SPECIAL MEETING - June 7, 2016
BE IT REMEMBERED, that on this 7th day of June A.D., 2016, there was begun and held a SPECIAL MEETING of the Honorable Commissioners’ Court of Hidalgo County, Texas, wherein the following members thereof were present, to-wit:
| HONORABLE RAMON GARCIA HONORABLE A.C. CUELLAR, JR. HONORABLE EDUARDO "EDDIE" CANTU HONORABLE JOE M. FLORES HONORABLE JOSEPH PALACIOS |
HIDALGO COUNTY JUDGE COMMISSIONER, PRECINCT NO. 1 COMMISSIONER, PRECINCT NO. 2 COMMISSIONER, PRECINCT NO. 3 COMMISSIONER, PRECINCT NO. 4 |
and ARTURO GUAJARDO, JR., COUNTY CLERK & EX-OFFICIO CLERK OF THE COMMISSIONERS’ COURT of Hidalgo County, Texas, wherein the following proceedings were had, to-wit:
 |
AGENDA CC REGULAR CONSENT COMMISSIONERS' COURT June 7, 2016 9:30 A.M. |
NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Commissioners' Court will be held at the Edinburg Council Chambers 415 W. University Drive, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
NOTICE TO THE PUBLIC
CONSENT AGENDA
The following items are of a routine or administrative nature. The Commissioners' Court has been furnished with background and support on each item, and/or it has been discussed at a previous meeting. All items will be acted upon by one vote without being discussed separately unless requested by a Court Commissioner, in which event the item or items will immediately be withdrawn for individual consideration in its normal sequence after the items not requiring separate discussion have been acted upon. The remaining items will be adopted by one vote.
On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, the Court made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
1.
AI-54940
Approval of check register and payment of claims and bills - (Payments from Juvenile Probation, Adult Probation, LEOSE Fund, DA Motor Vehicle Theft Fund, DA Check Fraud Fund, DA Forfeiture Fund, Sheriff Forfeiture Funds, Constable Forfeiture Funds, HIDTA Forfeiture Funds and VIT Interest Fund are presented for recording purposes only.)
2.
2016 Intradepartmental transfers:
A.
AI-54914
2016 - Pct. 4 Rd. Maint (1200)
Attachments:
B.
AI-54823
2016 - Human Resources (1100)
Attachments:
C.
AI-54895
2016 - HIDTA (1291)
Attachments:
D.
AI-54899
2016 - Constable Pct. 3 (1100)
Attachments:
E.
AI-54889
2016 - Pct. 1 R&B (1200)
Attachments:
F.
AI-54877
2016 - Pct. 1 Sanitation (1100)
Attachments:
G.
AI-54876
2016 - Comm. Pct. 1 (1100)
Attachments:
H.
AI-54874
2016 - District Attorney (1100)
Attachments:
I.
AI-54840
2016 - Pct. #2 / Rd. Maint. (1200)
Attachments:
J.
AI-54867
2016 - Human Services (1100)
Attachments:
K.
AI-54853
2016 - Justice Crt. Bldg Sec (1245)
Attachments:
L.
AI-54870
2016 - Sheriff's Office (1100)
Attachments:
M.
AI-54858
2016 - Sheriff OPSG (1284)
N.
AI-54856
2016 - Sheriff OPSG (1284)
O.
AI-54831
2016 - Sheriff's Federal Sharing / US Department of Treasury (1228)
Attachments:
P.
AI-54821
2016 - Sheriff's Investigation HB (1227)
Attachments:
Q.
AI-54815
2016 - CC #3 Probate Court (1243)
Attachments:
R.
AI-54173
2016 - District Clerk (1100)
Attachments:
S.
AI-54810
2016 - County Clerk's (1100)
Attachments:
T.
AI-54813
2016 - Environmental Compliance (1100)
Attachments:
U.
AI-54809
2016 - Health & Human Services Dept. / OT-UNIQUE (1293)
Attachments:
V.
