SPECIAL MEETING - September 13, 2016
BE IT REMEMBERED, that on this 13th day of September A.D., 2016, there was begun and held a SPECIAL MEETING of the Honorable Commissioners’ Court of Hidalgo County, Texas, wherein the following members thereof were present, to-wit:
| HONORABLE RAMON GARCIA HONORABLE A.C. CUELLAR, JR. HONORABLE EDUARDO "EDDIE" CANTU HONORABLE JOE M. FLORES HONORABLE JOSEPH PALACIOS |
HIDALGO COUNTY JUDGE COMMISSIONER, PRECINCT NO. 1 COMMISSIONER, PRECINCT NO. 2 COMMISSIONER, PRECINCT NO. 3 COMMISSIONER, PRECINCT NO. 4 |
and ARTURO GUAJARDO, JR., COUNTY CLERK & EX-OFFICIO CLERK OF THE COMMISSIONERS’ COURT of Hidalgo County, Texas, wherein the following proceedings were had, to-wit:
 |
AGENDA CC REGULAR CONSENT COMMISSIONERS' COURT September 13, 2016 9:30 A.M. |
NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Commissioners' Court will be held at the Edinburg Council Chambers 415 W. University Drive, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
NOTICE TO THE PUBLIC
CONSENT AGENDA
The following items are of a routine or administrative nature. The Commissioners' Court has been furnished with background and support on each item, and/or it has been discussed at a previous meeting. All items will be acted upon by one vote without being discussed separately unless requested by a Court Commissioner, in which event the item or items will immediately be withdrawn for individual consideration in its normal sequence after the items not requiring separate discussion have been acted upon. The remaining items will be adopted by one vote.
On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 3, JOE M. FLORES, the Court made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
1.
AI-56347
Approval of check register and payment of claims and bills - (Payments from Juvenile Probation, Adult Probation, LEOSE Fund, DA Motor Vehicle Theft Fund, DA Check Fraud Fund, DA Forfeiture Fund, Sheriff Forfeiture Funds, Constable Forfeiture Funds, HIDTA Forfeiture Funds and VIT Interest Fund are presented for recording purposes only.)
Attachments:
2.
2016 Intradepartmental transfers:
A.
AI-56327
2016 - Pct #3 Sanitation (1100)
Attachments:
B.
AI-56326
2016 - Emergency Management (1100)
Attachments:
C.
AI-56324
2016 - Executive Office (1100)
Attachments:
D.
AI-56306
2016 - County Auditor's Office (1100)
Attachments:
E.
AI-56309
2016 - Pct. 4 Rd. Maint. (1200)
Attachments:
F.
AI-56304
2016 - IT Department (1100)
Attachments:
G.
AI-56298
2016 - Texas A&M AgriLife Extension Service (1100)
Attachments:
H.
AI-56295
2016 - Pct 1 Adm (1200)
Attachments:
I.
AI-56289
2016 - Pct. 1 Admin (1200)
Attachments:
J.
AI-56293
2016 - Pct. 2 Adm (1200)
Attachments:
K.
AI-56288
2016 - District Attorney's Office (1100)
Attachments:
L.
AI-56275
2016 - Planning Dept. (1100)
Attachments:
M.
AI-56259
2016 - Sheriff (1100)
Attachments:
N.
AI-56254
2016 - Sheriff's Office Operation Stonegarden (1284)
Attachments:
O.
AI-56253
2016 - JP Pct. 3 Pl. 1 (1100)
Attachments:
P.
AI-56252
2016 - Facilities Management (1100)
Attachments:
Q.
AI-56245
2016 - Nuisance Abatement Program (1100)
Attachments:
3.
2016 Interdepartmental transfers:
A.
AI-56318
Hidalgo County Pct. 4 (1100):
1. Approval of 2016 interdepartmental transfer from PCT4 CRC SUNFLOWER/SH107-FURN & EQUIP to PCT4 CRC-SUNFLOWER-FURN & EQUIP in the amount of $4,754.56.
