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SPECIAL MEETING - September 27, 2016

BE IT REMEMBERED, that on this 27th day of September A.D., 2016, there was begun and held a SPECIAL MEETING of the Honorable Commissioners’ Court of Hidalgo County, Texas, wherein the following members thereof were present, to-wit:
 
HONORABLE RAMON GARCIA

HONORABLE A.C. CUELLAR, JR.

HONORABLE EDUARDO "EDDIE" CANTU

HONORABLE JOE M. FLORES

HONORABLE JOSEPH PALACIOS		 HIDALGO COUNTY JUDGE

COMMISSIONER, PRECINCT NO. 1

COMMISSIONER, PRECINCT NO. 2

COMMISSIONER, PRECINCT NO. 3

COMMISSIONER, PRECINCT NO. 4

and ARTURO GUAJARDO, JR., COUNTY CLERK & EX-OFFICIO CLERK OF THE COMMISSIONERS’ COURT of Hidalgo County, Texas, wherein the following proceedings were had, to-wit:
 AGENDA
CC REGULAR
HIDALGO COUNTY
COMMISSIONERS COURT MEETING
September 27, 2016
9:30 A.M.
                                          

NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Commissioners' Court will be held at the Edinburg Council Chambers 415 W. University Drive, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:

 
1.
 
Roll Call

All members of the court were in attendance.
 
2.
 
Pledge of Allegiance

Judge Garcia led the courtroom in reciting the Pledge of Allegiance.
 
3.
 
Prayer

Mrs. Virginia Townsand led the courtroom in Prayer.
 
4.
 
Approval of Consent Agenda

The court approved the consent agenda for the exception of Items.3.K. and 13.J. to be further discussed.
 
5.
 
County Judge's Office:
 
A.
AI-56543
Presentation of the United Way of South Texas' Hidalgo County Campaign Kickoff.

Mr. Michael Leo, County Judge's Office informed that a couple of weeks ago the judge sent out letters to the cities around the area, including Starr County. They held an event to discuss and share ideas to set a goal. 

United Way of South Texas, Executive Director, Thelma Garza petitioned permission from the court to visit all county departments to deliver the united way message. Additionally, providing a form with the listing of all the programs receiving aid, and contributions made by county employees. 

The director notified that most recently United Way has taken the Volunteer Income Tax Assistance Program. There're twelve sites that provide free income tax preparation for those making $54,000 or less in Hidalgo County and Starr County. Last year the program brought back $6.1 million dollars to the local economy. 

Mrs. Garza acknowledged all the work and support by Mr. Michael Leo , Mrs. Yolanda Chapa and the entire Commissioners Court.

Commissioner Cantu added that if department heads and elected officials set the lead for their employees, the contribution would be better. 

Mr. Leo notified that their goal is to increase contribution by 10%.

No formal action was taken by the court.
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Attachments:
 
6.
 
Sheriff's Office:
 
A.
AI-56564
Proclamation designating September 2016 as National Suicide Prevention Awareness Month in Hidalgo County

Hidalgo County Sheriff J.E. Eddie Guerra requested a moment of silence in memory of those who have lost their lives due to suicide. The sheriff recognized some of the organizations- American Foundation for Suicide Prevention South Texas Chapter Melissa Hinojosa-Zamora and Chris Ardis, The National Association on Mental Illness Executive Director Stephanie Contreras, South Texas Behavioral Health Center, CEO Joe Rodriguez, Texas Tropical Behavioral Health Board Member Karina Cardoza. These organizations help provide resources and raise awareness about preventing suicide.

Commissioners Court approved the Proclamation declaring September 2016 as National Suicide Prevention Awareness in Hidalgo County. 

On motion by COMMISSIONER PCT. 3, JOE M. FLORES, seconded by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., the Court made a UNANIMOUS vote of approval.

Vote: 5 - 0 - Unanimously
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Attachments:
 
B.
AI-56546
National Incident Based Reporting System (NIBRS) Grant (1284):
1. Authorization and approval for Certification of Revenues for NIBRS grant.

On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 3, JOE M. FLORES, the Court made a UNANIMOUS vote of approval.

 Vote: 5 - 0 - Unanimously

2. Authorization and approval for Appropriation of funds for NIBRS grant in the amount of $48,564.00.

On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 4, JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval.
                              
Vote: 5 - 0 - Unanimously

Commissioner Flores stepped away from the meeting.
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Attachments:
 
C.
AI-56497
Jail Commissary (2102):
1.  Approval of certification of revenues as certified by the County Auditor.

On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 4, JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval.
                              
Vote: 4 - 0 - Unanimously

2.  Approval of 2016 appropriation of funds into the Jail Commissary account in the amount of $13,235.60. 

On motion by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, seconded by COMMISSIONER PCT. 4, JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval.

Vote: 4 - 0 -Unanimously
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Attachments:
 
7.
 
County Treasurer - Norma Garcia:
 
A.
AI-56461
1. Discussion, consideration and approval of the Hidalgo County Investment Policy in accordance with Chapter 2256.005(e) of the Texas Local Government Code.

On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, the Court made a UNANIMOUS vote of approval.
                                                                              
 Vote: 4 - 0 – Unanimously

2. Discussion, consideration and approval of the Authorized Broker/Dealer List in accordance with Chapter 2256.025 of the Texas Local Government Code.

On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, the Court made a UNANIMOUS vote of approval.
                                                                              
 Vote: 4 - 0 – Unanimously

Court proceeded to Item.9.A.
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Attachments:
 
8.
 
District Attorney's Office:
 
A.
AI-56502
DA-Victim Coordinator and Liaison Grant (VCLG) (1281):
Approval to ratify electronic signature submitted on-line for the Victim Coordinator and Liaison Grant (VCLG) Fiscal Year 2017 contract.

Commissioner Cuellar stepped away from the meeting.

On motion by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, seconded by COMMISSIONER PCT. 4, JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval.

Vote: 3 - 0 -Unanimously 

Court proceeded to Item.10.A. 
View Agenda Item
 
9.
 
Constables:
 
A.
AI-56577
Constable Pct. #2:
Discussion, consideration and approval to appoint Lombardo J. Guerra as Deputy Constable by Martin Cantu, Constable Pct. 2 in accordance with Texas Local Government Code Section 86.011.

On motion by COMMISSIONER PCT. 4, JOSEPH PALACIOS, seconded by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, the Court made a UNANIMOUS vote of approval.

Vote: 4 - 0 – Unanimously
View Agenda Item
 
B.
AI-56477
Constable Pct. 3 - STOP Truancy (1285):
1. Approval of certification of revenues, as certified by the County Auditor.

On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, the Court made a UNANIMOUS vote of approval.
                                                                              
 Vote: 4 - 0 – Unanimously

2. Approval of appropriation of funds (school districts and local match)

On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 4, JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval.
                              
Vote: 4 - 0 - Unanimously

3. Approval to revise the salary schedule.

On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, the Court made a UNANIMOUS vote of approval.
                                                                              
 Vote: 4 - 0 – Unanimously

Court proceeded back to Item.8.A.
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Attachments:
 
10.
 
Budget & Management:
 
A.
AI-56313
1. Public hearing on the 2017 Proposed Budget as per Texas Local Government Code 111.067.

Judge Garcia Opened the Public Hearing.

Commissioner Flores joined the meeting.

1) Mrs. Fern McClaugherty spoke regarding the qualifications of what's consider an indigent family, claiming that 56% of children residing in the county are on food stamps.

Regarding salaries, Mrs. McClaugherty stressed that increases should be solely based on merit.  Additionally, stating concerns over the 45 new positions and 11 replaced, 64 salary increases and 38 reclassifications. The objective watcher raised questions regarding the nuisance of abatement program. 

Commissioner Cuellar joined the meeting.

2) Mrs. Virginia Townsand claimed to the court that this year would have been the best year to give tax payers a break. Declaring that Hidalgo County should follow on Bear County tax payers break due to the increase of revenues and better economy. 

Commissioner Palacios clarified that the additional staff requested are for the CRC Center, operation centers and due to the 400% increase of parks in the precinct.

Commissioner Cantu stated that he would like to find a way to not increase the current number of employees, unless there's an specific reason. The commissioner encouraged that if anybody needs to add personnel to work within their budget, bottom line bring costs down. Moreover, regarding the environmental position requested by the constable, it was not granted for him nor any other constable. Commissioner Cantu emphasized that what happens in San Antonio, does not help here. Stressing that it's always good to work within the tax rate and make sure no taxes increase. 

Judge Garcia informed that for the 15th year on a row, he's been part of the governmental body that has not increase taxes. During that period of time, they have increase the fund balance and have been close to achieving the 15% goal. Due to the higher percentage, any money borrow by the county would be at a less interest rate. The judge reminded the audience that they're about to borrow money for the construction of the new courthouse among other major projects. Every percentage point that's affected equals to about $25 million dollars when repaying back, therefore the lower the interest rate the better for the county.

