SPECIAL MEETING - October 4, 2016
BE IT REMEMBERED, that on this 4th day of October A.D., 2016, there was begun and held a SPECIAL MEETING of the Honorable Commissioners’ Court of Hidalgo County, Texas, wherein the following members thereof were present, to-wit:
| HONORABLE RAMON GARCIA HONORABLE A.C. CUELLAR, JR. HONORABLE EDUARDO "EDDIE" CANTU HONORABLE JOE M. FLORES HONORABLE JOSEPH PALACIOS |
HIDALGO COUNTY JUDGE COMMISSIONER, PRECINCT NO. 1 COMMISSIONER, PRECINCT NO. 2 COMMISSIONER, PRECINCT NO. 3 COMMISSIONER, PRECINCT NO. 4 |
and ARTURO GUAJARDO, JR., COUNTY CLERK & EX-OFFICIO CLERK OF THE COMMISSIONERS’ COURT of Hidalgo County, Texas, wherein the following proceedings were had, to-wit:
 |
AGENDA CC REGULAR CONSENT COMMISSIONERS' COURT October 4, 2016 9:30 A.M. |
NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Commissioners' Court will be held at the Edinburg Council Chambers 415 W. University Drive, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
NOTICE TO THE PUBLIC
CONSENT AGENDA
The following items are of a routine or administrative nature. The Commissioners' Court has been furnished with background and support on each item, and/or it has been discussed at a previous meeting. All items will be acted upon by one vote without being discussed separately unless requested by a Court Commissioner, in which event the item or items will immediately be withdrawn for individual consideration in its normal sequence after the items not requiring separate discussion have been acted upon. The remaining items will be adopted by one vote.
On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 3, JOE M. FLORES, the Court made a UNANIMOUS vote of approval with the exception of Items.2.R., 10.A.1., and 10.E. to be pulled for further discussion.
Vote: 5 - 0 - Unanimously
Court proceeded to Item.2.R.
1.
AI-56740
Approval of check register and payment of claims and bills - (Payments from Juvenile Probation, Adult Probation, LEOSE Fund, DA Motor Vehicle Theft Fund, DA Check Fraud Fund, DA Forfeiture Fund, Sheriff Forfeiture Funds, Constable Forfeiture Funds, HIDTA Forfeiture Funds and VIT Interest Fund are presented for recording purposes only.)
Attachments:
2.
2016 Intradepartmental transfers:
A.
AI-56722
2016 - Human Services (1100)
Attachments:
B.
AI-56720
2016 - County Auditor (1100)
Attachments:
C.
AI-56711
2016 - Nuisance Abatement Program (1100)
Attachments:
D.
AI-56697
2016 - Justice Crt Tech (1242)
Attachments:
E.
AI-56691
2016 - Constable Pct. 1 (1100)
Attachments:
F.
AI-56642
2016 - Constable Pct.2 (1100)
Attachments:
G.
AI-56674
2016 - I. T. Department (1100)
Attachments:
H.
AI-56709
2016 - Pct.4 (1200)
Attachments:
I.
AI-56655
2016 - Pct.4 (1200)
Attachments:
J.
AI-56651
2016 - Elections (1100)
Attachments:
K.
AI-56702
2016 - Pct 2 Sanitation (1100)
Attachments:
L.
AI-56668
2016 - Pct 2 Rancho Blanco Rd Prj (1200)
Attachments:
M.
AI-56665
2016 - Pct 2 Rd Maint (1200)
Attachments:
N.
AI-56647
2016 - Pct. 2 CRC Alamo (1100)
Attachments:
O.
AI-56646
2016 - Pct. 2 CRC San Juan (1100)
Attachments:
P.
AI-56622
2016 - Pct. 2 TxDOT Dicker Rd Prj. (23rd-Jackson) (1315)
Q.
AI-56639
2016 - Pct. 2 Regional Park (1200)
Attachments:
R.
AI-56643
2016 - Human Resources (1100)
Mr. Sergio Cruz requested no action, informing they'll fund the request via emergency transfer.
Court proceeded to Item.10.A.1.
Mr. Sergio Cruz requested no action, informing they'll fund the request via emergency transfer.
Court proceeded to Item.10.A.1.
Attachments:
S.
AI-56637
2016 - J.P. Pct. 2 Pl. 2 (1100)
Attachments:
T.
AI-56635
2016 - Human Services (1100)
Attachments:
U.
AI-56549
2016 - Tax Office/Scofflaw (1100)
Attachments:
V.
