SPECIAL MEETING - August 16, 2016
BE IT REMEMBERED, that on this 16th day of August A.D., 2016, there was begun and held a SPECIAL MEETING of the Honorable Commissioners’ Court of Hidalgo County, Texas, wherein the following members thereof were present, to-wit:
| HONORABLE RAMON GARCIA HONORABLE A.C. CUELLAR, JR. HONORABLE EDUARDO "EDDIE" CANTU HONORABLE JOE M. FLORES HONORABLE JOSEPH PALACIOS |
HIDALGO COUNTY JUDGE COMMISSIONER, PRECINCT NO. 1 COMMISSIONER, PRECINCT NO. 2 COMMISSIONER, PRECINCT NO. 3 COMMISSIONER, PRECINCT NO. 4 |
and ARTURO GUAJARDO, JR., COUNTY CLERK & EX-OFFICIO CLERK OF THE COMMISSIONERS’ COURT of Hidalgo County, Texas, wherein the following proceedings were had, to-wit:
 |
AGENDA CC REGULAR CONSENT COMMISSIONERS' COURT August 16, 2016 9:30 A.M. |
NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Commissioners' Court will be held at the Edinburg Council Chambers 415 W. University Drive, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
NOTICE TO THE PUBLIC
CONSENT AGENDA
The following items are of a routine or administrative nature. The Commissioners' Court has been furnished with background and support on each item, and/or it has been discussed at a previous meeting. All items will be acted upon by one vote without being discussed separately unless requested by a Court Commissioner, in which event the item or items will immediately be withdrawn for individual consideration in its normal sequence after the items not requiring separate discussion have been acted upon. The remaining items will be adopted by one vote.
On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 3, JOE M. FLORES, the Court made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
1.
AI-55904
Approval of check register and payment of claims and bills - (Payments from Juvenile Probation, Adult Probation, LEOSE Fund, DA Motor Vehicle Theft Fund, DA Check Fraud Fund, DA Forfeiture Fund, Sheriff Forfeiture Funds, Constable Forfeiture Funds, HIDTA Forfeiture Funds and VIT Interest Fund are presented for recording purposes only.)
Attachments:
2.
2016 Intradepartmental transfers:
A.
AI-55896
2016 - District Attorney's Office (1100)
Attachments:
B.
AI-55891
2016 - District Attorney's Office (1100)
Attachments:
C.
AI-55895
2016 - District Attorney's Office (1100)
Attachments:
D.
AI-55886
2016 - Constable Precinct 4 (1100)
Attachments:
E.
AI-55879
2016 - Jail (1100)
Attachments:
F.
AI-55874
2016 - Pct. 3 Adm. (1200)
Attachments:
G.
AI-55863
2016 - IT Dept. JC Tech (1242)
Attachments:
H.
AI-55858
2016 - Pct. 4 Pl. 2 (1100)
Attachments:
I.
AI-55851
2016 - Pct. 2 CW Mech Shop (1200)
Attachments:
J.
AI-55849
2016 - Pct 2 Rd Maint (1200)
Attachments:
K.
AI-55816
2016 - Constable Pct. 1 (1100)
Attachments:
L.
AI-55841
2016 - Pct. 4 (1200)
Attachments:
M.
AI-55833
2016 - Pct 2 Sanitation (1100)
Attachments:
N.
AI-55832
2016 - CO2014-Pct 2 Lopezville Park Prj (1345)
Attachments:
O.
AI-55824
2016 - Pct. 2 Adm (1200)
Attachments:
P.
AI-55819
2016 - 139th D.C. (1100)
Attachments:
Q.
AI-55818
2016 - Planning Dept. (1100)
Attachments:
R.
AI-55817
2016 - I.T. Dept. (1100)
Attachments:
S.
AI-55807
2016 - Health & Human Services Dept. / TX Healthy (1293)
Attachments:
T.
AI-55791
2016 - Pct. 4 (1200)
Attachments:
3.
2016 Interdepartmental transfers:
A.
