SPECIAL MEETING - May 25, 2016
BE IT REMEMBERED, that on this 25th day of May A.D., 2016, there was begun and held a SPECIAL MEETING of the Honorable Commissioners’ Court of Hidalgo County, Texas, wherein the following members thereof were present, to-wit:
| HONORABLE RAMON GARCIA HONORABLE A.C. CUELLAR, JR. HONORABLE EDUARDO "EDDIE" CANTU HONORABLE JOE M. FLORES HONORABLE JOSEPH PALACIOS |
HIDALGO COUNTY JUDGE COMMISSIONER, PRECINCT NO. 1 COMMISSIONER, PRECINCT NO. 2 COMMISSIONER, PRECINCT NO. 3 COMMISSIONER, PRECINCT NO. 4 |
and ARTURO GUAJARDO, JR., COUNTY CLERK & EX-OFFICIO CLERK OF THE COMMISSIONERS’ COURT of Hidalgo County, Texas, wherein the following proceedings were had, to-wit:
 |
AGENDA DRAINAGE DISTRICT BOARD OF DIRECTORS May 25, 2016 9:00 A.M. |
NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Drainage District #1 Board of Directors will be held at the Edinburg Council Chambers 415 W. University Drive, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
1.
Roll Call
Board Member Joseph Palacios was not present during roll call.
Board Member Joseph Palacios was not present during roll call.
2.
Prayer
Mr. Raul Sesin led the courtroom in Prayer.
Mr. Raul Sesin led the courtroom in Prayer.
3.
Open Forum
Mrs. Martha Sanchez, LUPE, expressed gratitude for the upcoming meeting they're going to have with Drainage Director Mr. Sesin.
Mrs. Martha Sanchez, LUPE, expressed gratitude for the upcoming meeting they're going to have with Drainage Director Mr. Sesin.
Attachments:
4.
Approval of Consent Agenda
The board approved the entire consent agenda.
Board Member Joseph Palacios joined the meeting.
The board approved the entire consent agenda.
Board Member Joseph Palacios joined the meeting.
5.
Discussion on Hidalgo County Drainage District No. 1 Drainage projects, maintenance and operations
Mr. Sesin commented that they're still working on updating and developing the Drainage District's website. At the moment, they are working on multiple bond and GLO projects.
Additionally, Mr. Sesin informed the members that over last week's rains, the City of Granjeno Mayor reached out to the district over the outfall draining properly into the IBWC floodway. Mr. Sesin reported that it was flooded due to the heavy amount of rain.
Mr. Sesin commented that they're still working on updating and developing the Drainage District's website. At the moment, they are working on multiple bond and GLO projects.
Additionally, Mr. Sesin informed the members that over last week's rains, the City of Granjeno Mayor reached out to the district over the outfall draining properly into the IBWC floodway. Mr. Sesin reported that it was flooded due to the heavy amount of rain.
6.
AI -54709
Requesting approval of Work Authorization No. 3 to Pct. 1 - Mile 13 1/2 & FM 1015 area Drainage Improvement Project Agreement with Urban Infrastructure Group, Inc. in the amount of $16,160.00.
On motion by BOARD MEMBER PCT. 1, A.C. CUELLAR, JR., seconded by BOARD MEMBER PCT. 2, EDUARDO “EDDIE” CANTU, the Board made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
On motion by BOARD MEMBER PCT. 1, A.C. CUELLAR, JR., seconded by BOARD MEMBER PCT. 2, EDUARDO “EDDIE” CANTU, the Board made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
Attachments:
7.
AI -54730
A. Requesting approval to purchase two (2) John Deere 310SL Backhoe Loaders through the Hidalgo County Drainage District No. 1 membership/participation with BuyBoard's awarded vendor, Doggett Machinery Services (Contract #424-13) in the total amount of $ 193,500.00.
On motion by BOARD MEMBER PCT. 4, JOSEPH PALACIOS, seconded by BOARD MEMBER PCT. 2, EDUARDO “EDDIE” CANTU, the Board made a UNANIMOUS vote of approval.
Vote: 5 - 0 – Unanimously
B. Pursuant to the Board's approval to purchase the two (2) John Deere 310SL Backhoe Loaders, requesting to declare surplus with the purpose of trade in: One (1) 2003 JCB 215S Backhoe Loader (Asset # 39861) in the amount of $6,800.00, and One (1) 2008 TEREX TX970B Backhoe Loader (Asset # 1590) in the amount of $9,000.00 including the removal of said assets from inventory upon completion of transaction.
On motion by BOARD MEMBER PCT. 4, JOSEPH PALACIOS, seconded by BOARD MEMBER PCT. 1, A.C. CUELLAR, JR., the Board made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
On motion by BOARD MEMBER PCT. 4, JOSEPH PALACIOS, seconded by BOARD MEMBER PCT. 2, EDUARDO “EDDIE” CANTU, the Board made a UNANIMOUS vote of approval.