AI-54803
2016 - JP Pct. 2 Pl. 2 (1100)
Attachments:
W.
AI-54798
2016 - 389th District Court (1100)
Attachments:
X.
AI-54779
2016 - Budget & Management (1100)
Attachments:
3.
2016 Interdepartmental transfers:
A.
AI-54921
Pct 2 Regional Linear Park Project (1200):
Approval of 2016 interdepartmental transfer from Pct 2 Rd Maint to Pct 2 Regional Linear Park Project in the amount of $234,000.00 to fund project expenditures.
Approval of 2016 interdepartmental transfer from Pct 2 Rd Maint to Pct 2 Regional Linear Park Project in the amount of $234,000.00 to fund project expenditures.
Attachments:
B.
AI-54918
Elections Department (1100):
Approval of 2016 interdepartmental transfer from Co Wide Adm.-Contingency to Elections Department in the amount of $161,123.35.
Approval of 2016 interdepartmental transfer from Co Wide Adm.-Contingency to Elections Department in the amount of $161,123.35.
Attachments:
C.
AI-54866
Pct 2 Administration (1200):
Approval of 2016 interdepartmental transfer from Pct 2 Rd Maint (006) to Pct 2 Administration (005) in the amount of $1,500.00 to fund operating expenditures.
Approval of 2016 interdepartmental transfer from Pct 2 Rd Maint (006) to Pct 2 Administration (005) in the amount of $1,500.00 to fund operating expenditures.
Attachments:
D.
AI-54869
Sheriff (1100):
Approval of 2016 interdepartmental transfer from Sheriff (001) to Jail (002) in the total of $16,000.00 for the purchase of Bullet Proof Vests.
Approval of 2016 interdepartmental transfer from Sheriff (001) to Jail (002) in the total of $16,000.00 for the purchase of Bullet Proof Vests.
Attachments:
E.
AI-54855
Mailing Services (1100):
Approval of interdepartmental transfer from Mental Health Trials (125-017) to Mailing Services (125-010) in the amount of $2,400.00 to pay for pending invoice owed to Upper Valley Mailing Services
Approval of interdepartmental transfer from Mental Health Trials (125-017) to Mailing Services (125-010) in the amount of $2,400.00 to pay for pending invoice owed to Upper Valley Mailing Services
Attachments:
4.
Planning Department:
A.
AI-54857
1. Certificate of Plat and Utility Status under Texas Local Government Code Section 232.028 (b)
2. Certificate of Water Service Availability under Texas Local Government Code Section 232.029 (c) (2)
2. Certificate of Water Service Availability under Texas Local Government Code Section 232.029 (c) (2)
Attachments:
5.
County Treasurer:
A.
AI-54802
Approval of Hidalgo County Monthly Investment Report for January, February and March 2016.
Attachments:
6.
Monthly Fee Reports:
A.
AI-54799
District Attorney's Office
Check Fraud Fees Monthly Report - April 2016
Check Fraud Fees Monthly Report - April 2016
Attachments:
7.
Executive Office:
A.
AI-54808
Approval of Right of Way Permits:
North Alamo Water Supply Corporation - Alma Casandra Estates Subdivision:
1) Victoria Road- From the centerline of Mile 9.5 North go North 1,430 feet, will bore Victoria Road from East to West with a 2" PVC casing for a 2" PVC waterline.
2) Victoria Road- From the centerline of Mile 9.5 North go North 1,640 feet, will bore Victoria Road from East to West with a 2"PVC casing for a 2" PVC waterline.
North Alamo Water Supply Corporation - Alma Casandra Estates Subdivision:
1) Victoria Road- From the centerline of Mile 9.5 North go North 1,430 feet, will bore Victoria Road from East to West with a 2" PVC casing for a 2" PVC waterline.
2) Victoria Road- From the centerline of Mile 9.5 North go North 1,640 feet, will bore Victoria Road from East to West with a 2"PVC casing for a 2" PVC waterline.