AI-55887
County Commissioners (1100 - Dept. 125):
Requesting approval of interdepartmental transfer from County Commissioners Acct to Various 125 Accounts in the amount of $8,300.00 to fund anticipated year end expenses
Requesting approval of interdepartmental transfer from County Commissioners Acct to Various 125 Accounts in the amount of $8,300.00 to fund anticipated year end expenses
Attachments:
B.
AI-55845
CO2016-Pct 3 South Detention Basin (1350):
Approval of 2016 interdepartmental transfer from CO2016-Election Voting Machines to CO2016-Pct 3 South Detention Basin in the amount of $320,000.00 to fund watershed improvement project.
Approval of 2016 interdepartmental transfer from CO2016-Election Voting Machines to CO2016-Pct 3 South Detention Basin in the amount of $320,000.00 to fund watershed improvement project.
Attachments:
C.
AI-55835
2016 - CO2014-Pct 2 Lopezville Park (1345):
Approval of 2016 interdepartmental transfer from CO-2014-Pct 2 to CO2014-Pct 2 Lopezville Park Prj in the amount of $2,346.53 to fund acquisition of Parcel No. 1.
Approval of 2016 interdepartmental transfer from CO-2014-Pct 2 to CO2014-Pct 2 Lopezville Park Prj in the amount of $2,346.53 to fund acquisition of Parcel No. 1.
Attachments:
4.
Interfund transfers:
A.
AI-55855
PCT 4 CRC (1100):
1. Approval of 2016 reverse interfund transfer from PCT 4 Road Maintenance other (1200) into PCT 4 CRC-Bottled Water (1100) in the amount of $130.00.
2. Approval of 2016 reverse interfund transfer from PCT 4 Road Maintenance other (1200) into PCT 4 CRC-Equip & Vehicle Rent (1100) in the amount of $32.00.
1. Approval of 2016 reverse interfund transfer from PCT 4 Road Maintenance other (1200) into PCT 4 CRC-Bottled Water (1100) in the amount of $130.00.
2. Approval of 2016 reverse interfund transfer from PCT 4 Road Maintenance other (1200) into PCT 4 CRC-Equip & Vehicle Rent (1100) in the amount of $32.00.
Attachments:
B.
AI-55801
Pct. 4 Sanitation (1100):
Approval of interfund transfer from Pct. 4 Rd Maint-Repair & Maint Srv (1200) to Pct.4 Sanitation-Furniture & Fixtures (1100) in the amount of $13.13 to fund the reclassification of object codes used for pending invoices, at the request of the Auditor's Office.
Approval of interfund transfer from Pct. 4 Rd Maint-Repair & Maint Srv (1200) to Pct.4 Sanitation-Furniture & Fixtures (1100) in the amount of $13.13 to fund the reclassification of object codes used for pending invoices, at the request of the Auditor's Office.
Attachments:
5.
Planning Department:
A.
AI-55815
1. Certificate of Plat and Utility Status under Texas Local Government Code Section 232.028 (b)
2. Certificate of Water Service Availability under Texas Local Government Code Section 232.029 (c) (2)
2. Certificate of Water Service Availability under Texas Local Government Code Section 232.029 (c) (2)
Attachments:
6.
County Treasurer:
A.
AI-55700
Approval of Hidalgo County Monthly Investment Report for April, May and June 2016.
7.
Monthly Fee Reports:
A.
AI-55786
District Clerk Fee report for the month of July 2016 $489,579.40
Attachments:
B.
AI-55664
District Attorney's Office Check Fraud Fees Monthly Report - July 2016
Attachments:
8.
Executive Office:
A.
AI-55785
Approval of Right of Way Permits: North Alamo Water Supply Corporation: Palazzio Vegas Ranches Subdivision
1). Eldora Road - From the centerline of Alamo Road go west 270 feet, will bore Eldora Road from South to North with a 16" PVC casing for an 8" PVC waterline.
2). Eldora Road - From the centerline of Alamo Road go west 1,120 feet, will bore Eldora Road from South to North with a 16" PVC casing for an 8" PVC waterline.
