SPECIAL MEETING - October 13, 2016
BE IT REMEMBERED, that on this 13th day of October A.D., 2016, there was begun and held a SPECIAL MEETING of the Honorable Commissioners’ Court of Hidalgo County, Texas, wherein the following members thereof were present, to-wit:
| HONORABLE RAMON GARCIA HONORABLE A.C. CUELLAR, JR. HONORABLE EDUARDO "EDDIE" CANTU HONORABLE JOE M. FLORES HONORABLE JOSEPH PALACIOS |
HIDALGO COUNTY JUDGE COMMISSIONER, PRECINCT NO. 1 COMMISSIONER, PRECINCT NO. 2 COMMISSIONER, PRECINCT NO. 3 COMMISSIONER, PRECINCT NO. 4 |
and ARTURO GUAJARDO, JR., COUNTY CLERK & EX-OFFICIO CLERK OF THE COMMISSIONERS’ COURT of Hidalgo County, Texas, wherein the following proceedings were had, to-wit:
 |
AGENDA CC REGULAR HIDALGO COUNTY COMMISSIONERS COURT MEETING October 13, 2016 9:30 A.M. |
|
NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Commissioners' Court will be held at the Edinburg Council Chambers 415 W. University Drive, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
1.
Roll Call
All members of the court were in attendance.
All members of the court were in attendance.
2.
Pledge of Allegiance
Judge Garcia led the courtroom in reciting the Pledge of Allegiance.
Judge Garcia led the courtroom in reciting the Pledge of Allegiance.
3.
Prayer
Martha Salazar led the courtroom in Prayer.
Court proceeded to Item.5.A.
Martha Salazar led the courtroom in Prayer.
Court proceeded to Item.5.A.
4.
Approval of Consent Agenda
The court approved the consent agenda for the exception of Item.4.A. to be pulled for discussion.
Court proceeded to Item.6.A.
The court approved the consent agenda for the exception of Item.4.A. to be pulled for discussion.
Court proceeded to Item.6.A.
5.
County Judge's Office:
A.
AI-56839
Discussion and action on Memorandum of Understanding between County of Hidalgo, City of Edinburg and Edinburg EDC regarding the development of and funding for a New Hidalgo County Courthouse.
Michael Leo updated the court in reference to the MOU between the Hidalgo County, the City of Edinburg and the Edinburg EDC for the development of the new courthouse. Leo stated that the city committed to contribute to the county the amount of equal or less than 20% of the overall project cost or $30 million dollars. He explained that the $30 million dollars have a cap, if the amount goes over they're still at $30 million however, if the costs go down, they're contribution goes down. Additionally, if the city decides to pay in full the payment from the city to the county, it will be due and shall be paid on or before 1 year from when the city obtains the debt and the county's closes issuance of the bonds.
Commissioner Cantu indicated that costs should be listed so that the city can see the county's potential costs.
Mr. Leo clarified that Commissioner Palacios along with the MPO , are working on the off site improvements. The amount is of $20 million dollars which is not consider part of the contribution.
Further, if the city pays over time, it will be $1.5 million over 30 years. These payments are due no later than December 2018 or when the county's payment is due.
Additionally, the EEDC will be contributing the amount of $750,000.00 per year to the county, either way between the city and the EEDC it will be $1.5 million over 30 years.
Judge Garcia mentioned that after adopting the MOU it will send to the city for their review, the MOU could be sent back for changes. Therefore, the judge stated that any motions made should be made to final legal review.
Mr. Steve Crain suggested approving subject to legal review.
On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 3, JOE M. FLORES, the Court made a UNANIMOUS vote of approval subject to legal review.
Vote: 5 - 0 - Unanimously
Court proceeded back to Item.4.
Michael Leo updated the court in reference to the MOU between the Hidalgo County, the City of Edinburg and the Edinburg EDC for the development of the new courthouse. Leo stated that the city committed to contribute to the county the amount of equal or less than 20% of the overall project cost or $30 million dollars. He explained that the $30 million dollars have a cap, if the amount goes over they're still at $30 million however, if the costs go down, they're contribution goes down. Additionally, if the city decides to pay in full the payment from the city to the county, it will be due and shall be paid on or before 1 year from when the city obtains the debt and the county's closes issuance of the bonds.
Commissioner Cantu indicated that costs should be listed so that the city can see the county's potential costs.
