SPECIAL MEETING - July 26, 2016
BE IT REMEMBERED, that on this 26th day of July A.D., 2016, there was begun and held a SPECIAL MEETING of the Honorable Commissioners’ Court of Hidalgo County, Texas, wherein the following members thereof were present, to-wit:
| HONORABLE RAMON GARCIA HONORABLE A.C. CUELLAR, JR. HONORABLE EDUARDO "EDDIE" CANTU HONORABLE JOSEPH PALACIOS |
HIDALGO COUNTY JUDGE COMMISSIONER, PRECINCT NO. 1 COMMISSIONER, PRECINCT NO. 2 COMMISSIONER, PRECINCT NO. 4 |
and ARTURO GUAJARDO, JR., COUNTY CLERK & EX-OFFICIO CLERK OF THE COMMISSIONERS’ COURT of Hidalgo County, Texas, wherein the following proceedings were had, to-wit:
 |
AGENDA CC REGULAR CONSENT COMMISSIONERS' COURT July 26, 2016 9:30 A.M. |
NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Commissioners' Court will be held at the Edinburg Council Chambers 415 W. University Drive, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
NOTICE TO THE PUBLIC
CONSENT AGENDA
The following items are of a routine or administrative nature. The Commissioners' Court has been furnished with background and support on each item, and/or it has been discussed at a previous meeting. All items will be acted upon by one vote without being discussed separately unless requested by a Court Commissioner, in which event the item or items will immediately be withdrawn for individual consideration in its normal sequence after the items not requiring separate discussion have been acted upon. The remaining items will be adopted by one vote.
On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, the Court made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
1.
AI-55576
Approval of check register and payment of claims and bills - (Payments from Juvenile Probation, Adult Probation, LEOSE Fund, DA Motor Vehicle Theft Fund, DA Check Fraud Fund, DA Forfeiture Fund, Sheriff Forfeiture Funds, Constable Forfeiture Funds, HIDTA Forfeiture Funds and VIT Interest Fund are presented for recording purposes only.)
Attachments:
2.
2016 Intradepartmental transfers:
A.
AI-55559
2016 - Pct. 1 CIP (1345)
Attachments:
B.
AI-55562
2016 - Pct. 1 CIP (1345)
Attachments:
C.
AI-55558
2016 - Pct. 1 Sanitation (1100)
Attachments:
D.
AI-55565
2016 - Pct. 2 Adm (1200)
Attachments:
E.
AI-55561
2016 - Fire Marshal (1100)
Attachments:
F.
AI-55560
2016 - Insect Eradication (1100)
Attachments:
G.
AI-55556
2016 - Facilities Management CO Wide (1100)
Attachments:
H.
AI-55540
2016 - 430th District Court (1100)
Attachments:
I.
AI-55536
2016 - Safety Division (1100)
Attachments:
J.
AI-55524
2016 - Pct. 4 (1200)
Attachments:
K.
AI-55523
2016 - Health & Human Services Dept. / Infectious (1293)
Attachments:
L.
AI-55521
2016 - Health & Human Services Dept. / RLSS (1293)
M.
AI-55515
2016 - I. T. Department (1100)
Attachments:
N.
AI-55506
2016 - Human Resources (1100)
Attachments:
O.
AI-55504
2016 - Emergency Management (1100)
Attachments:
P.
AI-55502
2016 - Constable Precinct 4 (1100)
Attachments:
Q.
AI-55500
2016 - Constable Precinct 4 OPSG (1284)
Attachments:
R.
AI-55497
2016 - Public Affairs (1100)
Attachments:
S.
AI-55496
2016 - Planning Dept. (1100)
Attachments:
T.
AI-55494
2016 - Health & Human Services Dept. / Prenatal (1293)
U.
AI-55492
2016 - Child Health (1293)
Attachments:
V.
AI-55483
2016 - Health & Human Services Dept. / IMM (1293)
3.
2016 Interdepartmental transfers:
A.
AI-55563
Pct 2 CRC San Juan (1100):
Approval of 2016 interdepartmental transfer from Pct 2 Sanitation to Pct 2 CRC San Juan in the amount of $1,200.00 to fund in county travel expenditures.
Approval of 2016 interdepartmental transfer from Pct 2 Sanitation to Pct 2 CRC San Juan in the amount of $1,200.00 to fund in county travel expenditures.
Attachments:
B.
AI-55529
Pct. 4 Adm (1200):
Approval of 2016 interdepartmental transfer from PCT4 Rd Maint program 007 to PCT4 Adm program 005 in the amount of $1,100.00 to fund daily operating expenses.
Approval of 2016 interdepartmental transfer from PCT4 Rd Maint program 007 to PCT4 Adm program 005 in the amount of $1,100.00 to fund daily operating expenses.
Attachments:
4.
Interfund transfers:
A.
