SPECIAL MEETING - June 14, 2016
BE IT REMEMBERED, that on this 14th day of June A.D., 2014, there was begun and held a SPECIAL MEETING of the Honorable Commissioners’ Court of Hidalgo County, Texas, wherein the following members thereof were present, to-wit:
| HONORABLE RAMON GARCIA HONORABLE A.C. CUELLAR, JR. HONORABLE JOE M. FLORES |
HIDALGO COUNTY JUDGE COMMISSIONER, PRECINCT NO. 1 COMMISSIONER, PRECINCT NO. 3 |
and ARTURO GUAJARDO, JR., COUNTY CLERK & EX-OFFICIO CLERK OF THE COMMISSIONERS’ COURT of Hidalgo County, Texas, wherein the following proceedings were had, to-wit:
 |
AGENDA DRAINAGE DISTRICT BOARD OF DIRECTORS June 14, 2016 9:00 A.M. |
NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Drainage District #1 Board of Directors will be held at the Edinburg Council Chambers 415 W. University Drive, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
1.
Roll Call
Board Members Eduardo "Eddie" Cantu and Joseph Palacios were not in attendance.
Court recess Drainage District Meeting into Regular Commissioners Court.
Board Members Eduardo "Eddie" Cantu and Joseph Palacios were not in attendance.
Court recess Drainage District Meeting into Regular Commissioners Court.
2.
Prayer
No Prayer was offered.
No Prayer was offered.
3.
Open Forum
No comments under open forum.
No comments under open forum.
4.
Approval of Consent Agenda
The consent agenda was approved.
The consent agenda was approved.
5.
Discussion on Hidalgo County Drainage District No. 1 Drainage projects, maintenance and operations
Mr. Raul Sesin commented on the improvements to the drainage systems, as well other project under design and construction. He added tha they're still working on improving to the drainage website.
Mr. Raul Sesin commented on the improvements to the drainage systems, as well other project under design and construction. He added tha they're still working on improving to the drainage website.
6.
AI -55019
Request approval of the District's Rerate exposure summary for the 2015/2016 with Texas Municipal League (TML) for General Liability, Physical Damage, Property Equipment and Worker's Compensation.
On motion by BOARD MEMBER PCT. 1, A.C. CUELLAR, JR., seconded by BOARD MEMBER PCT. 3, JOE M. FLORES, the Board made a UNANIMOUS vote of approval.
Vote: 3 - 0 - Unanimously
On motion by BOARD MEMBER PCT. 1, A.C. CUELLAR, JR., seconded by BOARD MEMBER PCT. 3, JOE M. FLORES, the Board made a UNANIMOUS vote of approval.
Vote: 3 - 0 - Unanimously
Attachments:
7.
AI -55021
Request approval on a payment of Claim for the Engineering Services for the East Lateral relating to General Management Consultant Services, Assistance to the County Right of Way Services, Direct expenses for Copies. Invoice No. 2013-1128-09.
Amount of payment is $10,656.82
On motion by BOARD MEMBER PCT. 1, A.C. CUELLAR, JR., seconded by BOARD MEMBER PCT. 3, JOE M. FLORES, the Board made a UNANIMOUS vote of approval.
Vote: 3 - 0 - Unanimously
Amount of payment is $10,656.82
On motion by BOARD MEMBER PCT. 1, A.C. CUELLAR, JR., seconded by BOARD MEMBER PCT. 3, JOE M. FLORES, the Board made a UNANIMOUS vote of approval.
Vote: 3 - 0 - Unanimously
8.
AI -55001
Requesting approval to pay the following as claims:
a.) Fuel Injection Services - Invoice No. 79993 - $3,109.47
On motion by BOARD MEMBER PCT. 1, A.C. CUELLAR, JR., seconded by BOARD MEMBER PCT. 3, JOE M. FLORES, the Board made a UNANIMOUS vote of approval.
Vote: 3 - 0 - Unanimously
b.) Edinburg City Limits Automotive - Invoice No. 4194 - $137.71
On motion by BOARD MEMBER PCT. 1, A.C. CUELLAR, JR., seconded by BOARD MEMBER PCT. 3, JOE M. FLORES, the Board made a UNANIMOUS vote of approval.