2. Approval of 2016 interdepartmental transfer from PCT4 CRC SUNFLOWER/SH107-GENERAL SUPPL to PCT4 CRC-SUNFLOWER-GENERAL SUPPL in the amount of $61.90.
3. Approval of 2016 interdepartmental transfer from PCT4 CRC SUNFLOWER/SH107-REPAIR & MAINT to PCT4 CRC-SUNFLOWER-REPAIR & MAINT in the amount of $1943.93.
1. Approval of 2016 interdepartmental transfer from PCT4 CRC SUNFLOWER/SH107-FURN & EQUIP to PCT4 CRC-SUNFLOWER-FURN & EQUIP in the amount of $4,754.56.
2. Approval of 2016 interdepartmental transfer from PCT4 CRC SUNFLOWER/SH107-GENERAL SUPPL to PCT4 CRC-SUNFLOWER-GENERAL SUPPL in the amount of $61.90.
3. Approval of 2016 interdepartmental transfer from PCT4 CRC SUNFLOWER/SH107-REPAIR & MAINT to PCT4 CRC-SUNFLOWER-REPAIR & MAINT in the amount of $1943.93.
B.
AI-56296
Safety & Emergency Management (1100):
Approval of 2016 interdepartmental transfer from Safety to Safety and Emergency Management in the total amount of $8,382.72 to fund fringe benefit projected deficits.
Approval of 2016 interdepartmental transfer from Safety to Safety and Emergency Management in the total amount of $8,382.72 to fund fringe benefit projected deficits.
C.
AI-56311
Pct 2 Sioux Rd Project (1200):
Approval of 2016 interdepartmental transfer from Pct 2 Rd Maint to Pct 2 Sioux Rd (Cesar Chavez-Alamo Rd) Prj in the amount of $200.00 to fund project expenditures.
Approval of 2016 interdepartmental transfer from Pct 2 Rd Maint to Pct 2 Sioux Rd (Cesar Chavez-Alamo Rd) Prj in the amount of $200.00 to fund project expenditures.
Attachments:
4.
Planning Department:
A.
AI-56247
1. Certificate of Plat and Utility Status under Texas Local Government Code Section 232.028 (b)
2. Certificate of Water Service Availability under Texas Local Government Code Section 232.029 (c) (2)
2. Certificate of Water Service Availability under Texas Local Government Code Section 232.029 (c) (2)
Attachments:
5.
Executive Office:
A.
AI-56297
Approval of 457 plan hardship withdrawal requests for employee #122335 & #112670
6.
Tax Refunds:
A.
AI-56152
| Account Number | Payer | Amount |
| 10047.00.000.0005.02 | Plains Capital Bank | $3,028.15 |
| V3812.00.000.0039.00 | Iolta Foundation Trust Account | $6,407.47 |
Attachments:
7.
Budget & Management:
A.
Interfund transfers:
1.
AI-56248
Pct.4 (1100):
Approval of 2016 interfund transfer from Pct.4 Sanitation-Gasoline/Diesel / Pct.4 Parks-Gasoline/Diesel to Pct.4 Rd Maint-Gasoline/Diesel in the amount of $13,000.00.
Approval of 2016 interfund transfer from Pct.4 Sanitation-Gasoline/Diesel / Pct.4 Parks-Gasoline/Diesel to Pct.4 Rd Maint-Gasoline/Diesel in the amount of $13,000.00.
Attachments:
8.
Purchasing Dept:
Notes:
A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
Notes:
A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
A.
AI-56230
Requesting approval of payment of Invoice #11325864 in the amount $12,774.80 submitted by project engineer, L&G Consulting Engineers Inc., for services provided under Contract C-15-046-03-03 (WA#5), for Pct 2 Regional Linear Park Project.
Attachments:
B.
AI-56249
Requesting approval of payment of Invoice #11325850 in the amount of $13,949.98 as submitted by project engineer, L&G Consulting Engineers Inc., for engineering services provided under Contract C-15-336-09-29(WA#1), for Pct 2 Eldora Road project.
Attachments:
C.