Mr. Leo clarified that Commissioner Palacios along with the MPO , are working on the off site improvements. The amount is of $20 million dollars which is not consider part of the contribution.
Further, if the city pays over time, it will be $1.5 million over 30 years. These payments are due no later than December 2018 or when the county's payment is due.
Additionally, the EEDC will be contributing the amount of $750,000.00 per year to the county, either way between the city and the EEDC it will be $1.5 million over 30 years.
Judge Garcia mentioned that after adopting the MOU it will send to the city for their review, the MOU could be sent back for changes. Therefore, the judge stated that any motions made should be made to final legal review.
Mr. Steve Crain suggested approving subject to legal review.
On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 3, JOE M. FLORES, the Court made a UNANIMOUS vote of approval subject to legal review.
Vote: 5 - 0 - Unanimously
Court proceeded back to Item.4.
Attachments:
6.
District Attorney's Office:
A.
AI-56715
DA - US Department of Justice Funds (1256):
Appropriation of funds in the amount of $10,000.00 to fund the purchase of equipment for law enforcement personnel.
Commissioner Palacios stepped away from the meeting.
On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 3, JOE M. FLORES, the Court made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
Appropriation of funds in the amount of $10,000.00 to fund the purchase of equipment for law enforcement personnel.
Commissioner Palacios stepped away from the meeting.
On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 3, JOE M. FLORES, the Court made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
Attachments:
7.
Constables:
A.
AI-56732
Constable Pct. #1 - LBSP 2017:
1. Authorization to accept the approval notice in reference to L.B.S.P.2017 for the amount of $35,000.00.
On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, the Court made a UNANIMOUS vote of approval.
Vote: 4 - 0 – Unanimo
2. Authorization and approval for County Judge, as authorized official, to Electronically accept grant award form and related documents.
On motion by COMMISSIONER PCT. 3, JOE M. FLORES, seconded by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., the Court made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
3. Authorization to pay overtime reimbursable under the grant terms and conditions.
On motion by COMMISSIONER PCT. 3, JOE M. FLORES, seconded by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., the Court made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
4. Approval of certification of Revenues as certified by the County Auditor for the FY 2017 L.B.S.P. Grant.
On motion by COMMISSIONER PCT. 3, JOE M. FLORES, seconded by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., the Court made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
5. Approval to appropriate the budget for Constable Office Precinct 1. L.B.S.P. 2017 Grant in the amount of $35,000.00.
Commissioner Palacios joined the meeting.
On motion by COMMISSIONER PCT. 3, JOE M. FLORES, seconded by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., the Court made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
1. Authorization to accept the approval notice in reference to L.B.S.P.2017 for the amount of $35,000.00.
On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, the Court made a UNANIMOUS vote of approval.
Vote: 4 - 0 – Unanimo
2. Authorization and approval for County Judge, as authorized official, to Electronically accept grant award form and related documents.
On motion by COMMISSIONER PCT. 3, JOE M. FLORES, seconded by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., the Court made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
3. Authorization to pay overtime reimbursable under the grant terms and conditions.
On motion by COMMISSIONER PCT. 3, JOE M. FLORES, seconded by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., the Court made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
4. Approval of certification of Revenues as certified by the County Auditor for the FY 2017 L.B.S.P. Grant.
On motion by COMMISSIONER PCT. 3, JOE M. FLORES, seconded by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., the Court made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
5. Approval to appropriate the budget for Constable Office Precinct 1. L.B.S.P. 2017 Grant in the amount of $35,000.00.
Commissioner Palacios joined the meeting.
On motion by COMMISSIONER PCT. 3, JOE M. FLORES, seconded by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., the Court made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
Attachments:
B.
AI-56767
Constable Pct. #2 - LBSP 2017:
1. Authorization to accept the Approval Notice in reference to L.B.S.P. FY2017 in the amount of $35,000.00.
On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 3, JOE M. FLORES, the Court made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
2. Authorization and approval for County Judge, as authorized official, to Electronically accept grant award form and related documents.
On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 3, JOE M. FLORES, the Court made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
3. Authorization to pay overtime reimbursable under the grant terms and conditions.
On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 3, JOE M. FLORES, the Court made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
4. Approval of Certification of Revenues by County Auditor for the FY 2017 L.B.S.P. Grant.
On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 3, JOE M. FLORES, the Court made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
5. Approval to appropriate the budget for Constable Office Precinct 2 L.B.S.P. 2017 Grant in the amount of $35,000.00.
On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 4, JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
1. Authorization to accept the Approval Notice in reference to L.B.S.P. FY2017 in the amount of $35,000.00.
On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 3, JOE M. FLORES, the Court made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
2. Authorization and approval for County Judge, as authorized official, to Electronically accept grant award form and related documents.