Vote: 3 - 0 - Unanimously
c.) Edinburg City Limits Automotive - Invoice No. 41956 - $866.07
On motion by BOARD MEMBER PCT. 1, A.C. CUELLAR, JR., seconded by BOARD MEMBER PCT. 3, JOE M. FLORES, the Board made a UNANIMOUS vote of approval.
Vote: 3 - 0 - Unanimously
a.) Fuel Injection Services - Invoice No. 79993 - $3,109.47
On motion by BOARD MEMBER PCT. 1, A.C. CUELLAR, JR., seconded by BOARD MEMBER PCT. 3, JOE M. FLORES, the Board made a UNANIMOUS vote of approval.
Vote: 3 - 0 - Unanimously
b.) Edinburg City Limits Automotive - Invoice No. 4194 - $137.71
On motion by BOARD MEMBER PCT. 1, A.C. CUELLAR, JR., seconded by BOARD MEMBER PCT. 3, JOE M. FLORES, the Board made a UNANIMOUS vote of approval.
Vote: 3 - 0 - Unanimously
c.) Edinburg City Limits Automotive - Invoice No. 41956 - $866.07
On motion by BOARD MEMBER PCT. 1, A.C. CUELLAR, JR., seconded by BOARD MEMBER PCT. 3, JOE M. FLORES, the Board made a UNANIMOUS vote of approval.
Vote: 3 - 0 - Unanimously
Attachments:
9.
AI -55020
Requesting approval to accept bid and approval to execute Requirements Agreement with multiple vendors meeting all specified requirements for RFB No. HCDD1-16-025-06-01 "PIPES- Reinforced Concrete Pipe -Tongue & Groove, Reinforced Concrete Pipe, Rubber Gasket, Polyethylene & HP Storm Polypropylene Pipe"
On motion by BOARD MEMBER PCT. 1, A.C. CUELLAR, JR., seconded by BOARD MEMBER PCT. 3, JOE M. FLORES, the Board made a UNANIMOUS vote of approval.
Vote: 3 - 0 - Unanimously
On motion by BOARD MEMBER PCT. 1, A.C. CUELLAR, JR., seconded by BOARD MEMBER PCT. 3, JOE M. FLORES, the Board made a UNANIMOUS vote of approval.
Vote: 3 - 0 - Unanimously
Attachments:
10.
AI -55022
Requesting approval of Interlocal Cooperation Agreement between Hidalgo County Drainage District No.1 and City of Mission, Texas as it relates to Drainage Improvements to the Melba Carter ditch.
On motion by BOARD MEMBER PCT. 1, A.C. CUELLAR, JR., seconded by BOARD MEMBER PCT. 3, JOE M. FLORES, the Board made a UNANIMOUS vote of approval.
Vote: 3 - 0 - Unanimously
On motion by BOARD MEMBER PCT. 1, A.C. CUELLAR, JR., seconded by BOARD MEMBER PCT. 3, JOE M. FLORES, the Board made a UNANIMOUS vote of approval.
Vote: 3 - 0 - Unanimously
Attachments:
11.
AI -55024
Requesting approval of the following Closing documents as they relate to Hidalgo County Regional Mobility Authority:
a.) HCRMA Tract No. 40-P1
Mr. Sesin informed that tract No. 40-P1 is for $1,708
On motion by BOARD MEMBER PCT. 1, A.C. CUELLAR, JR., seconded by BOARD MEMBER PCT. 3, JOE M. FLORES, the Board made a UNANIMOUS vote of approval.
Vote: 3 - 0 - Unanimously
b.) HCRMA Tract No. 40-P2
Mr. Sesin informed that tract No. 40-P2 is for $39,520
On motion by BOARD MEMBER PCT. 1, A.C. CUELLAR, JR., seconded by BOARD MEMBER PCT. 3, JOE M. FLORES, the Board made a UNANIMOUS vote of approval.