AI-56251
Approval of payment of Invoice #11325846 in the amount of $3,087.48 submitted by project engineer, L&G Consulting Engineers Inc., for engineering services provided under Contract C-15-097-03-17(WA#4), for Pct 2 Nolana Loop Project.
Attachments:
D.
AI-56262
Requesting approval of payment of Invoice #11325889 in the amount $5,641.36 submitted by project engineer, L&G Consulting Engineers Inc., for services provided under Contract C-16-131-03-07 (WA#1), for Pct 2 CRC Youth Facility Project.
Attachments:
E.
AI-56264
Requesting approval of payment of Invoice #11325851 in the amount of $11,443.69 submitted by project engineer, L&G Consulting Engineers Inc., for engineering services provided under Contract C-15-300-09-01(WA#1), for Pct 2 Cesar Chavez Road Project.
Attachments:
F.
AI-56265
Requesting approval of payment of Invoice #11325849 in the amount of $2,043.38 submitted by project engineer, L&G Consulting Engineers Inc., for engineering services provided under Contract C-15-097-03-17(WA#5), for Pct 2 Yuma Avenue Extension Project.
Attachments:
G.
AI-56267
Requesting approval of payment of Invoice #11325847 in the amount $3,125.91 submitted by project engineer, L&G Consulting Engineers Inc., for engineering services provided under Contract C-16-258-06-14(WA#1), for Pct 2 Yuma Avenue Extension Project.
Attachments:
H.
AI-56268
Approval of payment of Invoice #11325845 in the amount $41,589.80 submitted by project engineer, L&G Consulting Engineers Inc., for engineering services provided under Contract C-16-258-06-14(WA#2), for Pct 2 Yuma Avenue Extension Project.
Attachments:
I.
AI-56226
Requesting approval of payment of Invoice #11325866 in the amount $37,452.52 submitted by project engineer, L&G Consulting Engineers Inc., for engineering services provided under Contract C-15-046-03-03 [WA#6], for Pct 2 Regional Linear Park Project.
Attachments:
J.
AI-56225
Requesting approval of payment of Invoice #11325863 in the amount $47,408.71 submitted by project engineer, L&G Consulting Engineers Inc., for engineering services provided under Contract C-15-046-03-03 [WA#4], for Pct 2 Regional Linear Park Project.
Attachments:
K.
AI-56266
Approval of Payment Application No. 16 in the amount of $67,160.86 submitted by IOC Company LLC. awarded contractor for Precinct 3's " Mile 2 North Roadway Project" as certified for payment by project engineer, L&G Engineer, C-14-153-02-17.
Attachments:
L.
AI-56261
Acceptance and approval of the following invoices (for processing and payment) submitted by contracted/project engineer, L&G Consulting Engineers, Inc. for:
1. Invoice No. 11325837 - $2,249.95 - South Detention Basin Project.
2. Invoice No. 11325839 - $1,620.00 - Mile 3 WA #1.
3. Invoice No. 11325841 - $7,200.00 - Mile 2 WA #1.
4. Invoice No. 11325844 - $78,192.00 - Liberty Rd. Project.
5. Invoice No. 11325855 - $22,637.33 - Mile 2 N. Roadway Reconstruction.
6. Invoice No. 11325861 - $8,250.00 - Veterans Blvd. Project.
7. Invoice No. 11325862 - $89,378.48 - FM 676 (Mile5) Project.
1. Invoice No. 11325837 - $2,249.95 - South Detention Basin Project.
2. Invoice No. 11325839 - $1,620.00 - Mile 3 WA #1.
3. Invoice No. 11325841 - $7,200.00 - Mile 2 WA #1.
4. Invoice No. 11325844 - $78,192.00 - Liberty Rd. Project.
5. Invoice No. 11325855 - $22,637.33 - Mile 2 N. Roadway Reconstruction.
6. Invoice No. 11325861 - $8,250.00 - Veterans Blvd. Project.
7. Invoice No. 11325862 - $89,378.48 - FM 676 (Mile5) Project.
Attachments:
M.
