SPECIAL MEETING - June 20, 2016
BE IT REMEMBERED, that on this 20th day of June A.D., 2016, there was begun and held a SPECIAL MEETING of the Honorable Commissioners’ Court of Hidalgo County, Texas, wherein the following members thereof were present, to-wit:
| HONORABLE RAMON GARCIA HONORABLE A.C. CUELLAR, JR. HONORABLE EDUARDO "EDDIE" CANTU HONORABLE JOSEPH PALACIOS |
HIDALGO COUNTY JUDGE COMMISSIONER, PRECINCT NO. 1 COMMISSIONER, PRECINCT NO. 2 COMMISSIONER, PRECINCT NO. 4 |
and ARTURO GUAJARDO, JR., COUNTY CLERK & EX-OFFICIO CLERK OF THE COMMISSIONERS’ COURT of Hidalgo County, Texas, wherein the following proceedings were had, to-wit:
 |
AGENDA CC REGULAR CONSENT COMMISSIONERS' COURT June 20, 2016 9:30 A.M. |
NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Commissioners' Court will be held at the Edinburg Council Chambers 415 W. University Drive, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
NOTICE TO THE PUBLIC
CONSENT AGENDA
The following items are of a routine or administrative nature. The Commissioners' Court has been furnished with background and support on each item, and/or it has been discussed at a previous meeting. All items will be acted upon by one vote without being discussed separately unless requested by a Court Commissioner, in which event the item or items will immediately be withdrawn for individual consideration in its normal sequence after the items not requiring separate discussion have been acted upon. The remaining items will be adopted by one vote.
On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, the Court made a UNANIMOUS vote of approval without Item.12.M. to be pulled for discussion.
Vote: 4 - 0 - Unanimously
1.
Approval of check register and payment of claims and bills - (Payments from Juvenile Probation, Adult Probation, LEOSE Fund, DA Motor Vehicle Theft Fund, DA Check Fraud Fund, DA Forfeiture Fund, Sheriff Forfeiture Funds, Constable Forfeiture Funds, HIDTA Forfeiture Funds and VIT Interest Fund are presented for recording purposes only.)
Attachments:
2.
2016 Intradepartmental transfers:
A.
AI-55131
2016 - Justice Court Tech Fund (1242)
Attachments:
B.
AI-55137
2016 - District Attorney's Office (1100)
Attachments:
C.
AI-55128
2016 - District Attorney's Office (1281)
Attachments:
D.
AI-55118
2016 - Co Wide Adm (1100)
Attachments:
E.
AI-55110
2016 - Pct. 1 Sanitation (1100)
Attachments:
F.
AI-55109
2016 - Pct. 1 Admin (1200)
Attachments:
G.
AI-55095
2016 - Pct. #4 Doolittle Recovery Proj. (1100)
Attachments:
H.
AI-55081
2016 - Treasurer's Office (1100)
Attachments:
I.
AI-55077
2016 - Health & Human Services (1293)
Attachments:
J.
AI-55074
2016 - Constable Pct. 4 (1100)
Attachments:
K.
AI-55063
2016 - Health & Human Services (1100)
Attachments:
L.
AI-55060
2016 - 398th DC (1100)
Attachments:
M.
AI-55035
2016 - District Attorney's Office (1100)
Attachments:
N.
AI-55029
2016 - Co Wide Adm (1100)
Attachments:
3.
2016 Interdepartmental transfers:
A.
AI-55123
Hidalgo County Pct. 4 (1100): Approval of 2016 interdepartmental transfer from (PCT4 EMERGENCY SRV LINN-SM-GENERAL SUPPL) to (PCT4 LINN-SAN MANUEL BEAUTIFICATION-AID) in the amount of $6,625.00 to fund beautification project.
Attachments:
B.
AI-55103
Pct.1 CO’s 2014 (1345):
Approval of 2016 interdepartmental transfer within Certificate of Obligations Series 2014 from programs (041, 052, 184, 190 & 192) to programs (188, 112 & 210) in the amount of $12,658.82..
Approval of 2016 interdepartmental transfer within Certificate of Obligations Series 2014 from programs (041, 052, 184, 190 & 192) to programs (188, 112 & 210) in the amount of $12,658.82..