1). Eldora Road - From the centerline of Alamo Road go west 270 feet, will bore Eldora Road from South to North with a 16" PVC casing for an 8" PVC waterline.
2). Eldora Road - From the centerline of Alamo Road go west 1,120 feet, will bore Eldora Road from South to North with a 16" PVC casing for an 8" PVC waterline.
Attachments:
9.
Tax Refunds:
A.
AI-55811
| ACCOUNT NUMBER | PAYER | AMOUNT |
| S2461.00.000.0058.00 | CORELOGIC | $3,030.85 |
| S5255.03.000.0018.00 | CORELOGIC | $6,350.07 |
Attachments:
10.
Headstart:
A.
AI-55749
Approval of Monthly Report for Special Services
1. May 2016
2. June 2016
3. July 2016
Attachments:
B.
AI-55748
Approval of Monthly Report for Texas Department of Agriculture Meals and Snacks Served:
1. May 2016
2. June 2016
3. July 2016
1. May 2016
2. June 2016
3. July 2016
Attachments:
C.
AI-55747
Approval of Children's Applications for Program Year 2016-2017
1. May 2016
2. June 2016
3. July 2016
Attachments:
D.
AI-55746
Approval of Financial Reports:
1. May 2016
2. June 2016
3. July 2016
1. May 2016
2. June 2016
3. July 2016
Attachments:
11.
Urban County:
A.
AI-55813
Request for approval of (1) one applicant in the City of Edcouch and (1) one applicant in the Countywide area under the Owner-Occupied Housing Rehabilitation Program.
Attachments:
12.
Auditor's Office:
A.
AI-55806
Pursuant to Local Government Code 115.0035, requesting approval of the attached reports.
Attachments:
13.
Budget & Management:
A.
AI-55872
TXDOT - Pct 4 10th S. (SH107-FM1925) (1315):
Approval of 2016 interfund transfer from CO2015A-Pct 4, program 030, (1347) to TXDOT-Pct 4, program 030, (1315) in the amount of $256,136.20 to fund anticipated expenditures for the10th St (SH107-FM1925) Road Project.
Approval of 2016 interfund transfer from CO2015A-Pct 4, program 030, (1347) to TXDOT-Pct 4, program 030, (1315) in the amount of $256,136.20 to fund anticipated expenditures for the10th St (SH107-FM1925) Road Project.
Attachments:
14.
Purchasing Dept:
Notes:
A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
Notes:
A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
A.
AI-55867
Pct. 4 Project Invoices-
1.) Acceptance and approval of request for payment of invoice #11325831 in the amount of $9,996.31 submitted by L&G Engineering for Work Authorization #3-Geotechnical and or CMT Engineering Services for Sanitation Collection Facility Project.P.O. 746103
2.) Acceptance and approval of request for payment of payment no. 2 in the amount of $56,050.00 submitted by Gomez Paving, LLC. for San Carlos CRC-Sunflower Park. P.O. 743731
3.) Acceptance and approval of request for payment of payment no. 3 in the amount of $35,625.00 submitted by Gomez Paving, LLC. for San Carlos CRC-Sunflower Park. P.O. 743731.
4.) Acceptance and approval of request for payment of invoice #M213834 in the amount of $6,927.73 submitted by Halff Associates, Inc. for Work Authorization #01: Sanitation Collection Facility & M Road Building. P.O. 745734
5.) Acceptance and approval of request for payment of invoice number 1 in the amount of $32,500.00 submitted by Dos Logistics, Inc. for Work Authorization #01 for BrushLine Road Improvements. P.O. 746472.
6.) Acceptance and approval of request for payment of invoice number 11325774 in the amount of $11,173.32 submitted by L&G Engineering for Work Authorization #1 Overpass at Intersection of SH 107 & FM 2128 (Schunior Road) P.O. 735290.
7.) Acceptance and approval of request for payment of invoice number 11325815 in the amount of $58,043.00 submitted by L&G Engineering for Work Authorization #2 FM 2220 (Ware Road)Project. P.O.736559.