Attachments:
8.
Tax Refunds:
A.
AI-54884
| ACCOUNT NUMBER | PAYER | AMOUNT |
| A6583.99.000.0001.00 | AUTOZONE TEXAS LP | $2,585.75 |
| A6854.99.000.0001.00 | AUTOZONE TEXAS LP | $2,665.36 |
| P3351.00.000.0001.00 | NATIONAL TAX SEARCH LLC | $123,908.66 |
| V0200.00.004.0000.02 | NATIONAL TAX SEARCH LLC | $32,233.38 |
| W0640.99.000.001A.00 | AUTOZONE TEXAS LP | $6,887.34 |
Attachments:
B.
AI-54886
| ACCOUNT NUMBER | PAYER | AMOUNT |
| B1597.99.000.0001.01 | WALID HAIDAR | $2,506.99 |
| B3557.00.000.0012.00 | CORELOGIC | $2,675.04 |
| P3230.02.000.0001.00 | COSTCO WHOLESALE CORP | $4,031.88 |
Attachments:
C.
AI-54865
| Account Number | Payer | Amount |
| H0850.00.002.0018.01 | Arbor Commerical Mortgage LLC | $2,850.26 |
Attachments:
D.
AI-54720
| Account Number | Payer | Amount |
| J4220.01.000.0024.00 | Faith Hill Properties LLC | $4,589.59 |
| S2950.00.000.0455.35 | Corelogic | $4,763.00 |
Attachments:
E.
AI-54719
| Account Number | Payer | Amount |
| E3300.99.341.0005.02 | Gabriela Aguillon | $3,006.39 |
Attachments:
9.
Membership Dues:
A.
AI-54860
District Attorney (1100):
Requesting approval to pay 2016 membership dues for Texas District & County Attorneys Association (TDCAA) for the following District Attorney's Office employee(s): Marian Sue Swanberg, in the total amount of $60 (Requisition #299736), with authority for County Treasurer to issue check after review, audit and procedures are completed by County Auditor.
Requesting approval to pay 2016 membership dues for Texas District & County Attorneys Association (TDCAA) for the following District Attorney's Office employee(s): Marian Sue Swanberg, in the total amount of $60 (Requisition #299736), with authority for County Treasurer to issue check after review, audit and procedures are completed by County Auditor.
B.
AI-54806
County Clerk (1100):
Requesting approval to pay the (IACREOT) International Association of Clerks, Recorders, Election Officials and Treasurers membership dues for Mr. Arturo Guajardo, Jr. in the amount of $195.00 and Mrs. Annette Muñiz in the amount of $145.00 total being $340.00, with authority for the County Treasurer to issue check after review, audit, and processing procedures are completed by the County Auditor.
Requesting approval to pay the (IACREOT) International Association of Clerks, Recorders, Election Officials and Treasurers membership dues for Mr. Arturo Guajardo, Jr. in the amount of $195.00 and Mrs. Annette Muñiz in the amount of $145.00 total being $340.00, with authority for the County Treasurer to issue check after review, audit, and processing procedures are completed by the County Auditor.
Attachments:
C.
AI-54772
Constable Pct. 3 (1100):
Requesting approval to pay membership dues to the Justices of the Peace and Constables Association in the total of $560.00. (Requistion #299177), with authority for County Treasurer to issue check after review, audit and processing procedures are completed by the County Auditor.
Requesting approval to pay membership dues to the Justices of the Peace and Constables Association in the total of $560.00. (Requistion #299177), with authority for County Treasurer to issue check after review, audit and processing procedures are completed by the County Auditor.
Attachments:
10.
Headstart:
A.
AI-54778
Approval of the Learning Accomplishment Profile Diagnostic (LAP-D) Post Report
Attachments:
B.
AI-54777
Approval of Special Services Report
Attachments:
C.