Attachments:
C.
AI-55018
Pct 2 Boys & Girls Club & Aquatic Park/Natatorium(1100):
Approval of 2016 interdepartmental transfer from Pct 2 Sanitation to Pct 2 Boys & Girls Club and the Aquatic Park/Natatorium in the amount of $3,501.10 to fund professional services.
Approval of 2016 interdepartmental transfer from Pct 2 Sanitation to Pct 2 Boys & Girls Club and the Aquatic Park/Natatorium in the amount of $3,501.10 to fund professional services.
Attachments:
4.
Interfund transfers:
A.
AI-55092
Pct. 4 (1200): Approval of 2016 interfund transfer from Parks (1100) to Pct. 4 Road Maint (1200) in the amount of $2,340.00.
Attachments:
5.
Planning Department:
A.
AI-55071
1. Certificate of Plat and Utility Status under Texas Local Government Code Section 232.028 (b)
2. Certificate of Water Service Availability under Texas Local Government Code Section 232.029 (c) (2)
2. Certificate of Water Service Availability under Texas Local Government Code Section 232.029 (c) (2)
Attachments:
6.
Monthly Fee Reports:
A.
AI-54947
District Attorney's Office
Check Fraud Fees Monthly Report - May 2016
Check Fraud Fees Monthly Report - May 2016
Attachments:
B.
AI-54946
District Clerk's Office
Fee Report for the Month of May 2016 - $521,314.51
Fee Report for the Month of May 2016 - $521,314.51
Attachments:
7.
Executive Office:
A.
AI-55061
Approval of Right of Way Permits:
Melden & Hunt: (Huisache Acres #13)- A proposed 8" PVC water line crossing Wisconsin Road approximately 57.5 feet East of Dillon Road. The contractor shall bore Wisconsin Road and install a 16" PVC casing for the 8" water line.
Melden & Hunt: (Huisache Acres #13)- A proposed 8" PVC water line crossing Wisconsin Road approximately 57.5 feet East of Dillon Road. The contractor shall bore Wisconsin Road and install a 16" PVC casing for the 8" water line.
Attachments:
8.
Membership Dues:
A.
AI-55100
Sheriff's Department:
Requesting approval of requisition #300632 for 2016 membership dues to the Texas Narcotic Officers Association for Isauro Torres and Jose D. Solis in the amount of $40.00 each with authority for County Treasurer to issue payment after review and auditing procedures are completed by County Auditor.
Requesting approval of requisition #300632 for 2016 membership dues to the Texas Narcotic Officers Association for Isauro Torres and Jose D. Solis in the amount of $40.00 each with authority for County Treasurer to issue payment after review and auditing procedures are completed by County Auditor.
Attachments:
B.
AI-55117
Sheriff's Department:
Requesting approval of requisition #300633 for payment of 2016 membership dues to the National Internal Affairs Investigators Association for Hidalgo County Sheriff's Office in the amount of $50.00, with authority for the County Treasurer to issue check after review, audit, and processing procedures are completed by the County Auditor.
Requesting approval of requisition #300633 for payment of 2016 membership dues to the National Internal Affairs Investigators Association for Hidalgo County Sheriff's Office in the amount of $50.00, with authority for the County Treasurer to issue check after review, audit, and processing procedures are completed by the County Auditor.
Attachments:
C.
AI-55073
Public Defender's (1100):
Requesting approval to pay annual membership dues to the Texas Criminal Defense Lawyers Association - Requisition #300561, in the total amount of $60.00 for Dora Alicia Garza, Public Defender II, with the authority for County Treasurer to issue check after review, audit and processing procedures are completed by County Auditor.
Requesting approval to pay annual membership dues to the Texas Criminal Defense Lawyers Association - Requisition #300561, in the total amount of $60.00 for Dora Alicia Garza, Public Defender II, with the authority for County Treasurer to issue check after review, audit and processing procedures are completed by County Auditor.
Attachments:
D.