8.) Acceptance and approval of request for payment of invoice number 11325785 in the amount of $4,200.00 submitted by L&G Engineering for Work Authorization #1 1,500 ft. W of FM 2220 to 10th St.P.O.739761.
9.) Acceptance and approval of request for payment of invoice number 11325784 in the amount of $2,800.00 submitted by L&G Engineering for Work Authorization #2 10th St Extension. P.O. 700265.
10.) Acceptance and approval of request for payment of invoice number 11325771 in the amount of $21,300.00 submitted by L&G Engineering for Mile 5 Project P.O. 740893.
11.) Acceptance and approval of request for payment of invoice number 11325783 in the amount of $7,790.50 submitted by L&G Engineering for Work Authorization #2 FM 1925 Phase II. P.O. 724398.
12.) Acceptance and approval of request for payment of invoice number 16-7-000004 in the amount of $1,279.87 submitted by L&G Engineering for Work Authorization #3 Water & Sewer Improvements Hoehn Subdv. P.O. 728310.
13.) Acceptance and approval of request for payment of invoice number 16-7-000005 in the amount of $2,455.46 submitted by L&G Engineering for Work Authorization # 2 Construction of Sunflower Park & CRC Parking Lot. P.O. 742342.
2.) Acceptance and approval of request for payment of payment no. 2 in the amount of $56,050.00 submitted by Gomez Paving, LLC. for San Carlos CRC-Sunflower Park. P.O. 743731
3.) Acceptance and approval of request for payment of payment no. 3 in the amount of $35,625.00 submitted by Gomez Paving, LLC. for San Carlos CRC-Sunflower Park. P.O. 743731.
4.) Acceptance and approval of request for payment of invoice #M213834 in the amount of $6,927.73 submitted by Halff Associates, Inc. for Work Authorization #01: Sanitation Collection Facility & M Road Building. P.O. 745734
5.) Acceptance and approval of request for payment of invoice number 1 in the amount of $32,500.00 submitted by Dos Logistics, Inc. for Work Authorization #01 for BrushLine Road Improvements. P.O. 746472.
6.) Acceptance and approval of request for payment of invoice number 11325774 in the amount of $11,173.32 submitted by L&G Engineering for Work Authorization #1 Overpass at Intersection of SH 107 & FM 2128 (Schunior Road) P.O. 735290.
7.) Acceptance and approval of request for payment of invoice number 11325815 in the amount of $58,043.00 submitted by L&G Engineering for Work Authorization #2 FM 2220 (Ware Road)Project. P.O.736559.
8.) Acceptance and approval of request for payment of invoice number 11325785 in the amount of $4,200.00 submitted by L&G Engineering for Work Authorization #1 1,500 ft. W of FM 2220 to 10th St.P.O.739761.
9.) Acceptance and approval of request for payment of invoice number 11325784 in the amount of $2,800.00 submitted by L&G Engineering for Work Authorization #2 10th St Extension. P.O. 700265.
10.) Acceptance and approval of request for payment of invoice number 11325771 in the amount of $21,300.00 submitted by L&G Engineering for Mile 5 Project P.O. 740893.
11.) Acceptance and approval of request for payment of invoice number 11325783 in the amount of $7,790.50 submitted by L&G Engineering for Work Authorization #2 FM 1925 Phase II. P.O. 724398.
12.) Acceptance and approval of request for payment of invoice number 16-7-000004 in the amount of $1,279.87 submitted by L&G Engineering for Work Authorization #3 Water & Sewer Improvements Hoehn Subdv. P.O. 728310.
13.) Acceptance and approval of request for payment of invoice number 16-7-000005 in the amount of $2,455.46 submitted by L&G Engineering for Work Authorization # 2 Construction of Sunflower Park & CRC Parking Lot. P.O. 742342.
Attachments:
B.
AI-55859
Approval of Payment Application No. 15 in the amount of $178,597.86 submitted by IOC Company LLC, awarded contractor for Precinct 3's "Mile 2 North Roadway Project" as certified for payment by project engineer, L&G Engineer, C-14-153-02-17.
Attachments:
C.