Judge Garcia Closed the Public Hearing.

2. Discussion, consideration, and action on changes and corrections to the 2017 Proposed Budget.

Mr. Cruz informed that this year's budged is the first balance budget since 2008 at $194,269,169.84
The balance budget will provide a living increase wage to county employees from $10.10 per hour to $12.00 per hour, as well as increases to the health insurance premiums, additional personnel requests and for the JP pay plan. 

Moreover, the budget presented changes to the salary schedule including actions rescind due to the future step and grade program. Including position transfers for the nuisance of abatement program with zero effect. Accounting, one correction to a reclassification for the planning department at a cost of $3,900. Mr. Cruz petitioned to include personnel items from today's agenda (AI#56542) and (AI#56405) from Sheriff's Office and WIC Department.

This will include changes to the line items to the budget. Mr. Cruz assured that this also includes the program changes for the environmental compliance.

Mr. Cruz ensured the court that there will no hiring of environmental staff. 

On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 4, JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval.
                              
Vote: 5 - 0 - Unanimously

3. Approval to set salaries, allowances, and other compensation for Fiscal Year 2017.

On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 4, JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval.
                              
Vote: 5 - 0 - Unanimously

4. Adoption of the 2017 Annual Budget at the Departmental Level.

Mr. Cruz informed that this will be approve with changes approved in Items.10.A.2 and 3.

On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 4, JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval.
                              
Vote: 5 - 0 - Unanimously
View Agenda Item
 
B.
AI-56418
Consideration and approval of order setting the 2016 Hidalgo County Tax Rates:
1. Total Maintenance and Operations Tax Rate (0.5186 cents per $100 valuation)

On motion by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, seconded by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., the Court made a UNANIMOUS vote of approval for the adoption of the Maintenance and Operation Tax Rate of .5186 for each $100 valuation of all taxable property for general operating purposes.

Vote: 5 - 0 -Unanimously 

Record Vote:
AYE: Commissioner A.C. Cuellar, Commissioner Eduardo "Eddie" Cantu, Judge Garcia, Commissioner Joe M. Flores and Commissioner Joseph Palacios.
NAY: NONE

2. Total Debt Service Tax Rate (0.0714 cents per $100 valuation)

On motion by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, seconded by COMMISSIONER PCT. 3, JOE FLORES, the Court made a UNANIMOUS vote of approval for the adoption of the Debt Service Tax Rate of 0.0714 for each $100 valuation of all taxable property to provide sinking funds and pay interest on the outstanding debt issuance which includes both bond issues and certificates of obligations.

Vote: 5 - 0 -Unanimously 

Record Vote:
AYE: Commissioner A.C. Cuellar, Commissioner Eduardo "Eddie" Cantu, Judge Garcia, Commissioner Joe M. Flores and Commissioner Joseph Palacios.
NAY: NONE

3. Total Ad Valorem Tax Rate (0.5900 cents per $100 valuation)

On motion by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, seconded by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., the Court made a UNANIMOUS vote of approval to approve that the property tax rate be increased by the adoption of a tax rate of 0.5900, which is effectively a 0.24 percent increase in the tax rate.

Vote: 5 - 0 -Unanimously 

Record Vote:
AYE: Commissioner A.C. Cuellar, Commissioner Eduardo "Eddie" Cantu, Judge Garcia, Commissioner Joe M. Flores and Commissioner Joseph Palacios.
NAY: NONE

Commissioner Palacios recognized all the work done by the Budget Office to achieve the balance budget. Judge Garcia also included acknowledgements to the Executive Office. 
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Attachments:
 
C.
AI-56542
Sheriff's Office - Jail (1100):
Approval of the following salary schedule changes, effective date of 09/19/16:
 
Action Dept./Prog. Slot No. Approved Position Title Approved Budgeted Salary Proposed Position Title Proposed Budgeted Salary
Salary Adjustment (Step Increase) 280-002 0426 Detention Lieutenant Step I $42,999.00 Detention Lieutenant Step II $44,504.00
Salary Adjustment (Step Increase) 280-002 0427 Detention Lieutenant Step I $42,999.00 Detention Lieutenant Step II $44,504.00
 
Salary Adjustment (Step Increase) 280-002 0428 Detention Lieutenant Step I $42,999.00 Detention Lieutenant Step II $44,504.00
Delete 280-002 0025 Detention Sergeant Step III $41,874.00    
Delete 280-002 0026 Detention Sergeant Step III $41,874.00    
Delete 280-002 0404 Detention Sergeant Step III $41,874.00    

On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 4, JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval.
               
Vote: 5 - 0 - Unanimously
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Attachments:
 
D.
AI-56598
Hidalgo County Street Lights Project:
1. Pilot Program Update - 2016 Hidalgo County Subdivision Streetlight Program

Mr. Ray Salazar reminded the court about the goals of the program-to increase safety and improve quality of life for county residents. The pilot program was initiated this year in all precincts, for a total of 862 lots that impacted thousands of individuals.

Mrs. Rosie Tijerina resident of Goolie Meadows informed that public lighting has brought piece of mind to the residents of phase 1 and 2. Lighting provides safety for school children waiting for the bus in the mornings and has helped the police department in that area. 

Mrs. Oliva Zarape, LUPE member and Eduardo #8 resident also notified of the positive changes that the pilot program has brought to the community. Restating that they feel safe when waiting for the school bus in the early morning.

Commissioner Cantu acknowledged all the work done by Mr. Ray Salazar including all the commissioners and the judge for making the program possible. 

Mr. Salazar disclosed that although, the program seems to be helping they need to examine the issue of compliance. Reminding the court that the pilot streetlight program requires at least 75% of residents to formally acknowledge their participation. Once information is validate, they proceed to establish street light cost estimates to develop the necessary legal orders. Come October, they'll proceed to formally asses the fee on their tax statements. According to Mr. Salazar, once the tax statements are issued they expect 100% street light fee payment compliance. Further, informing that as of today, the percentage of subdivision paid lot owners stands at 55%. Because this will determine the future of the program, they have posted periodically meetings with community partners to make them understand why the compliance ratio is so important. 

Informing that perhaps a possible factor contributing to the low ratio, was the fact that statements were sent after the traditional Hidalgo County tax statements were submitted. Hence, causing confusion and hesitation to pay. On the other hand, impacted lot owners did not received modified tax statements. Some statements were received by the banks or in other cases the residents are not the lot owners and only the actual lot owner receives notice. Lastly, Mr. Salazar notified that some individuals established payment plans at the tax office and are making installment plans.

Mr. Salazar proposed delaying approvals of any other street lights until a fully evaluation has been completed. 

Commissioner Placios acknowledged those who have complied with regulations.

2. Discussion, consideration and possible action regarding the 2017 Hidalgo County Street Light Applications

Mr. Salazar requested no action until they can present the results of the program.

Court took no action on this item.
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E.
AI-56601
Transfers In-General Fund (1285)
Approval of 2016 interfund transfer from Co Wide Adm-Contingency (1100) to Transfers In-General Fund (1285) in the amount of $17,500.11 to fund the total local match required to appropriate funds for the STOP Truancy grant, CC 9/27/16 (AI-56477).

On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 4, JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval.
               
Vote: 5 - 0 - Unanimously
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Attachments:
 
F.
 
Budget Appropriations:
 
1.
AI-56570
Pct 4 Rd. Maint (1200):
a. Approval of certification of revenues as certified by the County Auditor for revenues received from the City of McAllen for the road improvements to Mile 5 Road(Taylor-Ware) and FM1925.
b. Approval of 2016 appropriation of funds into Pct 4 Rd Maint in the amount of $12,750.00.

On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 4, JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval on A and B
               
Vote: 5 - 0 - Unanimously
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Attachments:
 
2.
AI-56508
Pct 4 (1303):
a. Approval of certification of revenues as certified by the County Auditor for revenues received from the Hidalgo County Drainage District No. 1 for reimbursements of professional service expenses related to the J-09 Drain Project.
b. Approval of 2016 appropriation of funds into Pct 4 in the amount of $250,000.00.

On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 4, JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval on A and B.
               
Vote: 5 - 0 - Unanimously
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Attachments:
 
3.
AI-56340
LPPF (1258):
Approval of 2016 unappropriation of funds in the amount of $579,656.06.

On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 4, JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval.
               
Vote: 5 - 0 - Unanimously
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Attachments:
 
11.
 
Tax Office - Paul Villarreal:
 
A.
AI-56321
Presentation of Tax Collection Annual Report for the period of July 1, 2015 through June 30, 2016 and Motor Vehicle Collection Annual Report

Commissioner Cuellar stepped away from the meeting.

Hidalgo County Tax Assessor and Collector, Pablo "Paul" Villarreal introduced staff members from various offices. 