AI-56658
2016 - Treasurer's Office (1100)
Attachments:
W.
AI-56659
2016 - JP Pct 3-PL 2 (1100)
Attachments:
X.
AI-56519
2016 - Tax Office (1100)
Attachments:
3.
2016 Interdepartmental transfers:
A.
AI-56723
Co Wide Adm (1100):
Approval of 2016 interdepartmental transfer from General Litigation to Co Wide Adm in the amount of $13,336.00 for various projects.
Approval of 2016 interdepartmental transfer from General Litigation to Co Wide Adm in the amount of $13,336.00 for various projects.
Attachments:
B.
AI-56724
Facilities Mgmt Co Wide (1100):
Approval of 2016 interdepartmental transfer from Co Wide Adm to Facilities Mgmt Co Wide in the amount of $ 13,336.00 for various projects.
Approval of 2016 interdepartmental transfer from Co Wide Adm to Facilities Mgmt Co Wide in the amount of $ 13,336.00 for various projects.
Attachments:
C.
AI-56707
Pct 2 Rancho Blanco Rd Prj (1200):
Approval of 2016 interdepartmental transfer from Pct 2 ICA SJ Sioux Rd Project to Pct 2 Rancho Blanco Rd Project in the amount of $26,945.81 to fund acquisition service project expenditures.
Approval of 2016 interdepartmental transfer from Pct 2 ICA SJ Sioux Rd Project to Pct 2 Rancho Blanco Rd Project in the amount of $26,945.81 to fund acquisition service project expenditures.
Attachments:
D.
AI-56638
Pct 2 Sioux Rd Prj (1200):
Approval of 2016 interdepartmental transfer from Pct 2 San Antonio Rd Project to Pct 2 Sioux Rd Project in the amount of $339.25 to fund project expenditures.
Approval of 2016 interdepartmental transfer from Pct 2 San Antonio Rd Project to Pct 2 Sioux Rd Project in the amount of $339.25 to fund project expenditures.
Attachments:
E.
AI-56694
Pct 4 Adm (1200):
Approval of 2016 Interdepartmental Transfer from Pct 4 Rd Maint to Pct 4 Adm in the amount of $300.00.
Approval of 2016 Interdepartmental Transfer from Pct 4 Rd Maint to Pct 4 Adm in the amount of $300.00.
Attachments:
F.
AI-56669
Pct 4 CRC Sunflower (1100):
Approval of 2016 Interdepartmental transfer from Pct 4 CRC Sunflower/SH 107 to Pct 4 CRC Sunflower in the amount of $4,203.92.
Approval of 2016 Interdepartmental transfer from Pct 4 CRC Sunflower/SH 107 to Pct 4 CRC Sunflower in the amount of $4,203.92.
Attachments:
G.
AI-56623
Urban County (1100):
Requesting approval of interdepartmental transfer from (463) to (472) in the amount of $1,350.00 to fund bank loan interest payment
Requesting approval of interdepartmental transfer from (463) to (472) in the amount of $1,350.00 to fund bank loan interest payment
Attachments:
4.
Planning Department:
A.
AI-56652
1. Certificate of Plat and Utility Status under Texas Local Government Code Section 232.028 (b)
2. Certificate of Water Service Availability under Texas Local Government Code Section 232.029 (c) (2)
2. Certificate of Water Service Availability under Texas Local Government Code Section 232.029 (c) (2)
Attachments:
5.
Executive Office:
A.
AI-56572
Approval of Right of Way Permits: Agua Special Utility District:
1. 30 in. sewer line (B1-a) is to be constructed within Hidalgo County ROW from the east ROW line of TxDOT of Abram Rd
(FM 1427) to the west ROW line Hidalgo County Irrigation District on the north of Ojo de Agua Subdivision. The stations are from 1+16.67 to 10+06, a total length of 890 LF.
2. 36 in. sewer line (E2 & E2-f) is to be constructed within Hidalgo County ROW on Greene Rd. from 7 ft. north of north property line of lot 1 from Los Trevinos Subdivision to 22 ft. north of north property line of lot A of E.M. Goodwin Subdivision with exception of TxDOT ROW on Old U.S. 83 and Union Pacific Railroad ROW. The stations are 5 ft. south of 29+55 to 5 ft. north of 51+05, a total length of 1980 LF. sewer line will cross Greene Rd., be placed through the edge of the road and there will be some residential connections.
