SPECIAL MEETING - September 20, 2016
BE IT REMEMBERED, that on this 20th day of September A.D., 2016, there was begun and held a SPECIAL MEETING of the Honorable Commissioners’ Court of Hidalgo County, Texas, wherein the following members thereof were present, to-wit:
HONORABLE A.C. CUELLAR, JR. HONORABLE EDUARDO "EDDIE" CANTU HONORABLE JOE M. FLORES HONORABLE JOSEPH PALACIOS |
COMMISSIONER, PRECINCT NO. 1 COMMISSIONER, PRECINCT NO. 2 COMMISSIONER, PRECINCT NO. 3 COMMISSIONER, PRECINCT NO. 4 |
and ARTURO GUAJARDO, JR., COUNTY CLERK & EX-OFFICIO CLERK OF THE COMMISSIONERS’ COURT of Hidalgo County, Texas, wherein the following proceedings were had, to-wit:
 |
AGENDA CC REGULAR CONSENT COMMISSIONERS' COURT September 20, 2016 9:30 A.M. |
NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Commissioners' Court will be held at the Edinburg Council Chambers 415 W. University Drive, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
NOTICE TO THE PUBLIC
CONSENT AGENDA
The following items are of a routine or administrative nature. The Commissioners' Court has been furnished with background and support on each item, and/or it has been discussed at a previous meeting. All items will be acted upon by one vote without being discussed separately unless requested by a Court Commissioner, in which event the item or items will immediately be withdrawn for individual consideration in its normal sequence after the items not requiring separate discussion have been acted upon. The remaining items will be adopted by one vote.
On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 4, JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
1.
AI-56476
Approval of check register and payment of claims and bills - (Payments from Juvenile Probation, Adult Probation, LEOSE Fund, DA Motor Vehicle Theft Fund, DA Check Fraud Fund, DA Forfeiture Fund, Sheriff Forfeiture Funds, Constable Forfeiture Funds, HIDTA Forfeiture Funds and VIT Interest Fund are presented for recording purposes only.)
Attachments:
2.
2016 Intradepartmental transfers:
A.
AI-56457
2016 - Pct 2 Parks (1100)
Attachments:
B.
AI-56455
2016 - Pct 2 Rd Maint (1200)
Attachments:
C.
AI-56436
2016 - I.T. Dept. / CC & DC E-Filing (1100)
Attachments:
D.
AI-56428
2016 - Probate Court (1100)
Attachments:
E.
AI-56427
2016 - Pct. 4 (1100)
Attachments:
F.
AI-56424
2016 - Pct.4 (1200)
Attachments:
G.
AI-56419
2016 - Health & Human Services Dept. / Clinics (1100)
Attachments:
H.
AI-56417
2016 - HIDTA Task Force (1291)
Attachments:
I.
AI-56416
2015 - HIDTA Grant
Attachments:
J.
AI-56409
2016 - Health & Human Services Dept. / TB Control (1293)
Attachments:
K.
AI-56396
2016 - 93rd District Court (1100)
Attachments:
L.
AI-56345
2016 - Tax Office (1100)
Attachments:
M.
AI-56391
2016 - Environmental Compliance (1100)
Attachments:
N.
AI-56386
2016 - Co Wide Adm (1100)
Attachments:
O.
AI-56379
2016 - Executive Office (1100)
Attachments:
P.
AI-56374
2016 - Public Affairs (1100)
Attachments:
Q.
AI-56372
2016 - Pct 4 (1200)
Attachments:
R.
AI-56368
2016 - Pct.4 Rd Maint (1200)
Attachments:
S.
AI-56358
2016 - J.P. Pct. 2, Pl. 2 (1100)
Attachments:
T.
AI-56346
2016 - Constable Precinct 4 (1100)
Attachments:
U.
AI-56344
2016 - Adult Probation (1100)
Attachments:
V.
AI-56343
2016 - District Attorney (1256)
Attachments:
W.
AI-56337
2016 - Purchasing (1100)
Attachments:
X.
AI-56334
2016 - Adult Probation - DWI Grant (1289)
Attachments:
3.
2016 Interdepartmental transfers:
A.
AI-56458
WIC Ineligible Cost (1100):
Approval of 2016 interdepartmental transfer from Pct 2 Parks to WIC Ineligible Costs in the amount of $4,305.35 to transfer funds to correct account for payment of repairs done to Pharr WIC Clinic.