Mr. Villarreal presented information regarding the annual tax report for July 1, 2015 thru June 30, 2016 disclosing a collection of $185,944,893.91 for the delinquent and rollbacks. Under tax certificates and miscellaneous, there was a collection of $69,421,021.68 for a total collected of $255,549,835.51

Commissioner Palacios stepped away from the meeting.

The base amount for recap current tax collections for 2014-2015 was $159,097,400.84 and for 2015-2016 $168,649,063.62 increasing 0.11% above last year. 

Mr. Castilleja introduced the statement of revenues for motor vehicle transaction services for 2015. 

There were 761,917 total transactions for a total collections of $160 million. For the period of January thru June 2016 there were 493,427 transactions and a total of $90 million collected.

Commissioners Cuellar and Palacios joined the meeting.

Mr. Castilleja included information regarding the Region Mobility Authority.
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Attachments:
 
12.
 
Executive Office:
 
A.
AI-56335
1.  Presentation by Tax Attorneys of Delinquent Tax Collection Annual Report for the period of July 1, 2015 through June 30, 2016.

Linebarger Goggan Blair & Sampson, LLP representatives, Mr. John David and partner Lucy Canales, Mr. Villarreal and Marissa De La Garza introduced a presentation of the delinquent tax collection for the period of July 1, 2015 to June 30, 2016.

The team collected over $13.1 million in base tax, penalty and interest for county. Mr. David notified of the services utilized for collection, including the location of offices in each precinct. Any data presented at any of the offices located in each precinct is automatically transfer to the main tax assessor's office. Further, informing the court of the status of accounts as of June 2016 and presenting a tax roll analysis by size of delinquent accounts and the distribution by dollars due as of August 2016. As of July 2015 to June 2016 there were 1,318 lawsuits filed at $2,215,772. 490 lawsuits disposed at $904,268 additionally 630 judgments taken at $934,805 and 107 tax warrants at $150,362 and 11 demand mailings of 150,044 for a total collection of over $13.1 million.

Commissioner Cantu stepped away from the meeting.

Under the tax sale program, there were 123 properties that were stuck off at a value of $559,140 
26 payment agreements at $18,812 and 21 properties were pulled and 24 properties that were paid off before the sale. All these efforts helped put back $4.31 million in appraised value back to the tax roll. 

On October 27, 2016 there will be a presentation in the City of Mission, regarding tax questions or concerns. 

2.  Presentation on Fees and Fines

Mrs. Lucy Canales presented a breakdown of the work done for the District Courts and County Court at Law 1, for the period of August 31, 2016. This also included approchements done for the justice of the peace as of August 31, 2016. The summary of all courts includes 51,285 letters mailed, 6,512 updated address/phone and 5,101 inbound calls/outbound 101,841. Collections for the JP's produced over $800 thousand. 

Mrs. Canales explained to Commissioner Flores that these amounts reflect 2010 tickets, and are waiting to get 2011 to 2015. 

Court took no action on this item.
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Attachments:
 
B.
AI-56426
Request by Region One Education Service Center for the use of the Hidalgo County Courthouse for 2017 Mock Trial Competition 
to be held on Saturday, January 14, 2017 and Monday, January 16, 2017 (evening)

On motion by COMMISSIONER PCT. 4, JOSEPH PALACIOS, seconded by COMMISSIONER PCT. 3, JOE M. FLORES, the Court made a UNANIMOUS vote of approval.

Vote: 4 - 0 – Unanimously
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Attachments:
 
C.
AI-56468
Requesting approval to process payment and authority for County Treasurer to issue check after review and processing procedures are completed by County Auditor for the following:
Vendor Invoice Date/# Invoice Amount Matter/Case
The J. Ramirez Law Firm 9/19/16 / 5203 $2,700.00 Airport Property

On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 4, JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval.
                              
Vote: 4 - 0 - Unanimously
View Agenda Item
Attachments:
 
D.
AI-56471
Approval to accept settlement check from American Access Casualty Company in the amount of $58.93 to settle auto accident with County vehicle. (Precinct 4)

On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 4, JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval.
                              
Vote: 4 - 0 - Unanimously
View Agenda Item
Attachments:
 
13.
 
Urban County:
 
A.
AI-56491
Hold a Public Hearing to consider public comments for Hidalgo County Urban County Program's Consolidated Annual Performance and Evaluation Report (CAPER) prior to submission to the U.S. Department of Housing and Urban Development.

Commissioner Cuellar stepped away from the meeting.

Judge Garcia Opened the Public Hearing.

No comments presented under the public hearing.

Judge Garcia Closed the Public Hearing.

Mrs. Serna informed that (CAPER) is an annual report submitted to the U.S. Department of Housing and Urban Development for fiscal year July 1 to June 30, 2016. The report outlines expenses conducted by the Urban County Program, utilizing the Community Development Block Grant Funds, The Home Investment Partnership Funds and The Emergency Shelter Grant Funds.

The director reported that during this past fiscal year they spent $8,493,761.17 on Community Development Block Grant Projects. These projects range from street improvements, drainage improvements, public services, parks and development of parks and lighting. Under the Home Investment Partnership Fund the program spent $1,514,009.90 the money was utilized to construct 33 new reconstructed homes primarily for the elderly in the community. Mrs. Serna explained that these are defer loans and will be on the tax roll, like any other property. Through, The Emergency Shelter Program they were able to provide funding to the Salvation Army, Mujeres Unidas, catholic charities, and individuals that needed emergency housing. Additionally, spending $399,106.28 using that grant, for a total of $10,406,877.35 out of federal dollars. 

Commissioner Cuellar joined the meeting.

Further, the program also administers the funding for The General Land Office, spending $8,976,586.97 for the fiscal year. Notifying that work has just began on the East Lateral Alberta Drain, as well as the acquisition of property for the Peñitas drain. Moreover, utilizing money from The Colonia Grant for the Texas Department of Housing Community Affairs, spending $686,045.76 for the year, for a total of $20,069,510. in the fiscal year.

Commissioner Flores stepped away from the meeting.

Mrs. Serna emphasized that this report indicates specifically a total of $10,406,877.35 for the U.S. Department of Housing and Urban Development funds. The director recognized the staff for all the work. 

No formal action was taken by the court.
View Agenda Item
Attachments:
 
B.
AI-56465
1. Hold a Public Hearing to consider public comments for Hidalgo County Precinct No. 3’s proposed budget and program amendment for fiscal years 21, 22, 24, 25, 26, 27, 28, & 29 (2008, 2009, 2011, 2012, 2013, 2014, 2015 & 2016 to include additional streets to the Street Improvement line item for each fiscal year.

Judge Garcia Opened the Public Hearing.

No comments presented.

Judge Garcia Closed the Public Hearing.

2. Requesting approval of a budget and program amendment for Hidalgo County Precinct No. 3 for fiscal years 21, 22, 24, 25, 26, 27, 28 & 29. (2008, 2009, 2011, 2012, 2013, 2014, 2015 & 2016) to include additional streets to each respective funding year.

Mrs. Serna informed that Commissioner Flores is looking into doing some work on Escuela Drive. 65th St., 66th St. Mile 5 Circle, Valencia Ave., Las Palmas Drive, Amber St. ,Old 107 West Addition Colonia (all subdivision streets in that area), Bogambilia St. Squire Lane, Camelot Dr, S. Ezequiel Loop, La Homa Rd. (from 7 mile to 8 1/2 mile), Jovita St. Palm Leaf, N. Palm Leaf, and Palm Leaf, Mission, Texas.

On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 4, JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval.
                              
Vote: 3 - 0 - Unanimously
View Agenda Item
Attachments:
 
C.
AI-56597
1. Consideration and approval of a construction contract change order for the General Land Office (GLO) Contract No. 12-406-000-6453 for the Delta Area Connector East Lateral Project. The Change Order will increase the current construction contract with Saenz Brothers Construction, LLC in the amount of $439,512.00 and provides an additional 90 days for contract completion.

On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 4, JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval.
                              
Vote: 3 - 0 - Unanimously

2. Consideration and approval to authorize the County Judge to sign any and all documents associated with Change Orders and/or Amendments pertaining to GLO Contract No. 12-406-000-6453.

On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 4, JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval.
                              
Vote: 3 - 0 - Unanimously
View Agenda Item
Attachments:
 
D.
AI-56536
“Subject to Compliance with HB 1295 , when and if applicable.” The Urban County Program on behalf of City of Peñitas is requesting authority to purchase fire station equipment through Hidalgo County’s membership and participation with Buyboard approved vendor Casco, Inc. (Buyboard Contract # 432-13) in the amount of $58,437.10 (quote attached hereto). Freight/delivery is free. City of Peñitas UCP Year 29 (2016) Fire Stations/Equipment funds will be utilized, and City Funds.

On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 4, JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval.
                              
Vote: 3 - 0 - Unanimously
View Agenda Item
Attachments:
 
E.
AI-56535
1. Requesting exemption from competitive bidding requirements under the Texas Local Government Code 262.024 (a)(4) for professional engineering services;

On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 4, JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval.
                              