AI-54971
County Clerks Office (1100):
Requesting approval to pay the 2016-2017 County & District Clerks' Association of Texas (CDCAT) membership dues for Arturo Guajardo, Jr., Hidalgo County Clerk, in the amount of $125.00, with authority for the County Treasurer to issue check after review, audit and processing procedures are completed by the County Auditor.
Requesting approval to pay the 2016-2017 County & District Clerks' Association of Texas (CDCAT) membership dues for Arturo Guajardo, Jr., Hidalgo County Clerk, in the amount of $125.00, with authority for the County Treasurer to issue check after review, audit and processing procedures are completed by the County Auditor.
Attachments:
E.
AI-54969
County Clerk (1100):
Requesting approval to pay the 2016-2017 (PRIA) Property Records Industry Association membership dues in the amount of $395.00 for Arturo Guajardo, Jr., Hidalgo County Clerk, and $50.00 for Associate membership dues for Annette Muñiz, Chief Deputy, in the combined amount of $445.00, with authority for the County Treasurer to issue check after review, audit, and processing procedures are completed by the County Auditor.
Requesting approval to pay the 2016-2017 (PRIA) Property Records Industry Association membership dues in the amount of $395.00 for Arturo Guajardo, Jr., Hidalgo County Clerk, and $50.00 for Associate membership dues for Annette Muñiz, Chief Deputy, in the combined amount of $445.00, with authority for the County Treasurer to issue check after review, audit, and processing procedures are completed by the County Auditor.
F.
AI-54844
Purchasing Dept. (1100):
Approval to pay the following memberships for 2016 with authority for the County Treasurer to issue check after review, audit, and processing procedures are completed by the County Auditor office:
1) The Texas Institute of Public Purchasing (NIGP - Req #298762) in the amount of $975.00 for 13 employees. (pending invoice)
2) The Texas Public Purchasing Association (TXPPA - Req. #298765) four (4) additional members at $75 each totaling $ 300.00.
Approval to pay the following memberships for 2016 with authority for the County Treasurer to issue check after review, audit, and processing procedures are completed by the County Auditor office:
1) The Texas Institute of Public Purchasing (NIGP - Req #298762) in the amount of $975.00 for 13 employees. (pending invoice)
2) The Texas Public Purchasing Association (TXPPA - Req. #298765) four (4) additional members at $75 each totaling $ 300.00.
Attachments:
9.
Urban County:
A.
AI-54975
Request for approval of (1) one applicant in the City of Elsa under the Owner-Occupied Housing Rehabilitation Program, contingent upon environmental review clearance.
Attachments:
10.
Auditor's Office:
A.
AI-54949
Pursuant to Local Government Code Section 115.0035,requesting approval of the attached reports.
Attachments:
11.
Budget & Management:
A.
AI-54942
Self-Insured (2202)
Requesting approval of reimbursement of the Hidalgo County Workers' Comp. Claims paying account for claims paid by Tristar Risk Management for the period of June 1-15, 2016 in the amount of $46,562.28 and requesting approval of wire transfer.
Attachments:
B.
AI-54951
Report and approval of emergency transfers for the period of May 2, 2016 through May 31, 2016.
Attachments:
12.
Purchasing Dept:
Notes:
A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
Notes:
A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
A.
AI-55121
Disclosure of funding source [C/O proceeds-Fund 1341] and approval of same [as recommended by Bond Counsel] for the purchase of 2 Kuboda RTVX Utility Rough Terrain Vehicles for Pct. #4 through processed and approved PO#743683 issued to Amigo Power Equipment and subject to compliance with HB23 or HB1295 when and if applicable.
B.
AI-55056
1. Acceptance and approval of Work Authorization No. 1 with an estimated cost of ($ 90,000.00) as submitted by project engineer, Dos Logistics, Inc. for the purposes of Engineering Services for: Brushline Road Improvements (North Mile 22.5 Street to FM 490) within Hidalgo County Precinct No. 4, in connection to (on call) agreement #C-15-384-12-08.
