SPECIAL MEETING - October 4, 2016
BE IT REMEMBERED, that on this 4th day of October A.D., 2016, there was begun and held a SPECIAL MEETING of the Honorable Commissioners’ Court of Hidalgo County, Texas, wherein the following members thereof were present, to-wit:
| HONORABLE RAMON GARCIA HONORABLE A.C. CUELLAR, JR. HONORABLE EDUARDO "EDDIE" CANTU HONORABLE JOE M. FLORES HONORABLE JOSEPH PALACIOS |
HIDALGO COUNTY JUDGE COMMISSIONER, PRECINCT NO. 1 COMMISSIONER, PRECINCT NO. 2 COMMISSIONER, PRECINCT NO. 3 COMMISSIONER, PRECINCT NO. 4 |
and ARTURO GUAJARDO, JR., COUNTY CLERK & EX-OFFICIO CLERK OF THE COMMISSIONERS’ COURT of Hidalgo County, Texas, wherein the following proceedings were had, to-wit:
 |
AGENDA DRAINAGE DISTRICT BOARD OF DIRECTORS October 4, 2016 9:00 A.M. |
NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Drainage District #1 Board of Directors will be held at the Edinburg Council Chambers 415 W. University Drive, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
1.
Roll Call
Board Members Eduardo "Eddie" Cantu and Joseph Palacios were not present during roll call.
Board Members Eduardo "Eddie" Cantu and Joseph Palacios were not present during roll call.
2.
Prayer
Mrs. Julia Sullivan led the courtroom in Prayer.
Mrs. Julia Sullivan led the courtroom in Prayer.
3.
Open Forum
1) Mr. Eduardo Estrada stated concerns over the 2012 bond referendum, demanding answers regarding the completion of those projects. Further, requesting an independent forensic audit.
Mr. Estrada reminded the court of the road damages on Trenton Road from Raul Longoria to Cesar Chavez. Also, expressed concerns over the open 18 acres field located on Cesar Chavez and Alberta Rd. the area becomes flooded and infested with mosquitos and rodents. Moreover, questioning the approval of a construction contract change order under agenda item#56597 from last week's meeting.
1) Mr. Eduardo Estrada stated concerns over the 2012 bond referendum, demanding answers regarding the completion of those projects. Further, requesting an independent forensic audit.
Mr. Estrada reminded the court of the road damages on Trenton Road from Raul Longoria to Cesar Chavez. Also, expressed concerns over the open 18 acres field located on Cesar Chavez and Alberta Rd. the area becomes flooded and infested with mosquitos and rodents. Moreover, questioning the approval of a construction contract change order under agenda item#56597 from last week's meeting.
Attachments:
4.
Approval of Consent Agenda
The board approve the consent agenda.
The board approve the consent agenda.
5.
Discussion on Hidalgo County Drainage District No. 1 Drainage projects, maintenance and operations
Mr. Sesin informed that they're working to coordinate a public workshop to discuss matters of the bond issuance projects. The presentation will include information from the 2012 bond issuance, and the current status of projects. Mr. Sesin assured that he has no problem meeting with anyone who might have concerns over the bond projects. He's also waiting to meet with the nuisance of abatement team to examine similar issues. In addition, the district is also working on the East Lateral drain project.
Mr. Sesin disclosed to the judge that $84 million dollars were allocated for 25 projects, the other $100 million are tied to the Raymondville Drain. Stating that there's specific conditions before that money is release.
Board Member Eduardo "Eddie" Cantu joined the meeting.
Mr. Sesin informed that they're working to coordinate a public workshop to discuss matters of the bond issuance projects. The presentation will include information from the 2012 bond issuance, and the current status of projects. Mr. Sesin assured that he has no problem meeting with anyone who might have concerns over the bond projects. He's also waiting to meet with the nuisance of abatement team to examine similar issues. In addition, the district is also working on the East Lateral drain project.
Mr. Sesin disclosed to the judge that $84 million dollars were allocated for 25 projects, the other $100 million are tied to the Raymondville Drain. Stating that there's specific conditions before that money is release.