AI-54776
Approval of Texas Department of Agriculture Meals and Snacks Monthly Report: April 2016
Attachments:
D.
AI-54775
Approval of Children's Applications Monthly Report for 2016-2017
Attachments:
E.
AI-54774
Approval of Financial Report: April 2016
Attachments:
11.
Auditor's Office:
A.
AI-54702
Pursuant to Local Government Code Sections 114.023-.025, requesting approval of Monthly Financial Report for the Month of April 2016.
Attachments:
12.
Budget & Management:
A.
AI-54829
Self-Insured (2202)
Requesting approval of reimbursement of the Hidalgo County Workers' Comp. Claims paying account for claims paid by Tristar Risk Management for the period of May 16-31, 2016 in the amount of $69,572.36 and requesting approval of wire transfer.
Attachments:
B.
AI-54568
1. Approval of reimbursement in the amount of $1,270,154.33 to Blue Cross Blue Shield Insurance Company for claims paid on behalf of Hidalgo County from 05/07/16 to 05/20/16.
2. Approval of wire transfer to cover claims paid.
| 05/07-13/16 | $795,120.15 |
| 05/14-20/16 | $475,034.18 |
| TOTAL | $1,270,154.33 |
2. Approval of wire transfer to cover claims paid.
Attachments:
13.
Purchasing Dept:
Notes:
A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
Notes:
A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
A.
AI-54893
Ratification of fully executed Change Order No. 1 in connection with the Pct. 1 Mile 12N (FM1015-M2W) Paving & Drainage Improvements Project as recommended by project engineer, Sames, Inc.
Attachments:
B.
AI-54894
Approval of payment of Invoice# 20162737-$84,510.27 as submitted by TEDSI Infrastructure Group for the provision of professional engineering services from April 1 through April 30, 2016 in connection to Contract #C-08-227-02-09-PO# 617534 amid Work Authorization No. 1.
Attachments:
C.
AI-54924
Pct. 4 Project Invoices-
1. Acceptance and approval of request for payment of invoice #11325689 for $ 39,410.00 submitted by L&G Consulting Engineers Inc. For FM 1925 WA#1 1,500 Ft. W of FM 2220 to 10th (PO#739761)
2. Acceptance and approval of request for payment of invoice #11325686 for $ 15,860.25 submitted by L&G Consulting Engineers Inc. for Overpass at SH 107 Schunior (PO#735290)
3. Acceptance and approval of request for payment of invoice #11325653 for $ 179,200.00 submitted by L&G Consulting Engineers Inc. for 10th Street Extension Project (PO#700265)
4. Acceptance and approval of request for payment of invoice # 11325645 for $ 72,116.00 submitted by L&G Consulting Engineers Inc. for Mile 5 Project WA#1 (PO#740893)
5. Acceptance and approval of request for payment of invoice # 11325662 for $ 86,077.00 submitted by L&G Consulting Engineers Inc. for FM 2220 (Ware Road) Project (PO# 736559).
1. Acceptance and approval of request for payment of invoice #11325689 for $ 39,410.00 submitted by L&G Consulting Engineers Inc. For FM 1925 WA#1 1,500 Ft. W of FM 2220 to 10th (PO#739761)
2. Acceptance and approval of request for payment of invoice #11325686 for $ 15,860.25 submitted by L&G Consulting Engineers Inc. for Overpass at SH 107 Schunior (PO#735290)
3. Acceptance and approval of request for payment of invoice #11325653 for $ 179,200.00 submitted by L&G Consulting Engineers Inc. for 10th Street Extension Project (PO#700265)
4. Acceptance and approval of request for payment of invoice # 11325645 for $ 72,116.00 submitted by L&G Consulting Engineers Inc. for Mile 5 Project WA#1 (PO#740893)
5. Acceptance and approval of request for payment of invoice # 11325662 for $ 86,077.00 submitted by L&G Consulting Engineers Inc. for FM 2220 (Ware Road) Project (PO# 736559).