On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 3, JOE M. FLORES, the Court made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
3. Authorization to pay overtime reimbursable under the grant terms and conditions.
On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 3, JOE M. FLORES, the Court made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
4. Approval of Certification of Revenues by County Auditor for the FY 2017 L.B.S.P. Grant.
On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 3, JOE M. FLORES, the Court made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
5. Approval to appropriate the budget for Constable Office Precinct 2 L.B.S.P. 2017 Grant in the amount of $35,000.00.
On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 4, JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
C.
AI-56771
Constable Pct. 3 - Local Border Security Program (1284):
1. Authorization to accept the Statement of Grant Award in reference to the Local Border Security Program FY17 in the amount of $95,000.00.
Commissioner Cuellar stepped away from the meeting.
On motion by COMMISSIONER PCT. 3, JOE M. FLORES, seconded by COMMISSIONER PCT. 4, JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
2. Authorization and approval for County Judge, as authorized official, to Electronically accept grant award form and related documents.
On motion by COMMISSIONER PCT. 3, JOE M. FLORES, seconded by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, the Court made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
3. Authorization to pay Overtime reimbursable under the grant terms and conditions.
On motion by COMMISSIONER PCT. 3, JOE M. FLORES, seconded by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, the Court made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
4. Approval of Certification of Revenues as certified by the County Auditor for the FY17 Local Border Security Program Grant.
On motion by COMMISSIONER PCT. 3, JOE M. FLORES, seconded by COMMISSIONER PCT. 4, JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
5. Approval to appropriate the budget for Hidalgo County Constable Precinct 3 Office portion of the FY17 Local Border Security Program in the amount of $95,000.00.
On motion by COMMISSIONER PCT. 3, JOE M. FLORES, seconded by COMMISSIONER PCT. 4, JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
1. Authorization to accept the Statement of Grant Award in reference to the Local Border Security Program FY17 in the amount of $95,000.00.
Commissioner Cuellar stepped away from the meeting.
On motion by COMMISSIONER PCT. 3, JOE M. FLORES, seconded by COMMISSIONER PCT. 4, JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
2. Authorization and approval for County Judge, as authorized official, to Electronically accept grant award form and related documents.
On motion by COMMISSIONER PCT. 3, JOE M. FLORES, seconded by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, the Court made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
3. Authorization to pay Overtime reimbursable under the grant terms and conditions.
On motion by COMMISSIONER PCT. 3, JOE M. FLORES, seconded by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, the Court made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
4. Approval of Certification of Revenues as certified by the County Auditor for the FY17 Local Border Security Program Grant.
On motion by COMMISSIONER PCT. 3, JOE M. FLORES, seconded by COMMISSIONER PCT. 4, JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
5. Approval to appropriate the budget for Hidalgo County Constable Precinct 3 Office portion of the FY17 Local Border Security Program in the amount of $95,000.00.
On motion by COMMISSIONER PCT. 3, JOE M. FLORES, seconded by COMMISSIONER PCT. 4, JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
Attachments:
D.
AI-56818
Constable Pct. 3 - Homeland Security Grant Program Equipment for Border Operations - ATV - 1284
No action on the heading title.
1. Authorization and approval to accept the Statement of Grant Award in reference to the Homeland Security Grant Program (HSGP) Equipment for Border Operations - ATV Grant Award No: 3113901 in the amount of $19,941.00.
On motion by COMMISSIONER PCT. 4, JOSEPH PALACIOS, seconded by COMMISSIONER PCT. 3, JOE M. FLORES, the Court made a UNANIMOUS vote of approval.
Vote: 4 - 0 – Unanimously
2. Authorization and approval for County Judge, as authorized official, to Electronically accept grant award form and related documents.
On motion by COMMISSIONER PCT. 4, JOSEPH PALACIOS, seconded by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, the Court made a UNANIMOUS vote of approval.
Vote: 4 - 0 – Unanimously
3. Approval of Certification of Revenues as certified by the County Auditor for the FY16 Homeland Security Grant Program Equipment for Border Operations - ATV.