3. 36 in. sewer line (E2) is to be constructed within Hidalgo County ROW on 1st St. from 31 ft. west of lot 2 and 5 property line from Los Trevinos Subdivision to the west ROW line of Greene Rd. The stations are from 45 ft. west from station 22+56 to 29+57, a total length of 746 LF. The sewer line will be placed through the edge of the street and there will be some residential connection.
4. 36 in. sewer line (E2) is to be constructed within Hidalgo County ROW on Mike Barrera St. from between east ROW of Bates Rd. to the end of the cul de sac of the same street. The stations are from 0+08 to 11+35. a total length of 1127 LF. The sewer line will cross Mike Barrera St., be going along the ROW and there will be some residential connection.
5. 36 in. sewer line (E1) is to be constructed within Hidalgo County ROW on Bates Rd. from between lots 1 and 3 to 74 feet south from the north boundary line of lot 9 south of Mike Barrera St. The stations are from 8+69 to 28+68, a total of length of 1999 LF. The sewer line will cross Bates Rd. once, be going along the ROW and there will be some residential connection.
1. 30 in. sewer line (B1-a) is to be constructed within Hidalgo County ROW from the east ROW line of TxDOT of Abram Rd
(FM 1427) to the west ROW line Hidalgo County Irrigation District on the north of Ojo de Agua Subdivision. The stations are from 1+16.67 to 10+06, a total length of 890 LF.
2. 36 in. sewer line (E2 & E2-f) is to be constructed within Hidalgo County ROW on Greene Rd. from 7 ft. north of north property line of lot 1 from Los Trevinos Subdivision to 22 ft. north of north property line of lot A of E.M. Goodwin Subdivision with exception of TxDOT ROW on Old U.S. 83 and Union Pacific Railroad ROW. The stations are 5 ft. south of 29+55 to 5 ft. north of 51+05, a total length of 1980 LF. sewer line will cross Greene Rd., be placed through the edge of the road and there will be some residential connections.
3. 36 in. sewer line (E2) is to be constructed within Hidalgo County ROW on 1st St. from 31 ft. west of lot 2 and 5 property line from Los Trevinos Subdivision to the west ROW line of Greene Rd. The stations are from 45 ft. west from station 22+56 to 29+57, a total length of 746 LF. The sewer line will be placed through the edge of the street and there will be some residential connection.
4. 36 in. sewer line (E2) is to be constructed within Hidalgo County ROW on Mike Barrera St. from between east ROW of Bates Rd. to the end of the cul de sac of the same street. The stations are from 0+08 to 11+35. a total length of 1127 LF. The sewer line will cross Mike Barrera St., be going along the ROW and there will be some residential connection.
5. 36 in. sewer line (E1) is to be constructed within Hidalgo County ROW on Bates Rd. from between lots 1 and 3 to 74 feet south from the north boundary line of lot 9 south of Mike Barrera St. The stations are from 8+69 to 28+68, a total of length of 1999 LF. The sewer line will cross Bates Rd. once, be going along the ROW and there will be some residential connection.
Attachments:
6.
Tax Refunds:
A.
AI-56562
| ACCOUNT NUMBER | PAYER | AMOUNT |
| B1845.00.000.0025.00 | BB&T MORTGAGE | $7,617.50 |
| C0830.00.000.0006.00 | CORELOGIC | $6,980.88 |
| L3074.01.000.0078.00 | TMAR FREIGHT INTERNATIONAL LLC | $4,794.38 |
| L6682.00.002.0049.00 | CORELOGIC | $3,453.63 |
| T3659.00.000.0007.00 | CORELOGIC | $2,897.93 |
Attachments:
7.
Membership Dues:
A.
AI-56676
I.T. Dept. (1100):
Approval to pay 2016 annual membership dues to Texas Association of Governmental Information Technology Managers in the amount of $150.00 (Requisition # 306212) with authorization for County Treasurer to issue a check after auditing procedures are completed by County Auditor.
Approval to pay 2016 annual membership dues to Texas Association of Governmental Information Technology Managers in the amount of $150.00 (Requisition # 306212) with authorization for County Treasurer to issue a check after auditing procedures are completed by County Auditor.
B.
AI-56590
Health & Human Services Dept. (1293):
Approval to pay the Texas Association of City & County Health Officials (TACCHO) membership for 2016-2017 year with the authority for County Treasurer to issue check after review, audit and processing procedures are completed by County Auditor.
Approval to pay the Texas Association of City & County Health Officials (TACCHO) membership for 2016-2017 year with the authority for County Treasurer to issue check after review, audit and processing procedures are completed by County Auditor.
C.