Vote: 5 - 0 – Unanimously
B. Pursuant to the Board's approval to purchase the two (2) John Deere 310SL Backhoe Loaders, requesting to declare surplus with the purpose of trade in: One (1) 2003 JCB 215S Backhoe Loader (Asset # 39861) in the amount of $6,800.00, and One (1) 2008 TEREX TX970B Backhoe Loader (Asset # 1590) in the amount of $9,000.00 including the removal of said assets from inventory upon completion of transaction.
On motion by BOARD MEMBER PCT. 4, JOSEPH PALACIOS, seconded by BOARD MEMBER PCT. 1, A.C. CUELLAR, JR., the Board made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
Attachments:
8.
AI -54756
Request approval of Budget Amendment from the General Fund in the amount of $193,500 into heavy equipment pursuant to the Board's approval to purchase (2) John Deere 310SL Backhoe Loaders.
On motion by BOARD MEMBER PCT. 4, JOSEPH PALACIOS, seconded by BOARD MEMBER PCT. 3, JOE M. FLORES, the Board made a UNANIMOUS vote of approval.
Vote: 5 - 0 – Unanimously
On motion by BOARD MEMBER PCT. 4, JOSEPH PALACIOS, seconded by BOARD MEMBER PCT. 3, JOE M. FLORES, the Board made a UNANIMOUS vote of approval.
Vote: 5 - 0 – Unanimously
Attachments:
9.
AI -54698
Recommending bid award and approval of contract to the responsible bidder submitting the lowest and best bid meeting all requirements/specifications for RFB No. HCDD1-16-020-05-11, Pit Run Caliche, subject to compliance with HB23 and/or HB1295 [when and/or if applicable].
On motion by BOARD MEMBER PCT. 4, JOSEPH PALACIOS, seconded by BOARD MEMBER PCT. 1, A.C. CUELLAR, JR., the Board made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
On motion by BOARD MEMBER PCT. 4, JOSEPH PALACIOS, seconded by BOARD MEMBER PCT. 1, A.C. CUELLAR, JR., the Board made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
Attachments:
10.
AI -54713
Recommending bid award and approval of contract to the responsible bidder submitting the sole bid received meeting all requirements / specifications for RFB No. HCDD1-16-019-05-11, Flexible Base Material (Crushed Caliche), subject to compliance with HB23 and/or HB1295 [when and/or if applicable].
On motion by BOARD MEMBER PCT. 4, JOSEPH PALACIOS, seconded by BOARD MEMBER PCT. 3, JOE M. FLORES, the Board made a UNANIMOUS vote of approval.
Vote: 5 - 0 – Unanimously
On motion by BOARD MEMBER PCT. 4, JOSEPH PALACIOS, seconded by BOARD MEMBER PCT. 3, JOE M. FLORES, the Board made a UNANIMOUS vote of approval.
Vote: 5 - 0 – Unanimously
Attachments:
11.
AI -54717
Recommending bid award and approval of contract to the responsible bidder submitting the sole bid received meeting all requirements / specifications for RFB No. HCDD1-16-021-05-11, Sand and Bedding Material, subject to compliance with HB23 and/or HB1295 [when and/or if applicable].
On motion by BOARD MEMBER PCT. 4, JOSEPH PALACIOS, seconded by BOARD MEMBER PCT. 1, A.C. CUELLAR, JR., the Board made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
On motion by BOARD MEMBER PCT. 4, JOSEPH PALACIOS, seconded by BOARD MEMBER PCT. 1, A.C. CUELLAR, JR., the Board made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
Attachments:
12.
AI -54741
A. Requesting approval of Wireless Customer Agreement from Verizon Wireless through the District's membership with Texas Department of Information Resources Contract No. DIR-TSO-3415 as reviewed and approved as to form by Legal Counsel.
On motion by BOARD MEMBER PCT. 3, JOE M. FLORES, seconded by BOARD MEMBER PCT. 4, JOSEPH PALACIOS, the Board made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
B. Acceptance of proposal from Verizon Wireless through DIR Contract No. DIR-TSO-3415 for a Wireless Voice Calling Services Plan for 75 Push to Talk (PTT) lines (including 75 free wireless devices) in the total amount of $14,391.00 for a period of 12 months.
On motion by BOARD MEMBER PCT. 4, JOSEPH PALACIOS, seconded by BOARD MEMBER PCT. 1, A.C. CUELLAR, JR., the Board made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
On motion by BOARD MEMBER PCT. 3, JOE M. FLORES, seconded by BOARD MEMBER PCT. 4, JOSEPH PALACIOS, the Board made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
B. Acceptance of proposal from Verizon Wireless through DIR Contract No. DIR-TSO-3415 for a Wireless Voice Calling Services Plan for 75 Push to Talk (PTT) lines (including 75 free wireless devices) in the total amount of $14,391.00 for a period of 12 months.