On motion by COMMISSIONER PCT. 3, JOE M. FLORES, seconded by COMMISSIONER PCT. 4, JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
4. Approval to appropriate the budget for Hidalgo County Constable Precinct 3 Office of the FY16 Homeland Security Grant Program Equipment for Border Operations - ATV in the amount of $19,941.00.
On motion by COMMISSIONER PCT. 4, JOSEPH PALACIOS, seconded by COMMISSIONER PCT. 3, JOE M. FLORES, the Court made a UNANIMOUS vote of approval.
Vote: 4 - 0 – Unanimously
No action on the heading title.
1. Authorization and approval to accept the Statement of Grant Award in reference to the Homeland Security Grant Program (HSGP) Equipment for Border Operations - ATV Grant Award No: 3113901 in the amount of $19,941.00.
On motion by COMMISSIONER PCT. 4, JOSEPH PALACIOS, seconded by COMMISSIONER PCT. 3, JOE M. FLORES, the Court made a UNANIMOUS vote of approval.
Vote: 4 - 0 – Unanimously
2. Authorization and approval for County Judge, as authorized official, to Electronically accept grant award form and related documents.
On motion by COMMISSIONER PCT. 4, JOSEPH PALACIOS, seconded by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, the Court made a UNANIMOUS vote of approval.
Vote: 4 - 0 – Unanimously
3. Approval of Certification of Revenues as certified by the County Auditor for the FY16 Homeland Security Grant Program Equipment for Border Operations - ATV.
On motion by COMMISSIONER PCT. 3, JOE M. FLORES, seconded by COMMISSIONER PCT. 4, JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
4. Approval to appropriate the budget for Hidalgo County Constable Precinct 3 Office of the FY16 Homeland Security Grant Program Equipment for Border Operations - ATV in the amount of $19,941.00.
On motion by COMMISSIONER PCT. 4, JOSEPH PALACIOS, seconded by COMMISSIONER PCT. 3, JOE M. FLORES, the Court made a UNANIMOUS vote of approval.
Vote: 4 - 0 – Unanimously
E.
AI-56832
Constable Pct. 4 - LBSP 2017:
1. Authorization to accept the Grant Award in reference to Local Border Security Program FY 2017 for the amount of $75,000.00 from the Texas Department of Public Safety; Texas Homeland Security State Administrative Agency for the period of September 1, 2016 to August 31, 2017.
Commissioner Cuellar joined the meeting.
On motion by COMMISSIONER PCT. 4, JOSEPH PALACIOS, seconded by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, the Court made a UNANIMOUS vote of approval.
Vote: 5 - 0 – Unanimously
2. Authorization and approval for County Judge, as authorized official, to electronically accept grant award form and related documents.
On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, the Court made a UNANIMOUS vote of approval.
Vote: 5 - 0 – Unanimously
3. Authorization to pay overtime reimbursable under the grant terms and conditions.
On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, the Court made a UNANIMOUS vote of approval.
Vote: 5 - 0 – Unanimously
4. Approval of Certification of Revenues as certified by the County Auditor for the Local Border Security Program FY 2017 Grant.
On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, the Court made a UNANIMOUS vote of approval.
Vote: 5 - 0 – Unanimously
5. Approval to appropriate the budget for the Hidalgo County Constable Precinct 4's portion of the Local Border Security Program FY 2017 Grant in the amount of $75,000.00.
On motion by COMMISSIONER PCT. 4, JOSEPH PALACIOS, seconded by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., the Court made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
Commissioner Cuellar joined the meeting.
On motion by COMMISSIONER PCT. 4, JOSEPH PALACIOS, seconded by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, the Court made a UNANIMOUS vote of approval.
Vote: 5 - 0 – Unanimously
2. Authorization and approval for County Judge, as authorized official, to electronically accept grant award form and related documents.
On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, the Court made a UNANIMOUS vote of approval.
Vote: 5 - 0 – Unanimously
3. Authorization to pay overtime reimbursable under the grant terms and conditions.
On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, the Court made a UNANIMOUS vote of approval.
Vote: 5 - 0 – Unanimously
4. Approval of Certification of Revenues as certified by the County Auditor for the Local Border Security Program FY 2017 Grant.
On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, the Court made a UNANIMOUS vote of approval.
Vote: 5 - 0 – Unanimously
5. Approval to appropriate the budget for the Hidalgo County Constable Precinct 4's portion of the Local Border Security Program FY 2017 Grant in the amount of $75,000.00.
On motion by COMMISSIONER PCT. 4, JOSEPH PALACIOS, seconded by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., the Court made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
8.
