SPECIAL MEETING - September 6, 2016
BE IT REMEMBERED, that on this 6th day of September A.D., 2016, there was begun and held a SPECIAL MEETING of the Honorable Commissioners’ Court of Hidalgo County, Texas, wherein the following members thereof were present, to-wit:
| HONORABLE RAMON GARCIA HONORABLE A.C. CUELLAR, JR. HONORABLE EDUARDO "EDDIE" CANTU HONORABLE JOE M. FLORES HONORABLE JOSEPH PALACIOS |
HIDALGO COUNTY JUDGE COMMISSIONER, PRECINCT NO. 1 COMMISSIONER, PRECINCT NO. 2 COMMISSIONER, PRECINCT NO. 3 COMMISSIONER, PRECINCT NO. 4 |
and ARTURO GUAJARDO, JR., COUNTY CLERK & EX-OFFICIO CLERK OF THE COMMISSIONERS’ COURT of Hidalgo County, Texas, wherein the following proceedings were had, to-wit:
 |
AGENDA CC REGULAR CONSENT COMMISSIONERS' COURT September 6, 2016 9:30 A.M. |
NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Commissioners' Court will be held at the Edinburg Council Chambers 415 W. University Drive, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
NOTICE TO THE PUBLIC
CONSENT AGENDA
The following items are of a routine or administrative nature. The Commissioners' Court has been furnished with background and support on each item, and/or it has been discussed at a previous meeting. All items will be acted upon by one vote without being discussed separately unless requested by a Court Commissioner, in which event the item or items will immediately be withdrawn for individual consideration in its normal sequence after the items not requiring separate discussion have been acted upon. The remaining items will be adopted by one vote.
On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 4, JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
1.
AI-56223
Approval of check register and payment of claims and bills - (Payments from Juvenile Probation, Adult Probation, LEOSE Fund, DA Motor Vehicle Theft Fund, DA Check Fraud Fund, DA Forfeiture Fund, Sheriff Forfeiture Funds, Constable Forfeiture Funds, HIDTA Forfeiture Funds and VIT Interest Fund are presented for recording purposes only.)
Attachments:
2.
2016 Intradepartmental transfers:
A.
AI-56217
2016 - Pct. 2 Rd Maint. (1200)
Attachments:
B.
AI-56208
2016 - 275th District Court (1100)
Attachments:
C.
AI-56193
2016 - Environmental Compliance (1100)
Attachments:
D.
AI-56168
2016 - Pct. 4 (1200)
Attachments:
E.
AI-56154
2016 - Pct. 4 (1200)
Attachments:
F.
AI-56151
2016 - Purchasing (1100)
Attachments:
G.
AI-56139
2016 - Pct. 4 (1100)
Attachments:
H.
AI-56136
2016 - District Attorney (1256)
Attachments:
I.
AI-56132
2016 - Tax Office (1100)
Attachments:
J.
AI-56115
2016 - Pct. 4 (1200)
Attachments:
K.
AI-56116
2016 - County Auditor's Office (1100)
Attachments:
L.
AI-56131
2016 - Health & Human Services Dept. (1293)
Attachments:
M.
AI-56124
2016 - Constable Pct. #2 (1100)
Attachments:
N.
AI-56135
2016 - Constable Pct. 4 (1100)
Attachments:
O.
AI-56111
2016 - 389th District Court (1100)
Attachments:
P.
AI-56134
2016 - Sheriff Dept. (1227)
Attachments:
3.
2016 Interdepartmental transfers:
A.
AI-56177
CO2016 (1350):
Approval of interdepartmental transfer from CO2016 program (014) to CO2016 programs (049,063,004,002) in the total amount of $15,440.80 to fund the purchase of various vehicles.
Approval of interdepartmental transfer from CO2016 program (014) to CO2016 programs (049,063,004,002) in the total amount of $15,440.80 to fund the purchase of various vehicles.
Attachments:
B.
