SPECIAL MEETING - August 30, 2016
BE IT REMEMBERED, that on this 30th day of August A.D., 2016, there was begun and held a SPECIAL MEETING of the Honorable Commissioners’ Court of Hidalgo County, Texas, wherein the following members thereof were present, to-wit:
| HONORABLE RAMON GARCIA HONORABLE A.C. CUELLAR, JR. HONORABLE EDUARDO "EDDIE" CANTU HONORABLE JOE M. FLORES HONORABLE JOSEPH PALACIOS |
HIDALGO COUNTY JUDGE COMMISSIONER, PRECINCT NO. 1 COMMISSIONER, PRECINCT NO. 2 COMMISSIONER, PRECINCT NO. 3 COMMISSIONER, PRECINCT NO. 4 |
and ARTURO GUAJARDO, JR., COUNTY CLERK & EX-OFFICIO CLERK OF THE COMMISSIONERS’ COURT of Hidalgo County, Texas, wherein the following proceedings were had, to-wit:
 |
AGENDA CC REGULAR CONSENT COMMISSIONERS' COURT August 30, 2016 9:30 A.M. |
NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Commissioners' Court will be held at the Edinburg Council Chambers 415 W. University Drive, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
NOTICE TO THE PUBLIC
CONSENT AGENDA
The following items are of a routine or administrative nature. The Commissioners' Court has been furnished with background and support on each item, and/or it has been discussed at a previous meeting. All items will be acted upon by one vote without being discussed separately unless requested by a Court Commissioner, in which event the item or items will immediately be withdrawn for individual consideration in its normal sequence after the items not requiring separate discussion have been acted upon. The remaining items will be adopted by one vote.
On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, the Court made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
1.
AI-56121
Approval of check register and payment of claims and bills - (Payments from Juvenile Probation, Adult Probation, LEOSE Fund, DA Motor Vehicle Theft Fund, DA Check Fraud Fund, DA Forfeiture Fund, Sheriff Forfeiture Funds, Constable Forfeiture Funds, HIDTA Forfeiture Funds and VIT Interest Fund are presented for recording purposes only.)
Attachments:
2.
2016 Intradepartmental transfers:
A.
AI-56110
2016 - WIC (1292)
Attachments:
B.
AI-56109
2016 - Pct.4 (1200)
Attachments:
C.
AI-56100
2016 - Environmental Compliance (1100)
Attachments:
D.
AI-56097
2016 - Planning Dept. (1100)
Attachments:
E.
AI-56094
2016 - Pct 2 Rd Maint (1200)
Attachments:
F.
AI-56093
2016 - Pct 2 Parks (1100)
Attachments:
G.
AI-56091
2016 - Pct.4 (1100)
Attachments:
H.
AI-56045
2016 - Pct. 2 Adm (1200)
Attachments:
I.
AI-56098
2016 - Nuisance Abatement Program (1100)
Attachments:
J.
AI-56079
2016 - Constable Precinct 4 (1100)
Attachments:
K.
AI-56060
2016 - CCL #2 (1100)
Attachments:
L.
AI-56052
2016 - Veterans Services (1100)
Attachments:
M.
AI-56040
Pending liquidation of PO#'s 746041, 744365 & 744090 as requested to Auditors on August 25, 2016.
2016 - Pct. 1 CO's 2014 (1345)
2016 - Pct. 1 CO's 2014 (1345)
Attachments:
N.
AI-56039
2016 - Pct. 1 Parks (1100)
Attachments:
O.
AI-56037
2016 - Pct. 1 Rd Maint (1200)
Attachments:
P.
AI-56033
2016 - JP PCT 4/ Pl 1 (1100)
Attachments:
Q.
AI-56027
2016 - 93rd District Court (1100)
Attachments:
R.
AI-56021
2016 - Human Resources (1100)
Attachments:
S.
AI-56013
2016 - District Attorney (1223)
Attachments:
T.
AI-56029
2016 - Pct. 4 (1200)
Attachments:
U.
AI-56038
2016 - Elections (1100)
Attachments:
V.
AI-56010
2016 - 398th DC (1100)
Attachments:
W.
AI-56009
2016 - Tax Office (1100)
Attachments:
X.
AI-55925
2016 - Public Affairs (1100)
Attachments:
Y.
AI-55586
2016 - 389th District Court (1100)
Attachments:
3.
2016 Interdepartmental transfers:
A.
AI-56103
Pct 4 ICA Mcallen-Russell(Canal -Ware) (1200):
1. Approval of 2016 Interdepartmental Transfer from Pct 4 Rd Maint - Other to Pct 4 ICA McAllen-Russell (Canal- Ware) - Aid in the amount of $5,747.21.
2. Approval of 2016 Interdepartmental Transfer from Pct 4 Rd Maint - Other to Pct 4 ICA McAllen-Russell (Canal- Ware) - Rd in the amount of $1,177.14.
