SPECIAL MEETING - August 23, 2016
BE IT REMEMBERED, that on this 23rd day of August A.D., 2016, there was begun and held a SPECIAL MEETING of the Honorable Commissioners’ Court of Hidalgo County, Texas, wherein the following members thereof were present, to-wit:
| HONORABLE RAMON GARCIA HONORABLE A.C. CUELLAR, JR. HONORABLE EDUARDO "EDDIE" CANTU HONORABLE JOE M. FLORES HONORABLE JOSEPH PALACIOS |
HIDALGO COUNTY JUDGE COMMISSIONER, PRECINCT NO. 1 COMMISSIONER, PRECINCT NO. 2 COMMISSIONER, PRECINCT NO. 3 COMMISSIONER, PRECINCT NO. 4 |
and ARTURO GUAJARDO, JR., COUNTY CLERK & EX-OFFICIO CLERK OF THE COMMISSIONERS’ COURT of Hidalgo County, Texas, wherein the following proceedings were had, to-wit:
 |
AGENDA CC REGULAR CONSENT COMMISSIONERS' COURT August 23, 2016 9:30 A.M. |
NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Commissioners' Court will be held at the Edinburg Council Chambers 415 W. University Drive, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
NOTICE TO THE PUBLIC
CONSENT AGENDA
The following items are of a routine or administrative nature. The Commissioners' Court has been furnished with background and support on each item, and/or it has been discussed at a previous meeting. All items will be acted upon by one vote without being discussed separately unless requested by a Court Commissioner, in which event the item or items will immediately be withdrawn for individual consideration in its normal sequence after the items not requiring separate discussion have been acted upon. The remaining items will be adopted by one vote.
On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 4, JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval with the exception of Items.2.G. 3.C. and 11.D. to be pulled for discussion.
Vote: 4 - 0 - Unanimously
1.
Approval of check register and payment of claims and bills - (Payments from Juvenile Probation, Adult Probation, LEOSE Fund, DA Motor Vehicle Theft Fund, DA Check Fraud Fund, DA Forfeiture Fund, Sheriff Forfeiture Funds, Constable Forfeiture Funds, HIDTA Forfeiture Funds and VIT Interest Fund are presented for recording purposes only.)
2.
2016 Intradepartmental transfers:
A.
AI-55982
2016 - PCT. 3 Adm. (1200)
Attachments:
B.
AI-55893
2016 - District Attorney - (1100)
Attachments:
C.
AI-55991
2016 - Pct.4 (1100)
Attachments:
D.
AI-55986
2016 - Constable Pct. 3 (1100)
Attachments:
E.
AI-55985
2016 - County Auditor's Office (1100)
Attachments:
F.
AI-55971
2016 - Insurance (1100)
G.
AI-55977
2016 - Environmental Compliance (1100)
Mr. Guerra requested the court not take action.
Court took no action on this item.
Mr. Guerra requested the court not take action.
Court took no action on this item.
Attachments:
H.
AI-55953
2016 - County Clerk's (1100)
Attachments:
I.
AI-55951
2016 - Hidalgo County Constable Pct. 1 (1284)
Attachments:
J.
AI-55946
2016 - Pct. 1 CO's 2015A (1347)
Attachments:
K.
AI-55945
2016 - Pct. 1 Sanitation (1100)
Attachments:
L.
AI-55944
2016 - Pct. 1 Parks (1100)
Attachments:
M.
AI-55937
2016 - Pct. 1 Admin (1200)
Attachments:
N.
AI-55935
2016 - Pct. 1 CRC (1100)
Attachments:
O.
AI-55933
2016 - Pct. 1 Rd Maint. (1200)
Attachments:
P.
AI-55930
2016 - Safety Division (1100)
Attachments:
Q.
AI-55926
2016 - Planning Dept. (1100)
Attachments:
R.
AI-55921
2016 - Public Defender (1100)
Attachments:
S.
AI-55909
2016 - Pct 2 Parks (1100)
Attachments:
T.
AI-55949
2016 - Pct. 2 Sanitation (1100)
Attachments:
U.
AI-55916
2016 - County Court #7 (1100)
Attachments:
V.
AI-55900
2016 - District Attorney USDJ (1256)
Attachments:
W.
AI-55899
2016 - Treasurer's Office (1100)
Attachments:
X.
AI-55987
2016 - Health Adm (1100)
Attachments:
Y.
AI-55958
2016 - Health & Human Services Dept. (1293)
Attachments:
Z.
AI-55898
2016 - Health & Human Services Dept. (1293)
Attachments:
3.
2016 Interdepartmental transfers:
A.
AI-56002
Pct 2 Various R&B Projects (1200):
Approval of 2016 interdepartmental transfer from Pct 2 Rd Maint to Pct 2 Various R&B Projects (1200) in the amount of $116,730.75 to fund project expenditures.