AI-55528
Pct. 4 CRC Sunflower/SH107 (1100):
Approval of 2016 interfund transfer from Pct 4 Rd Maint- Other (1200) to Pct 4 PCT4 CRC SUNFLOWER/SH107 (1100) in the amount of $10,915.80 to cover anticipated expenditures related to the Sunflower CRC project.
Approval of 2016 interfund transfer from Pct 4 Rd Maint- Other (1200) to Pct 4 PCT4 CRC SUNFLOWER/SH107 (1100) in the amount of $10,915.80 to cover anticipated expenditures related to the Sunflower CRC project.
Attachments:
5.
Planning Department:
A.
AI-55505
1. Certificate of Plat and Utility Status under Texas Local Government Code Section 232.028 (b)
2. Certificate of Water Service Availability under Texas Local Government Code Section 232.029 (c) (2)
2. Certificate of Water Service Availability under Texas Local Government Code Section 232.029 (c) (2)
Attachments:
6.
Monthly Fee Reports:
A.
AI-55488
District Attorney's Office
Check Fraud Fees Monthly Report - June 2016
Check Fraud Fees Monthly Report - June 2016
Attachments:
B.
AI-55334
District Clerk Fee report for the month of June 2016 - $513,107.40
Attachments:
7.
Executive Office:
A.
AI-55531
Approval of Right of Way Permits: North Alamo Water Supply Corporation:
1). Guajardo Estates- Alberta Road- From the centerline of FM 1426 go east 965 feet, will bore Alberta Road from South to North with a 2" PVC casing for a 2" PVC waterline.
1). Guajardo Estates- Alberta Road- From the centerline of FM 1426 go east 965 feet, will bore Alberta Road from South to North with a 2" PVC casing for a 2" PVC waterline.
Attachments:
B.
AI-55495
Approval of Right of Way Permits:
1). Hidalgo Irrigation District No.2: Replacing a collapsed irrigation line crossing with 12 inch PSI, will use stabilize on pipe and compact the remaining road.
2). Mobilitie, LLC: A 120' steel utility pole to be erected at 8121 Tex-Mex Road, on the north side of the right of way, 100' east of Calle Cuates and 400' west of S 82 1/2 Street.
1). Hidalgo Irrigation District No.2: Replacing a collapsed irrigation line crossing with 12 inch PSI, will use stabilize on pipe and compact the remaining road.
2). Mobilitie, LLC: A 120' steel utility pole to be erected at 8121 Tex-Mex Road, on the north side of the right of way, 100' east of Calle Cuates and 400' west of S 82 1/2 Street.
3). Mobilitie, LLC: A 120' steel utility pole to be erected at 6915 Gwin Rd., 100 feet north of the intersection of Gwin Road and Benito A. Ramirez Rd., on the east side of the right of way.
Attachments:
8.
Tax Refunds:
A.
AI-55374
| ACCOUNT NUMBER | PAYER | AMOUNT |
| B4050.00.000.0019.00 | CORELOGIC | $3,650.00 |
| C4440.02.010.0003.00 | LUIS SOTTIL STUDIOS USA INC | $2,630.91 |
| J5370.00.000.0001.00 | HUNTER-KELSEY II LLC | $2,654.60 |
| R2663.99.000.0014.01 | SOUTH TEXAS WOMEN'S & CHILDREN | $4,073.51 |
| S0174.00.000.0001.00 | CITI FINANCIAL | $3,500.01 |
Attachments:
9.
Membership Dues:
A.
AI-55489
County Commissioners (1100):
Approval to pay Hidalgo County membership dues with authority for County Treasurer to issue check once auditing procedures are completed by County Auditor for the following:
Approval to pay Hidalgo County membership dues with authority for County Treasurer to issue check once auditing procedures are completed by County Auditor for the following:
| Vendor | Year | Amount | Acct.# | Req. # |
| Lower Rio Grande Valley Development Council (LRGVDC) | 2016 | $46,913.00 | 6-1100-413-30-125-004-0-810 | 302481 |
10.
Auditor's Office:
A.
AI-55481
Pursuant to Local Government Code Section 115.0035, requesting approval of the attached reports.
Attachments:
11.
Budget & Management:
A.
AI-55401
1. Approval of reimbursement in the amount of $1,193,290.66 to Blue Cross Blue Shield Insurance Company for claims paid on behalf of Hidalgo County from 07/01/16 to 07/15/16.
2. Approval of wire transfer to cover claims paid.
| 07/01-01/16 | $ 290,244.74 |
| 07/02-08/16 | $ 377,387.21 |
| 07/09-15/16 | $ 525,658.71 |
| TOTAL | $1,193,290.66 |
2. Approval of wire transfer to cover claims paid.
Attachments:
B.