Board Member Eduardo "Eddie" Cantu joined the meeting.
6.
AI -56685
A.) Request approval to create one (1) Safety Inspector position from the Maintenance & Operations Budget and set Salary at $45,923.00
Mr. Sesin informed that the insurance carrier suggest having a safety person to mange the division.
On motion by BOARD MEMBER PCT. 1, A.C. CUELLAR, JR., seconded by BOARD MEMBER PCT. 3, JOE M. FLORES, the Board made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
B.) Approval of the Revised Salary Schedule and Budget Amendment to fund new position as noted in Item A in the amount of $15,873.63 to fund through the remainder of 2016.
On motion by BOARD MEMBER PCT. 3, JOE M. FLORES, seconded by BOARD MEMBER PCT. 1, A.C. CUELLAR, JR., the Board made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
Mr. Sesin informed that the insurance carrier suggest having a safety person to mange the division.
On motion by BOARD MEMBER PCT. 1, A.C. CUELLAR, JR., seconded by BOARD MEMBER PCT. 3, JOE M. FLORES, the Board made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
B.) Approval of the Revised Salary Schedule and Budget Amendment to fund new position as noted in Item A in the amount of $15,873.63 to fund through the remainder of 2016.
On motion by BOARD MEMBER PCT. 3, JOE M. FLORES, seconded by BOARD MEMBER PCT. 1, A.C. CUELLAR, JR., the Board made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
Attachments:
7.
AI -56721
Requesting approval to accept bid and approval to execute Requirements Agreement with multiple vendors meeting all specified requirements for RFB No. HCDD1-16-043-09-14 "Inlets, Manholes and Related Items", subject to compliance with HB23 and/or HB1295.
On motion by BOARD MEMBER PCT. 1, A.C. CUELLAR, JR., seconded by BOARD MEMBER PCT. 3, JOE M. FLORES, the Board made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
On motion by BOARD MEMBER PCT. 1, A.C. CUELLAR, JR., seconded by BOARD MEMBER PCT. 3, JOE M. FLORES, the Board made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
Attachments:
8.
AI -56718
Recommending bid award and approval of contract to Roy's Hauling Service, Inc., sole responsible bidder meeting all requirements / specifications for RFB No. HCDD1-16-044-09-14, "Hauling Services of Construction Materials", subject to compliance with HB23 and/or HB1295.. (Contract # C-HCDD1-16-044-10-04)
On motion by BOARD MEMBER PCT. 1, A.C. CUELLAR, JR., seconded by BOARD MEMBER PCT. 3, JOE M. FLORES, the Board made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
On motion by BOARD MEMBER PCT. 1, A.C. CUELLAR, JR., seconded by BOARD MEMBER PCT. 3, JOE M. FLORES, the Board made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
Attachments:
9.
AI -56682
Requesting approval to terminate Agreement for Professional Engineering Services with DOS Logistics, Inc. with Hidalgo County Precinct 4 Alamo Control Structure project that was approved by Board of Directors on September 9, 2014.
On motion by BOARD MEMBER PCT. 1, A.C. CUELLAR, JR., seconded by BOARD MEMBER PCT. 3, JOE M. FLORES, the Board made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
Mr . Sesin informed the board that they've had issues with them and have not been responding therefore, the district is looking to move forward.
On motion by BOARD MEMBER PCT. 1, A.C. CUELLAR, JR., seconded by BOARD MEMBER PCT. 3, JOE M. FLORES, the Board made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
Mr . Sesin informed the board that they've had issues with them and have not been responding therefore, the district is looking to move forward.
Attachments:
10.
AI -56690
A.) Requesting approval of closing documents as they relate to Pct. 2 Fee Simple Right of Way Project - Parcel 26.
On motion by BOARD MEMBER PCT. 1, A.C. CUELLAR, JR., seconded by BOARD MEMBER PCT. 2, EDUARDO “EDDIE” CANTU, the Board made a UNANIMOUS vote of approval.