AI-56123
Elections Department:
Requesting authority to enter into a new 48-month (capital) lease copier for a RICOH MP 7503SP through our membership/participation with (DIR) Department of Information Resources awarded vendor, RICOH USA / GE RICOH USA contract DIR-TSO-3041 through Requisition #304480 in the amount of $262.56/month-equipment, 40,000 B/W impressions @ $0.0044 - $176.00/month with a total of $438.56/month, effective upon approval, delivery & acceptance.
Requesting authority to enter into a new 48-month (capital) lease copier for a RICOH MP 7503SP through our membership/participation with (DIR) Department of Information Resources awarded vendor, RICOH USA / GE RICOH USA contract DIR-TSO-3041 through Requisition #304480 in the amount of $262.56/month-equipment, 40,000 B/W impressions @ $0.0044 - $176.00/month with a total of $438.56/month, effective upon approval, delivery & acceptance.
Attachments:
N.
AI-56017
Approval of Invoice #2 (Project #05-196 (B2) in the amount of $3,565.00 submitted by contracted engineer, Hinojosa Engineering, Inc. in connection with professional services rendered for: "Penitas Landfill Survey."
Attachments:
O.
AI-56015
Requesting authority to advertise and approval of procurement packet (i.e. specifications/requirements, legal notice, draft requirement agreement etc.) as attached hereto for: Hidalgo County "Concrete Mix Delivery & Pickup Services" - RFB No.: 2016-286-FAZ. Including the re-advertising of project in the event No Bid responses are received and/or are rejected and project is still required.
Attachments:
P.
AI-56014
Requesting authority to advertise and approval of procurement packet (i.e. specifications/requirements, legal notice, draft requirement agreement etc.) as attached hereto for: Hidalgo County "CRS-2 Cationic Rapid Setting (Emulsified Asphalt)" - RFB No.: 2016-285-FAZ. Including the re-advertising of project in the event No Bid responses are received and/or are rejected and project is still required.
Attachments:
Q.
AI-55802
Authority to exercise the one (1) year extension option as provided under the current contract for Hidalgo County WIC Program - "Lease of Office Space - McAllen" under the same rates, terms, and conditions with Julcar, LLC.
Attachments:
R.
AI-55795
Requesting authority to advertise and approval of procurement packet (i.e. specifications/requirements, legal notice, draft requirement agreement etc.) as attached hereto for: Hidalgo County "Janitorial Supplies & Industrial Chemicals & Supplies" - RFB No.: 2016-288-FAZ. Including the re-advertising of project in the event No Bid responses are received and/or are rejected and project is still required.
Attachments:
S.
AI-55624
Requesting authority to advertise and approval of procurement packet (i.e. specifications/requirements, legal notice, draft requirement agreement etc.) as attached hereto for Hidalgo County-"Punched & Drawn Biaxial Geogrid Reinforcement Material"- RFB No.: 2016-284-SGS, including the re-advertising of project in the event No Bids received and/or are rejected and project is still required.
T.
AI-56319
Pct. #4:
Acceptance and approval of request for payment of "various invoices" as [reflected below] and as submitted by L&G Engineering for multiple ongoing projects within and for Hidalgo County Precinct No. 4:
1.)Acceptance and approval of request for payment of invoice #11325843 for $28,800.00 submitted by L&G Consulting Engineers Inc. for WA#-Sharp Road Re-Alignment P.O. 724398.
2.) Acceptance and approval of request for payment of invoice #11325885 for $11,520.00 submitted by L&G Consulting Engineers Inc. for Mile 5 Project ( From Taylor Rd. to FM 2220 ) P.O. 740893.
3.) Acceptance and approval of request for payment of invoice #11325836 for $7,400.90 submitted by L&G Consulting Engineers Inc. for FM 1925 N. Alamo Rd. Extension WA#2 P.O. 684964.
4.) Acceptance and approval of request for payment of invoice #11325892 for $54,200.00 submitted by L&G Consulting Engineers Inc. for FM 2220 (Ware Road) Project WA#2 P.O. 736559.