Approval of 2016 interdepartmental transfer from Pct 2 Parks to WIC Ineligible Costs in the amount of $4,305.35 to transfer funds to correct account for payment of repairs done to Pharr WIC Clinic.
Attachments:
B.
AI-56454
Pct 2 Regional Linear Park Prj (1200):
Approval of 2016 interdepartmental transfer from Pct 2 Owassa Rd(Raul Longoria-Alamo) Prj to Pct 2 Regional Linear Park Project in the amount of $18,814.54.
Approval of 2016 interdepartmental transfer from Pct 2 Owassa Rd(Raul Longoria-Alamo) Prj to Pct 2 Regional Linear Park Project in the amount of $18,814.54.
Attachments:
C.
AI-56445
CO2014-Pct 2 (1345):
Approval of 2016 interdepartmental transfer from CO2014-Pct 2 Lopezville Park to CO2014- Pct 2 in the amount of $235,497.13 to fund machinery & equipment purchases.
Approval of 2016 interdepartmental transfer from CO2014-Pct 2 Lopezville Park to CO2014- Pct 2 in the amount of $235,497.13 to fund machinery & equipment purchases.
Attachments:
D.
AI-56336
Pct. 4 CO's 2016 (1350):
Approval of 2016 interdepartmental transfer from Pct. 4 Machinery & Equip. (program #029) to Pct. 4-Vehicles (program #153) in the amount of $251,482.00 to fund the purchase of a freightliner truck (refer to req #303367).
Approval of 2016 interdepartmental transfer from Pct. 4 Machinery & Equip. (program #029) to Pct. 4-Vehicles (program #153) in the amount of $251,482.00 to fund the purchase of a freightliner truck (refer to req #303367).
Attachments:
E.
AI-56399
CO2016 (1350):
Approval of interdepartmental transfer from CO2016 program (014) to CO2016 program (002) in the amount of $373.00.
Approval of interdepartmental transfer from CO2016 program (014) to CO2016 program (002) in the amount of $373.00.
Attachments:
F.
AI-56420
Pct.1 CO’s 2016 (1350):
Approval of 2016 interdepartmental transfer within Certificate of Obligations Series 2016 from program (219) to program (XXX) in the amount of $400,000.00.
Approval of 2016 interdepartmental transfer within Certificate of Obligations Series 2016 from program (219) to program (XXX) in the amount of $400,000.00.
Attachments:
G.
AI-56388
DA's Office (1100):
Requesting approval of interdepartmental transfer from Co Wide Adm to Crim DA in the amount of $3,087.02 to be used for repairs to the DA's satellite office housed in the Courthouse building.
Requesting approval of interdepartmental transfer from Co Wide Adm to Crim DA in the amount of $3,087.02 to be used for repairs to the DA's satellite office housed in the Courthouse building.
Attachments:
H.
AI-56381
WIC Ineligible Costs (1100):
Requesting approval of interdepartmental transfer from Co Wide Adm to WIC Ineligible Costs in the amount of $7,939.80 to fund invoices from the prior year's grant.
Requesting approval of interdepartmental transfer from Co Wide Adm to WIC Ineligible Costs in the amount of $7,939.80 to fund invoices from the prior year's grant.
Attachments:
I.
AI-56380
Mailing Services (1100):
Requesting approval of interdepartmental transfer from County Commissioners to Mailing Services in the amount of $12,000.00 to cover year end expenditures
Requesting approval of interdepartmental transfer from County Commissioners to Mailing Services in the amount of $12,000.00 to cover year end expenditures
Attachments:
4.
Planning Department:
A.
AI-56370
1. Certificate of Plat and Utility Status under Texas Local Government Code Section 232.028 (b)
2. Certificate of Water Service Availability under Texas Local Government Code Section 232.029 (c) (2)
2. Certificate of Water Service Availability under Texas Local Government Code Section 232.029 (c) (2)
Attachments:
5.
Monthly Fee Reports:
A.
AI-56240
District Attorney's Office Check Fraud Fees Monthly Report - August 2016
Attachments:
6.
Executive Office:
A.
AI-56376
Approval of Right of Way Permits-
La Palmilla Apartment Subdivision: Alberta Road- From the centerline of Sendero Avenue go East 500 feet, will bore Alberta Road from North to South with a 16" PVC casing for an 8" PVC waterline. Alberta Road- From the centerline of Sendero Avenue going East 540 feet, will run an 8 inch waterline extension on the North side of Alberta Road R.O.W.