1. Approval of 2016 Interdepartmental Transfer from Pct 4 Rd Maint - Other to Pct 4 ICA McAllen-Russell (Canal- Ware) - Aid in the amount of $5,747.21.
2. Approval of 2016 Interdepartmental Transfer from Pct 4 Rd Maint - Other to Pct 4 ICA McAllen-Russell (Canal- Ware) - Rd in the amount of $1,177.14.
Attachments:
B.
AI-56096
Pct 4 Adm (1200):
Approval of 2016 interdepartmental transfer from Pct 4 Rd Maint to Pct 4 Adm in the amount of $125.00 for pest control.
Approval of 2016 interdepartmental transfer from Pct 4 Rd Maint to Pct 4 Adm in the amount of $125.00 for pest control.
Attachments:
C.
AI-56077
District Attorney's Office (1100):
Approval of 2016 interdepartmental transfer from DA Civil Litigation, program 013, to Criminal DA, program 002, in the amount of $10,193.58.
Approval of 2016 interdepartmental transfer from DA Civil Litigation, program 013, to Criminal DA, program 002, in the amount of $10,193.58.
Attachments:
D.
AI-56049
CO2016-Pct 3 (1350):
Approval of 2016 interdepartmental transfer from CO2016-Election Voting Machines to CO2016-Pct 3 in the amount of $4,770.00.
Approval of 2016 interdepartmental transfer from CO2016-Election Voting Machines to CO2016-Pct 3 in the amount of $4,770.00.
Attachments:
E.
AI-56044
Pct. 4 ICA McAllen ISD Parking Lot (1200):
Approval of interdepartmental transfer from Pct. 4 Rd Maint (1200) to Pct. 4 ICA McAllen ISD Parking Lot (1200) in the amount of $4,336.66.
Approval of interdepartmental transfer from Pct. 4 Rd Maint (1200) to Pct. 4 ICA McAllen ISD Parking Lot (1200) in the amount of $4,336.66.
Attachments:
F.
AI-56042
Pct.1 CO’s 2016 (1350):
Approval of 2016 interdepartmental transfer within Certificate of Obligations Series 2016 from program (041) to program (227) in the amount of $70,000.00.
Approval of 2016 interdepartmental transfer within Certificate of Obligations Series 2016 from program (041) to program (227) in the amount of $70,000.00.
Attachments:
4.
Interfund transfers:
A.
AI-56061
Various CO2015A - Pct.1 Projects (1347):
Approval of 2016 interfund transfer from TXDOT-Pct 1 M6W (US83-SH107) (1315) to various CO2015A-Pct. 1 projects (1347) in the amount of $72,000.00.
Approval of 2016 interfund transfer from TXDOT-Pct 1 M6W (US83-SH107) (1315) to various CO2015A-Pct. 1 projects (1347) in the amount of $72,000.00.
Attachments:
B.
AI-56051
Pct. 4 CRC Sunflower/SH107 (1100):
Approval of 2016 interfund transfer from Pct4 Road Maintenance (1200) to Pct4 CRC Sunflower/SH107 in the amount of $520.00.
Approval of 2016 interfund transfer from Pct4 Road Maintenance (1200) to Pct4 CRC Sunflower/SH107 in the amount of $520.00.
Attachments:
C.
AI-56043
Pct 4 ICA McAllen ISD Parking Lot (1200)
Approval of 2016 interfund transfer from various General Fund Pct 4 programs (1100) to R&B Pct.4 ICA W/McAllen ISD Parking Lot-Aid (1200) in the amount of $3,312.38.
Approval of 2016 interfund transfer from various General Fund Pct 4 programs (1100) to R&B Pct.4 ICA W/McAllen ISD Parking Lot-Aid (1200) in the amount of $3,312.38.
Attachments:
5.
Planning Department:
A.
AI-56026
1. Certificate of Plat and Utility Status under Texas Local Government Code Section 232.028 (b)
2. Certificate of Water Service Availability under Texas Local Government Code Section 232.029 (c) (2)
2. Certificate of Water Service Availability under Texas Local Government Code Section 232.029 (c) (2)
Attachments:
6.
Executive Office:
A.
AI-56025
Approval of Right of Way Permits -
1. Sharyland Water Supply Corp.: Road Crossing (Bore): A 12" PVC waterline to be encased within a 20" STEEL casing to be located approximately 70 ft. north of the intersection of 10th ST. and Chapin Rd.