- Pursuant to Section 12 of the "professional engineering services" agreement #C-15-384-12-08 with Dos Logistics, Inc. is requesting approval to engage the services of Sub-Contractor (JCS Engineering and Surveying) under WA#1 with adherence to insurance provisions required by said article;
2. Acceptance and approval of Work Authorization No. 5 with (an estimated cost of $ 11,351.46) as submitted by project engineer, L&G Engineering for Project:“Construction Material Testing" for: "Concrete Walking Trail at San Carlos (CRC) & Sunflower Park" for Hidalgo County Precinct No. 4, in connection to (on call) GEO Tech & CMT Services Agreement# C-15-301-09-15.
3. Requesting clarification/correction to (AI-53323-CC-2/16/16) WA#1 [Exhibit D-1-Estimated Fee Schedule and Man hour Breakdown] in connection to Agreement#C-16-049-02-16 with L&G Consulting Engineers, Inc. d/b/a L&G Engineering for (job specific) Project: Mile 5 from Taylor Road to FM 2220 (Ware Road) located within Hidalgo County Precinct No. 4.
Attachments:
C.
AI-55098
Approve request for Payment-Application No. 4 in the amount of $38,394.49 as submitted by Texas Cordia Construction, LLC - Contract# C-16-027-02-03 - PO# 739697 for the provision of Road Construction Services for the Mile 4W (10N - 12N).
Attachments:
D.
AI-55076
Approval of payment request of Invoice #4 as submitted by project engineer, SAMES Engineering in the amount of $3,665.84 for Work Authorization No. 1 for the Mile 4 (mile 10 - Mile 12) road project through PO# 737687 for the month of June 2016.
Attachments:
E.
AI-55075
Approval of request for payment of Invoice# 6 as submitted by project engineer, SAMES Engineering in the amount of $1,198.32 for Work Authorization No. 1 for the Mile 4 (Mile 10 - Mile 12) road project through PO# 737687 for the month of May 2016.
Attachments:
F.
AI-55067
Approval of payment of Invoice #S16-009 in the amount $16,000.00 submitted by South Texas Infrastructure Group, in connection with engineering services provided under Contract C-15-402-01-19(WA#1),for Pct 2 Las Milpas Road project.
Attachments:
G.
AI-55066
Approval of the following with REIM Construction, Inc. contracted vendor for Lorenzana Subdivision - Pct. No. 1 as submitted through project engineer Le Fevre Engineering & Management Consulting, LLC. (C-CAP-15-223-09-29):
1. Application for payment No. 2 (Retainage Release) in the amount of $11,136.43;
2. “Certificate of Construction Completion” reflecting the completion date of March 05, 2016.
1. Application for payment No. 2 (Retainage Release) in the amount of $11,136.43;
2. “Certificate of Construction Completion” reflecting the completion date of March 05, 2016.
Attachments:
H.
AI-55062
Approval to modify [CAI#-53563 w/Xerox CC 3/7/16] so as to include the maintenance agreement cost of $10.00 per month plus all prints @ $0.0129 + all supplies except paper and subject to HB1295 if/when applicable.
Attachments:
I.
AI-55037
Justice of the Peace Precinct 3 Place 2:
Authority to enter into a new 60-month (Capital) Copier Lease Agreement for a Lexmark Copier Model XS798dte through our membership/participation with (PSA) Purchasing Solutions Alliance awarded vendor, DOCUmation under Purchasing Cooperative Contract#13-101 through Requisition#300353 in the amount of $104.00/month for the equipment, $36.00/month for service of 3,000 B&W impressions - overages @ $0.012, $80.00/month for service of 1,000 color impressions - overages @ $0.08 for a total monthly payment of $220.00, effective upon CC approval, execution of DOCUmation Agreement [subject to modification of agreement as recommended by legal counsel] and issuance of a Purchase Order.
Attachments:
J.
AI-54964
Public Defender:
Requesting authority to enter into a new 48-month (capital) lease copier for a RICOH AFICIO MP C4503 through our membership/participation with (DIR) Department of Information Resources awarded vendor, RICOH USA / GE RICOH USA contract DIR-TSO-3041 through Requisition #297380 in the amount of $144.87/month-equipment, 5,000 B/W impressions @ $0.0069 - $34.50/month & 1,850 color impressions @ $0.0428 - $79.18/month with a total of $258.55/month, effective upon approval,delivery & acceptance.
