SPECIAL MEETING - August 16, 2016
BE IT REMEMBERED, that on this 16th day of August A.D., 2016, there was begun and held a SPECIAL MEETING of the Honorable Commissioners’ Court of Hidalgo County, Texas, wherein the following members thereof were present, to-wit:
| HONORABLE RAMON GARCIA HONORABLE A.C. CUELLAR, JR. HONORABLE EDUARDO "EDDIE" CANTU HONORABLE JOE M. FLORES HONORABLE JOSEPH PALACIOS |
HIDALGO COUNTY JUDGE COMMISSIONER, PRECINCT NO. 1 COMMISSIONER, PRECINCT NO. 2 COMMISSIONER, PRECINCT NO. 3 COMMISSIONER, PRECINCT NO. 4 |
and ARTURO GUAJARDO, JR., COUNTY CLERK & EX-OFFICIO CLERK OF THE COMMISSIONERS’ COURT of Hidalgo County, Texas, wherein the following proceedings were had, to-wit:
 |
AGENDA DRAINAGE DISTRICT BOARD OF DIRECTORS August 16, 2016 9:00 A.M. |
NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Drainage District #1 Board of Directors will be held at the Edinburg Council Chambers 415 W. University Drive, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
1.
Roll Call
Board Member Joseph Palacios was not present during roll call.
Board Member Joseph Palacios was not present during roll call.
2.
Prayer
Mr. Raul Sesin led the courtroom in Prayer.
Mr. Raul Sesin led the courtroom in Prayer.
3.
Open Forum
Norma Saldaña notified that precinct 1, resident Mr. Jaime Contreras reached out to her to inform of a damage road recently reconstructed. According to the resident, two different types of material were used for the road and damages were caused to his mailbox. As per Mrs. Saldaña, the citizen contacted John Paul from precinct 1, he has yet to receive any response.
Norma Saldaña notified that precinct 1, resident Mr. Jaime Contreras reached out to her to inform of a damage road recently reconstructed. According to the resident, two different types of material were used for the road and damages were caused to his mailbox. As per Mrs. Saldaña, the citizen contacted John Paul from precinct 1, he has yet to receive any response.
Attachments:
4.
Approval of Consent Agenda
The board approved the consent agenda with the exception of Item.3. to be pulled for discussion.
The board approved the consent agenda with the exception of Item.3. to be pulled for discussion.
5.
Discussion on Hidalgo County Drainage District No. 1 Drainage projects, maintenance and operations
Mr. Sesin informed that the work is still ongoing regarding the drainage website, they're working on generating a preliminary summary of all the bond projects.
Board Member Joseph Palacios joined the meeting.
Mr. Sesin informed that the work is still ongoing regarding the drainage website, they're working on generating a preliminary summary of all the bond projects.
Board Member Joseph Palacios joined the meeting.
6.
AI -55871
A. Submission of 2016 effective and rollback tax rates.
B. Discussion of 2016 planning calendar.
C. Discussion of 2016 tax rates
Hidalgo County Tax Assessor and Collector Mr. Pablo "Paul" Villarreal Jr. introduced the published effective rate calculations. This provides a break down of the effective rate from last year and the rollback rates. Mr. Villarreal pointed out that the effective tax rate for this year is of $0.0917 and the rollback tax rate is higher than last year at $0.0956
According to the tax assessor, if the district decides to approve anything above the $0.0917 then, automatically they have to set public hearings. The first public hearing would be set for September 6, 2016 and the second for September 20, 2016.
D. Record vote on proposed 2016 tax rate and schedule two (2) public hearings if proposed tax rate exceeds the lower of the effective or rollback rates.
Mr. Sesin notified that the district is still working on developing the budget for next year. The drainage director proposed setting last year's tax rate of $0.951
On motion by BOARD MEMBER PCT. 3, JOE M. FLORES, seconded by BOARD MEMBER PCT. 4, JOSEPH PALACIOS, the Board made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
Mr. Sesin announced that the Drainage District Public Hearings will also be scheduled for September 6, 2016 and September 20, 2016.
On motion by BOARD MEMBER PCT. 1, A.C. CUELLAR, JR., seconded by BOARD MEMBER PCT. 2, EDUARDO “EDDIE” CANTU, the Board \ made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
B. Discussion of 2016 planning calendar.
C. Discussion of 2016 tax rates
Hidalgo County Tax Assessor and Collector Mr. Pablo "Paul" Villarreal Jr. introduced the published effective rate calculations. This provides a break down of the effective rate from last year and the rollback rates. Mr. Villarreal pointed out that the effective tax rate for this year is of $0.0917 and the rollback tax rate is higher than last year at $0.0956
According to the tax assessor, if the district decides to approve anything above the $0.0917 then, automatically they have to set public hearings. The first public hearing would be set for September 6, 2016 and the second for September 20, 2016.