5.) Acceptance and approval of request for payment of invoice #11325848 for $22,610.00 submitted by L&G Consulting Engineers Inc. for FM 1925 WA# 1 Limits: 1,500 Ft. W of FM 2220 to 10th Street. P.O. 739761.
6.) Acceptance and approval of request for payment of invoice #16-8-000008 for $286.84 submitted by L&G Consulting Engineers Inc. for Construction of Parking Lot at Sunflower Park & CRC. P.O. 742342.
Acceptance and approval of request for payment of "various invoices" as [reflected below] and as submitted by L&G Engineering for multiple ongoing projects within and for Hidalgo County Precinct No. 4:
1.)Acceptance and approval of request for payment of invoice #11325843 for $28,800.00 submitted by L&G Consulting Engineers Inc. for WA#-Sharp Road Re-Alignment P.O. 724398.
2.) Acceptance and approval of request for payment of invoice #11325885 for $11,520.00 submitted by L&G Consulting Engineers Inc. for Mile 5 Project ( From Taylor Rd. to FM 2220 ) P.O. 740893.
3.) Acceptance and approval of request for payment of invoice #11325836 for $7,400.90 submitted by L&G Consulting Engineers Inc. for FM 1925 N. Alamo Rd. Extension WA#2 P.O. 684964.
4.) Acceptance and approval of request for payment of invoice #11325892 for $54,200.00 submitted by L&G Consulting Engineers Inc. for FM 2220 (Ware Road) Project WA#2 P.O. 736559.
5.) Acceptance and approval of request for payment of invoice #11325848 for $22,610.00 submitted by L&G Consulting Engineers Inc. for FM 1925 WA# 1 Limits: 1,500 Ft. W of FM 2220 to 10th Street. P.O. 739761.
6.) Acceptance and approval of request for payment of invoice #16-8-000008 for $286.84 submitted by L&G Consulting Engineers Inc. for Construction of Parking Lot at Sunflower Park & CRC. P.O. 742342.
Attachments:
U.
AI-55941
Add and Delete Fuel Card and Fuel Card Users:
1. Tax Office - Add Fuel Card User
2. Headstart Program - Add Fuel Card Users
3. Health and Human Services - add Fuel card
4. HIDTA Task Force - add fuel card user
1. Tax Office - Add Fuel Card User
2. Headstart Program - Add Fuel Card Users
3. Health and Human Services - add Fuel card
4. HIDTA Task Force - add fuel card user
Attachments:
V.
AI-56068
Add Fuel Card
Facilities Management - Fuel Card
Facilities Management - Fuel Card
Attachments:
There being no further business to come before said
Court, the meetings of the Commissioners' Court and the
Drainage District #1 Board are now hereby adjourned.
Dated this the 13 day of September, 2016
ARTURO GUAJARDO, JR., County Clerk
Hidalgo County, Texas
By: ______________________________
Norma G.Cantu, Deputy
I, ARTURO GUAJARDO, JR., County Clerk attest that this is an accurate accounting of a proceeding of the Commissioners’ Court held on September 13, 2016.
Signed this 13th day of SEPTEMBER 2016
ATTEST:
ARTURO GUAJARDO, JR.
County Clerk and Ex-Officio Clerk
Of the Commissioners’ Court of
Hidalgo County
By: ____________________________
(Seal) Norma G. Cantu, Deputy
Court, the meetings of the Commissioners' Court and the
Drainage District #1 Board are now hereby adjourned.
Dated this the 13 day of September, 2016
ARTURO GUAJARDO, JR., County Clerk
Hidalgo County, Texas
By: ______________________________
Norma G.Cantu, Deputy
I, ARTURO GUAJARDO, JR., County Clerk attest that this is an accurate accounting of a proceeding of the Commissioners’ Court held on September 13, 2016.
Signed this 13th day of SEPTEMBER 2016
ATTEST:
ARTURO GUAJARDO, JR.
County Clerk and Ex-Officio Clerk
Of the Commissioners’ Court of
Hidalgo County
By: ____________________________
(Seal) Norma G. Cantu, Deputy