SPECIAL MEETING - August 9, 2016
BE IT REMEMBERED, that on this 9th day of August A.D., 2016, there was begun and held a SPECIAL MEETING of the Honorable Commissioners’ Court of Hidalgo County, Texas, wherein the following members thereof were present, to-wit:
| HONORABLE RAMON GARCIA HONORABLE A.C. CUELLAR, JR. HONORABLE EDUARDO "EDDIE" CANTU HONORABLE JOE M. FLORES HONORABLE JOSEPH PALACIOS |
HIDALGO COUNTY JUDGE COMMISSIONER, PRECINCT NO. 1 COMMISSIONER, PRECINCT NO. 2 COMMISSIONER, PRECINCT NO. 3 COMMISSIONER, PRECINCT NO. 4 |
and ARTURO GUAJARDO, JR., COUNTY CLERK & EX-OFFICIO CLERK OF THE COMMISSIONERS’ COURT of Hidalgo County, Texas, wherein the following proceedings were had, to-wit:
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AGENDA DRAINAGE DISTRICT BOARD OF DIRECTORS August 9, 2016 9:00 A.M. |
NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Drainage District #1 Board of Directors will be held at the Edinburg Council Chambers 415 W. University Drive, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
1.
Roll Call
All members were in attendance.
All members were in attendance.
2.
Prayer
Mr. Raul Sesin led the courtroom in Prayer.
Mr. Raul Sesin led the courtroom in Prayer.
3.
Open Forum
1) Virginia Townsand questioned the operation of the $100 million dollar Bond. She request knowing how the money has been distributed. Additionally, asked to be provided with a comprehensive report by the Drainage Director.
Judge Garcia informed that Mr. Sesin is putting together a comprehensive report.
2) Mr. K. C. Fletcher petition the court to have public access to drainage ditches to use for walking trails. He commented that the City of Pharr is deficient on green and park spaces.
1) Virginia Townsand questioned the operation of the $100 million dollar Bond. She request knowing how the money has been distributed. Additionally, asked to be provided with a comprehensive report by the Drainage Director.
Judge Garcia informed that Mr. Sesin is putting together a comprehensive report.
2) Mr. K. C. Fletcher petition the court to have public access to drainage ditches to use for walking trails. He commented that the City of Pharr is deficient on green and park spaces.
Attachments:
4.
Approval of Consent Agenda
On motion by BOARD MEMBER PCT. 1, A.C. CUELLAR, JR., seconded by BOARD MEMBER PCT. 4, JOSEPH PALACIOS, the Board made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
On motion by BOARD MEMBER PCT. 1, A.C. CUELLAR, JR., seconded by BOARD MEMBER PCT. 4, JOSEPH PALACIOS, the Board made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
5.
Discussion on Hidalgo County Drainage District No. 1 Drainage projects, maintenance and operations
Mr. Sesin announced that they're still working on details regarding the District's website. He informed the judge that there's a lot of information regarding costs however, are hoping to complete the information by the end of the year. Mr. Sesin emphasized that the actual money approved was $84 million, the $100 million are set aside for the Raymondville Drain Project.
Mr. Sesin announced that they're still working on details regarding the District's website. He informed the judge that there's a lot of information regarding costs however, are hoping to complete the information by the end of the year. Mr. Sesin emphasized that the actual money approved was $84 million, the $100 million are set aside for the Raymondville Drain Project.
6.
AI -55685
Resolution in Honor of Oscar Salazar for years of Service with the Hidalgo County Drainage District No.1.
Mr. Sesin presented a Resolution in Honor of Mr. Oscar Salazar for his 29 years of service to the Hidalgo County Drainage District No. 1. Commissioners Court approved and expressed appreciation for all the years of service.
No action was taken by the court.
Mr. Sesin presented a Resolution in Honor of Mr. Oscar Salazar for his 29 years of service to the Hidalgo County Drainage District No. 1. Commissioners Court approved and expressed appreciation for all the years of service.
No action was taken by the court.
7.
AI -55632
Acceptance and approval to exercise the Drainage District's option to extend the professional services contract with South Texas Land Investigations, for an additional one (1) year (final) under same rates, terms and conditions for "Title Report Services in connection to the Acquisition of Land and Disposition of District Owned Property" (Contract # HCDD1-14-023-09-09).
Commissioner Palacios stepped away from the meeting.