Vote: 4 - 0 – Unanimously
B.) Requesting approval of closing documents as they relate to Pct. 2 Fee Simple Right of Way Project - Parcel 27.
On motion by BOARD MEMBER PCT. 1, A.C. CUELLAR, JR., seconded by BOARD MEMBER PCT. 2, EDUARDO “EDDIE” CANTU, the Board made a UNANIMOUS vote of approval.
Vote: 4 - 0 – Unanimously
On motion by BOARD MEMBER PCT. 1, A.C. CUELLAR, JR., seconded by BOARD MEMBER PCT. 2, EDUARDO “EDDIE” CANTU, the Board made a UNANIMOUS vote of approval.
Vote: 4 - 0 – Unanimously
B.) Requesting approval of closing documents as they relate to Pct. 2 Fee Simple Right of Way Project - Parcel 27.
On motion by BOARD MEMBER PCT. 1, A.C. CUELLAR, JR., seconded by BOARD MEMBER PCT. 2, EDUARDO “EDDIE” CANTU, the Board made a UNANIMOUS vote of approval.
Vote: 4 - 0 – Unanimously
11.
AI -56684
2013 BOND SERIES
Requesting approval of Work Authorization No. 6 to Agreement No. HCDD1-16-008-02-12 with Urban Infrastructure Group, Inc. in the amount of $8,108.87 as it relates to Engineering Services for Pct. 1 - Mile 13 1/2 and 1015 area Drainage Improvement Project / Villa Drive. (Subject to HB1295)
On motion by BOARD MEMBER PCT. 1, A.C. CUELLAR, JR., seconded by BOARD MEMBER PCT. 2, EDUARDO “EDDIE” CANTU, the Board made a UNANIMOUS vote of approval.
Vote: 4 - 0 – Unanimously
Mr. Sesin informed that this is for the road design that the consultant is working on, in addition to the drainage work. This is part of the FEMA identified roads.
Requesting approval of Work Authorization No. 6 to Agreement No. HCDD1-16-008-02-12 with Urban Infrastructure Group, Inc. in the amount of $8,108.87 as it relates to Engineering Services for Pct. 1 - Mile 13 1/2 and 1015 area Drainage Improvement Project / Villa Drive. (Subject to HB1295)
On motion by BOARD MEMBER PCT. 1, A.C. CUELLAR, JR., seconded by BOARD MEMBER PCT. 2, EDUARDO “EDDIE” CANTU, the Board made a UNANIMOUS vote of approval.
Vote: 4 - 0 – Unanimously
Mr. Sesin informed that this is for the road design that the consultant is working on, in addition to the drainage work. This is part of the FEMA identified roads.
Attachments:
12.
AI -56687
Discussion and status update as it relates to Interlocal Agreement between Hidalgo County Irrigation District No.1 and Hidalgo County Drainage District No. 1, Penitas Pump House.
Mr. Sesin informed that with the assistance of Judge Garcia, they were able to meet with IBWC Commissioner Drusina regarding the funding of the project. Initially they claimed the district was responsible for the funding, however, after meeting with Commissioner Drusina and the judge, they will be allow to receive 100% reimbursement of all the construction from the agreement executed with IBWC. Indicating that they have to fund it upfront but have 45 days to receive reimbursement however, will not proceed until they know the IBWC has that certified funds available.
Board Member Joseph Palacios joined the meeting.
Mr. Sesin informed that with the assistance of Judge Garcia, they were able to meet with IBWC Commissioner Drusina regarding the funding of the project. Initially they claimed the district was responsible for the funding, however, after meeting with Commissioner Drusina and the judge, they will be allow to receive 100% reimbursement of all the construction from the agreement executed with IBWC. Indicating that they have to fund it upfront but have 45 days to receive reimbursement however, will not proceed until they know the IBWC has that certified funds available.
Board Member Joseph Palacios joined the meeting.
13.