Attachments:
K.
AI-54962
Arnold Patrick, Director, HIDALGO COUNTY COMMUNITY SUPERVISION & CORRECTION DEPARTMENT, aka, ADULT PROBATION is requesting that Hidalgo County Commissioners Court [HCCC] permit the HC Purchasing Dept. to conduct procurement services commencing with advertising [with negotiations/award to be conducted and made by Mr.Partick pursuant to statute] for the project titled: Community Supervision & Corrections Department - "Independent Audit Services" - RFP No. 2016-214-07-13-HGO with Adult Probation providing the core specifications/requirements and audit guidelines.
Attachments:
L.
AI-54944
Requesting authority to advertise and approval of procurement packet [i.e. specifications/requirements, legal notice, draft requirement agreement etc.] as attached hereto for: Hidalgo County Community Service Agency-"Lease of Office Space-Edinburg"-RFB No.:2016-142-SMA including the re-advertising of project in the event no bids received and/or are rejected and project is still required.
M.
AI-54939
Approval of an open market purchase of one (1) Cummins-Allison Jetscan Model 4062 ES Currency-Counterfeit Machine and Accessories in the amount of $2,202.00 and an Annual Preventative Maintenance Inspection Agreement in the amount of $199.00 which will include periodic inspections & preventive maintenance plus parts & labor for a combined first year total of $2,401.00 through Requisition #298203 subject to HB1295 compliance when/if applicable with continuation of all future Annual Preventive Maintenance Agreements for as long as the County Clerk owns and operates this equipment.
Mrs. Salazar informed that the concern over this item is that the HB1295 has not been filed. However, they have attached a notice to the vendor. She requested to approve subject to compliance of HB1295.
On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, the Court made a UNANIMOUS vote of approval subject to compliance of HB1295.
Vote: 4 - 0 - Unanimously
Mrs. Salazar informed that the concern over this item is that the HB1295 has not been filed. However, they have attached a notice to the vendor. She requested to approve subject to compliance of HB1295.
On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, the Court made a UNANIMOUS vote of approval subject to compliance of HB1295.
Vote: 4 - 0 - Unanimously
N.
AI-54811
Maria Elena Banning, Court Coordinator, HC County Court at Law #2, on behalf of Honorable Judge Jay Palacios, is requesting authorization to remove a fixed asset from their inventory list, description of said item is attached herein as Exhibit "A".
Attachments:
O.
AI-55068
Add fuel card/users to the following HC elected office, department, programs or agencies:
1. Constable Pct No. 1 - Fuel cards2. Adult Probation - Fuel card users
3. District Attorney's Office - Fuel Card
Attachments:
There being no further business to come before said
Court, the meetings of the Commissioners' Court and the
Drainage District #1 Board are now hereby adjourned.
Dated this the 20th day of June, 2016
ARTURO GUAJARDO, JR., County Clerk
Hidalgo County, Texas
By: ______________________________
Norma G.Cantu, Deputy
I, ARTURO GUAJARDO, JR., County Clerk attest that this is an accurate accounting of a proceeding of the Commissioners’ Court held on June 20, 2016.
Signed this 20th day of JUNE 2016
ATTEST:
ARTURO GUAJARDO, JR.
County Clerk and Ex-Officio Clerk
Of the Commissioners’ Court of
Hidalgo County
By: ____________________________
(Seal) Norma G. Cantu, Deputy
Court, the meetings of the Commissioners' Court and the
Drainage District #1 Board are now hereby adjourned.
Dated this the 20th day of June, 2016
ARTURO GUAJARDO, JR., County Clerk
Hidalgo County, Texas
By: ______________________________
Norma G.Cantu, Deputy
I, ARTURO GUAJARDO, JR., County Clerk attest that this is an accurate accounting of a proceeding of the Commissioners’ Court held on June 20, 2016.
Signed this 20th day of JUNE 2016
ATTEST:
ARTURO GUAJARDO, JR.
County Clerk and Ex-Officio Clerk
Of the Commissioners’ Court of
Hidalgo County
By: ____________________________
(Seal) Norma G. Cantu, Deputy