D. Record vote on proposed 2016 tax rate and schedule two (2) public hearings if proposed tax rate exceeds the lower of the effective or rollback rates.
Mr. Sesin notified that the district is still working on developing the budget for next year. The drainage director proposed setting last year's tax rate of $0.951
On motion by BOARD MEMBER PCT. 3, JOE M. FLORES, seconded by BOARD MEMBER PCT. 4, JOSEPH PALACIOS, the Board made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
Mr. Sesin announced that the Drainage District Public Hearings will also be scheduled for September 6, 2016 and September 20, 2016.
On motion by BOARD MEMBER PCT. 1, A.C. CUELLAR, JR., seconded by BOARD MEMBER PCT. 2, EDUARDO “EDDIE” CANTU, the Board \ made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
Attachments:
7.
AI -55844
A.) Requesting approval to terminate Construction Contract No. HCDD1-13-024-03-03A; with Sanco General Contracting Inc., as it relates to "Drainage Improvements Project East Donna Drain - Flood Pump."
On motion by BOARD MEMBER PCT. 3, JOE M. FLORES, seconded by BOARD MEMBER PCT. 4, JOSEPH PALACIOS, the Board made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
Mr. Crain informed that this is a mutual agreement.
Board Member Joseph Palacios stepped away from the meeting.
B.) Requesting approval to terminate Construction Contract No. HCDD1-13-025-02-17B; with Sanco General Contracting Inc., as it relates to "Drainage Improvements Project Mercedes Lateral - Flood Pump."
On motion by BOARD MEMBER PCT. 1, A.C. CUELLAR, JR., seconded by BOARD MEMBER PCT. 3, JOE M. FLORES, the Board made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
C.) Requesting approval to terminate Construction Contract No. HCDD1-13-026-02-03C; with Sanco General Contracting Inc., as it relates to "Drainage Improvements Project South Mercedes Drain - Flood Pump."
On motion by BOARD MEMBER PCT. 1, A.C. CUELLAR, JR., seconded by BOARD MEMBER PCT. 2, EDUARDO “EDDIE” CANTU, the Board made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
Mr. Sesin emphasized that all these contracts carry the same mutual agreement.
On motion by BOARD MEMBER PCT. 3, JOE M. FLORES, seconded by BOARD MEMBER PCT. 4, JOSEPH PALACIOS, the Board made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
Mr. Crain informed that this is a mutual agreement.
Board Member Joseph Palacios stepped away from the meeting.
B.) Requesting approval to terminate Construction Contract No. HCDD1-13-025-02-17B; with Sanco General Contracting Inc., as it relates to "Drainage Improvements Project Mercedes Lateral - Flood Pump."
On motion by BOARD MEMBER PCT. 1, A.C. CUELLAR, JR., seconded by BOARD MEMBER PCT. 3, JOE M. FLORES, the Board made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
C.) Requesting approval to terminate Construction Contract No. HCDD1-13-026-02-03C; with Sanco General Contracting Inc., as it relates to "Drainage Improvements Project South Mercedes Drain - Flood Pump."
On motion by BOARD MEMBER PCT. 1, A.C. CUELLAR, JR., seconded by BOARD MEMBER PCT. 2, EDUARDO “EDDIE” CANTU, the Board made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
Mr. Sesin emphasized that all these contracts carry the same mutual agreement.
Attachments:
8.
AI -55847
A.) Requesting approval to accept bid and approval to award Construction Contract to Mor-Wil, LLC in the amount of $1,000,725.79; for Bid No.: HCDD1-13-024-09-26A "Drainage Improvements Project East Donna Drain - Flood Pump."
On motion by BOARD MEMBER PCT. 1, A.C. CUELLAR, JR., seconded by BOARD MEMBER PCT. 3, JOE M. FLORES, the Board made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
B.) Requesting approval to accept bid and approval to award Construction Contract to Mor-Wil, LLC in the amount of $694,289.13; for Bid No.: HCDD1-13-025-09-26B "Drainage Improvements Project Mercedes Lateral - Flood Pump."
On motion by BOARD MEMBER PCT. 1, A.C. CUELLAR, JR., seconded by BOARD MEMBER PCT. 3, JOE M. FLORES, the Board made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
C.) Requesting approval to accept bid and approval to award Construction Contract to Mor-Wil, LLC in the amount of $809,988.30; for Bid No.: HCDD1-13-026-09-26C "Drainage Improvements Project South Mercedes Drain."