Approval of 2016 interdepartmental transfer from Pct 2 Rd Maint to Pct 2 Various R&B Projects (1200) in the amount of $116,730.75 to fund project expenditures.
Attachments:
B.
AI-55995
PCT 4 ADM (1200):
Approval of interdepartmental transfer from Pct.4 Rd Maint-Other (1200) to Pct.4 ADM-General Supplies in the amount of $2,000.00.
Approval of interdepartmental transfer from Pct.4 Rd Maint-Other (1200) to Pct.4 ADM-General Supplies in the amount of $2,000.00.
Attachments:
C.
AI-55983
County Commissioners (1100 - Dept. 125):
Requesting approval of interdepartmental transfer from County Commissioners to Environmental Compliance in the amount of $7,900.00 for cabling/networking expenses
Mr. Guerra clarified that this item is in relation to the transfers of the nuisance of abatement program.
On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, the Court made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
Requesting approval of interdepartmental transfer from County Commissioners to Environmental Compliance in the amount of $7,900.00 for cabling/networking expenses
Mr. Guerra clarified that this item is in relation to the transfers of the nuisance of abatement program.
On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, the Court made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
D.
AI-55955
Planning Dept. (1100):
Requesting approval of interdepartmental transfer from CO WIDE ADM (002) to PLANNING DEPT (001) in the amount of $3,548.15 for the purchase of an AutoCAD license.
Requesting approval of interdepartmental transfer from CO WIDE ADM (002) to PLANNING DEPT (001) in the amount of $3,548.15 for the purchase of an AutoCAD license.
Attachments:
E.
AI-55948
Pct.1 CO’s 2010AB (1342):
Approval of 2016 interdepartmental transfer within Certificate of Obligations Series 2010AB from program (115) to program (218) in the amount of $6,137.50.
Approval of 2016 interdepartmental transfer within Certificate of Obligations Series 2010AB from program (115) to program (218) in the amount of $6,137.50.
F.
AI-55919
Facilities Managment Co Wide (1100):
Requesting approval of interdepartmental transfer from CO WIDE ADM (002) to FACILITIES MGMT CO WIDE (050) in the amount of $1,695.44 for courtroom expenditures.
Requesting approval of interdepartmental transfer from CO WIDE ADM (002) to FACILITIES MGMT CO WIDE (050) in the amount of $1,695.44 for courtroom expenditures.
Attachments:
G.
AI-55918
Co Wide Adm (1100):
Requesting approval of interdepartmental transfer from 206TH DC (001) to CO WIDE ADM (002) in the amount of $1,695.44 for courtroom expenditures.
Requesting approval of interdepartmental transfer from 206TH DC (001) to CO WIDE ADM (002) in the amount of $1,695.44 for courtroom expenditures.
Attachments:
H.
AI-55906
Pct 2 ICA SJ Sam Houston Rd Prj (1200):
Approval of 2016 interdepartmental transfer from Pct 2 San Antonio Rd Project to Pct 2 Sam Houston Road Project in the amount of $427.12 to fund project expenditures.
Approval of 2016 interdepartmental transfer from Pct 2 San Antonio Rd Project to Pct 2 Sam Houston Road Project in the amount of $427.12 to fund project expenditures.
Attachments:
4.
Interfund transfers:
A.
AI-55988
Various CO2015A - Pct 1 Projects (1347):
Approval of 2016 interfund transfer from TXDOT-Pct 1 M6W(US83-SH107) (1315) to various CO2015A-Pct 1 projects (1347) in the amount of $265,000.00.
Approval of 2016 interfund transfer from TXDOT-Pct 1 M6W(US83-SH107) (1315) to various CO2015A-Pct 1 projects (1347) in the amount of $265,000.00.
Attachments:
B.
AI-55981
TxDOT Pct 2 Regional Park Project (1315):
Approval of 2016 inter-fund transfer from CO2016-Pct 2 Regional Park Project (Fund 1350) to TxDOT Pct 2 Regional Park Project (Fund 1315) in the amount of $115,678.00 to fund AFA contribution.
Approval of 2016 inter-fund transfer from CO2016-Pct 2 Regional Park Project (Fund 1350) to TxDOT Pct 2 Regional Park Project (Fund 1315) in the amount of $115,678.00 to fund AFA contribution.
Attachments:
5.
Planning Department:
A.
AI-55922
1. Certificate of Plat and Utility Status under Texas Local Government Code Section 232.028 (b)
2. Certificate of Water Service Availability under Texas Local Government Code Section 232.029 (c) (2)
2. Certificate of Water Service Availability under Texas Local Government Code Section 232.029 (c) (2)
Attachments:
6.
Executive Office:
A.