AI-56158
Pct.4 (1200):
Requesting approval of 2016 interdepartmental transfer from Pct. 4 R&B Maint Other (007) to Pct.4 Adm-Bottled Water (005) in the amount of $100.00 for the purchase of water through the end of the year.
Requesting approval of 2016 interdepartmental transfer from Pct. 4 R&B Maint Other (007) to Pct.4 Adm-Bottled Water (005) in the amount of $100.00 for the purchase of water through the end of the year.
Attachments:
4.
Interfund transfers:
A.
AI-56199
Pct 4 CRC Sunflower/SH107 (1100):
Approval of 2016 Interfund Transfer from Pct 4 Road Maint. (1200) to Pct 4 CRC Sunflower/SH107 (1100) in the amount of $64,211.75.
Approval of 2016 Interfund Transfer from Pct 4 Road Maint. (1200) to Pct 4 CRC Sunflower/SH107 (1100) in the amount of $64,211.75.
Attachments:
B.
AI-56157
Pct.4 CRC (1100):
Approval of 2016 reverse interfund transfer from Pct. 4 R&B Maint Other to Pct.4 CRC-Bottled Water in the amount of $150.00.
Approval of 2016 reverse interfund transfer from Pct. 4 R&B Maint Other to Pct.4 CRC-Bottled Water in the amount of $150.00.
Attachments:
C.
AI-56138
Pct. 4 Rd Maint. (1200):
Approval of 2016 interfund transfer from Co Wide Adm., program 002, (1100) to Pct. 4 Rd Maint., program 007, (1200) in the amount of $14,000.00 to fund anticipated fuel expenditures.
Approval of 2016 interfund transfer from Co Wide Adm., program 002, (1100) to Pct. 4 Rd Maint., program 007, (1200) in the amount of $14,000.00 to fund anticipated fuel expenditures.
Attachments:
5.
Planning Department:
A.
AI-56155
1. Certificate of Plat and Utility Status under Texas Local Government Code Section 232.028 (b)
2. Certificate of Water Service Availability under Texas Local Government Code Section 232.029 (c) (2)
2. Certificate of Water Service Availability under Texas Local Government Code Section 232.029 (c) (2)
Attachments:
6.
Executive Office:
A.
AI-56149
Approval of 457 plan hardship withdrawal request for employee #037028
Attachments:
B.
AI-56130
Approval of Right of Way Permits- North Alamo Water Supply: (Huisache Acres #13) A proposed 8" PVC waterline within Dillon Road right-of-way approximately 730.62 feet South & 27.0 feet East of the centerline and intersection of Wisconsin Road and Dillon Road. Said waterline will be 589.38 feet in length.
Attachments:
7.
Auditor's Office:
A.
AI-56006
Pursuant to Local Government Code 115.0035, requesting approval of the attached reports.
Attachments:
B.
AI-56005
Pursuant to Local Government Code Sections 114.023-.025, requesting approval of Monthly Financial Report for the Month of July 2016.
Attachments:
8.
Budget & Management:
A.
AI-56120
Self-Insured (2202)
Requesting approval of reimbursement of the Hidalgo County Workers' Comp. Claims paying account for claims paid by Tristar Risk Management for the period of August 16-31, 2016 in the amount of $71,773.41 and requesting approval of wire transfer.
Attachments:
B.
AI-56119
1. Approval of reimbursement in the amount of $976,803.94 to Blue Cross Blue Shield Insurance Company for claims paid on behalf of Hidalgo County from 08/13/16 to 08/26/16.
2. Approval of wire transfer to cover claims paid.
| 08/13-19/16 | $496,626.31 |
| 08/20-26/16 | $480,177.63 |
| TOTAL | $976,803.94 |
2. Approval of wire transfer to cover claims paid.
Attachments:
9.
Purchasing Dept:
Notes:
A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
Notes:
A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
A.