On motion by BOARD MEMBER PCT. 3, JOE M. FLORES, seconded by BOARD MEMBER PCT. 1, A.C. CUELLAR, JR., the Board made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
Commissioner Palacios stepped away from the meeting.
On motion by BOARD MEMBER PCT. 3, JOE M. FLORES, seconded by BOARD MEMBER PCT. 1, A.C. CUELLAR, JR., the Board made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
Attachments:
8.
AI -55722
Requesting approval to enter into a 36 month lease agreement with Apple Financial Services through the District's membership with the Texas Department of Information Resources DIR Contract No. DIR-SDD-2068 for the lease of two (2) MacBook Pro 15-inch with Retina Display Laptops in the amount of $126.57 per month.
Judge Garcia stepped away from the meeting.
On motion by BOARD MEMBER PCT. 1, A.C. CUELLAR, JR., seconded by BOARD MEMBER PCT. 3, JOE M. FLORES, the Board made a UNANIMOUS vote of approval.
Vote: 3 - 0 - Unanimously
Judge Garcia stepped away from the meeting.
On motion by BOARD MEMBER PCT. 1, A.C. CUELLAR, JR., seconded by BOARD MEMBER PCT. 3, JOE M. FLORES, the Board made a UNANIMOUS vote of approval.
Vote: 3 - 0 - Unanimously
Attachments:
9.
AI -55694
Approval for District Manager to consent to Non-Objective letter for Electric Transmission Texas concerning easement Being A 7.160 - Acre Tract of Land out of Lots 18, 19, & 20, Block "A" Retama Acres Subdivision.
Mr. Sesin informed that this is part of the the J-09 Project, however there's an overlapping easement with ETT. Therefore, he requested to have it approve subject to legal review.
On motion by BOARD MEMBER PCT. 1, A.C. CUELLAR, JR., seconded by BOARD MEMBER PCT. 3, JOE M. FLORES, the Board made a UNANIMOUS vote of approval.
Vote: 3 - 0 - Unanimously
Mr. Sesin informed that this is part of the the J-09 Project, however there's an overlapping easement with ETT. Therefore, he requested to have it approve subject to legal review.
On motion by BOARD MEMBER PCT. 1, A.C. CUELLAR, JR., seconded by BOARD MEMBER PCT. 3, JOE M. FLORES, the Board made a UNANIMOUS vote of approval.
Vote: 3 - 0 - Unanimously
10.
AI -55692
In accordance with section 791.001 of the Texas Government Code, requesting approval of Inter-Local Agreement between Hidalgo County Drainage District No.1 and Hidalgo County, Texas, as it relates to Mile 6 West & Mile 14 Area Drainage Improvement Project / El Obispado Subdivision.
Mr. Sesin explained that the days for the Interlocal are 270 days, from the time it's executed and terminates. It is not the project length time but it is the ICA time.
On motion by BOARD MEMBER PCT. 1, A.C. CUELLAR, JR., seconded by BOARD MEMBER PCT. 3, JOE M. FLORES, the Board made a UNANIMOUS vote of approval.
Vote: 3 - 0 - Unanimously
Mr. Sesin explained that the days for the Interlocal are 270 days, from the time it's executed and terminates. It is not the project length time but it is the ICA time.
On motion by BOARD MEMBER PCT. 1, A.C. CUELLAR, JR., seconded by BOARD MEMBER PCT. 3, JOE M. FLORES, the Board made a UNANIMOUS vote of approval.
Vote: 3 - 0 - Unanimously
Attachments:
11.
AI -55766
Approval of Inter-local Agreement between the Hidalgo County Drainage District No. 1, and County of Hidalgo, authorizing the purchase, assignment, and transfer of engineering and appraisal services provided under contracts between Hidalgo County and TEDSI Infrastructure and Leonel Garza, Jr. & Associates LLC for the J-09 Drainage Project.
Commissioner Palacios joined the meeting.
On motion by BOARD MEMBER PCT. 1, A.C. CUELLAR, JR., seconded by BOARD MEMBER PCT. 4, JOSEPH PALACIOS, the Board made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
Commissioner Palacios joined the meeting.
On motion by BOARD MEMBER PCT. 1, A.C. CUELLAR, JR., seconded by BOARD MEMBER PCT. 4, JOSEPH PALACIOS, the Board made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
Attachments:
12.