Vote: 3 - 0 - Unanimously
c.) HCRMA Tract No. 40-P3
Mr. Sesin informed that tract No. 40-P3 is for $7,385
On motion by BOARD MEMBER PCT. 1, A.C. CUELLAR, JR., seconded by BOARD MEMBER PCT. 3, JOE M. FLORES, the Board made a UNANIMOUS vote of approval.
Vote: 3 - 0 - Unanimously
d.) HCRMA Tract No. 40-P4
Mr. Sesin informed that tract No. 40-P4 is for $33,400
On motion by BOARD MEMBER PCT. 1, A.C. CUELLAR, JR., seconded by BOARD MEMBER PCT. 3, JOE M. FLORES, the Board made a UNANIMOUS vote of approval.
Vote: 3 - 0 - Unanimously
a.) HCRMA Tract No. 40-P1
Mr. Sesin informed that tract No. 40-P1 is for $1,708
On motion by BOARD MEMBER PCT. 1, A.C. CUELLAR, JR., seconded by BOARD MEMBER PCT. 3, JOE M. FLORES, the Board made a UNANIMOUS vote of approval.
Vote: 3 - 0 - Unanimously
b.) HCRMA Tract No. 40-P2
Mr. Sesin informed that tract No. 40-P2 is for $39,520
On motion by BOARD MEMBER PCT. 1, A.C. CUELLAR, JR., seconded by BOARD MEMBER PCT. 3, JOE M. FLORES, the Board made a UNANIMOUS vote of approval.
Vote: 3 - 0 - Unanimously
c.) HCRMA Tract No. 40-P3
Mr. Sesin informed that tract No. 40-P3 is for $7,385
On motion by BOARD MEMBER PCT. 1, A.C. CUELLAR, JR., seconded by BOARD MEMBER PCT. 3, JOE M. FLORES, the Board made a UNANIMOUS vote of approval.
Vote: 3 - 0 - Unanimously
d.) HCRMA Tract No. 40-P4
Mr. Sesin informed that tract No. 40-P4 is for $33,400
On motion by BOARD MEMBER PCT. 1, A.C. CUELLAR, JR., seconded by BOARD MEMBER PCT. 3, JOE M. FLORES, the Board made a UNANIMOUS vote of approval.
Vote: 3 - 0 - Unanimously
12.
AI -55033
2013 Bonds
Budget: 320-Alamo Expressway Drain
Request approval to issue manual payment for Payment Application No. 6 in the amount of $22,027.50 to Texas Cordia Construction, LLC pertaining to Construction Contract No. HCDD1-14-008-07-08 Pct.2 Alamo Expressway Drain.
Project Engineer: DOS Logistics, Inc.
PO#625452
On motion by BOARD MEMBER PCT. 1, A.C. CUELLAR, JR., seconded by BOARD MEMBER PCT. 3, JOE M. FLORES, the Board made a UNANIMOUS vote of approval.
Vote: 3 - 0 - Unanimously
Budget: 320-Alamo Expressway Drain
Request approval to issue manual payment for Payment Application No. 6 in the amount of $22,027.50 to Texas Cordia Construction, LLC pertaining to Construction Contract No. HCDD1-14-008-07-08 Pct.2 Alamo Expressway Drain.
Project Engineer: DOS Logistics, Inc.
PO#625452
On motion by BOARD MEMBER PCT. 1, A.C. CUELLAR, JR., seconded by BOARD MEMBER PCT. 3, JOE M. FLORES, the Board made a UNANIMOUS vote of approval.
Vote: 3 - 0 - Unanimously
Attachments:
13.
AI -55031
A.) Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024(A)(4) for a Professional Service.
B.) Presentation of scoring grid (for the purposes of ranking by HCDD1 Board of Directors) of the firms graded and evaluated through the District's approved "Pool" of Engineering Firms for the provision of "Construction Material Testing" for Tex Mex Drain Ditch Improvements.
C.) Requesting authority for Drainage District to negotiate a Professional Agreement for Engineering Services with the number one ranked firm of _________________________________, as it relates to Construction Material Testing for Tex Mex Drain Ditch Improvements.