D.
AI-54898
Requesting approval of payment of Invoice #11325694 in the amount $19,768.72 submitted by project engineer, L&G Consulting Engineers Inc., for services provided under Contract C-15-046-03-03 (WA#5), for Pct 2 Regional Linear Park Project.
Attachments:
E.
AI-54896
Requesting approval of payment of Invoice #11325693 in the amount $9,659.61 submitted by project engineer, L&G Consulting Engineers Inc., for engineering services provided under Contract C-15-046-03-03 [WA#4], for Pct 2 Regional Linear Park Project.
Attachments:
F.
AI-54892
Requesting approval of payment of Invoice #11325687 in the amount $18,714.01 submitted by project engineer, L&G Consulting Engineers Inc., for engineering services provided under Contract C-15-097-03-17(WA#4), for Pct 2 Nolana Loop project.
Attachments:
G.
AI-54890
Requesting approval of payment of Invoice #11325685 in the amount $5,824.69 submitted by project engineer, L&G Consulting Engineers Inc., for engineering services provided under Contract C-15-097-03-17(WA#5), for Pct 2 Yuma Avenue Extension Project.
Attachments:
H.
AI-54888
Requesting approval of payment of Invoice #11325690 in the amount $24,052.65 submitted by project engineer, L&G Consulting Engineers Inc., for services provided under Contract C-15-336-09-29(WA#1), for Pct 2 Eldora Road project.
Attachments:
I.
AI-54885
Requesting approval of payment of Invoice #11325691 in the amount $29,386.71 submitted by project engineer, L&G Consulting Engineers Inc., for engineering services provided under Contract C-15-300-09-01(WA#1), for Pct 2 Cesar Chavez Road Project.
Attachments:
J.
AI-54880
Approval of payment of Invoice #16-5-000017 in the amount $540.23 submitted by L&G Consulting Engineers Inc., in connection with engineering services provided under Contract C-15-125-04-14(WA#8),for Pct 2 Las Milpas Road project.
Attachments:
K.
AI-54872
Requesting approval to exercise the one (1) year extension as stated in the current Contract #C-15-143-06-23 for the purposes of "Purchase Removal & Related Services for Shredded & Recyclable Material" (on an as needed basis) for Hidalgo County Clerk's Office (under the same rates, terms and conditions) with MASTER FIBERS, INC. (subject to compliance with HB1295 and/or HB23 when and if applicable), effective 07/13/16.
Attachments:
L.
AI-54859
Requesting authority to exercise the First (1st) Year of the additional two (2) one (1) year terms, under the same rates, terms and conditions as provided in current contract# C-15-031-06-23 for the purposes of:"PEST CONTROL SERVICES" for HIDALGO COUNTY with ROBERT SANCHEZ d/b/a KILL A BUG PEST CONTROL (subject to compliance with HB1295 and/or HB23 when and if applicable), commencing, July 13, 2016.
Attachments:
M.
AI-54910
Requesting approval of clarification/modification to the Canon Financial Services agreement for a C2501F for the Pct. 2 San Juan CRC [approved CC 12/15/2015 - AI#52350] to include an annual maintenance of $.0127 for B&W and $.0860 for color copies in the amount of $89.30 for a combined total of $184.77/month thru our membership participation with Department of Information Resources (DIR) contract DIR-TSO-3101 and subject to compliance with HB23 & HB1295 if and when applicable.
Attachments:
N.
AI-54711
Requesting authority to advertise (including the authority to re-advertise the project in the event that not bids are received and/or are rejected and project is still required) and approval of procurement packet (i.e., specifications, legal notice etc.) as attached hereto for Construction of Space Pressure Control at Autopsy Facility.
O.