Sheriff's Office:
A.
AI-56735
1. Approval of resolution to retire Hidalgo County Sheriff's Office K-9 "Dick" from his service to Hidalgo County and, upon its retirement, for the ownership transfer of K-9 "Dick" to Senior Deputy Javier Solis.
On motion by COMMISSIONER PCT. 3, JOE M. FLORES, seconded by COMMISSIONER PCT. 4, JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
2. Approval of affidavit and receipt agreement.
On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 3, JOE M. FLORES, the Court made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
3. Approval to declare surplus and remove from County Inventory list County Asset #49600 (Belgian Malinois) for medically required reasons, after removal from Hidalgo County Sheriff's Office service.
On motion by COMMISSIONER PCT. 4, JOSEPH PALACIOS, seconded by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, the Court made a UNANIMOUS vote of approval.
Vote: 5 - 0 – Unanimously
On motion by COMMISSIONER PCT. 3, JOE M. FLORES, seconded by COMMISSIONER PCT. 4, JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
2. Approval of affidavit and receipt agreement.
On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 3, JOE M. FLORES, the Court made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
3. Approval to declare surplus and remove from County Inventory list County Asset #49600 (Belgian Malinois) for medically required reasons, after removal from Hidalgo County Sheriff's Office service.
On motion by COMMISSIONER PCT. 4, JOSEPH PALACIOS, seconded by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, the Court made a UNANIMOUS vote of approval.
Vote: 5 - 0 – Unanimously
Attachments:
9.
Executive Office:
A.
AI-56782
Approval to accept settlement check from Lexington Insurance Company in the amount of $51,056.92 to settle storm damages to County property during the Weather Event of May 31, 2016.
On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 4, JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 4, JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
Attachments:
B.
AI-56666
Approval to accept settlement check from American Zurich Insurance Company in the amount of $908.20 to settle auto accident claim with County vehicle. (Sheriff Office)
On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 4, JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 4, JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
Attachments:
10.
Health & Human Services Department:
A.
Health Care Funding District:
1.
Discussion and/or action, including but not limited to Health Care Funding District and/or Expenditures
No action taken on this item.
No action taken on this item.
B.
Indigent Health Care Program:
1.
Discussion and/or action, including but not limited to Indigent Health Care Program and 1115 Waiver and/or Expenditures
No action taken on this item.
No action taken on this item.
11.
Community Service Agency:
A.
AI-56773
2017 CSBG CAP Plan and Budget
1. Public hearing regarding the proposed 2017 CSBG Community Action Plan and Budget
Mr. Jaime Longoria advised that they held an advisory council meeting on October 5.
Judge Garcia Opened the Public Hearing.
Richard Montezuga requested information regarding the grant and information on families who are below poverty.
Mr. Longoria explained that the Block Gran Program purpose is to serve those below the 125% federal poverty levels. In Hidalgo County this percentage is equal to 100,000 families.
Again, Mr. Montezuga questioned the average population size. Longoria, stated that the census uses 3.4 equivalent to a almost 300,000 individuals.
Fern McClaugherty raised concerns over the block grant proposed budget salaries.
Longoria clarified that there are no salary increases being proposed, except for the last two items due to the living wage policy set by the county.
Judge Garcia Closed the Public Hearing.
2. Discussion, consideration and possible action regarding adoption of the 2017 CSBG Community Action Plan and Budget
On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 4, JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
1. Public hearing regarding the proposed 2017 CSBG Community Action Plan and Budget
Mr. Jaime Longoria advised that they held an advisory council meeting on October 5.
Judge Garcia Opened the Public Hearing.
Richard Montezuga requested information regarding the grant and information on families who are below poverty.
Mr. Longoria explained that the Block Gran Program purpose is to serve those below the 125% federal poverty levels. In Hidalgo County this percentage is equal to 100,000 families.
Again, Mr. Montezuga questioned the average population size. Longoria, stated that the census uses 3.4 equivalent to a almost 300,000 individuals.
Fern McClaugherty raised concerns over the block grant proposed budget salaries.
Longoria clarified that there are no salary increases being proposed, except for the last two items due to the living wage policy set by the county.
Judge Garcia Closed the Public Hearing.
2. Discussion, consideration and possible action regarding adoption of the 2017 CSBG Community Action Plan and Budget
On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 4, JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
Attachments:
12.
Urban County:
A.