AI-56503
County Auditor (1100):
Requesting approval to pay 2016-2017 membership dues to the Government Finance Officer's Association in the amount of $1,775.00 (Req. 306343) for Mr. Raymundo Eufracio, CPA, County Auditor, Ms. Arcilia B. Duran, CPA, Director of Audit Division, Ms. Linda C. Fong, First Asst. Auditor, Ms. Marcela Luna, Director of Finance Division, Ms. Nereyda Gonzalez, Financial Accounting Supervisor, and Ms. Deborah Fischer, Grants Accounting Supervisor, with the authority for the County Treasurer to issue check after review, audit, and processing procedures are completed by the County Auditor.
Requesting approval to pay 2016-2017 membership dues to the Government Finance Officer's Association in the amount of $1,775.00 (Req. 306343) for Mr. Raymundo Eufracio, CPA, County Auditor, Ms. Arcilia B. Duran, CPA, Director of Audit Division, Ms. Linda C. Fong, First Asst. Auditor, Ms. Marcela Luna, Director of Finance Division, Ms. Nereyda Gonzalez, Financial Accounting Supervisor, and Ms. Deborah Fischer, Grants Accounting Supervisor, with the authority for the County Treasurer to issue check after review, audit, and processing procedures are completed by the County Auditor.
Attachments:
8.
Auditor's Office:
A.
AI-56434
Presentation of Fund Information Report
Attachments:
B.
AI-56452
Pursuant to Local Government Code Section 115.0035, requesting approval of the attached reports.
Attachments:
9.
Budget & Management:
A.
AI-56719
General Fund Health Sweep (1100):
Approval to transfer lapsed health insurance fringe benefits from various departments to the Co Wide Adm-Contingency account.
Approval to transfer lapsed health insurance fringe benefits from various departments to the Co Wide Adm-Contingency account.
Attachments:
B.
AI-56628
1. Approval of reimbursement in the amount of $992,873.02 to Blue Cross Blue Shield Insurance Company for claims paid on behalf of Hidalgo County from 09/10/16 to 09/23/16.
2. Approval of wire transfer to cover claims paid.
| 09/10-16/16 | $584,703.45 |
| 09/17-23/16 | $408,169.57 |
| TOTAL | $992,873.02 |
2. Approval of wire transfer to cover claims paid.
Attachments:
C.
Interfund transfers:
1.
AI-56654
Pct. 4 (1100):
Approval of 2016 interfund transfer from Pct 4 Rd Maintenance, program 007, (1200) to Pct 4 CRC Sunflower/SH107, program 123, and Pct 4 Sanitation, program 001, (1100) in the amount of $21,691.80.
Approval of 2016 interfund transfer from Pct 4 Rd Maintenance, program 007, (1200) to Pct 4 CRC Sunflower/SH107, program 123, and Pct 4 Sanitation, program 001, (1100) in the amount of $21,691.80.
Attachments:
10.
Purchasing Dept:
Notes:
A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
Notes:
A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
A.
AI-56705
1. Approval of Certificate of Substantial Completion for San Carlos CRC- Sunflower Park Project, with authority for County Judge to sign document
Mr. Valde Guerra notified that the agenda caption should state "Certificate of Construction Completion" instead of "Certificate of Substantial Completion."
On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 3, JOE M. FLORES, the Court made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
Court proceeded to Item.10.E.
2. Approval of request for payment No.4 (retainage) submitted by Gomez Paving LLC in the amount of $7,545.00. Project: San Carlos CRC- Sunflower Park. P.O. 743731.
Mr. Valde Guerra notified that the agenda caption should state "Certificate of Construction Completion" instead of "Certificate of Substantial Completion."
On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 3, JOE M. FLORES, the Court made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
Court proceeded to Item.10.E.
2. Approval of request for payment No.4 (retainage) submitted by Gomez Paving LLC in the amount of $7,545.00. Project: San Carlos CRC- Sunflower Park. P.O. 743731.
Attachments:
B.
AI-56675
Acceptance and approval of Work Authorization Nos. 12 - 20 as submitted by Millennium Engineers Group, Inc. for [FEMA] projects within Hidalgo County Precinct No. 1, in connection to agreement # C-16-328-08-30.
Attachments:
- Work Authorization No.17
- Work Authorization No.12 Executed.
- Work Authorization No.13 Executed.
- Work Authorization No.14
- Work Authorization No.15 Executed.
- Work Authorization No.16 Executed.
- Work Authorization No.18 Executed.