Vote: 3 - 0 - Unanimously

2. Presentation of the scoring grid for the purposes of ranking by CC of at least three (3) engineering firms from the County’s approved “pool” as graded and evaluated by the City of Sullivan City, Urban County Program, and Hidalgo County Purchasing Department, in connection with and funded through Hidalgo County Urban County Program Year 29 (2016) Sullivan City - Flood Drainage Improvement funds.
 
Professional Service Firm Grade Ranked
S & B Infrastructure 95.33% 1
Strada Group 89.67% 2
Urban Infrastructure Group 83.67% 3

On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 4, JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval.
                              
Vote: 3 - 0 - Unanimously

3. Authority to negotiate a professional engineering service contract with the No. 1 ranked firm of S & B Infrastucture
for the provision of engineering services for an Urban County Program Year 29 (2016) Sullivan City - Flood Drainage Improvements project.

On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 4, JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval.
                              
Vote: 3 - 0 - Unanimously
View Agenda Item
Attachments:
 
F.
AI-56517
 "Subject to Compliance with HB 1295, when and if Applicable." The Urban County Program is requesting the award of bids and the approval of contracts with Quality Investment and R G Enterprises, LLC, dba G & G Contractors for the demolition and reconstruction of the following:

1. (1) Unit in the City of Edcouch in the total contract amount of $59,799.99 to Quality Investments; and
2. (1) Unit in the Countywide area in the total contract amount of $63,920.00 to R G Enterprises, LLC, dba G & G Contractors.

On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 4, JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval.
                              
Vote: 3 - 0 - Unanimously
View Agenda Item
Attachments:
 
G.
AI-56499
1. Requesting exemption from competitive bidding requirements under the Texas Local Government Code 262.024 (a)(4) for professional engineering services.

On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 4, JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval.
                              
Vote: 3 - 0 - Unanimously

2. Presentation of the scoring grid for the purpose of ranking by Commissioner’s Court of at least three (3) professional engineering firms from the county’s approved “pool” as graded and evaluated by the City of Progreso, Urban County Program and Hidalgo County Purchasing Department, in connection with and funded through Hidalgo County Urban County Program Year 29 (2016) City of Progreso– Street Improvement funds.
 
Professional Service Firm Grade Ranked
Fulcrum Consulting Services 96.00% 1
Halff Associates, Inc. 92.67% 2
Sigler, Winston, Greenwood Engineers 87.67% 3


On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 4, JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval.
                              
Vote: 3 - 0 - Unanimously

3.  Authority to negotiate a professional engineering service contract with the No. 1 ranked firm of Fulcrum Consulting Services for the provision of engineering services for an Urban County Program Year 29 (2016) City of Progreso– Street Improvement project. 

On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 4, JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval.
                              
Vote: 3 - 0 - Unanimously
View Agenda Item
Attachments:
 
14.
 
Health & Human Services Department:
 
A.
 
Health Care Funding District:
 
1.
 
Discussion and/or action, including but not limited to Health Care Funding District and/or Expenditures

No action taken on this item.
 
B.
 
Indigent Health Care Program:
 
1.
 
Discussion and/or action, including but not limited to Indigent Health Care Program and 1115 Waiver and/or Expenditures

No action taken on this item.
 
15.
 
Community Service Agency:
 
A.
AI-56575
1.  Discussion & possible action to accept Contract Amendment for Program Year 2016 Comprehensive Energy Assistance Program

Mr. Longoria informed that this an amendment to the 2015 contract which the District Attorney's Office Civil Division approved. Mr. Longoria disclosed that it is an additional $212,000

On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 4, JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval.
                              
Vote: 3 - 0 - Unanimously

2.  Authorization for County Judge or designee to sign applicable documents 

On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 4, JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval.
                              
Vote: 3 - 0 - Unanimously
View Agenda Item
Attachments:
 
16.
 
WIC:
 
A.
AI-56405
WIC ADM - Program 001 (1292):
1. Approval to accept the FY 2017 WIC Admin. Grant award in the amount of $10,700,000.00,commencing October 1,2016 - September 30, 2017 pending receipt of contract documents.

On motion by COMMISSIONER PCT. 4, JOSEPH PALACIOS, seconded by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., the Court made a UNANIMOUS vote of approval.

Vote: 3 - 0 - Unanimously 

2. Requesting authorization to continue the provision of WIC Services for FY 2017 commencing October 1, 2016 - September 30,2017.

On motion by COMMISSIONER PCT. 4, JOSEPH PALACIOS, seconded by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., the Court made a UNANIMOUS vote of approval.

Vote: 3 - 0 - Unanimously 

3. Approval of Certification of Revenues in the amount of $10,700,000.00 as certified by the County Auditor for the FY 2017 WIC Admin. Grant.

On motion by COMMISSIONER PCT. 4, JOSEPH PALACIOS, seconded by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., the Court made a UNANIMOUS vote of approval.

Vote: 3 - 0 - Unanimously 

4. Approval of appropriation of funds in the amount $10,700,00.00 for the FY 2017 WIC Admin. Grant.

On motion by COMMISSIONER PCT. 4, JOSEPH PALACIOS, seconded by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., the Court made a UNANIMOUS vote of approval.

Vote: 3 - 0 - Unanimously 

5. Approval to revise the salary schedule in accordance with Commissioners' Court action.

On motion by COMMISSIONER PCT. 4, JOSEPH PALACIOS, seconded by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., the Court made a UNANIMOUS vote of approval.

Vote: 3 - 0 - Unanimously 

WIC BF - Program 002 (1292):
1. Approval to accept the FY 2017 WIC BF Peer Counselor Grant in the amount of $821,302.00 commencing October 1, 2016 -September 30, 2017 pending receipt of contract documents.

On motion by COMMISSIONER PCT. 4, JOSEPH PALACIOS, seconded by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., the Court made a UNANIMOUS vote of approval.

Vote: 3 - 0 - Unanimously 

2. Requesting authorization to continue provision of the WIC BF Peer Counselor Program for FY 2017 commencing October 1, 2016 - September 30, 2017.

Commissioner Flores joined the meeting.

On motion by COMMISSIONER PCT. 4, JOSEPH PALACIOS, seconded by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., the Court made a UNANIMOUS vote of approval.

Vote: 4 - 0 - Unanimously 

3. Approval of Certification of Revenues in the amount f $821,302.00 as certified by the County Auditor for the FY 2017 WIC BF Peer Counselor Grant.

On motion by COMMISSIONER PCT. 4, JOSEPH PALACIOS, seconded by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., the Court made a UNANIMOUS vote of approval.

Vote: 4 - 0 - Unanimously 

4. Approval of appropriation of funds in the amount o $821,302.00 for the FY 2017 WIC BF Peer Counselor Grant.

On motion by COMMISSIONER PCT. 4, JOSEPH PALACIOS, seconded by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., the Court made a UNANIMOUS vote of approval.

Vote: 4 - 0 - Unanimously 

5. Approval of the following actions:
Action Dept./Prog. Slot No. Position Title Current Budgeted Salary Proposed Budgeted Salary Total Adjustment
Change in Funding Source 350-002 0001 Peer Counselor II $25,830.00 $0.00 ($25,830.00)
Change in Funding Source 350-002 0026 Community Peer Counselor $26,794.00 $0.00 ($26,794.00)
Change in Funding Source 350-002 0027 Community Peer Counselor $26,794.00 $0.00 ($26,794.00)
Change in Funding Source 350-002 0035 Peer Counselor Manager $0.00 $28,836.00 $28,836.00
Change in Funding Source 350-002 0036 Peer Counselor I $0.00 $21,638.00 $21,638.00
Change in Funding Source 350-002 0037 Peer Counselor I $0.00 $21,638.00 $21,638.00
Create 350-002 0038 BF Coordinator Assistant $0.00 $36,000.00 $36,000.00


Commissioner Cantu joined the meeting.

On motion by COMMISSIONER PCT. 4, JOSEPH PALACIOS, seconded by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., the Court made a UNANIMOUS vote of approval.

Vote: 5 - 0 - Unanimously 

6. Approval to revise the salary schedule in the accordance with Commissioners' Court action.

On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 4, JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval.
                              
Vote: 5 - 0 - Unanimously

WIC Registered Dietician - Program 012 (1292):
1. Approval to accept the FY 2017 WIC Registered Dietician Grant award in the amount of $60,000.00 commencing October 1, 2016 - September 30, 2017 pending receipt of contract documents.

On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 3, JOE M. FLORES, the Court made a UNANIMOUS vote of approval.

 Vote: 5 - 0 - Unanimously

2. Requesting authorization to continue provisions of the WIC Registered Dietician for the FY 2017 commencing October 1, 2016 - September 30, 2017.

On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 4, JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval.
                              