AI-55799
Requesting authority to exercise a two (2) year extension as provided in contract #C-15-001-04-28 for “Workers’ Compensation Loss and Funding Projections Actuarial Study” for Hidalgo County under the same rates, terms, and conditions renewal/extension effective January 1, 2017 through December 31, 2018.
Attachments:
D.
AI-55793
Approval of the following items for 2GS LLC for the Pct. 2 Eldora Road improvements project, as submitted and recommended by project engineer, Jose N Saldivar, PE for contract # C-16-061-01-19:
1. Acceptance of Certificate of Construction Completion, reflecting the date of August 1, 2016;
2. Application for Release of Retainage in the the amount of $15,543.64.
1. Acceptance of Certificate of Construction Completion, reflecting the date of August 1, 2016;
2. Application for Release of Retainage in the the amount of $15,543.64.
Attachments:
E.
AI-55787
Approval to purchase three (3) 2016 trucks and (1) 2016 SUV [as part of HC's 2016/17 Vehicle Replacement Program] through the County's membership/participation with TASB-Buyboard Cooperative Purchasing Program's awarded vendor-Caldwell Country Chevrolet/Ford (Contract 430-13 exp 11/30/216) as follows:
1. Hidalgo County Constable Pct. #3: One (1) New 2016 Chevrolet Tahoe PPV - through Requisition #303563-$35,509.00;
2. Hidalgo County Fire Marshal: One (1) New 2016 Chevrolet Silverado 2500 - through Requisition #303806-$32,591.00; and,
3. Hidalgo County Precinct. #4: Two (2) Chevrolet Silverado 2500HD-$79,854.00 through Requisition #303863;
each include shipping and a one time Buyboard Administration fee [$400.00} and subject to HB1295 compliance [when/if applicable] and price verification.
1. Hidalgo County Constable Pct. #3: One (1) New 2016 Chevrolet Tahoe PPV - through Requisition #303563-$35,509.00;
2. Hidalgo County Fire Marshal: One (1) New 2016 Chevrolet Silverado 2500 - through Requisition #303806-$32,591.00; and,
3. Hidalgo County Precinct. #4: Two (2) Chevrolet Silverado 2500HD-$79,854.00 through Requisition #303863;
each include shipping and a one time Buyboard Administration fee [$400.00} and subject to HB1295 compliance [when/if applicable] and price verification.
Attachments:
F.
AI-55635
Authority to exercise the one (1) year extension option as provided under the current contract for Hidalgo County WIC Program "Medical Supplies" under the same rates, terms, and conditions with Alpha Omega Systems & Services (AOSS).
Attachments:
There being no further business to come before said
Court, the meetings of the Commissioners' Court and the
Drainage District #1 Board are now hereby adjourned.
Dated this the 16th day of August, 2016
ARTURO GUAJARDO, JR., County Clerk
Hidalgo County, Texas
By: ______________________________
Norma G.Cantu, Deputy
I, ARTURO GUAJARDO, JR., County Clerk attest that this is an accurate accounting of a proceeding of the Commissioners’ Court held on August 16, 2016.
Signed this 16th day of AUGUST 2016
ATTEST:
ARTURO GUAJARDO, JR.
County Clerk and Ex-Officio Clerk
Of the Commissioners’ Court of
Hidalgo County
By: ____________________________
(Seal) Norma G. Cantu, Deputy
Court, the meetings of the Commissioners' Court and the
Drainage District #1 Board are now hereby adjourned.
Dated this the 16th day of August, 2016
ARTURO GUAJARDO, JR., County Clerk
Hidalgo County, Texas
By: ______________________________
Norma G.Cantu, Deputy
I, ARTURO GUAJARDO, JR., County Clerk attest that this is an accurate accounting of a proceeding of the Commissioners’ Court held on August 16, 2016.
Signed this 16th day of AUGUST 2016
ATTEST:
ARTURO GUAJARDO, JR.
County Clerk and Ex-Officio Clerk
Of the Commissioners’ Court of
Hidalgo County
By: ____________________________
(Seal) Norma G. Cantu, Deputy