AI-54883
Acceptance and approval of the following invoices (for processing and payment) submitted by contracted/project engineer, L&G Consulting Engineers, Inc. for:
1. Invoice No. 11325688-$48,006.00-Liberty Road Project;
2. Invoice No. 11325643-$39,997.50-Veterans Blvd. Project;
3. Invoice No. 11325644-$49,000.00-Mile 3 Project;
4. Invoice No. 11325660-$29,428.50-Mile 2 N. Roadway Project;
5. Invoice No. 11325651-$ 9,360.00-Mile 2 Project;
6. Invoice No. 11325649-$ 2,700.00-Mile 3 Project;
7. Invoice No. 11325661-$28,982.50- Liberty Rd. Mile 3 Rd. to FM 2221 Project;
8. Invoice No. 11325650-$ 9,000.41-South Detention Basin Project.
1. Invoice No. 11325688-$48,006.00-Liberty Road Project;
2. Invoice No. 11325643-$39,997.50-Veterans Blvd. Project;
3. Invoice No. 11325644-$49,000.00-Mile 3 Project;
4. Invoice No. 11325660-$29,428.50-Mile 2 N. Roadway Project;
5. Invoice No. 11325651-$ 9,360.00-Mile 2 Project;
6. Invoice No. 11325649-$ 2,700.00-Mile 3 Project;
7. Invoice No. 11325661-$28,982.50- Liberty Rd. Mile 3 Rd. to FM 2221 Project;
8. Invoice No. 11325650-$ 9,000.41-South Detention Basin Project.
Attachments:
P.
AI-54873
JP Pct. 1 Pl. 2 - JP Morales:
Acceptance and approval to award proposal received from Herrcon, LLC awarded (JOC) Job Order Contractor through County's participation with Buy Board contract #464-14 for the following project: "Turnkey purchase/installation of a microphone speaker for a bullet proof window previously installed at JP Pct. 1 Pl 2, JP Morales" in the amount of $1,819.95 and subject to compliance with HB-23 & HB1295 when and if applicable-(2016-144-FAZ).
Attachments:
Q.
AI-54842
Executive Office - Traffic Engineering:
Acceptance and approval of Invoice #11325641 dated 5/31/16 in the amount of $7,681.76 for the month of May 2016 from L&G Consulting Engineers, Inc. contracted engineer for HCMPO Policy Meeting and HCMPO Technical Meeting. (PO#733569).
Acceptance and approval of Invoice #11325641 dated 5/31/16 in the amount of $7,681.76 for the month of May 2016 from L&G Consulting Engineers, Inc. contracted engineer for HCMPO Policy Meeting and HCMPO Technical Meeting. (PO#733569).
Attachments:
There being no further business to come before said
Court, the meetings of the Commissioners' Court and the
Drainage District #1 Board are now hereby adjourned.
Dated this the 7th day of June, 2016
ARTURO GUAJARDO, JR., County Clerk
Hidalgo County, Texas
By: ______________________________
Norma G.Cantu, Deputy
I, ARTURO GUAJARDO, JR., County Clerk attest that this is an accurate accounting of a proceeding of the Commissioners’ Court held on June 7, 2016.
Signed this 7th day of JUNE 2016
ATTEST:
ARTURO GUAJARDO, JR.
County Clerk and Ex-Officio Clerk
Of the Commissioners’ Court of
Hidalgo County
By: ____________________________
(Seal) Norma G. Cantu, Deputy
Court, the meetings of the Commissioners' Court and the
Drainage District #1 Board are now hereby adjourned.
Dated this the 7th day of June, 2016
ARTURO GUAJARDO, JR., County Clerk
Hidalgo County, Texas
By: ______________________________
Norma G.Cantu, Deputy
I, ARTURO GUAJARDO, JR., County Clerk attest that this is an accurate accounting of a proceeding of the Commissioners’ Court held on June 7, 2016.
Signed this 7th day of JUNE 2016
ATTEST:
ARTURO GUAJARDO, JR.
County Clerk and Ex-Officio Clerk
Of the Commissioners’ Court of
Hidalgo County
By: ____________________________
(Seal) Norma G. Cantu, Deputy