AI -55754
Request approval to amend IBWC amended permit No. LSF/G 730 for the Pharr McAllen Drain to add an outfall at the Main Flood Water Way and to give the General Manager authorization to execute document.
On motion by BOARD MEMBER PCT. 1, A.C. CUELLAR, JR., seconded by BOARD MEMBER PCT. 4, JOSEPH PALACIOS, the Board made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
On motion by BOARD MEMBER PCT. 1, A.C. CUELLAR, JR., seconded by BOARD MEMBER PCT. 4, JOSEPH PALACIOS, the Board made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
13.
AI -55762
A. Request approval to create one (1) Tire Repair Specialist from the Maintenance & Operations Budget and set Salary at $31,255.00.
On motion by BOARD MEMBER PCT. 1, A.C. CUELLAR, JR., seconded by BOARD MEMBER PCT. 4, JOSEPH PALACIOS, the Board made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
B. Request approval of Revised Salary Schedule and Budget Amendment to fund new position through the end of 2016 in the amount of $19,940.91
On motion by BOARD MEMBER PCT. 1, A.C. CUELLAR, JR., seconded by BOARD MEMBER PCT. 4, JOSEPH PALACIOS, the Board made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
On motion by BOARD MEMBER PCT. 1, A.C. CUELLAR, JR., seconded by BOARD MEMBER PCT. 4, JOSEPH PALACIOS, the Board made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
B. Request approval of Revised Salary Schedule and Budget Amendment to fund new position through the end of 2016 in the amount of $19,940.91
On motion by BOARD MEMBER PCT. 1, A.C. CUELLAR, JR., seconded by BOARD MEMBER PCT. 4, JOSEPH PALACIOS, the Board made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
14.
AI -55780
Requesting approval and execution of Right of Entry to property owned by San Mateo Investments, LLC as it relates to parcels out of lots 3,4, and 6 Section 250 Texas Mexican Railway Companies Survey Hidalgo County Texas Volume 2 page 29 HCMR
This is on Mile 17 in the Cannyon area, this will allow to expand and upgrade the system. The owner is donating 10 acres, legal is currently reviewing the right of entry.
On motion by BOARD MEMBER PCT. 1, A.C. CUELLAR, JR., seconded by BOARD MEMBER PCT. 3, JOE M. FLORES, the Board made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
This is on Mile 17 in the Cannyon area, this will allow to expand and upgrade the system. The owner is donating 10 acres, legal is currently reviewing the right of entry.
On motion by BOARD MEMBER PCT. 1, A.C. CUELLAR, JR., seconded by BOARD MEMBER PCT. 3, JOE M. FLORES, the Board made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
Attachments:
15.
AI -55775
Presentation of bids received with the purpose of award and approval to execute Construction Contracts with multiple vendors submitting the lowest and best bids, meeting specifications as recommended by project Engineer Mr. Jorge A. Gonzalez, P.E., Hidalgo County Drainage District No. 1, for "Hidalgo County Precinct No. 1 -Mile 6 West & Mile 14 North Area Drainage Improvements Project" (RFB No. HCDD1-16-031-07-13)
Project awarded to both vendors at an amount of $766,552.00 pending HB1295.
On motion by BOARD MEMBER PCT. 1, A.C. CUELLAR, JR., seconded by BOARD MEMBER PCT. 3, JOE M. FLORES, the Board made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
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-BID AWARD RECOMMENDATION:
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COMPANY NAME
|
PROJECT PORTION
|
AMOUNT
|
CONTRACT No.
|
|
a.
|
Jimenez Engineering Solutions d/b/a International Consulting Engineers (ICE)
|
-Base Bid
-Add Alternate No. 4
-Add Alternate No. 6
|
$433,027.00
|
C-HCDD1-16-031A-08-09
|
|
b.
|
RDH Site & Concrete, LLC
|
-Add Alternate No. 7
-Add Alternate No. 9
-Add Alternate No. 10
|
$343,525.00
|
C-HCDD1-16-031B-08-09
|
|
|
||||
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TOTAL PROJECT AWARD:
|
$766,552.00
|
|
||
Project awarded to both vendors at an amount of $766,552.00 pending HB1295.
On motion by BOARD MEMBER PCT. 1, A.C. CUELLAR, JR., seconded by BOARD MEMBER PCT. 3, JOE M. FLORES, the Board made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
16.
