SPECIAL MEETING - June 7, 2016
BE IT REMEMBERED, that on this 7th day of June A.D., 2016, there was begun and held a SPECIAL MEETING of the Honorable Commissioners’ Court of Hidalgo County, Texas, wherein the following members thereof were present, to-wit:
| HONORABLE RAMON GARCIA HONORABLE A.C. CUELLAR, JR. HONORABLE EDUARDO "EDDIE" CANTU HONORABLE JOE M. FLORES HONORABLE JOSEPH PALACIOS |
HIDALGO COUNTY JUDGE COMMISSIONER, PRECINCT NO. 1 COMMISSIONER, PRECINCT NO. 2 COMMISSIONER, PRECINCT NO. 3 COMMISSIONER, PRECINCT NO. 4 |
and ARTURO GUAJARDO, JR., COUNTY CLERK & EX-OFFICIO CLERK OF THE COMMISSIONERS’ COURT of Hidalgo County, Texas, wherein the following proceedings were had, to-wit:
 |
AGENDA DRAINAGE DISTRICT BOARD OF DIRECTORS June 7, 2016 9:00 A.M. |
NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Drainage District #1 Board of Directors will be held at the Edinburg Council Chambers 415 W. University Drive, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
1.
Roll Call
Board Member Joe M. Flores was not present at the time of roll call.
Board Member Joe M. Flores was not present at the time of roll call.
2.
Prayer
Mr. Raul Sesin led the courtroom in Prayer.
Mr. Raul Sesin led the courtroom in Prayer.
3.
Open Forum
1) Mr. Asael Pecina voiced his opinion over the management of his place of work, the Drainage District #1. According to Mr. Pecina, he has experienced good and bad things over the last 10 years of working for the drainage district. He stated to the members that he has reached out to his supervisor, he also indicated that the policy book gets manipulated as to how things supposed to work. Further, he claimed that his civil rights are being violated.
1) Mr. Asael Pecina voiced his opinion over the management of his place of work, the Drainage District #1. According to Mr. Pecina, he has experienced good and bad things over the last 10 years of working for the drainage district. He stated to the members that he has reached out to his supervisor, he also indicated that the policy book gets manipulated as to how things supposed to work. Further, he claimed that his civil rights are being violated.
Attachments:
4.
Approval of Consent Agenda
The board approved the entire consent agenda.
The board approved the entire consent agenda.
5.
Discussion on Hidalgo County Drainage District No. 1 Drainage projects, maintenance and operations
Mr. Sesin notified that since he took over as director,15 months ago, they have managed over 45 projects. Most of those projects have been accommodations of in house design, construction or designed by engineers, including bond projects. He informed the court members that at the moment they account with four in house engineers.
On the other hand, Mr. Sesin stated that all staff has the opportunity to share their concerns or comments. Nevertheless, he notified that they have to move forward with their vision, and do what's best for the district.
Board Member Joe M. Flores joined the meeting.
Mr. Sesin notified that since he took over as director,15 months ago, they have managed over 45 projects. Most of those projects have been accommodations of in house design, construction or designed by engineers, including bond projects. He informed the court members that at the moment they account with four in house engineers.
On the other hand, Mr. Sesin stated that all staff has the opportunity to share their concerns or comments. Nevertheless, he notified that they have to move forward with their vision, and do what's best for the district.
Board Member Joe M. Flores joined the meeting.
6.
AI -54846
A.) Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024(A)(4) for a Professional Service.
On motion by BOARD MEMBER PCT. 1, A.C. CUELLAR, JR., seconded by BOARD MEMBER PCT. 2, EDUARDO “EDDIE” CANTU, the Board made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
B.) Presentation of scoring grid (for the purposes of ranking by HCDD1 Board of Directors) of the firms graded and evaluated through the District's approved "Pool" of Surveying Firms for the provision of "Professional Surveying Services" for RMA Outfalls Project.
On motion by BOARD MEMBER PCT. 1, A.C. CUELLAR, JR., seconded by BOARD MEMBER PCT. 2, EDUARDO “EDDIE” CANTU, the Board made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
B.) Presentation of scoring grid (for the purposes of ranking by HCDD1 Board of Directors) of the firms graded and evaluated through the District's approved "Pool" of Surveying Firms for the provision of "Professional Surveying Services" for RMA Outfalls Project.
| FIRM NAME: | SCORE: | RANK: |
| Quintanilla, Headley & Associates, Inc. | 98 | 1 |
| R.O.W. Surveying Services | 95 | 2 |
| Ambiotec Civil Engineers | 93 | 3 |
On motion by BOARD MEMBER PCT. 2, EDUARDO “EDDIE” CANTU, seconded by BOARD MEMBER PCT. 1, A.C. CUELLAR, JR., the Board made a UNANIMOUS vote of approval.