2. North Alamo Water Supply: (Huisache Acres #13)
a). A proposed 8" PVC waterline within Dillon Road right-of-way approximately 730.62 feet South & 27.0 feet East of the centerline and intersection of Trenton Road and Dillon Road. Said waterline will be 589.38 feet in length and the contractor shall install a 16" PVC casing said 8" waterline.
b). A proposed 8" PVC water line crossing Trenton Road approximately 57.5 feet East of Dillon Road. The contractor shall open cut Trenton Road and install a 16" PVC casing for the 8" water line.
c). A proposed 8" PVC water line crossing Wisconsin Road approximately 57.5 feet East of Dillon Road. The contractor shall bore Wisconsin Road and install a 16" PVC casing for the 8" water line.
1. Sharyland Water Supply Corp.: Road Crossing (Bore): A 12" PVC waterline to be encased within a 20" STEEL casing to be located approximately 70 ft. north of the intersection of 10th ST. and Chapin Rd.
2. North Alamo Water Supply: (Huisache Acres #13)
a). A proposed 8" PVC waterline within Dillon Road right-of-way approximately 730.62 feet South & 27.0 feet East of the centerline and intersection of Trenton Road and Dillon Road. Said waterline will be 589.38 feet in length and the contractor shall install a 16" PVC casing said 8" waterline.
b). A proposed 8" PVC water line crossing Trenton Road approximately 57.5 feet East of Dillon Road. The contractor shall open cut Trenton Road and install a 16" PVC casing for the 8" water line.
c). A proposed 8" PVC water line crossing Wisconsin Road approximately 57.5 feet East of Dillon Road. The contractor shall bore Wisconsin Road and install a 16" PVC casing for the 8" water line.
Attachments:
B.
AI-56007
Approval of Right of Way Permits:
North Alamo Water Supply Corporation:
San Martin Subdivision No.2
1). Canton Road- From the centerline of Valverde Road to east 1,165 feet, will bore Canton Road from North to South with a 16" PVC casing for an 8" PVC waterline.
2). Canton Road- From the centerline of Valverde Road go east 1,475 feet, will bore Canton Road from North to South with a 16" PVC casing for an 8" PVC waterline.
Pueblo De Palmas Subdivision Phase 19
1). Davis Road- From the centerline of Kenyon Road go west 375 feet, will bore Davis Road from North to South with a 16" PVC casing for an 8" PVC waterline.
2). Davis Road- From the centerline of Kenyon Road go west 70 feet, will bore Davis Road from North to South with a 16" PVC casing for an 8" PVC waterline.
3). Kenyon Road- From the centerline of Davis Road go North 700 feet, will bore Kenyon Road from East to West with a 16" PVC casing for an 8" PVC waterline.
4). Cameron Road- From the centerline of Kenyon Road go west 70 feet, will bore Cameron Road from North to South with a 16" PVC casing for an 8" PVC waterline.
North Alamo Water Supply Corporation:
San Martin Subdivision No.2
1). Canton Road- From the centerline of Valverde Road to east 1,165 feet, will bore Canton Road from North to South with a 16" PVC casing for an 8" PVC waterline.
2). Canton Road- From the centerline of Valverde Road go east 1,475 feet, will bore Canton Road from North to South with a 16" PVC casing for an 8" PVC waterline.
Pueblo De Palmas Subdivision Phase 19
1). Davis Road- From the centerline of Kenyon Road go west 375 feet, will bore Davis Road from North to South with a 16" PVC casing for an 8" PVC waterline.
2). Davis Road- From the centerline of Kenyon Road go west 70 feet, will bore Davis Road from North to South with a 16" PVC casing for an 8" PVC waterline.
3). Kenyon Road- From the centerline of Davis Road go North 700 feet, will bore Kenyon Road from East to West with a 16" PVC casing for an 8" PVC waterline.
4). Cameron Road- From the centerline of Kenyon Road go west 70 feet, will bore Cameron Road from North to South with a 16" PVC casing for an 8" PVC waterline.
Attachments:
7.
Tax Refunds:
A.
AI-55954
| ACCOUNT NUMBER | PAYER | AMOUNT |
| C7883.01.000.0001.00 | CIELO PASO LAS TIENDAS LP | $22,796.76 |
| C7883.01.000.0002.00 | TARGET CORPORATION | $24,711.34 |
| M2650.00.006.0007.00 | SPECS LIQUOR STORES | $6,875.33 |
| M2650.00.006.0007.00 | SPECS LIQUOR STORES | $6,844.34 |
| P7413.01.000.0002.00 | PUENTE PARTNERS LP | $41,921.08 |
| P7413.01.000.0003.00 | PUENTE PARTNERS LP | $29,040.99 |
| S2979.00.00A.0003.00 | TARGET CORPORATION | $98,274.71 |
Attachments:
8.
Purchasing Dept:
Notes:
A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
Notes:
A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
A.
AI-56108
Requesting authority to advertise (including the authority to re-advertise the project in the event that no bids are received and/or are rejected and project is still required) and approval of procurement packet (i.e., specifications, legal notice etc.) as attached hereto as developed by project engineer Halff & Associates for Building Renovations at M Road Building at Hidalgo County Precinct No. 4.