Court took no action on Item.13.A to C.
B.) Presentation of scoring grid (for the purposes of ranking by HCDD1 Board of Directors) of the firms graded and evaluated through the District's approved "Pool" of Engineering Firms for the provision of "Construction Material Testing" for Tex Mex Drain Ditch Improvements.
| FIRM NAME: | SCORE: | RANK: |
| MILLENNIUM ENGINEERS GROUP (MEG) | 98 | |
| CORTRAN ENGINEERING | 96 | |
| INTERNATIONAL CONSULTING ENGINEERS (ICE) | 95 |
C.) Requesting authority for Drainage District to negotiate a Professional Agreement for Engineering Services with the number one ranked firm of _________________________________, as it relates to Construction Material Testing for Tex Mex Drain Ditch Improvements.
Court took no action on Item.13.A to C.
14.
AI -55034
A.) Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024(A)(4) for a Professional Service.
On motion by BOARD MEMBER PCT. 1, A.C. CUELLAR, JR., seconded by BOARD MEMBER PCT. 3, JOE M. FLORES, the Board made a UNANIMOUS vote of approval.
Vote: 3 - 0 - Unanimously
B.) Presentation of scoring grid (for purposes or ranking by HCDD1 Board of Directors) of the firms graded and evaluated through the District's approved "Pool" of Engineering Firms for the provision of "Construction Material Testing" for Kenyon Rd. & Mile 17 Area Drainage Improvements.
On motion by BOARD MEMBER PCT. 1, A.C. CUELLAR, JR., seconded by BOARD MEMBER PCT. 3, JOE M. FLORES, the Board made a UNANIMOUS vote of approval.
Vote: 3 - 0 - Unanimously
C.) Requesting authority for Drainage District to negotiate a Professional Agreement for Engineering Services with the number one ranked firm of Millennium Engineers Group, as it relates to Construction Material Testing for Kenyon Rd. & Mile 17 Area Drainage Improvements.
On motion by BOARD MEMBER PCT. 1, A.C. CUELLAR, JR., seconded by BOARD MEMBER PCT. 3, JOE M. FLORES, the Board made a UNANIMOUS vote of approval.
Vote: 3 - 0 - Unanimously
On motion by BOARD MEMBER PCT. 1, A.C. CUELLAR, JR., seconded by BOARD MEMBER PCT. 3, JOE M. FLORES, the Board made a UNANIMOUS vote of approval.
Vote: 3 - 0 - Unanimously
B.) Presentation of scoring grid (for purposes or ranking by HCDD1 Board of Directors) of the firms graded and evaluated through the District's approved "Pool" of Engineering Firms for the provision of "Construction Material Testing" for Kenyon Rd. & Mile 17 Area Drainage Improvements.
| FIRM NAME: | SCORE: | RANK: |
| MILLENNIUM ENGINEERS GROUP | 98 | 1 |
| INTERNATIONAL CONSULTING ENGINEERS | 95 | 2 |
| LNV ENGINEERS | 93 | 3 |
On motion by BOARD MEMBER PCT. 1, A.C. CUELLAR, JR., seconded by BOARD MEMBER PCT. 3, JOE M. FLORES, the Board made a UNANIMOUS vote of approval.
Vote: 3 - 0 - Unanimously
C.) Requesting authority for Drainage District to negotiate a Professional Agreement for Engineering Services with the number one ranked firm of Millennium Engineers Group, as it relates to Construction Material Testing for Kenyon Rd. & Mile 17 Area Drainage Improvements.
On motion by BOARD MEMBER PCT. 1, A.C. CUELLAR, JR., seconded by BOARD MEMBER PCT. 3, JOE M. FLORES, the Board made a UNANIMOUS vote of approval.
Vote: 3 - 0 - Unanimously
15.
AI -55036
Requesting approval to accept bid and approval to execute Requirements Agreement with
lowest and best bid meeting all specified requirements for RFB No. HCDD1-16-027-06-01
"Gasoline, On & Off Highway Diesel Fuel"
On motion by BOARD MEMBER PCT. 1, A.C. CUELLAR, JR., seconded by BOARD MEMBER PCT. 3, JOE M. FLORES, the Board made a UNANIMOUS vote of approval.