Vote: 5 - 0 -Unanimously
C.) Requesting authority for the Drainage District to negotiate a Professional Agreement for Survey Services with the number one ranked firm of Quintanilla, Headley & Associates, Inc. as it relates to Survey Services for RMA Outfalls Project.
On motion by BOARD MEMBER PCT. 1, A.C. CUELLAR, JR., seconded by BOARD MEMBER PCT. 2, EDUARDO “EDDIE” CANTU, the Board made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
7.
AI -54863
A.) Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024(A)(4) for a Professional Service.
On motion by BOARD MEMBER PCT. 1, A.C. CUELLAR, JR., seconded by BOARD MEMBER PCT. 2, EDUARDO “EDDIE” CANTU, the Board made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
B.) Presentation of scoring grid (for the purposes of ranking by HCDD1 Board of Directors) of the firms graded & evaluated through the District's approved "Pool" of Surveying Firms for the provision of "Professional Surveying Services" for Mercedes Lateral Project.
On motion by BOARD MEMBER PCT. 1, A.C. CUELLAR, JR., seconded by BOARD MEMBER PCT. 2, EDUARDO “EDDIE” CANTU, the Board made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
C.) Requesting authority for Drainage District to negotiate a Professional Agreement for Survey Services with the number one ranked firm of Quintanilla, Headley & Associates, Inc., as it relates to Survey Services for Mercedes Lateral Project.
On motion by BOARD MEMBER PCT. 1, A.C. CUELLAR, JR., seconded by BOARD MEMBER PCT. 4, JOSEPH PALACIOS, the Board made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
On motion by BOARD MEMBER PCT. 1, A.C. CUELLAR, JR., seconded by BOARD MEMBER PCT. 2, EDUARDO “EDDIE” CANTU, the Board made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
B.) Presentation of scoring grid (for the purposes of ranking by HCDD1 Board of Directors) of the firms graded & evaluated through the District's approved "Pool" of Surveying Firms for the provision of "Professional Surveying Services" for Mercedes Lateral Project.
| FIRM NAME: | SCORE: | RANK: |
| Quintanilla Headley & Associates, Inc. | 98 | 1 |
| Siegler, Winston, Greenwood & Associates | 97 | 2 |
| Guzman & Munoz Eng. & Surveying, Inc. | 96 | 3 |
On motion by BOARD MEMBER PCT. 1, A.C. CUELLAR, JR., seconded by BOARD MEMBER PCT. 2, EDUARDO “EDDIE” CANTU, the Board made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
C.) Requesting authority for Drainage District to negotiate a Professional Agreement for Survey Services with the number one ranked firm of Quintanilla, Headley & Associates, Inc., as it relates to Survey Services for Mercedes Lateral Project.
On motion by BOARD MEMBER PCT. 1, A.C. CUELLAR, JR., seconded by BOARD MEMBER PCT. 4, JOSEPH PALACIOS, the Board made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
8.
AI -54845
Requesting approval of Work Authorization No. 10 to La Joya Watershed Improvement Project Agreement with L&G Engineering in the amount of $37,410.16. (Subject to HB1295)
On motion by BOARD MEMBER PCT. 1, A.C. CUELLAR, JR., seconded by BOARD MEMBER PCT. 4, JOSEPH PALACIOS, the Board made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
On motion by BOARD MEMBER PCT. 1, A.C. CUELLAR, JR., seconded by BOARD MEMBER PCT. 4, JOSEPH PALACIOS, the Board made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
Attachments:
9.
AI -54887
A. Requesting approval to accept bids and approval to award Construction Contract to lowest bidder meeting all specified requirements for RFB No. HCDD1-16-026-06-01 "Tex-Mex Drain Ditch Improvements (Road Crossings)" to RDH Site & Concrete, Base Bid and Alternate 1 in the total amount of $293,297.46.
On motion by BOARD MEMBER PCT. 1, A.C. CUELLAR, JR., seconded by BOARD MEMBER PCT. 4, JOSEPH PALACIOS, the Board made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
B. Pursuant to TXLGC 262.031 and in the interest of expediting a project's progress, requesting authority/approval for Drainage District General Manager, Raul Sesin, P.E., CFM, to execute change orders that involve ...'an increase or decrease in cost of $50,000.00 or LESS and in no event to exceed the Change Order's statutory limits...'. The original contract price may not be decreased by 18 % or more without the consent of the contractor".