Vote: 5 - 0 - Unanimously

3. Approval of Certification of Revenues in the amount of $60,000.00 as certified by the County Auditor for the FY 2017 WIC Registered Dietician Grant.

On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 4, JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval.
                              
Vote: 5 - 0 - Unanimously

4. Approval of appropriation of funds in the amount of $60,000.00 for the FY 2017 WIC Registered Dietician Grant.

On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 4, JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval.
                              
Vote: 5 - 0 - Unanimously

5.Approval to revise the salary schedule in the accordance with Commissioners' Court action.

On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 4, JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval.
                              
Vote: 5 - 0 - Unanimously

WIC Lactation Services - Program 013 (1292):
1. Approval to accept the FY 2017 WIC Lactation Services Grant award in the amount of $50,500.00 commencing October 1, 2016 - September 30, 2017 pending receipt of contract documents.

On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 4, JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval.
                              
Vote: 5 - 0 - Unanimously

2. Requesting authorization to continue provisions of the WIC Lactation Services Program for FY 2017 commencing October 1, 2016 -September 30, 2017.

On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 4, JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval.
                              
Vote: 5 - 0 - Unanimously

It was noted that the date is from October 1, 2016 to September 30, 2017.

Court proceeded back to Item.19.A.

3.Approval of Certification of Revenues in the amount of $50,500.00  as certified by the County Auditor for the FY 2017 WIC Lactation Services Grant.

On motion by COMMISSIONER PCT. 4, JOSEPH PALACIOS, seconded by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., the Court made a UNANIMOUS vote of approval.

Vote: 5 - 0 - Unanimously 

4. Approval of appropriation of funds in the amount of $50,500.00 for the WIC Lactation Services Grant.

On motion by COMMISSIONER PCT. 4, JOSEPH PALACIOS, seconded by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., the Court made a UNANIMOUS vote of approval.

Vote: 5 - 0 - Unanimously 

5. Approval to revise the salary schedule in accordance with Commissioners' Court action.

On motion by COMMISSIONER PCT. 4, JOSEPH PALACIOS, seconded by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., the Court made a UNANIMOUS vote of approval.

Vote: 5 - 0 - Unanimously 

WIC Lactation Center - Program 017 (1292):
1. Approval to accept the FY 2017 WIC Lactation Center Grant in the amount of $289,000.00 commencing October 1, 2016 - September 30, 2017 pending receipt of contract documents.

On motion by COMMISSIONER PCT. 4, JOSEPH PALACIOS, seconded by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, the Court made a UNANIMOUS vote of approval.

Vote: 5 - 0 – Unanimously

2. Requesting authorization to continue provision of the WIC Lactation Center Grant for the FY 2017 commencing October 1, 2017 - September 30, 2017.

On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 4, JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval.
                              
Vote: 5 - 0 - Unanimously

3. Approval of Certification of Revenues in the amount of $289,000.00 as certified by County Auditor for the FY 2017 WIC Lactation Center Grant

On motion by COMMISSIONER PCT. 4, JOSEPH PALACIOS, seconded by COMMISSIONER PCT. 3, JOE M. FLORES, the Court made a UNANIMOUS vote of approval.

Vote: 5 - 0 – Unanimously

4. Approval of appropriation of funds in the amount of $289,000.00 for the WIC Lactation Center Grant.

On motion by COMMISSIONER PCT. 4, JOSEPH PALACIOS, seconded by COMMISSIONER PCT. 3, JOE M. FLORES, the Court made a UNANIMOUS vote of approval.

Vote: 5 - 0 – Unanimously

5. Approval of the following actions:
Action Dept./Prog. Slot No. Position Title Current Budgeted Salary Proposed Budgeted Salary Total Adjustment
Change in Funding Source 350-017 0002 Peer Counselor Manager $28,836.00 $0.00 ($28,836.00)
Change in Funding Source 350-017 0003 Peer Counselor I $21,638.00 $0.00 ($21,638.00)
Change in Funding Source 350-017 0004 Peer Counselor I $21,638.00 $0.00 ($21,638.00)
Change in Funding Source 350-017 0006 Peer Counselor II $0.00 $25,830.00 $25,830.00
Change in Funding Source 350-017 0007 Community Peer Counselor $0.00 $26,794.00 $26,794.00
Change in Funding Source 350-017 0008 Community Peer Counselor $0.00 $26,794.00 $26,794.00

On motion by COMMISSIONER PCT. 4, JOSEPH PALACIOS, seconded by COMMISSIONER PCT. 3, JOE M. FLORES, the Court made a UNANIMOUS vote of approval.

Vote: 5 - 0 – Unanimously

6. Approval to revise the salary schedule in accordance with Commissioners' Court action.

On motion by COMMISSIONER PCT. 4, JOSEPH PALACIOS, seconded by COMMISSIONER PCT. 3, JOE M. FLORES, the Court made a UNANIMOUS vote of approval.

Vote: 5 - 0 – Unanimously

Commissioner Cuellar stepped away from the meeting.

WIC Peer Dad - Program 019 (1292):
1. Approval to accept the FY 2017 Peer Dad Grant in the amount of $30,000.00 commencing October 1, 2016 - August 30, 2017 pending receipt of contract documents.

On motion by COMMISSIONER PCT. 4, JOSEPH PALACIOS, seconded by COMMISSIONER PCT. 3, JOE M. FLORES, the Court made a UNANIMOUS vote of approval.

Vote: 4 - 0 – Unanimously

2. Requesting authorization to continue provisions of the Peer Dad Grant for the FY 2017 commencing October 1, 2016- August 30, 2017.

On motion by COMMISSIONER PCT. 3, JOE M. FLORES, seconded by COMMISSIONER PCT. 4, JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval.

Vote: 4 - 0 - Unanimously

3. Approval of Certification of Revenues in the amount of $30,000.00 for the Peer Dad Grant.

On motion by COMMISSIONER PCT. 4, JOSEPH PALACIOS, seconded by COMMISSIONER PCT. 3, JOE M. FLORES, the Court made a UNANIMOUS vote of approval.

Vote: 4 - 0 – Unanimously

4. Approval of appropriation of funds in the amount $30,000.00 for the  FY 2017 Peer Dad Grant.

On motion by COMMISSIONER PCT. 3, JOE M. FLORES, seconded by COMMISSIONER PCT. 4, JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval.

Vote: 4 - 0 - Unanimously
View Agenda Item
Attachments:
 
17.
 
Emergency Management:
 
A.
AI-56459
1. Requesting authority for Hidalgo County to submit a Certificate of Completion to the Texas Department of Public Safety- Texas Division of Emergency Management in accordance with the grant conditions for the TSSI Safe Room Project Hazard Mitigation Grant Program number DR-1791-331.

On motion by COMMISSIONER PCT. 4, JOSEPH PALACIOS, seconded by COMMISSIONER PCT. 3, JOE M. FLORES, the Court made a UNANIMOUS vote of approval.

Vote: 4 - 0 – Unanimously

2. Request for approval for the County Judge to sign the required documentation.

On motion by COMMISSIONER PCT. 4, JOSEPH PALACIOS, seconded by COMMISSIONER PCT. 3, JOE M. FLORES, the Court made a UNANIMOUS vote of approval.

Vote: 4 - 0 – Unanimously
View Agenda Item
Attachments:
 
18.
 
Elections Administration:
 
A.
AI-56363
Discussion and/or action, including but not limited to Election updates

Mrs. Ramon informed that the 3,500 overseas and military ballots arrived timely. 

Commissioner Cuellar joined the meeting.

The elections administrator thanked Facilities Management, Daniel Flores and Seferino Garza for all the improvements done to the poll locations.

No action taken on this item.
View Agenda Item
 
B.
AI-56527
1. Discussion, consideration and approval to add Early Voting polling location for November 8, 2016 General Election.

Palmview City Hall
400 W. Veterans Blvd.
Palmview, Texas

Commissioner Flores requested no action as of now.

Court took no action on this item.

2. Approval of 2016 General Election Service Contract between the Hidalgo County Elections Department and the City of Edcouch to be held on November 8, 2016.

On motion by COMMISSIONER PCT. 4, JOSEPH PALACIOS, seconded by COMMISSIONER PCT. 3, JOE M. FLORES, the Court made a UNANIMOUS vote of approval.

Vote: 5 - 0 – Unanimously

3. Approval of 2016 General Election Service Contract between the Hidalgo County Elections Department and the Donna Independent School District to be held on November 8, 2016.

On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 4, JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval.
               
Vote: 5 - 0 - Unanimously

Commissioner Palacios stepped away from the meeting.

4. Approval of 2016 General Election Service Contract between the Hidalgo County Elections Department and the La Joya Independent School District to be held on November 8, 2016.

On motion by COMMISSIONER PCT. 3, JOE M. FLORES, seconded by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., the Court made a UNANIMOUS vote of approval.

Vote: 4 - 0 - Unanimously

5. Approval of 2016 General Elections Service Contract between the Hidalgo County Elections Department and the Weslaco Independent School District to be held on November 8, 2016.