AI-56847
“Subject to: HB 1295 Compliance.” Requesting authority to purchase fire station equipment through the County's Membership/Participation with BuyBoard's awarded vendor, Casco Industries, Inc. (contract # 432-13), in the amount of $12,184.16 for the Mercedes Fire Dept. (FY 2016).
On motion by COMMISSIONER PCT. 4, JOSEPH PALACIOS, seconded by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., the Court made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
On motion by COMMISSIONER PCT. 4, JOSEPH PALACIOS, seconded by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., the Court made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
Attachments:
B.
AI-56774
Urban County Program (UCP) is requesting consideration and approval of the following:
1. Resolution authorizing the submission of a 2016 Colonia Economically Distressed Areas Program (CEDAP) application in the amount of up to $1,000,000.00 and;
On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 4, JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
2. Authorizing the County Judge to act as the County's Executive Officer and Authorized Representative in all matters pertaining to the County's participation in the Texas Department of Agriculture's Texas Community Development Block Grant Program 2016 CEDAP Application.
Mrs. Serna stated that there will be 3 colonias in precinct 4 and 1 colonia in precinct 1.
On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 4, JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
Mrs. Serna corrected the number of colonias to be funded, there will be 5 colonias funded in precinct 4 and 1 colonia in precinct 1.
Court proceeded to Item.14.A.
1. Resolution authorizing the submission of a 2016 Colonia Economically Distressed Areas Program (CEDAP) application in the amount of up to $1,000,000.00 and;
On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 4, JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
2. Authorizing the County Judge to act as the County's Executive Officer and Authorized Representative in all matters pertaining to the County's participation in the Texas Department of Agriculture's Texas Community Development Block Grant Program 2016 CEDAP Application.
Mrs. Serna stated that there will be 3 colonias in precinct 4 and 1 colonia in precinct 1.
On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 4, JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
Mrs. Serna corrected the number of colonias to be funded, there will be 5 colonias funded in precinct 4 and 1 colonia in precinct 1.
Court proceeded to Item.14.A.
Attachments:
C.
AI-56738
1. Subject to Compliance with HB 1295, when and if Applicable, the Urban County Program on behalf of the City of Peñitas is requesting approval of a best and final negotiated contract for professional engineering services with Lefevre Engineering & Management Consulting, LLC, in the amount of $7,500.00 utilizing CDBG FY 29 (2016) Peñitas Sidewalk funds.
On motion by COMMISSIONER PCT. 3, JOE M. FLORES, seconded by COMMISSIONER PCT. 4, JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
2. Requesting approval of Work Authorization No. 1- “2016 Peñitas Sidewalk” in the amount of $7,500.00.
On motion by COMMISSIONER PCT. 3, JOE M. FLORES, seconded by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., the Court made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
On motion by COMMISSIONER PCT. 3, JOE M. FLORES, seconded by COMMISSIONER PCT. 4, JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
2. Requesting approval of Work Authorization No. 1- “2016 Peñitas Sidewalk” in the amount of $7,500.00.
On motion by COMMISSIONER PCT. 3, JOE M. FLORES, seconded by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., the Court made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
Attachments:
D.
AI-56739
1. Subject to Compliance with HB 1295, when and if Applicable, the Urban County Program on behalf of the City of Peñitas is requesting approval of a best and final negotiated contract for professional engineering services with Lefevre Engineering & Management Consulting, LLC, in the amount of $17,960.00 utilizing CDBG FY 29 (2016) Peñitas Other Public Facility Improvements funds.
On motion by COMMISSIONER PCT. 3, JOE M. FLORES, seconded by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, the Court made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
2. Requesting approval of Work Authorization No. 1- “2016 Peñitas Other Public Facility Improvements” in the amount of $17,960.00.
On motion by COMMISSIONER PCT. 3, JOE M. FLORES, seconded by COMMISSIONER PCT. 4, JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
On motion by COMMISSIONER PCT. 3, JOE M. FLORES, seconded by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, the Court made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
2. Requesting approval of Work Authorization No. 1- “2016 Peñitas Other Public Facility Improvements” in the amount of $17,960.00.
On motion by COMMISSIONER PCT. 3, JOE M. FLORES, seconded by COMMISSIONER PCT. 4, JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
Attachments:
E.
AI-56793
1. Requesting exemption from competitive bidding requirements under the Texas Local Government Code 262.024 (a)(4) for professional engineering services;
On motion by COMMISSIONER PCT. 4, JOSEPH PALACIOS, seconded by COMMISSIONER PCT. 3, JOE M. FLORES, the Court made a UNANIMOUS vote of approval.