On motion by BOARD MEMBER PCT. 4, JOSEPH PALACIOS, seconded by BOARD MEMBER PCT. 1, A.C. CUELLAR, JR., the Board made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
Attachments:
13.
AI -54766
2013 Bond Project - Precinct #1 Rural Drainage Development
Request approval to Payment application #3 to Texas Cordia Construction LLC for Hoehn Road Area Drainage Improvements in the amount of $675.00
On motion by BOARD MEMBER PCT. 4, JOSEPH PALACIOS, seconded by BOARD MEMBER PCT. 2, EDUARDO “EDDIE” CANTU, the Board made a UNANIMOUS vote of approval.
Vote: 5 - 0 – Unanimously
Mr. Sesin informed that it should be Precinct#4 and not Precinct#3.
Court proceeded to Addendum.
Request approval to Payment application #3 to Texas Cordia Construction LLC for Hoehn Road Area Drainage Improvements in the amount of $675.00
On motion by BOARD MEMBER PCT. 4, JOSEPH PALACIOS, seconded by BOARD MEMBER PCT. 2, EDUARDO “EDDIE” CANTU, the Board made a UNANIMOUS vote of approval.
Vote: 5 - 0 – Unanimously
Mr. Sesin informed that it should be Precinct#4 and not Precinct#3.
Court proceeded to Addendum.
14.
Closed Session:
Board of Directors may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following:
On motion by BOARD MEMBER PCT. 1, A.C. CUELLAR, JR., seconded by BOARD MEMBER PCT. 3, JOE M. FLORES, the Board made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
Board of Directors may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following:
On motion by BOARD MEMBER PCT. 1, A.C. CUELLAR, JR., seconded by BOARD MEMBER PCT. 3, JOE M. FLORES, the Board made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
A.
Real Estate Acquisition
Court took no action on this item.
Court took no action on this item.
B.
Pending and/or Potential Litigation
Court took no action on this item.
Court took no action on this item.
15.
Open Session:
A.
Real Estate Acquisition
Proceed as Directed.
Proceed as Directed.
B.
Pending and/or Potential Litigation
Court took no action on this item.
Court took no action on this item.
16.
Closed Session:
Board of Directors may reconvene into Closed Session for the discussion regarding the agenda items listed
Court took no action on this item.
Board of Directors may reconvene into Closed Session for the discussion regarding the agenda items listed
Court took no action on this item.
17.
Open Session:
Board of Directors may reconvene into Open Session for the discussion regarding the agenda items listed
Court took no action on this item.
Board of Directors may reconvene into Open Session for the discussion regarding the agenda items listed
Court took no action on this item.
18.
Adjourn
On motion by BOARD MEMBER PCT. 4, JOSEPH PALACIOS, seconded by BOARD MEMBER PCT. 1, A.C. CUELLAR, JR., the Board made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
On motion by BOARD MEMBER PCT. 4, JOSEPH PALACIOS, seconded by BOARD MEMBER PCT. 1, A.C. CUELLAR, JR., the Board made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
There being no further business to come before said
Court, the meetings of the Commissioners' Court and the
Drainage District #1 Board are now hereby adjourned.
Dated this the 25th day of May, 2016
ARTURO GUAJARDO, JR., County Clerk
Hidalgo County, Texas
By: ______________________________
Norma G. Cantu, Deputy
I, ARTURO GUAJARDO, JR., County Clerk attest that this is an accurate accounting of a proceeding of the Commissioners’ Court held on May 25, 2016.
Signed this 25th day of MAY 2016
ATTEST:
ARTURO GUAJARDO, JR.
County Clerk and Ex-Officio Clerk
Of the Commissioners’ Court of
Hidalgo County
By: ____________________________
(Seal) Norma G. Cantu, Deputy
Court, the meetings of the Commissioners' Court and the
Drainage District #1 Board are now hereby adjourned.
Dated this the 25th day of May, 2016
ARTURO GUAJARDO, JR., County Clerk
Hidalgo County, Texas
By: ______________________________
Norma G. Cantu, Deputy
I, ARTURO GUAJARDO, JR., County Clerk attest that this is an accurate accounting of a proceeding of the Commissioners’ Court held on May 25, 2016.
Signed this 25th day of MAY 2016
ATTEST:
ARTURO GUAJARDO, JR.
County Clerk and Ex-Officio Clerk
Of the Commissioners’ Court of
Hidalgo County
By: ____________________________
(Seal) Norma G. Cantu, Deputy