La Palmilla Apartment Subdivision: Alberta Road- From the centerline of Sendero Avenue go East 500 feet, will bore Alberta Road from North to South with a 16" PVC casing for an 8" PVC waterline. Alberta Road- From the centerline of Sendero Avenue going East 540 feet, will run an 8 inch waterline extension on the North side of Alberta Road R.O.W.
Attachments:
7.
Tax Refunds:
A.
AI-56387
| Account Number | Payer | Amount |
| P7725.00.000.0002.00 | VP Clarence Company | $7,431.25 |
Attachments:
8.
Membership Dues:
A.
AI-56260
Sheriff's Dept. (1100):
Requesting approval of requisition #305324 for 2016 membership dues to the Texas Police Association for Chief Deputy Mario Lopez in the amount of $30.00 with authority for County Treasurer to issue payment after review and auditing procedures are completed by County Auditor.
Requesting approval of requisition #305324 for 2016 membership dues to the Texas Police Association for Chief Deputy Mario Lopez in the amount of $30.00 with authority for County Treasurer to issue payment after review and auditing procedures are completed by County Auditor.
Attachments:
9.
Auditor's Office:
A.
AI-56382
Presentation of Fund Information Report.
Attachments:
B.
AI-56244
Pursuant to Local Government Code 115.0035, requesting approval of the attached reports.
Attachments:
10.
Budget & Management:
A.
AI-56353
Self-Insured (2202)
Requesting approval of reimbursement of the Hidalgo County Workers' Comp. Claims paying account for claims paid by Tristar Risk Management for the period of September 1-15, 2016 in the amount of $51,224.28 and requesting approval of wire transfer.
Attachments:
B.
AI-56451
TxDOT Pct 2 Various Projects (1315):
Approval of 2016 inter-fund transfer from Pct 2 CO2010 Tower Rd Prj (Moore-Balli) (Fund 1342) to TxDOT Pct 2 Various Projects (Fund 1315)in the amount of $6,750.00 to fund appraisal services.
Approval of 2016 inter-fund transfer from Pct 2 CO2010 Tower Rd Prj (Moore-Balli) (Fund 1342) to TxDOT Pct 2 Various Projects (Fund 1315)in the amount of $6,750.00 to fund appraisal services.
Attachments:
C.
AI-56438
Pct. 4 (1301):
Approval of 2016 interfund transfer from General Litigation Program 006 (1100) to Sunflower Park Program 132 (1301) in the amount of $19,393.84.
Approval of 2016 interfund transfer from General Litigation Program 006 (1100) to Sunflower Park Program 132 (1301) in the amount of $19,393.84.
Attachments:
D.
AI-56354
1. Approval of reimbursement in the amount of $737,473.79 to Blue Cross Blue Shield Insurance Company for claims paid on behalf of Hidalgo County from 08/27/16 to 09/09/16.
2. Approval of wire transfer to cover claims paid.
| 08/27-31/16 | $170,802.50 |
| 09/01-02/16 | $162,401.77 |
| 09/03-09/16 | $404,269.52 |
| TOTAL | $737,473.79 |
2. Approval of wire transfer to cover claims paid.
Attachments:
E.
AI-56227
Report and approval of emergency transfers for the period of June through August 2016.
11.
Purchasing Dept:
Notes:
A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
Notes:
A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
A.
AI-56435
Authority to advertise and approval of procurement packet for Psychological Evaluations for Detention, Patrol, and Communications Officers. In the event of no bids received or rejection of bids, approval to re-advertise.
Attachments:
B.
AI-56437
2016 Pct.4 Project Invoices:
Acceptance and approval of request for payment of application No.2 submitted by Texas Cordia Construction, LLC in the amount of $206,153.36 for project Mile 17 1/2 Road Paving & Drainage Improvements (P.O. 744580).
Acceptance and approval of request for payment of application No.2 submitted by Texas Cordia Construction, LLC in the amount of $206,153.36 for project Mile 17 1/2 Road Paving & Drainage Improvements (P.O. 744580).
Attachments:
C.
AI-56432
Approval of Payment-Application No. 6 in the amount of $7,834.50 as submitted by Texas Cordia Construction, LLC - Contract# 5013/14/15-91-0311-5000-9100-UCP-ML under (PO# 744813) for the provision of Road Construction Services for the Old La Blanca Road (Mile 10 - Mile 12) project.
Attachments:
D.
AI-56415
Pct. #4:
Approval to clarify previous approved AI-56243 by correcting vendor name from Dogget FreightLiner of South Texas to Houston FreightLiner [Vendor ID 448524] and correcting object code from 751 to 752.