AI-55479
Self-Insured (2202)
Requesting approval of reimbursement of the Hidalgo County Workers' Comp. Claims paying account for claims paid by Tristar Risk Management for the period of July 1-15, 2016 in the amount of $49,756.00 and requesting approval of wire transfer.
Attachments:
12.
Purchasing Dept:
Notes:
A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
Notes:
A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
A.
AI-55553
Approval of “Certificate of Completion” reflecting the date of July 14, 2016 by Saenz Utility Contractors, contracted vendor for Offsite Manhole Covers and/with Installation at San Carlos CRC and Sunflower Park-Pct. 4 as submitted through project engineer LeFevre Engineering & Management Consulting, LLC (C-16-160-05-10).
Attachments:
B.
AI-55513
Requesting authority to enter into a new 36-month (capital) lease copier agreement for a Ricoh MPC4503 through Hidalgo County membership/participation with (DIR) Department of Information Resources awarded vendor, Ricoh USA/GE RICOH USA contract DIR-TSO-3041 through assigned Requisition #302011 in the amount of 163.18/month-equipment, B/W Service Impressions @ $51.75/month and Color Impressions @ $42.80 with a total of $257.73/month each, to include the signing of required documents by Co. Judge or court Member, effective upon approval.
Attachments:
C.
AI-54936
Acceptance and approval to exercise the County's option to extend the First (1st) of three (3) one (1) year renewal option under the same rates, terms and conditions for "Arbitrage Calculations Services" with Arbitrage Compliance Specialist, Inc.
Attachments:
D.
AI-55535
Acceptance and approval of request for payment of (1-Final) submitted by Saenz Utility Contractors, LLC. in the amount of $22,303.75.
Attachments:
E.
AI-54704
Requesting authority to advertise and approval of procurement packet (i.e. specifications/requirements, legal notice, draft requirement agreement etc.) as attached hereto for: Hidalgo County-"Construction Building Materials & Related Supplies"-RFB No.: 2016-282-SMA including the re-advertising of project in the event no bids received and/or are rejected and project is still required.
Attachments:
F.
AI-55487
Approval of payment for Invoice #004 in the amount of $15,653.62 for professional services rendered by project architect, Sam Garcia Architect LLC. through Contract C-15-160-09-15 for the Pct. # 2 Palmer Pavilion/ Les Gilmore Kitchen Renovation and Upgrades.
Attachments:
G.
AI-55390
Requesting authority to advertise and approval of procurement packet (i.e. specifications/requirements, legal notice, draft requirement agreement etc.) as attached hereto for: Hidalgo County "Fire Extinguishers Equipment & Maintenance Services" - RFB No.: 2016-232-00-00-FAZ. Including the re-advertising of project in the event No Bid responses are received and/or are rejected and project is still required.
H.
AI-55373
Requesting authority to advertise and approval of procurement packet (i.e. specifications/requirements, legal notice, draft requirement agreement etc.) as attached hereto for: Hidalgo County Precinct No. 1-"Aggregate Limestone Grade 4" -RFB No.: 2016-283-SGS, including the re-advertising of project in the event no bids received and/or are rejected and project is still required.
I.
AI-55310
Requesting approval of payment of Invoice #11325764 in the amount $11,643.88 submitted by project engineer, L&G Consulting Engineers Inc., for engineering services provided under Contract C-16-218-05-25(WA#1), for Pct 2 Rancho Blanco Road Extension project.
Attachments:
There being no further business to come before said
Court, the meetings of the Commissioners' Court and the
Drainage District #1 Board are now hereby adjourned.
Dated this the 26th day of July, 2016
ARTURO GUAJARDO, JR., County Clerk
Hidalgo County, Texas
By: ______________________________
Norma G.Cantu, Deputy
I, ARTURO GUAJARDO, JR., County Clerk attest that this is an accurate accounting of a proceeding of the Commissioners’ Court held on July 26, 2016.
Signed this 26th day of JULY 2016
ATTEST:
ARTURO GUAJARDO, JR.
County Clerk and Ex-Officio Clerk
Of the Commissioners’ Court of
Hidalgo County
By: ____________________________
(Seal) Norma G. Cantu, Deputy
Court, the meetings of the Commissioners' Court and the
Drainage District #1 Board are now hereby adjourned.
Dated this the 26th day of July, 2016
ARTURO GUAJARDO, JR., County Clerk
Hidalgo County, Texas
By: ______________________________
Norma G.Cantu, Deputy
I, ARTURO GUAJARDO, JR., County Clerk attest that this is an accurate accounting of a proceeding of the Commissioners’ Court held on July 26, 2016.
Signed this 26th day of JULY 2016
ATTEST:
ARTURO GUAJARDO, JR.
County Clerk and Ex-Officio Clerk
Of the Commissioners’ Court of
Hidalgo County
By: ____________________________
(Seal) Norma G. Cantu, Deputy