AI -55696
Requesting approval of Closing Documents as it relates to Parcel 51 J-09 Project.
On motion by BOARD MEMBER PCT. 1, A.C. CUELLAR, JR., seconded by BOARD MEMBER PCT. 4, JOSEPH PALACIOS, the Board made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
On motion by BOARD MEMBER PCT. 1, A.C. CUELLAR, JR., seconded by BOARD MEMBER PCT. 4, JOSEPH PALACIOS, the Board made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
17.
Closed Session:
Board of Directors may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following:
On motion by BOARD MEMBER PCT. 1, A.C. CUELLAR, JR., seconded by BOARD MEMBER PCT. 4, JOSEPH PALACIOS, the Board made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
Board of Directors may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following:
On motion by BOARD MEMBER PCT. 1, A.C. CUELLAR, JR., seconded by BOARD MEMBER PCT. 4, JOSEPH PALACIOS, the Board made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
A.
Real Estate Acquisition
Court took no action on this item.
Court took no action on this item.
B.
Pending and/or Potential Litigation
Court took no action on this item.
Court took no action on this item.
C.
AI -55759
Cause No. C-0099-16-J; In Re: Hidalgo County Drainage District Number One, petitioner; In the 430th Judicial District, Hidalgo County, Texas
Court took no action on this item.
Court took no action on this item.
18.
Open Session:
A.
Real Estate Acquisition
Judge Garcia joined the meeting.
Court took no action on this item.
Judge Garcia joined the meeting.
Court took no action on this item.
B.
Pending and/or Potential Litigation
Court took no action on this item.
Court took no action on this item.
C.
AI -55760
Cause No. C-0099-16-J; In Re: Hidalgo County Drainage District Number One, petitioner; In the 430th Judicial District, Hidalgo County, Texas
Will Proceed as Directed.
Will Proceed as Directed.
19.
Closed Session:
Board of Directors may reconvene into Closed Session for the discussion regarding the agenda items listed
Court took no action on this item.
Board of Directors may reconvene into Closed Session for the discussion regarding the agenda items listed
Court took no action on this item.
20.
Open Session:
Board of Directors may reconvene into Open Session for the discussion regarding the agenda items listed
Court took no action on this item.
Board of Directors may reconvene into Open Session for the discussion regarding the agenda items listed
Court took no action on this item.
21.
Adjourn
On motion by BOARD MEMBER PCT. 4, JOSEPH PALACIOS, seconded by BOARD MEMBER PCT. 3, JOE M. FLORES, the Board made a UNANIMOUS vote of approval.
Vote: 5 - 0 – Unanimously
On motion by BOARD MEMBER PCT. 4, JOSEPH PALACIOS, seconded by BOARD MEMBER PCT. 3, JOE M. FLORES, the Board made a UNANIMOUS vote of approval.
Vote: 5 - 0 – Unanimously
There being no further business to come before said
Court, the meetings of the Commissioners' Court and the
Drainage District #1 Board are now hereby adjourned.
Dated this the 9th day of August, 2016
ARTURO GUAJARDO, JR., County Clerk
Hidalgo County, Texas
By: ______________________________
Norma G. Cantu, Deputy
I, ARTURO GUAJARDO, JR., County Clerk attest that this is an accurate accounting of a proceeding of the Commissioners’ Court held on August 9, 2016.
Signed this 9th day of AUGUST 2016
ATTEST:
ARTURO GUAJARDO, JR.
County Clerk and Ex-Officio Clerk
Of the Commissioners’ Court of
Hidalgo County
By: ____________________________
(Seal) Norma G. Cantu, Deputy
Court, the meetings of the Commissioners' Court and the
Drainage District #1 Board are now hereby adjourned.
Dated this the 9th day of August, 2016
ARTURO GUAJARDO, JR., County Clerk
Hidalgo County, Texas
By: ______________________________
Norma G. Cantu, Deputy
I, ARTURO GUAJARDO, JR., County Clerk attest that this is an accurate accounting of a proceeding of the Commissioners’ Court held on August 9, 2016.
Signed this 9th day of AUGUST 2016
ATTEST:
ARTURO GUAJARDO, JR.
County Clerk and Ex-Officio Clerk
Of the Commissioners’ Court of
Hidalgo County
By: ____________________________
(Seal) Norma G. Cantu, Deputy