Commissioner Palacios joined the meeting.

On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, the Court made a UNANIMOUS vote of approval.
                                                                              
 Vote: 5 - 0 – Unanimously

Court proceeded back to Item.16.A. for correction.
View Agenda Item
Attachments:
 
19.
 
Head Start Program:
 
A.
AI-56489
Discussion, Approval and Appointment of One (1) Community Representative by Each Member of the Commissioners’ Court to Serve on the Hidalgo County Head Start Program Policy Council, for a One (1) Year Term According to 45 CFR Chapter XIII, 1304.50(b)(1)-(b)(7) Beginning in October.

Commissioner Palacios requested no action. 

Mrs. Flores notified of ech court member appointee as disclosed on the attached letter.

Court took no action on this item.
View Agenda Item
Attachments:
 
B.
AI-56488
Approval to Enter into the Best and Final Negotiated Contract for Mental Health Services and Speech Interpreting Services:
Provider  Type of Service
Anita Sandoval Mental Health
Growing Generations Together, Inc.dba, Growing Generations of South Texas Mental Health
Amy Jane Hernansen, dba, Sign Language Services Speech Interpreting

On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 3, JOE M. FLORES, the Court made a UNANIMOUS vote of approval.

 Vote: 5 - 0 - Unanimously
View Agenda Item
Attachments:
 
C.
AI-56487
Presentation for Discussion, Consideration and Approval to Enter into a Memorandum of Understanding (MOU) between Hidalgo County Head Start Program and
1. Edinburg Consolidated Independent School District
2. Monte Alto Independent School District
3. South Texas College

Judge Garcia stepped away from the meeting.

On motion by COMMISSIONER PCT. 3, JOE M. FLORES, seconded by COMMISSIONER PCT. 4, JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval.

Vote: 4 - 0 - Unanimously
View Agenda Item
Attachments:
 
D.
AI-56486
Discussion/Approval to Revise Program Calendar for Program Year 2016-2017 with the Following Partnering School District: Mercedes Independent School District

On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 3, JOE M. FLORES, the Court made a UNANIMOUS vote of approval.

 Vote: 4 - 0 - Unanimously
View Agenda Item
Attachments:
 
E.
AI-56485
Discussion/Approval of Program Calendar for Program Year 2016-2017 with the Following Partnering School District: Monte Alto Independent School District

On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 4, JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval.
                              
Vote: 4 - 0 - Unanimously
View Agenda Item
Attachments:
 
F.
AI-56484
Discussion/Approval of the 2015-2016 Program Information Report (PIR) 

On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 4, JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval.
                              
Vote: 4 - 0 - Unanimously
View Agenda Item
Attachments:
 
G.
AI-56483
Discussion/Approval of the 2016-2017 Training and Technical Assistance (T-TA) Plan

On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 4, JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval.
                              
Vote: 5 - 0 - Unanimously
View Agenda Item
Attachments:
 
H.
AI-56482
Discussion/Approval to Submit the Following 2017 Budget Applications:
1. Department of Health and Human Services (DHHS)

Mrs. Flores informed that this is the same application at the same grade of $26,248,527 including the money for technical assistance. With a local match of $6,562,131 with no personnel changes and no increases in salaries. However, they had to fund at least $65,000 to address increases on health insurance. Despite the costs, the program has continue to serve 3,690 children and has been able to keep the same number of employees. The director presented a graph showing how the budget is broken down, between salaries and benefits about 90% of the budget. Accentuating the fact that they still remain at a 9% administrative cost.

On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 4, JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval.
                              
Vote: 4 - 0 - Unanimously

2. Texas Department of Agriculture (TDA)

Mrs. Flores disclosed that under the Texas Department of Agriculture (TDA) the budget slightly increase from last year's at $3,275,468.18 and is totally depended on reimbursement. Strictly coming from the Texas Department of Agriculture and are not local funds nor Head Start funds.

On motion by COMMISSIONER PCT. 4, JOSEPH PALACIOS, seconded by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., the Court made a UNANIMOUS vote of approval.

Vote: 4 - 0 - Unanimously
View Agenda Item
Attachments:
 
20.
 
Planning Department:
 
A.
AI-56525
1. Preliminary Approval
a.San Jacinto Estates No. 4 Ph. 1 Subdivision- Pct. 1(Jacinto Garza, President) (Mile 14 North Road & F.M. 1015)
No. of Lots: 45 Single Family
Flood Zone: X
Drainage: Yes, Storm Drainage Pipe System & Drainage Ditch widening.
ETJ: No, Rural Area
Water: Yes, provided by North Alamo Water Supply
Sewer: Yes, OSSF
Paved: Yes

On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 4, JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval.
                              
Vote: 4 - 0 - Unanimously

2.Final Approval
a.Myrna Subdivision- Pct. 4 (Myrna Salinas) (Seminary Road & Monte Cristo Road)
No. of Lots: 2 Single Family
Flood Zone: X
Drainage: Yes, reconstructed road side ditch.
ETJ: Yes, approved by City of Edinburg
Water: Yes, provided by North Alamo Water Supply
Sewer: Yes, OSSF
Paved: Yes

On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 3, JOE M. FLORES, the Court made a UNANIMOUS vote of approval.

 Vote: 4 - 0 - Unanimously

b.La Esperanza Subdivision- Pct. 1 (Taek & Nancy Kim) (Mile 12 North Road & Val Verde Road)
No. of Lots: 146 Single Family
Flood Zone: C
Drainage: Yes, Storm Drainage Pipe System & Drainage Ditch widening.
ETJ: Yes, approved by City of Donna
Water: Yes, provided by North Alamo Water Supply
Sewer: Yes, Sanitary Sewer provided by North Alamo Water Supply
Paved: Yes

On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 4, JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval.
                              
Vote: 4 - 0 - Unanimously

3.Final Approval with Financial Guarantee
a.Anhelito Ranch Subdivision- Pct. 1 (Javier Martinez) (Mile 2 ½ East Road & Mile 3 North Road)
No. of Lots: 4 Single Family
Flood Zone: C
Drainage: Yes, reconstructed road side ditch.
ETJ: No, Rural Area
Water: Yes, provided by Military Highway Water Supply
Sewer: Yes, Financial Guarantee 3 OSSF(S) (Lot 2 has an existing OSSF)
Paved: Yes

On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 4, JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval.
                              
Vote: 4 - 0 - Unanimously
View Agenda Item
Attachments:
 
21.
 
Purchasing Department:
Notes:
A. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
 
A.
 
Hidalgo County
 
1.
AI-56565
For clarification purposes of consent agenda item #56435 approved by CC on 9/20/16.  Requesting approval of modified specifications to reflect all Hidalgo County Law Enforcement Agencies.

On motion by COMMISSIONER PCT. 3, JOE M. FLORES, seconded by COMMISSIONER PCT. 4, JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval.

Vote: 4 - 0 - Unanimously
View Agenda Item
Attachments:
 
2.
AI-56444
A. Presentation by Alamo Insurance Group (Hidalgo County Health Insurance Consultant) of a scoring grid for the purpose of ranking by Commissioner's Court of the proposals received in response to the RFP for: "Third Party Administration, Individual Stop Loss and Aggregate Stop Loss for Self-Funded medical Plan, Group Term Life and Accidental Death and Dismemberment", Project No. 2016-235-07-07-27-YZV.

Judge Garcia joined the meeting.

Mr. Gary Looney explained that they used a comprehensive scoring grid for the memorandum. They considered six classifications and included stop loss. Evaluating network providers, pharmacy program and identified different technology information. In addition to considering requirements by the affordable care act. Mr. Looney notified that after reviewing, Aetna Life Ins. Co. was the best fit for a third party administration. 

Mr. Looney disclosed to Commissioner Cantu that the consideration for administration are the claim payment functions having to do with concerns by the budget department, regarding cash flow indications in which rebates are paid. Including the ISL premium cost itself (the actual cost of stop loss) , fiduciary liability and whether or not the third party would accept it. Taking into consideration contingency audits,  Aetna allows these audits.

Regarding Blue Cross Blue Shield, Mr. Looney informed that they took into consideration discounts provided by Aetna. Disclosing that they also have a contractual guarantee, for the discount that's half a point from where Blue Cross Blue Shield is at. 

Commissioner Flores questioned the price difference. In regards, Mr. Looney noted that the best price renewal is about $900,000. The amount on the stop loss is of $250,000.

Judge Garcia commented that there's been discussions regarding a possible integrating system, that would have health insurance, pharmaceuticals and stop loss. Mr. Looney explained that the integrating system on the fiduciary liability side of it, if it's stop loss carrier, the county doesn't get charge on the access of what the stop loss carrier is and instead becomes the third party obligation. 

Mr. Looney recommended Aetna for third party administration and stop loss. 