- Work Authorization No.19 Executed.
- Work Authorization No.19 Executed.
- Work Authorization No.20 Executed
- EMAIL REQUEST-PCT 1-WA12-20-MEG(FEMA)
- WA12-MEG-PCT 1(FEMA)
- WA13-MEG-PCT 1 (FEMA)
- WA14-MEG-PCT 1(FEMA)
- WA15-MEG-PCT 1(FEMA)
- WA16-MEG-PCT 1(FEMA)
- WA17-MEG-PCT 1(FEMA)
- WA18-MEG-PCT 1(FEMA)
- WA19-MEG-PCT 1(FEMA)
- WA20
C.
AI-56645
Library System:
Requesting approval to remove two (2) items from inventory list (see exhibit A) and as further detailed in the attached supporting documentation
Requesting approval to remove two (2) items from inventory list (see exhibit A) and as further detailed in the attached supporting documentation
D.
AI-56619
Requesting approval of payment for Invoice #20162843 in the amount of $83,809.30 submitted for professional engineering services by TEDSI Infrastructure Group, contract C-12-119-07-31 (WA# 3) for the Pct. 2 Dicker Road Project.
Attachments:
E.
AI-56608
Requesting authority to advertise and approval of procurement packet (i.e.specifications/requirements,legal notice, draft requirement agreement etc.) for Hidalgo County-"Tire Disposal Services"-RFB No.:2016-287-10-26-SMA, including the re-advertising of project in the event No Bids received and/or are rejected and project is still required.
Mr. Guerra requested no action.
Court took no action on this item.
Mr. Guerra requested no action.
Court took no action on this item.
F.
AI-56532
Add/Delete Fuel Card/Users:
1. Hidalgo County Purchasing - Add fuel card user
2. Executive Office/ Nuisance Abatement Program - Fuel Card user
3. Adult Probation - Add/ delete fuel card users
4. Health & Human Services - add fuel card user
1. Hidalgo County Purchasing - Add fuel card user
2. Executive Office/ Nuisance Abatement Program - Fuel Card user
3. Adult Probation - Add/ delete fuel card users
4. Health & Human Services - add fuel card user
Attachments:
G.
AI-56516
Approval to clarify previously approved AI-40343 approved on 9/03/13 to continue with the monitoring service with Alan Yoder Enterprises, Inc. d/b/a Superior Alarms in the amount of $15.00/month as allowed by the automatic renewal per the Agreement T & C (Section B), or canceled by either party (subject to 30-day notification).
Attachments:
H.
AI-56495
93rd DC:
Joel Espinoza, Court Coordinator at 93rd District Court, on behalf of Honorable Judge Rodolfo Delgado, is formally requesting to remove 3 fixed assets from their inventory list with detailed description of said fixed assets attached as "Exhibit A".
Joel Espinoza, Court Coordinator at 93rd District Court, on behalf of Honorable Judge Rodolfo Delgado, is formally requesting to remove 3 fixed assets from their inventory list with detailed description of said fixed assets attached as "Exhibit A".
Attachments:
There being no further business to come before said
Court, the meetings of the Commissioners' Court and the
Drainage District #1 Board are now hereby adjourned.
Dated this the 4 day of October, 2016
ARTURO GUAJARDO, JR., County Clerk
Hidalgo County, Texas
By: ______________________________
Norma G.Cantu, Deputy
I, ARTURO GUAJARDO, JR., County Clerk attest that this is an accurate accounting of a proceeding of the Commissioners’ Court held on October 4, 2016.
Signed this 4th day of OCTOBER 2016
ATTEST:
ARTURO GUAJARDO, JR.
County Clerk and Ex-Officio Clerk
Of the Commissioners’ Court of
Hidalgo County
By: ____________________________
(Seal) Norma G. Cantu, Deputy
Court, the meetings of the Commissioners' Court and the
Drainage District #1 Board are now hereby adjourned.
Dated this the 4 day of October, 2016
ARTURO GUAJARDO, JR., County Clerk
Hidalgo County, Texas
By: ______________________________
Norma G.Cantu, Deputy
I, ARTURO GUAJARDO, JR., County Clerk attest that this is an accurate accounting of a proceeding of the Commissioners’ Court held on October 4, 2016.
Signed this 4th day of OCTOBER 2016
ATTEST:
ARTURO GUAJARDO, JR.
County Clerk and Ex-Officio Clerk
Of the Commissioners’ Court of
Hidalgo County
By: ____________________________
(Seal) Norma G. Cantu, Deputy