AI-56216
Requesting authority to exercise the Sixty (60) Day grace period extension as provided in the current agreements for the purposes of "Vending Machine Services" for the Hidalgo County, under the same rates, terms and conditions with STX Snack Time Vending Company, expires, 11/14/16 or (upon completion of the procurement process which ever comes first) and is most advantageous to Hidalgo County.
B.
AI-56189
Approval of payment of Invoice#20162824-$72,374.00 as submitted by TEDSI Infrastructure Group for the provision of professional engineering services for July 2016 in connection to Contract# C-16-165-07-06-PO# 747070-Work Authorization No. 1.
Attachments:
C.
AI-56191
Approval of payment of Invoice#20162825-$39,424.50 as submitted by TEDSI Infrastructure Group for the provision of professional engineering services for July 2016 in connection to Contract# C-16-165-07-06-PO# 747071-Work Authorization No. 2.
Attachments:
D.
AI-56188
Approval of payment of Invoice #20162823 for $ 1,632.60 as submitted by TEDSI Infrastructure Group for the provision of professional engineering services from June to July 2016 in connection to Contract# C-16-149-04-12 - PO# 743929 - Work Authorization No. 1.
Attachments:
E.
AI-56192
Approval of “Certificate of Substantial Completion” reflecting the date of August 18, 2016 by Gomez Paving, LLC, contracted vendor for "Construction of Parking Lot at San Carlos CRC and Sunflower Park" (PCT 4) as submitted through project engineer LeFevre Engineering & Management Consulting, LLC (C-16-115-04-05).
Attachments:
F.
AI-56165
Executive Office - Traffic Engineering:
Acceptance and approval of Invoice #11325834 dated 8/31/16 in the amount of $7,681.76 for the month of August 2016 from L&G Consulting Engineers, Inc. contracted engineer for HCMPO Policy Meeting and HCMPO Technical Meeting. (PO#733569).
Attachments:
G.
AI-55870
Acceptance and approval of request by Hidalgo County Health and Human Services to redesign mobile application, including any future hardware, software, maintenance, technical support, updates, upgrades, licenses, automatic renewals and any other pertinent related services with "Icon Enterprisee dba CivicPlus" thru the Sole Source declaration of Icon Enterprises, Inc. DBA Civicplus on 12/11/2012 under AI-35478 in the amount of $8,000.00 and $900.00 for virtual training thru requisition #303915 and authority for County Judge or Designee to execute said agreement.
Attachments:
There being no further business to come before said
Court, the meetings of the Commissioners' Court and the
Drainage District #1 Board are now hereby adjourned.
Dated this the 6th day of September, 2016
ARTURO GUAJARDO, JR., County Clerk
Hidalgo County, Texas
By: ______________________________
Norma G.Cantu, Deputy
I, ARTURO GUAJARDO, JR., County Clerk attest that this is an accurate accounting of a proceeding of the Commissioners’ Court held on September 6, 2016.
Signed this 6th day of SEPTEMBER 2016
ATTEST:
ARTURO GUAJARDO, JR.
County Clerk and Ex-Officio Clerk
Of the Commissioners’ Court of
Hidalgo County
By: ____________________________
(Seal) Norma G. Cantu, Deputy
Court, the meetings of the Commissioners' Court and the
Drainage District #1 Board are now hereby adjourned.
Dated this the 6th day of September, 2016
ARTURO GUAJARDO, JR., County Clerk
Hidalgo County, Texas
By: ______________________________
Norma G.Cantu, Deputy
I, ARTURO GUAJARDO, JR., County Clerk attest that this is an accurate accounting of a proceeding of the Commissioners’ Court held on September 6, 2016.
Signed this 6th day of SEPTEMBER 2016
ATTEST:
ARTURO GUAJARDO, JR.
County Clerk and Ex-Officio Clerk
Of the Commissioners’ Court of
Hidalgo County
By: ____________________________
(Seal) Norma G. Cantu, Deputy