Vote: 5 - 0 – Unanimously
2. Presentation of the scoring grid for the purposes of ranking by CC of at least three (3) engineering firms from the County’s approved “pool” as graded and evaluated by the City of Granjeno, Urban County Program, and Hidalgo County Purchasing Department, in connection with and funded through Hidalgo County Urban County Program Year 29 (2016) Granjeno Parks, Recreational Facility Improvement funds.
On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 3, JOE M. FLORES, the Court made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
3. Authority to negotiate a professional engineering service contract with the No. 1 ranked firm of Raba-Kistner Consultant, Inc. for the provision of material testing services for an Urban County Program Year 29 (2016) Granjeno Parks, Recreational Facility Improvements project.
On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 3, JOE M. FLORES, the Court made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
On motion by COMMISSIONER PCT. 4, JOSEPH PALACIOS, seconded by COMMISSIONER PCT. 3, JOE M. FLORES, the Court made a UNANIMOUS vote of approval.
Vote: 5 - 0 – Unanimously
2. Presentation of the scoring grid for the purposes of ranking by CC of at least three (3) engineering firms from the County’s approved “pool” as graded and evaluated by the City of Granjeno, Urban County Program, and Hidalgo County Purchasing Department, in connection with and funded through Hidalgo County Urban County Program Year 29 (2016) Granjeno Parks, Recreational Facility Improvement funds.
| Professional Service Firm | Grade | Ranked |
| Raba-Kistner Consultants, Inc. | 98.67% | 1 |
| Earth Co. | 84.67% | 2 |
| Fulcrum Consultants, Inc. | 82.67% | 3 |
On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 3, JOE M. FLORES, the Court made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
3. Authority to negotiate a professional engineering service contract with the No. 1 ranked firm of Raba-Kistner Consultant, Inc. for the provision of material testing services for an Urban County Program Year 29 (2016) Granjeno Parks, Recreational Facility Improvements project.
On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 3, JOE M. FLORES, the Court made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
F.
AI-56794
1. Requesting exemption from competitive bidding requirements under the Texas Local Government Code 262.024 (a)(4) for professional engineering services;
On motion by COMMISSIONER PCT. 3, JOE M. FLORES, seconded by COMMISSIONER PCT. 4, JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
2. Presentation of the scoring grid for the purposes of ranking by CC of at least three (3) engineering firms from the County’s approved “pool” as graded and evaluated by the City of Granjeno, Urban County Program, and Hidalgo County Purchasing Department, in connection with and funded through Hidalgo County Urban County Program Year 29 (2016) Granjeno Parks, Recreational Facility Improvement funds.
On motion by COMMISSIONER PCT. 3, JOE M. FLORES, seconded by COMMISSIONER PCT. 4, JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
3. Authority to negotiate a professional engineering service contract with the No. 1 ranked firm of Hinojosa Engineering, Inc. for the provision of engineering services for an Urban County Program Year 29 (2016) Granjeno Parks, Recreational Facility Improvement project.
On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 3, JOE M. FLORES, the Court made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
On motion by COMMISSIONER PCT. 3, JOE M. FLORES, seconded by COMMISSIONER PCT. 4, JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
2. Presentation of the scoring grid for the purposes of ranking by CC of at least three (3) engineering firms from the County’s approved “pool” as graded and evaluated by the City of Granjeno, Urban County Program, and Hidalgo County Purchasing Department, in connection with and funded through Hidalgo County Urban County Program Year 29 (2016) Granjeno Parks, Recreational Facility Improvement funds.
| Professional Service Firm | Grade | Ranked |
| Hinojosa Engineering, Inc. | 95.67% | 1 |
| Land Tech, Inc. | 90.33% | 2 |
| Terracon Consulting Engineers | 88.00% | 3 |
On motion by COMMISSIONER PCT. 3, JOE M. FLORES, seconded by COMMISSIONER PCT. 4, JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
3. Authority to negotiate a professional engineering service contract with the No. 1 ranked firm of Hinojosa Engineering, Inc. for the provision of engineering services for an Urban County Program Year 29 (2016) Granjeno Parks, Recreational Facility Improvement project.
On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 3, JOE M. FLORES, the Court made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
Attachments:
G.