On motion by BOARD MEMBER PCT. 1, A.C. CUELLAR, JR., seconded by BOARD MEMBER PCT. 3, JOE M. FLORES, the Board made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
On motion by BOARD MEMBER PCT. 1, A.C. CUELLAR, JR., seconded by BOARD MEMBER PCT. 3, JOE M. FLORES, the Board made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
B.) Requesting approval to accept bid and approval to award Construction Contract to Mor-Wil, LLC in the amount of $694,289.13; for Bid No.: HCDD1-13-025-09-26B "Drainage Improvements Project Mercedes Lateral - Flood Pump."
On motion by BOARD MEMBER PCT. 1, A.C. CUELLAR, JR., seconded by BOARD MEMBER PCT. 3, JOE M. FLORES, the Board made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
C.) Requesting approval to accept bid and approval to award Construction Contract to Mor-Wil, LLC in the amount of $809,988.30; for Bid No.: HCDD1-13-026-09-26C "Drainage Improvements Project South Mercedes Drain."
On motion by BOARD MEMBER PCT. 1, A.C. CUELLAR, JR., seconded by BOARD MEMBER PCT. 3, JOE M. FLORES, the Board made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
9.
Closed Session:
Board of Directors may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following:
On motion by BOARD MEMBER PCT. 1, A.C. CUELLAR, JR., seconded by BOARD MEMBER PCT. 3, JOE M. FLORES, the Board made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
Board of Directors may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following:
On motion by BOARD MEMBER PCT. 1, A.C. CUELLAR, JR., seconded by BOARD MEMBER PCT. 3, JOE M. FLORES, the Board made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
A.
Real Estate Acquisition
Court took no action on this item.
Court took no action on this item.
B.
Pending and/or Potential Litigation
Court took no action on this item.
Court took no action on this item.
10.
Open Session:
A.
Real Estate Acquisition
Board Member Joseph Palacios joined the meeting.
Court took no action on this item.
Board Member Joseph Palacios joined the meeting.
Court took no action on this item.
B.
Pending and/or Potential Litigation
Court took no action on this item.
Court took no action on this item.
11.
Closed Session:
Board of Directors may reconvene into Closed Session for the discussion regarding the agenda items listed
Court took no action on this item.
Board of Directors may reconvene into Closed Session for the discussion regarding the agenda items listed
Court took no action on this item.
12.
Open Session:
Board of Directors may reconvene into Open Session for the discussion regarding the agenda items listed
Court took no action on this item.
Board of Directors may reconvene into Open Session for the discussion regarding the agenda items listed
Court took no action on this item.
13.
Adjourn
On motion by BOARD MEMBER PCT. 1, A.C. CUELLAR, JR., seconded by BOARD MEMBER PCT. 3, JOE M. FLORES, the Board made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
On motion by BOARD MEMBER PCT. 1, A.C. CUELLAR, JR., seconded by BOARD MEMBER PCT. 3, JOE M. FLORES, the Board made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
There being no further business to come before said
Court, the meetings of the Commissioners' Court and the
Drainage District #1 Board are now hereby adjourned.
Dated this the 16th day of August, 2016
ARTURO GUAJARDO, JR., County Clerk
Hidalgo County, Texas
By: ______________________________
Norma G. Cantu, Deputy
I, ARTURO GUAJARDO, JR., County Clerk attest that this is an accurate accounting of a proceeding of the Commissioners’ Court held on August 16, 2016.
Signed this 16th day of AUGUST 2016
ATTEST:
ARTURO GUAJARDO, JR.
County Clerk and Ex-Officio Clerk
Of the Commissioners’ Court of
Hidalgo County
By: ____________________________
(Seal) Norma G. Cantu, Deputy
Court, the meetings of the Commissioners' Court and the
Drainage District #1 Board are now hereby adjourned.
Dated this the 16th day of August, 2016
ARTURO GUAJARDO, JR., County Clerk
Hidalgo County, Texas
By: ______________________________
Norma G. Cantu, Deputy
I, ARTURO GUAJARDO, JR., County Clerk attest that this is an accurate accounting of a proceeding of the Commissioners’ Court held on August 16, 2016.
Signed this 16th day of AUGUST 2016
ATTEST:
ARTURO GUAJARDO, JR.
County Clerk and Ex-Officio Clerk
Of the Commissioners’ Court of
Hidalgo County
By: ____________________________
(Seal) Norma G. Cantu, Deputy