On motion by COMMISSIONER PCT. 3, JOE M. FLORES, seconded by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., the Court made a UNANIMOUS vote of approval.

Vote: 5 - 0 - Unanimously
 
      1.Third Party Administration Aetna Life Ins. Co.
            a. with agents YES
            b. without agents_____

      2. Stop Loss Carrier Aetna Life Ins. Co.
      3. Group Term Life Carrier Dearborn National.

On motion by COMMISSIONER PCT. 3, JOE M. FLORES, seconded by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., the Court made a UNANIMOUS vote of approval.

Vote: 5 - 0 - Unanimously

With regards to the third party administration agents, Mr. Looney notified that he doesn't deal with the agents. Mr. Cruz stated that its usually with agents. There's two different agents with a cost of $80,000 for both. Despite working well with agents, Mr. Cruz informed that due to the increase of health care claims, they can save $80,000 if they decide to go without agents. Specifying that if needed they can have internal staff do the enrolling. Commissioner Flores made known that he wished to keep the agents. Mr. Cruz notified that he'll find out what other services the agents are able to provide aside from enrollment. 

Mr. Looney explained that the company identifies the agents.

On motion by COMMISSIONER PCT. 3, JOE M. FLORES, seconded by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., the Court made a UNANIMOUS vote of approval with agents.

Vote: 5 - 0 - Unanimously

B. Requesting authority for consultant to commence negotiations (including best and final offer) with the number one ranked participant.

On motion by COMMISSIONER PCT. 4, JOSEPH PALACIOS, seconded by COMMISSIONER PCT. 3, JOE M. FLORES, the Court made a UNANIMOUS vote of approval.

Vote: 5 - 0 – Unanimously

C. Discussion, consideration and approval of Plan Changes.

Mr. Looney emphasized that these changes don't mean a reduction of costs but transfer of risks back to the employee. 

Commissioner Palacios stepped away from the meeting.

It was recommended by Mr. Looney to only move the co-payments on the doctor visits. Aside from the co-payment for office doctor visits, Mr. Cruz suggested to also add the emergency co-pay.

On motion by COMMISSIONER PCT. 3, JOE M. FLORES, seconded by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., the Court made a UNANIMOUS vote of approval.

Vote: 4 - 0 - Unanimously

D. Discussion, consideration and approval to set Plan Premiums 

On motion by COMMISSIONER PCT. 3, JOE M. FLORES, seconded by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., the Court made a UNANIMOUS vote of approval.

Vote: 4 - 0 - Unanimously

Mr. Cruz informed that they'll be working with the new TPA to bring changes and limiting the provers, regarding the pharmaceutical. Indicating that the same thing could be done with the fiduciary.
View Agenda Item
Attachments:
 
B.
 
Pct. 1
 
1.
AI-56545
a. Acceptance and approval of a Professional Services Agreement #C-16-331-09-27 with Aranda & Associates, Inc.for the purposes of "professional engineering services" for:  [FEMA Projects]: Site 2-Lott Street, Site 11-Las Nubes Street, Site 12-Old River Road & Site 17-Marlen Street] - located within Hidalgo County Precinct No. 1, subject to compliance with HB1295 [if and when applicable]

Mrs. Saenz informed that the company has reactivated the account on the sam.gov. website.

On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, the Court made a UNANIMOUS vote of approval subject to the reactivation. 
                                                                              
 Vote: 4 - 0 – Unanimously

Mrs. Fong added that another issue was that the contract extends beyond the performance period of grant. Mrs. Saenz notified that currently they are under the FEMA extension application.

Court proceeded to Item.21.B.3

b. Acceptance and approval of Work Authorization No. 1 (with an estimated cost of $ 52,310.05) as submitted by project engineer, Aranda & Associates, Inc.for [FEMA Projects] as set forth below, in connection to agreement # C-16-331-09-27:
  • Site 2-Lott Road-from (Ivey Road, North 2,636)
  • Site 11-Las Nubes-from (Hackberry Street, North 407 Feet)
  • Site 12-Old River Road-from (Soderquist Road, East 3,084 LF)
  • Site 17-Marlen Street-from (Geronimo Street, East 1,084 LF)
Commissioner Flores stepped away from the meeting.

On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, the Court made a UNANIMOUS vote of approval.
                                               
 Vote: 3 - 0 – Unanimously

c. Acceptance and approval of a Professional Services Agreement #C-16-351-09-27 with LeFevre Engineering & Management, Consulting, LLC for the purposes of "professional engineering services" for:  [FEMA Projects]: Site 6-Mile 13.5 between (4 West and FM 88, Weslaco, Texas), Site 7-Mile 11 from (Lat. 26.21414, Long-97.96007 to Lat. 26.21376 to Long-97.96796, Mercedes, Texas) & Site 9-Yvette Circle between (FM 1015 and Mile 12.5, Weslaco, Texas) - located within Hidalgo County Precinct No. 1, subject to compliance with HB1295 [if and when applicable]

Commissioner Palacios joined the meeting.

On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 4, JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval.
                              
Vote: 4 - 0 - Unanimously

d. Acceptance and approval of Work Authorization Nos. 1, 2 & 3 (with estimated costs ($19,622.00), ($ 18,224.00) ($13,780.00) as submitted by project engineer, LeFevre Engineering & Management, Consulting, LLC for [FEMA Projects] as set forth below, in connection to agreement # C-16-351-09-27:
  • Site 6-Mile 13.5-between 4 West and FM 88, Weslaco, Texas
  • Site 7-Mile 11-from Lat. 26.21414, Long-97.96007 to Lat. 26.21376 to Long-97.96796 in Mercedes, Texas
  • Site 9-Yvette Circle-between FM 1015 and Mile 12.5, Weslaco, Texas
On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 4, JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval.
                              
Vote: 4 - 0 - Unanimously
View Agenda Item
Attachments:
 
2.
AI-56609
Presentation of Sole bid received meeting all Specifications/Requirements, for the purpose of award and approval of contract  with Rio Grande Hauling, LLC for the Request for Bid titled Hidalgo County Pct 1-"Aggregate Limestone Grade 4" through project No.: 2016-283-08-24-SGS

On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 4, JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval.
                              
Vote: 4 - 0 - Unanimously

Court proceeded to Item.21.C.
View Agenda Item
Attachments:
 
3.
AI-56366
Acceptance and approval of the following listed construction contract documents as awarded by Commissioners' Court on September 06, 2016 (AI#56190) and as reviewed and approved by Legal Counsel for the following H C Precinct No 1- Paving and Drainage Improvements Projects:
 
  Project Name Contract
Number		 Awarded
Contractor		 Amount:
1) Nittler Road C-16-289-09-06 IOC Company, LLC $1,167,775.65
2) Mile 9 C-16-290-09-06 Bearkat Construction, LLC $648,048.00










Mrs. Saenz notified that Bearkat Construction, LLC would be awarded the item, subject to sam.gov. 
they have submitted their application.

On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 3, JOE M. FLORES, the Court made a UNANIMOUS vote of approval subject to the submission of application to sam.gov.

 Vote: 4 - 0 - Unanimously

Mrs. Saenz explained to Commissioner Cantu that the buyer for this project has advised the company and has received notice that they already applied for the application. As a form of safeguard no purchase order will be submitted until the application has been in placed.

Court proceeded back to Item.21.B.
View Agenda Item
Attachments:
 
C.
 
Pct. 2
 
1.
AI-56552
Requesting approval to purchase One New Brush Chipper  thru the County's Membership/Participating Buyboard contract # 424-13 awarded vendor with Vermeer Equipment of Texas- Louisiana, Inc. 2016-360-MEG

On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 4, JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval.
                              
Vote: 4 - 0 - Unanimously
View Agenda Item
Attachments:
 
2.
AI-56538
Authority to advertise and approval of procurement packet for Yuma Avenue Extension Project.  In the event of no bids received or rejection of bids, approval to re-advertise.

Commissioner Palacios stepped away from the meeting.

On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, the Court made a UNANIMOUS vote of approval.
                                                                              
 Vote: 3 - 0 – Unanimously
View Agenda Item
Attachments:
 
D.
 
Pct. 4
 
1.
AI-56617
A. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024 (A) (4) for a professional service;

On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, the Court made a UNANIMOUS vote of approval.
                                                                              
 Vote: 3 - 0 – Unanimously

B. Presentation of the scoring grid (for the purposes of ranking by CC) the firms graded & evaluated through the County’s approved “pool” of Engineering Firms for the provision of "professional engineering services" for Sunflower Road located within Hidalgo County Precinct 4;
 
Total
Scores		 South Texas Infrastructure Group, LLC Urban Infrastructure, Group, Inc. Unitech Consulting Engineers
Evaluation 97 96 92
Ranking 1 2 3

On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, the Court made a UNANIMOUS vote of approval.
                                                                              
 Vote: 3 - 0 – Unanimously
C. Authority for the Purchasing Department to negotiate a professional engineering services agreement for Sunflower Road  located within Hidalgo County Precinct 4, commencing with the No.1 ranked firm South Texas Infrastructure Group, LLC. for Engineering Services.