On motion by BOARD MEMBER PCT. 1, A.C. CUELLAR, JR., seconded by BOARD MEMBER PCT. 4, JOSEPH PALACIOS, the Board made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
On motion by BOARD MEMBER PCT. 1, A.C. CUELLAR, JR., seconded by BOARD MEMBER PCT. 4, JOSEPH PALACIOS, the Board made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
B. Pursuant to TXLGC 262.031 and in the interest of expediting a project's progress, requesting authority/approval for Drainage District General Manager, Raul Sesin, P.E., CFM, to execute change orders that involve ...'an increase or decrease in cost of $50,000.00 or LESS and in no event to exceed the Change Order's statutory limits...'. The original contract price may not be decreased by 18 % or more without the consent of the contractor".
On motion by BOARD MEMBER PCT. 1, A.C. CUELLAR, JR., seconded by BOARD MEMBER PCT. 4, JOSEPH PALACIOS, the Board made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
10.
AI -54920
Requesting approval to reclassify one (1) regular full-time position as follows:
On motion by BOARD MEMBER PCT. 1, A.C. CUELLAR, JR., seconded by BOARD MEMBER PCT. 4, JOSEPH PALACIOS, the Board made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
| Slot # | Position Title |
Current
BudgetSalary
|
Proposed Position title | Proposed Budgeted Salary |
| 13 | GIS Operator II | $56,795.00 | Engineering Tech IV | $56,795.00 |
On motion by BOARD MEMBER PCT. 1, A.C. CUELLAR, JR., seconded by BOARD MEMBER PCT. 4, JOSEPH PALACIOS, the Board made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
Attachments:
11.
Closed Session:
Board of Directors may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following:
Court took no action on this item.
Board of Directors may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following:
Court took no action on this item.
A.
Real Estate Acquisition
Court took no action on this item.
Court took no action on this item.
B.
Pending and/or Potential Litigation
Court took no action on this item.
Court took no action on this item.
12.
Open Session:
A.
Real Estate Acquisition
Court took no action on this item.
Court took no action on this item.
B.
Pending and/or Potential Litigation
Court took no action on this item.
Court took no action on this item.
13.
Closed Session:
Board of Directors may reconvene into Closed Session for the discussion regarding the agenda items listed
Court took no action on this item.
Board of Directors may reconvene into Closed Session for the discussion regarding the agenda items listed
Court took no action on this item.
14.
Open Session:
Board of Directors may reconvene into Open Session for the discussion regarding the agenda items listed
Court took no action on this item.
Board of Directors may reconvene into Open Session for the discussion regarding the agenda items listed
Court took no action on this item.
15.
Adjourn
On motion by BOARD MEMBER PCT. 4, JOSEPH PALACIOS, seconded by BOARD MEMBER PCT. 1, A.C. CUELLAR, JR., the Board made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
On motion by BOARD MEMBER PCT. 4, JOSEPH PALACIOS, seconded by BOARD MEMBER PCT. 1, A.C. CUELLAR, JR., the Board made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
There being no further business to come before said
Court, the meetings of the Commissioners' Court and the
Drainage District #1 Board are now hereby adjourned.
Dated this the 7th day of June, 2016
ARTURO GUAJARDO, JR., County Clerk
Hidalgo County, Texas
By: ______________________________
Norma G. Cantu, Deputy
I, ARTURO GUAJARDO, JR., County Clerk attest that this is an accurate accounting of a proceeding of the Commissioners’ Court held on June 7, 2016.
Signed this 7th day of JUNE 2016
ATTEST:
ARTURO GUAJARDO, JR.
County Clerk and Ex-Officio Clerk
Of the Commissioners’ Court of
Hidalgo County
By: ____________________________
(Seal) Norma G. Cantu, Deputy
Court, the meetings of the Commissioners' Court and the
Drainage District #1 Board are now hereby adjourned.
Dated this the 7th day of June, 2016
ARTURO GUAJARDO, JR., County Clerk
Hidalgo County, Texas
By: ______________________________
Norma G. Cantu, Deputy
I, ARTURO GUAJARDO, JR., County Clerk attest that this is an accurate accounting of a proceeding of the Commissioners’ Court held on June 7, 2016.
Signed this 7th day of JUNE 2016
ATTEST:
ARTURO GUAJARDO, JR.
County Clerk and Ex-Officio Clerk
Of the Commissioners’ Court of
Hidalgo County
By: ____________________________
(Seal) Norma G. Cantu, Deputy