AI -56700
Requesting approval of final negotiated agreement with Quintanilla, Headley & Associates, Inc. as it relates to Professional Surveying Services for Mercedes Lateral Project. Approved for negotiations by HCDD1 Board on 06-07-2016.
On motion by BOARD MEMBER PCT. 1, A.C. CUELLAR, JR., seconded by BOARD MEMBER PCT. 3, JOE M. FLORES, the Board made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
On motion by BOARD MEMBER PCT. 1, A.C. CUELLAR, JR., seconded by BOARD MEMBER PCT. 3, JOE M. FLORES, the Board made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
Attachments:
14.
Closed Session:
Board of Directors may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following:
On motion by BOARD MEMBER PCT. 2, EDUARDO “EDDIE” CANTU, seconded by BOARD MEMBER PCT. 3, JOE FLORES, the Board made a UNANIMOUS vote of approval.
Vote: 5 - 0 -Unanimously
Board of Directors may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following:
On motion by BOARD MEMBER PCT. 2, EDUARDO “EDDIE” CANTU, seconded by BOARD MEMBER PCT. 3, JOE FLORES, the Board made a UNANIMOUS vote of approval.
Vote: 5 - 0 -Unanimously
A.
Real Estate Acquisition
No action taken on this item.
No action taken on this item.
B.
Pending and/or Potential Litigation
No action taken on this item.
No action taken on this item.
15.
Open Session:
A.
Real Estate Acquisition
Proceed as Directed.
Proceed as Directed.
B.
Pending and/or Potential Litigation
No action on taken on this item.
No action on taken on this item.
16.
Closed Session:
Board of Directors may reconvene into Closed Session for the discussion regarding the agenda items listed
No action taken on this item.
Board of Directors may reconvene into Closed Session for the discussion regarding the agenda items listed
No action taken on this item.
17.
Open Session:
Board of Directors may reconvene into Open Session for the discussion regarding the agenda items listed
Board of Directors may reconvene into Open Session for the discussion regarding the agenda items listed
18.
Adjourn
On motion by BOARD MEMBER PCT. 2, EDUARDO “EDDIE” CANTU, seconded by BOARD MEMBER PCT. 4, JOSEPH PALACIOS, the Board made a UNANIMOUS vote of approval.
Vote: 5 - 0 -Unanimously
On motion by BOARD MEMBER PCT. 2, EDUARDO “EDDIE” CANTU, seconded by BOARD MEMBER PCT. 4, JOSEPH PALACIOS, the Board made a UNANIMOUS vote of approval.
Vote: 5 - 0 -Unanimously
There being no further business to come before said
Court, the meetings of the Commissioners' Court and the
Drainage District #1 Board are now hereby adjourned.
Dated this the 4th day of October, 2016
ARTURO GUAJARDO, JR., County Clerk
Hidalgo County, Texas
By: ______________________________
Norma G. Cantu, Deputy
I, ARTURO GUAJARDO, JR., County Clerk attest that this is an accurate accounting of a proceeding of the Commissioners’ Court held on October 4, 2016.
Signed this 4th day of OCTOBER 2016
ATTEST:
ARTURO GUAJARDO, JR.
County Clerk and Ex-Officio Clerk
Of the Commissioners’ Court of
Hidalgo County
By: ____________________________
(Seal) Norma G. Cantu, Deputy
Court, the meetings of the Commissioners' Court and the
Drainage District #1 Board are now hereby adjourned.
Dated this the 4th day of October, 2016
ARTURO GUAJARDO, JR., County Clerk
Hidalgo County, Texas
By: ______________________________
Norma G. Cantu, Deputy
I, ARTURO GUAJARDO, JR., County Clerk attest that this is an accurate accounting of a proceeding of the Commissioners’ Court held on October 4, 2016.
Signed this 4th day of OCTOBER 2016
ATTEST:
ARTURO GUAJARDO, JR.
County Clerk and Ex-Officio Clerk
Of the Commissioners’ Court of
Hidalgo County
By: ____________________________
(Seal) Norma G. Cantu, Deputy