On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, the Court made a UNANIMOUS vote of approval.
                                                                              
 Vote: 3 - 0 – Unanimously
View Agenda Item
Attachments:
 
E.
 
Health & Human Services Dept.
 
1.
AI-56505
Discussion, consideration, and approval of Amendment No. 1 to the Memorandum of Agreement between Hidalgo County and University of Texas Health Science Center at Houston to extend the term of of agreement to end on December 31, 2017.

On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, the Court made a UNANIMOUS vote of approval.
                                                                              
 Vote: 3 - 0 – Unanimously
View Agenda Item
Attachments:
 
F.
 
Colonia Access Program Pct. 1
 
1.
AI-56574
Acceptance and Approval of Work Authorization No. 2 for contract # C-CAP-12-194-07-31 with a proposed fee of $9,421.38
with L & G Engineering Laboratory LLC to provide Construction Materials Testing Services for Round III BCAP Project to Hidalgo County Precinct 1 for various Border Colonia Access Program Round III Projects.

On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, the Court made a UNANIMOUS vote of approval.
                                                                              
 Vote: 3 - 0 – Unanimously
View Agenda Item
Attachments:
 
G.
 
Colonia Access Program Pct. 3
 
1.
AI-56593
Acceptance and Approval of Work Authorization No. 2 for contract #C-CAP-12-168-07-03 with the proposed fee of $16,938.23
with L & G Engineering Laboratory LLC to provide Construction Material Testing Services for Round III BCAP Project to Hidalgo County Precinct #3 for various Border Colonia Access Program Round III Projects. 

On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, the Court made a UNANIMOUS vote of approval.
                                                                              
 Vote: 3 - 0 – Unanimously
View Agenda Item
Attachments:
 
H.
 
Sheriff's Office
 
1.
AI-56122
 a. Presentation of the scoring/evaluation grid/evaluation grid for the purposes of ranking by Commissioner's Court the responses received in connection with he Request for Proposals for: Hidalgo County Sheriff's Office  - "Inmate  Pay Telephone System and Services":
 
 PARTICIPANT  Grade/Score Rank
Securus Technologies  97.2% 1
IC Solutions 87.6%  3
NCIC Inmate Phone Service  69.2% 5
GTL Inmate Pay Telephone Services 91.6%  2
CTC Company INC 71%  4

Commissioner Palcios joined the meeting and Commissioner Cuellar stepped away.

On motion by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, seconded by COMMISSIONER PCT. 4, JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval.

Vote: 3 - 0 -Unanimously 

b. Authority for Purchasing Department to proceed to negotiate a Contract with the number one ranked participant for the provision of Services for Hidalgo County Sheriff's Office "Inmate Pay Telephone System and Services".

On motion by COMMISSIONER PCT. 4, JOSEPH PALACIOS, seconded by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, the Court made a UNANIMOUS vote of approval.

Vote: 3 - 0 – Unanimously

Judge Garcia asked to be provided information regarding the negotiations and amount charge.
View Agenda Item
Attachments:
 
22.
 
Open Forum

Commissioners Flores and Cuellar joined the meeting.

1) Mrs. Rosie Tijerina thanked the court for considering the construction of Goolie Medows road. However, stated concerns over the delay.

2) Martha Sanchez, LUPE Organization, thanked Commissioner Cuellar for accepting the invitation to a meeting. She also touched base on the public lighting matter and encouraged the court to consider the residents during the budget process.

3) Opal Billman spoke regarding the unfair division of her community property. Stating that Texas is a community property state. Claiming that she received nothing under the divorce settlement, instead a corporation was set up and was awarded all the debt free property.

4) Manuela Luna presented a poem in gratitude of all the work done by Commissioner Cuellar.
Attachments:
 
23.
 
Closed Session:
Commissioners' Court may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following:

On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 4, JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval.

Vote: 5 - 0 - Unanimously
 
A.
 
Real Estate Acquisition

No action taken on this item.
 
B.
 
Pending and/or potential litigation

No action taken on this item.
 
C.
AI-56560
Pending/potential litigation - Edinburg Municipal Airport & City of Edinburg Property

No action taken on this item.
View Agenda Item
 
D.
AI-56521
Civil Action File No. 3:13-CV-29-J32JRK; James D. Hinson Electrical Contracting Co, et al v AT&T Services et al

No action taken on this item.
View Agenda Item
 
E.
AI-56463
CL-15-0896-D; Aurora Fuentes v Palmview Head Start

No action taken on this item.
View Agenda Item
 
F.
AI-56613
T-0707-16-H; Hidalgo County et al v Manuel Jimenez, Jr. et al

No action taken on this item.
View Agenda Item
 
G.
AI-56582
EEOC Charge No. 451-2016-02842; J.L. Hinojosa v Co.

No action taken on this item.
View Agenda Item
 
H.
AI-56466
Claim of Matthew Mason

No action taken on this item.
View Agenda Item
 
I.
AI-56469
Claim of Petra Quintero

No action taken on this item.
View Agenda Item
 
24.
 
A. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024(A) (4) "a Professional Service" for the "provision of legal services/representation in connection with litigation."

B. Requesting engagement with the firm of _________________________ for the "Provision of Legal Services/Representation in connection with Litigation" and authority to submit letter of engagement (subject to compliance with HB1295)

No action taken on Item.24.A.and B.
 
25.
 
Open Session:
 
A.
 
Real Estate Acquisition and appropriation for same

Commissioner Palacios did not returned from closed session.

No action taken on this item.
 
B.
 
Pending and/or potential litigation

No action taken on this item.
 
C.
AI-56561
Pending/potential litigation - Edinburg Municipal Airport & City of Edinburg Property

No action taken on this item.
View Agenda Item
 
D.
AI-56522
Civil Action File No. 3:13-CV-29-J32JRK; James D. Hinson Electrical Contracting Co, et al v AT&T Services et al

Mr. Guerra requested to accept the compromised settlement agreement related to the suit and authorize Mr. Valde Guerra to sing off.

On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 3, JOE M. FLORES, the Court made a UNANIMOUS vote of approval.

 Vote: 4 - 0 - Unanimously
View Agenda Item
 
E.
AI-56464
CL-15-0896-D; Aurora Fuentes v Palmview Head Start

Mr. Guerra requested for settlement authority to make an offer in the amount of $46,750

On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 3, JOE M. FLORES, the Court made a UNANIMOUS vote of approval.

 Vote: 4 - 0 - Unanimously
View Agenda Item
 
F.
AI-56614
T-0707-16-H; Hidalgo County et al v Manuel Jimenez, Jr. et al

Mr. Guerra request to assign Josephine Ramirez Office District Attorney Civil Division.

On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 3, JOE M. FLORES, the Court made a UNANIMOUS vote of approval.

 Vote: 4 - 0 - Unanimously
View Agenda Item
 
G.
AI-56583
EEOC Charge No. 451-2016-02842; J.L. Hinojosa v Co.

Mr. Guerra request to assign Josephine Ramirez Office District Attorney Civil Division.

On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 3, JOE M. FLORES, the Court made a UNANIMOUS vote of approval.

 Vote: 4 - 0 - Unanimously
View Agenda Item
 
H.
AI-56467
Claim of Matthew Mason

No action taken on this item.
View Agenda Item
 
I.
AI-56470
Claim of Petra Quintero

Mr. Guerra requested for settlement authority to make an offer in the amount of $270.00

On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 3, JOE M. FLORES, the Court made a UNANIMOUS vote of approval.

 Vote: 4 - 0 - Unanimously
View Agenda Item
 
26.
 
Closed Session:
Commissioners Court may reconvene into Closed Session for the discussion regarding the agenda items listed

No action taken on this item.
 
27.
 
Open Session:
Commissioners Court may reconvene into Open Session for the discussion regarding the agenda items listed

No action taken on this item.
 
28.
 
Adjourn

On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 3, JOE M. FLORES, the Court made a UNANIMOUS vote of approval.

Vote: 4 - 0 - Unanimously
There being no further business to come before said

Court, the meetings of the Commissioners' Court and the

Drainage District #1 Board are now hereby adjourned.


Dated this the 27th day of September, 2016

ARTURO GUAJARDO, JR., County Clerk
Hidalgo County, Texas


By: ______________________________
Norma G. Cantu, Deputy


I, ARTURO GUAJARDO, JR., County Clerk attest that this is an accurate accounting of a proceeding of the Commissioners’ Court held on September 27, 2016.

Signed this 27th day of SEPTEMBER 2016




ATTEST:
ARTURO GUAJARDO, JR.
County Clerk and Ex-Officio Clerk
Of the Commissioners’ Court of
Hidalgo County


By: ____________________________
(Seal) Norma G. Cantu, Deputy