Vote: 3 - 0 - Unanimously
lowest and best bid meeting all specified requirements for RFB No. HCDD1-16-027-06-01
"Gasoline, On & Off Highway Diesel Fuel"
On motion by BOARD MEMBER PCT. 1, A.C. CUELLAR, JR., seconded by BOARD MEMBER PCT. 3, JOE M. FLORES, the Board made a UNANIMOUS vote of approval.
Vote: 3 - 0 - Unanimously
Attachments:
16.
Closed Session:
Board of Directors may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following:
On motion by BOARD MEMBER PCT. 1, A.C. CUELLAR, JR., seconded by BOARD PCT. 3, JOE M. FLORES, the Board made a UNANIMOUS vote of approval.
Vote: 3 - 0 - Unanimously
Board of Directors may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following:
On motion by BOARD MEMBER PCT. 1, A.C. CUELLAR, JR., seconded by BOARD PCT. 3, JOE M. FLORES, the Board made a UNANIMOUS vote of approval.
Vote: 3 - 0 - Unanimously
A.
Real Estate Acquisition
Court took no action on this item.
Court took no action on this item.
B.
Pending and/or Potential Litigation
Court took no action on this item.
Court took no action on this item.
17.
Open Session:
A.
Real Estate Acquisition
Proceed as Directed on Parcels 26 and 27.
Proceed as Directed on Parcels 26 and 27.
B.
Pending and/or Potential Litigation
Court took no action on this item.
Court took no action on this item.
18.
Closed Session:
Board of Directors may reconvene into Closed Session for the discussion regarding the agenda items listed
Court took no action on this item.
Board of Directors may reconvene into Closed Session for the discussion regarding the agenda items listed
Court took no action on this item.
19.
Open Session:
Board of Directors may reconvene into Open Session for the discussion regarding the agenda items listed
Court took no action on this item.
Board of Directors may reconvene into Open Session for the discussion regarding the agenda items listed
Court took no action on this item.
20.
Adjourn
On motion by BOARD MEMBER PCT. 1, A.C. CUELLAR, JR., seconded by BOARD MEMBER PCT. 3, JOE M. FLORES, the Board made a UNANIMOUS vote of approval.
Vote: 3 - 0 - Unanimously
On motion by BOARD MEMBER PCT. 1, A.C. CUELLAR, JR., seconded by BOARD MEMBER PCT. 3, JOE M. FLORES, the Board made a UNANIMOUS vote of approval.
Vote: 3 - 0 - Unanimously
There being no further business to come before said
Court, the meetings of the Commissioners' Court and the
Drainage District #1 Board are now hereby adjourned.
Dated this the 14th day of June, 2016
ARTURO GUAJARDO, JR., County Clerk
Hidalgo County, Texas
By: ______________________________
Norma G. Cantu, Deputy
I, ARTURO GUAJARDO, JR., County Clerk attest that this is an accurate accounting of a proceeding of the Commissioners’ Court held on June 14, 2016.
Signed this 14th day of JUNE 2016
ATTEST:
ARTURO GUAJARDO, JR.
County Clerk and Ex-Officio Clerk
Of the Commissioners’ Court of
Hidalgo County
By: ____________________________
(Seal) Norma G. Cantu, Deputy
Court, the meetings of the Commissioners' Court and the
Drainage District #1 Board are now hereby adjourned.
Dated this the 14th day of June, 2016
ARTURO GUAJARDO, JR., County Clerk
Hidalgo County, Texas
By: ______________________________
Norma G. Cantu, Deputy
I, ARTURO GUAJARDO, JR., County Clerk attest that this is an accurate accounting of a proceeding of the Commissioners’ Court held on June 14, 2016.
Signed this 14th day of JUNE 2016
ATTEST:
ARTURO GUAJARDO, JR.
County Clerk and Ex-Officio Clerk
Of the Commissioners’ Court of
Hidalgo County
By: ____________________________
(Seal) Norma G. Cantu, Deputy