Approval to clarify previous approved AI-56243 by correcting vendor name from Dogget FreightLiner of South Texas to Houston FreightLiner [Vendor ID 448524] and correcting object code from 751 to 752.
Attachments:
E.
AI-56383
Acceptance and approval for Payment No. 3 in the amount of $161,052.75 for RDH Site and
Concrete, contracted vendor for Rankin Subdivision (Pct. 4) as submitted by DOS Logistics, Inc.,
project engineer ( C-CAP-15-086-03-31).
Concrete, contracted vendor for Rankin Subdivision (Pct. 4) as submitted by DOS Logistics, Inc.,
project engineer ( C-CAP-15-086-03-31).
Attachments:
F.
AI-56286
Acceptance and approval of request for payment of Invoice# JULY 15-9 [$975.00] as submitted by LeFEVRE Engineering for the provision of engineering services in connection to Supplemental No. 1 to Work Authorization No. 1-PO#710375-Contract #C-13-103-06-04.
Attachments:
G.
AI-56271
Acceptance and approval of request for payment of Invoice# OCT 15-7 [$2,947.50] as submitted by LeFEVRE Engineering for the provision of engineering services in connection to Supplemental No. 1 to Work Authorization No. 1-PO#710375-Contract #C-13-103-06-04.
Attachments:
H.
AI-56263
Acceptance and approval of Work Authorization No. 6 with (an estimated cost of $ 19,393.84) as submitted by project engineer, L&G Engineering for: "GEO Technical Services" for the: "Exploratory Boring (Water Well Development) at Sunflower Park" within Hidalgo County Precinct No. 4, in connection (on call) agreement# C-15-301-09-15.
Attachments:
I.
AI-56257
Requesting authority to purchase staff portraits (2) 8"x10"/each, (1) 5"x7" (set of 2) at $25.00/pair, (1) CD Image at $50.00 plus a sitting fee at $35.00/ea. w/Trevino's Digital Photography through requisition #305326 in the amount of ($186.00) for the Hidalgo County Sheriff's Office.
Attachments:
J.
AI-56246
County Court at Law #2:
Requesting authority to enter into a 36-month new (capital) lease agreement for a Ricoh MPC4504 copier through our membership participation with (DIR) Department of Information Resources with awarded vendor, Ricoh USA contract DIR-TSO-3041.
Requesting authority to enter into a 36-month new (capital) lease agreement for a Ricoh MPC4504 copier through our membership participation with (DIR) Department of Information Resources with awarded vendor, Ricoh USA contract DIR-TSO-3041.
Attachments:
K.
AI-56291
Requesting approval to: Delete Fuel Card Users:
1. Adult Probation - Delete Fuel Card User
2. Hidalgo County Health and Human Services - Delete Fuel Card User
1. Adult Probation - Delete Fuel Card User
2. Hidalgo County Health and Human Services - Delete Fuel Card User
Attachments:
There being no further business to come before said
Court, the meetings of the Commissioners' Court and the
Drainage District #1 Board are now hereby adjourned.
Dated this the 20th day of September, 2016
ARTURO GUAJARDO, JR., County Clerk
Hidalgo County, Texas
By: ______________________________
Norma G.Cantu, Deputy
I, ARTURO GUAJARDO, JR., County Clerk attest that this is an accurate accounting of a proceeding of the Commissioners’ Court held on September 20, 2016.
Signed this 20th day of SEPTEMBER 2016
ATTEST:
ARTURO GUAJARDO, JR.
County Clerk and Ex-Officio Clerk
Of the Commissioners’ Court of
Hidalgo County
By: ____________________________
(Seal) Norma G. Cantu, Deputy
Court, the meetings of the Commissioners' Court and the
Drainage District #1 Board are now hereby adjourned.
Dated this the 20th day of September, 2016
ARTURO GUAJARDO, JR., County Clerk
Hidalgo County, Texas
By: ______________________________
Norma G.Cantu, Deputy
I, ARTURO GUAJARDO, JR., County Clerk attest that this is an accurate accounting of a proceeding of the Commissioners’ Court held on September 20, 2016.
Signed this 20th day of SEPTEMBER 2016
ATTEST:
ARTURO GUAJARDO, JR.
County Clerk and Ex-Officio Clerk
Of the Commissioners’ Court of
Hidalgo County
By: ____________________________
(Seal) Norma G. Cantu, Deputy