AI-55903
Approval of 457 plan hardship withdrawal request for employee #089761
Attachments:
7.
Tax Refunds:
A.
AI-55878
| Account Number | Payer | Amount |
| 10047.00.000.0005.02 | First National Bank | $3,028.15 |
Attachments:
8.
Membership Dues:
A.
AI-55963
93rd District Court (1100):
Approval to pay annual membership dues to the Texas Association for Court Administration for Joel Espinoza, Court Coordinator, in the amount of $75.00 (REQ #304349) with authority for County Treasurer to issue check after review, audit and processing procedures are completed by County Auditor.
Approval to pay annual membership dues to the Texas Association for Court Administration for Joel Espinoza, Court Coordinator, in the amount of $75.00 (REQ #304349) with authority for County Treasurer to issue check after review, audit and processing procedures are completed by County Auditor.
B.
AI-55912
Hidalgo County Sheriff's Office Adult Detention (1100):
Requesting approval of requisition 303392 for 2016 membership dues to the American Jail Association for Chief Roy Quintanilha in the amount of $48.00 with the authority for the County Treasurer to issue check after auditing procedures are completed by County Auditor.
Requesting approval of requisition 303392 for 2016 membership dues to the American Jail Association for Chief Roy Quintanilha in the amount of $48.00 with the authority for the County Treasurer to issue check after auditing procedures are completed by County Auditor.
Attachments:
C.
AI-55911
Auditors Office (1100):
Requesting approval to pay 2016-2017 membership dues to The Institute of Internal Auditors for Maria Arcilia Duran, CPA, Director of Audit Division, and Yvonne Torres, Revenue Compliance Supervisor, in the amount of $140.00 each, with authority for the County Treasurer to issue check after review, audit, and processing procedures are completed by the County Auditor.
Requesting approval to pay 2016-2017 membership dues to The Institute of Internal Auditors for Maria Arcilia Duran, CPA, Director of Audit Division, and Yvonne Torres, Revenue Compliance Supervisor, in the amount of $140.00 each, with authority for the County Treasurer to issue check after review, audit, and processing procedures are completed by the County Auditor.
Attachments:
D.
AI-55910
Auditors Office (1100):
Requesting approval to pay membership dues to the Association of Certified Fraud Examiners (ACFE) in the amount of $175.00 (Requisition #304180) for Leticia Chavez, Compliance Audit Supervisor, with the authority for the County Treasurer to issue a check after review, audit, and processing procedures are completed by the County Auditor.
Requesting approval to pay membership dues to the Association of Certified Fraud Examiners (ACFE) in the amount of $175.00 (Requisition #304180) for Leticia Chavez, Compliance Audit Supervisor, with the authority for the County Treasurer to issue a check after review, audit, and processing procedures are completed by the County Auditor.
9.
Auditor's Office:
A.
AI-55934
Pursuant to Local Government Code Sections 114.023-.025, requesting approval of Monthly Financial Report for the Month of June 2016.
Attachments:
10.
Budget & Management:
A.
AI-55644
1. Approval of reimbursement in the amount of $770,592.93 to Blue Cross Blue Shield Insurance Company for claims paid on behalf of Hidalgo County from 08/01/16 to 08/12/16.
2. Approval of wire transfer to cover claims paid.
| 08/01-05/16 | $362,128.54 |
| 08/06-12/16 | $408,464.39 |
| TOTAL | $770,592.93 |
2. Approval of wire transfer to cover claims paid.
Attachments:
B.
AI-55997
Self-Insured (2202)
Requesting approval of reimbursement of the Hidalgo County Workers' Comp. Claims paying account for claims paid by Tristar Risk Management for the period of August 1-15, 2016 in the amount of $85,345.31 and requesting approval of wire transfer.
Attachments:
11.
Purchasing Dept:
Notes:
A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
Notes:
A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
A.
AI-56000
PCT. 4-
1.) Authority to rescind action taken by Commissioners Court on August 16, 2016 AI-55867 item 4 for Halff & Associates invoice number M213834 in the amount of $6,927.73.
2.) Acceptance and approval of payment for revised invoice submitted by Halff & Associates invoice(# M213834 REV) in the amount of $6,927.73 for WA#1 Sanitation Collection Facility & M Rd Building. P.O. 745734.
1.) Authority to rescind action taken by Commissioners Court on August 16, 2016 AI-55867 item 4 for Halff & Associates invoice number M213834 in the amount of $6,927.73.
2.) Acceptance and approval of payment for revised invoice submitted by Halff & Associates invoice(# M213834 REV) in the amount of $6,927.73 for WA#1 Sanitation Collection Facility & M Rd Building. P.O. 745734.
Attachments:
B.