Attachments:
B.
AI-56090
Authority to exercise the one (1) year extension option as provided under current contract for "Lease of Office Space in the City of Donna" for Hidalgo County, under the same rates, terms, and conditions with GBB Rentals, LTD, C-15-267-10-27
Attachments:
C.
AI-56083
Approval of the one (1) year extension as provided under C-16-015-02-03 with Laura Salinas for the provision of "Lease of Office Space in City of Mercedes", for Hidalgo County WIC Program, under the same rates, terms and conditions, and subject to compliance with HB1295 & HB23 if and when applicable.
Attachments:
D.
AI-56064
Acceptance & approval of the following invoices submitted by contracted/project engineer, Halff Associates, Inc.:
1. Invoice No. M176362- $681.25 for "Modular Building Annex Structure"
2. Invoice No. M201555- $1,857.99 for "Space Pressure Control Autopsy Facility"
3. Invoice No. M202158- $622.50 for "Space Pressure Control Autopsy Facility"
1. Invoice No. M176362- $681.25 for "Modular Building Annex Structure"
2. Invoice No. M201555- $1,857.99 for "Space Pressure Control Autopsy Facility"
3. Invoice No. M202158- $622.50 for "Space Pressure Control Autopsy Facility"
4. Invoice No. M205895- $37,710.00 for "Assessment & Reporting for Courthouse Electrical Generator"
E.
AI-55875
Approval of the one (1) year extension as provided under E-15-302-08-18 with American Surveillance Co. for the provision of "Armored Car Services", for Hidalgo County, under the same rates, terms and conditions, and subject to compliance with HB1295 & HB23 if and when applicable.
Attachments:
F.
AI-55938
1. Approval of Certificate of Construction Completion as submitted by Texas Cordia Construction, LLC reflecting the date of 7/27/16.
2. Approval of Request for Payment-Application #7 Final (Retainage) in the amount of $32,245.97 as submitted by Texas Cordia Construction - Contract# C-16-027-02-03 PO# 739697 for the provision of Road Construction Services for the Mile 4W (10N-12N).
2. Approval of Request for Payment-Application #7 Final (Retainage) in the amount of $32,245.97 as submitted by Texas Cordia Construction - Contract# C-16-027-02-03 PO# 739697 for the provision of Road Construction Services for the Mile 4W (10N-12N).
Attachments:
G.
AI-56054
Approval of payment of Invoice# 20162816-$104,651.50 as submitted by TEDSI Infrastructure Group for the provision of professional engineering services from June 1 through July 31, 2016 in connection to Contract# C-08-227-02-09-PO# 741616 amid Work Authorization No. 3.
Attachments:
H.
AI-56059
Approval of request for payment of Invoice# 8 as submitted by project engineer, SAMES Engineering in the amount of $479.33 for Work Authorization No. 1 for the Mile 4W (Mile 10 - Mile 12) road project through PO# 737687 for the month of August 2016.
Attachments:
I.
AI-56034
Requesting authority to advertise and approval of procurement packet (i.e., legal notice, specifications/requirements, draft contract etc.,) as attached hereto for: Hidalgo County- Actuarial Consulting Services" RFP 2016-215-09-28-YZV including the re-advertisement of project in the event no response is received and project is still required.
Attachments:
There being no further business to come before said
Court, the meetings of the Commissioners' Court and the
Drainage District #1 Board are now hereby adjourned.
Dated this the 30th day of August, 2016
ARTURO GUAJARDO, JR., County Clerk
Hidalgo County, Texas
By: ______________________________
Norma G.Cantu, Deputy
I, ARTURO GUAJARDO, JR., County Clerk attest that this is an accurate accounting of a proceeding of the Commissioners’ Court held on August 30, 2016.
Signed this 30th day of AUGUST 2016
ATTEST:
ARTURO GUAJARDO, JR.
County Clerk and Ex-Officio Clerk
Of the Commissioners’ Court of
Hidalgo County
By: ____________________________
(Seal) Norma G. Cantu, Deputy
Court, the meetings of the Commissioners' Court and the
Drainage District #1 Board are now hereby adjourned.
Dated this the 30th day of August, 2016
ARTURO GUAJARDO, JR., County Clerk
Hidalgo County, Texas
By: ______________________________
Norma G.Cantu, Deputy
I, ARTURO GUAJARDO, JR., County Clerk attest that this is an accurate accounting of a proceeding of the Commissioners’ Court held on August 30, 2016.
Signed this 30th day of AUGUST 2016
ATTEST:
ARTURO GUAJARDO, JR.
County Clerk and Ex-Officio Clerk
Of the Commissioners’ Court of
Hidalgo County
By: ____________________________
(Seal) Norma G. Cantu, Deputy