change Order No. 1 in connection with the Pct. 1 Mile 12N (FM1015-2W) Paving & Drainage Improvements Project as recommended by project engineer, Sames, Inc.
 
B.
AI-54660
Requesting authority to exercise the sixty (60) day extension for contract #E-15-139-03-31 for “Hot Mix-Cold Laid Road Material (on an as needed basis)-County Wide while procurement process is completed and processed, at the same rate, term and conditions.
Attachments:
 
C.
AI-54735
Approval of the following with 2GS, LLC contracted vendor for Havana Lomas #5 Subdivision - Pct. No. 3 as submitted through project engineer, Javier Hinojosa Engineering. (C-CAP-15-360-01-05):
1. Application for payment No. 3 (Retainage Release) in the amount of $7,812.55;
2. “Certificate of Substantial Completion” with issuance date of April 08, 2016
3. “Certificate of Construction Completion” reflecting the completion date of April 08, 2016.
 
D.
AI-54753
Approval of Application for Payment No. 2 in the amount of $135,835.04 for RDH Site and Concrete, contracted vendor for Rankin Subdivision (Pct. 4) as submitted by DOS Logistics, Inc., project engineer ( C-CAP-15-086-03-31).
Attachments:
 
E.
AI-54661
Acceptance and approval of Work Authorization No. 4 with (an estimated cost of $ 10,357.89) as submitted by project engineer, L&G Engineering for Project:“Construction Material Testing" for: "Sanitation Collection Facility and "M" Road Building" for Hidalgo County Precinct No. 4, in connection to (on call) GEO Tech & CMT Services Agreement# C-15-301-09-15.
 
F.
AI-54670
Approval of an amendment to agenda Item #53854 [CC 3/22/16 for (2) two Xerox Printers Model 3655X] to upgrade existing configuration by  ADDING TWO-TRAYS to EACH PRINTER; through DIR Contract DIR-TSO-3043; PO#740776 & 740777- $99.38/month + additional tray upgrade -$12.38 for a new total monthly payment= $111.86 for each printer and effective upon CC approval and delivery & installation.
Attachments:
 
G.
AI-54595
Action to Add and/or  Delete Fuel Card and Fuel Card Users as follows:
1.  Adult Probation - Delete Fuel Card Users
2. Headstart  Program - Delete Fuel Card
3. Headstart Program - Add Fuel Card Users
4. Fire Marshal - Add Fuel Card  
There being no further business to come before said

Court, the meetings of the Commissioners' Court and the

Drainage District #1 Board are now hereby adjourned.


Dated this the 25th day of May, 2016

ARTURO GUAJARDO, JR., County Clerk
Hidalgo County, Texas


By: ______________________________
Norma G.Cantu, Deputy


I, ARTURO GUAJARDO, JR., County Clerk attest that this is an accurate accounting of a proceeding of the Commissioners’ Court held on May 25, 2016.

Signed this 25th day of MAY 2016




ATTEST:
ARTURO GUAJARDO, JR.
County Clerk and Ex-Officio Clerk
Of the Commissioners’ Court of
Hidalgo County


By: ____________________________
(Seal) Norma G. Cantu, Deputy