AI-55800
Requesting authority to advertise (including the authority to re-advertise the project in the event that not proposals are received and/or are rejected and project is still required) and approval of procurement packet (i.e., requirements, legal notice etc.) as attached hereto for Excess Workers’ Compensation Insurance.
Attachments:
C.
AI-55936
Approval of Payment-Application No. 6 in the amount of $11,077.00 as submitted by Texas Cordia Construction, LLC - Contract No. C-16-027-02-03 - PO# 739697 for the provision of Paving & Drainage Improvements Project to: Mile 4W (10N - 12N)
Attachments:
D.
AI-55932
Approval of request for payment of Invoice# 11325777 in the amount of $1,500.00 as submitted by L&G Consulting Engineers, Inc. for the provision of Engineering Services for the month of July 2016 in connection to Contract# C-08-417-02-09 - PO# 727479 amid Work Authorization #1
Mr. Guerra informed that the correct contract number is C-08-417-12-09
On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 4, JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
Mr. Guerra informed that the correct contract number is C-08-417-12-09
On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 4, JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
Attachments:
E.
AI-55928
Acceptance and approval of request for payment of Invoice# June 16-5 [$108,058.50] as submitted by LeFevre Engineering for the provision of engineering services in connection to Work Authorization No. 1 - PO# 743912 - Contract# C-15-320-10-13
Attachments:
F.
AI-55915
Approval of Payment-Application No. 5 in the amount of $157,550.54 as submitted by Texas Cordia Construction, LLC - Contract# 5013/14/15-91-0311-5000-9100-UCP-ML under (PO# 744813) for the provision of Road Construction Services for the Old La Blanca Road (Mile 10 - Mile 12) project.
Attachments:
G.
AI-55866
Pct. #3:
Acceptance and approval of Invoice No. 16075 in the amount of $3,454.11 submitted by contract/project engineer, Javier Hinojosa Engineering.
Acceptance and approval of Invoice No. 16075 in the amount of $3,454.11 submitted by contract/project engineer, Javier Hinojosa Engineering.
Attachments:
H.
AI-55873
Requesting approval to exercise the one (1) year extension as stated in the current Contract# C-15-210-09-15 for the purposes of "Purchase Sand and Bedding Material"(on an as needed basis) for Hidalgo County (all funding sources, programs & entities), under the same rates, terms and conditions with UPPER VALLEY MATERIALS, L.L.C. d/b/a CAPA, effective 09/24/16.
Attachments:
I.
AI-55808
HIDTA - Task Force:
Acceptance and approval of the continuation of the Software License Agreement and Support Services Addendum (reviewed and approved by legal as to form) between Cardinal Tracking, Inc. and the Hidalgo County Criminal District Attorney's Office HIDTA Task Force for the provision of software/maintenance support services of the Badge Police Records Management System (in place since 2010). The three (3) year Software License and Support Contract Period is from 10/1/2016 - 09/30/2019, requisition #00302878
Acceptance and approval of the continuation of the Software License Agreement and Support Services Addendum (reviewed and approved by legal as to form) between Cardinal Tracking, Inc. and the Hidalgo County Criminal District Attorney's Office HIDTA Task Force for the provision of software/maintenance support services of the Badge Police Records Management System (in place since 2010). The three (3) year Software License and Support Contract Period is from 10/1/2016 - 09/30/2019, requisition #00302878
There being no further business to come before said
Court, the meetings of the Commissioners' Court and the
Drainage District #1 Board are now hereby adjourned.
Dated this the 23rd day of August, 2016
ARTURO GUAJARDO, JR., County Clerk
Hidalgo County, Texas
By: ______________________________
Norma G.Cantu, Deputy
I, ARTURO GUAJARDO, JR., County Clerk attest that this is an accurate accounting of a proceeding of the Commissioners’ Court held on August 23, 2016.
Signed this 23rd day of AUGUST 2016
ATTEST:
ARTURO GUAJARDO, JR.
County Clerk and Ex-Officio Clerk
Of the Commissioners’ Court of
Hidalgo County
By: ____________________________
(Seal) Norma G. Cantu, Deputy
Court, the meetings of the Commissioners' Court and the
Drainage District #1 Board are now hereby adjourned.
Dated this the 23rd day of August, 2016
ARTURO GUAJARDO, JR., County Clerk
Hidalgo County, Texas
By: ______________________________
Norma G.Cantu, Deputy
I, ARTURO GUAJARDO, JR., County Clerk attest that this is an accurate accounting of a proceeding of the Commissioners’ Court held on August 23, 2016.
Signed this 23rd day of AUGUST 2016
ATTEST:
ARTURO GUAJARDO, JR.
County Clerk and Ex-Officio Clerk
Of the Commissioners’ Court of
Hidalgo County
By: ____________________________
(Seal) Norma G. Cantu, Deputy