AI-56744
Approval of land acquisition of Parcel #1 from Mr. Efrain J. Sanchez in the amount of $6,000.00 for the La Homa Street Improvements Project for the City of Palmview.
On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 4, JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 4, JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
Attachments:
H.
AI-56743
Approval of land acquisition of Parcel #3 & 4 from Mr. Rogelio Rodriguez Lozano in the amount of $17,500.00 for the La Homa Street Improvements Project for the City of Palmview.
On motion by COMMISSIONER PCT. 3, JOE M. FLORES, seconded by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., the Court made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
On motion by COMMISSIONER PCT. 3, JOE M. FLORES, seconded by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., the Court made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
I.
AI-56742
Approval of land acquisition of Parcel #3A from Agua Special Utility District in the amount of $1,830.00 for the La Homa Street Improvements project for the City of Palmview.
On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 3, JOE M. FLORES, the Court made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 3, JOE M. FLORES, the Court made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
13.
Head Start Program:
A.
AI-56751
Appointment of One (1) Community Representative to serve on the Hidalgo County Head Start Program Policy Council, for a One (1) Year Term According to 45CFR Chapter XIII, 1304.50(b)(1)-(b)(7) Beginning in October - Pending Community Representative Appointment: Commissioner Joseph Palacios, Precinct 4
Court took no action on this item.
Court proceeded back to Item.12.B.
Court took no action on this item.
Court proceeded back to Item.12.B.
14.
Precinct #1 - Comm. Cuellar:
A.
AI-56821
Discussion, consideration and approval to accept donation deed from Rhodes Enterprises, Inc., a Texas limited partnership for a property legally described as Tract A & Tract B Aurora Valley Phase 4 comprising of approximately 11.85 acres to be utilized as a County Park.
Mr. Arredondo informed that this is a donation by the developer.
On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, the Court made a UNANIMOUS vote of approval.
Vote: 5 - 0 – Unanimously
Mr. Arredondo informed that this is a donation by the developer.
On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, the Court made a UNANIMOUS vote of approval.
Vote: 5 - 0 – Unanimously
15.
Precinct #2 - Comm. Cantu:
A.
AI-56836
Approval to appoint Manuel Treviño, Jr., student at the University of Texas Rio Grande Valley, as an intern under Hidalgo County Precinct 2 for the period of October 24, 2016 through November 4, 2016.
On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, the Court made a UNANIMOUS vote of approval.
Vote: 5 - 0 – Unanimously
On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, the Court made a UNANIMOUS vote of approval.
Vote: 5 - 0 – Unanimously
Attachments:
16.
Precinct #4 - Comm. Palacios:
A.
AI-56846
Approval of First Amendment to Interlocal Cooperation Agreement between County and Edinburg Consolidated Independent School District (Brewster Park-Pct. 4)
On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, the Court made a UNANIMOUS vote of approval.
Vote: 5 - 0 – Unanimously
On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, the Court made a UNANIMOUS vote of approval.
Vote: 5 - 0 – Unanimously
Attachments:
17.
Budget & Management:
A.
Budget Appropriations:
1.
AI-56760
HSGP (1283):
a. Approval of certification of revenues as certified by the County Auditor for revenues received from the LRGVDC relating to the Interlocal Agreement for the FY2015 Hidalgo County Municipal Law Enforcement Interoperability Communication Expansion Project.
b. Approval of 2016 appropriation of funds into HSGP in the amount of $86,000.33.
On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 4, JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval on A and B.
Vote: 5 - 0 - Unanimously
a. Approval of certification of revenues as certified by the County Auditor for revenues received from the LRGVDC relating to the Interlocal Agreement for the FY2015 Hidalgo County Municipal Law Enforcement Interoperability Communication Expansion Project.
b. Approval of 2016 appropriation of funds into HSGP in the amount of $86,000.33.
On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 4, JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval on A and B.
Vote: 5 - 0 - Unanimously
Attachments:
18.
Purchasing Department:
Notes:
A. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
Notes:
A. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
A.
Hidalgo County
1.
AI-56775
1. Presentations from participating Program Management Firms in connection with the design & construction of a New Hidalgo County Courthouse for the purpose of grading/evaluating and finalizing scoring sheets with each professional firm.
Commissioner Cantu stepped away from the meeting.
Commissioner Cantu joined the meeting.
Mrs. Salazar notified of the 10 minute time limit per presentation, excluding question and answer.
1) Dannenbaum- Louis Jones, P.E. presented the Hidalgo County Courthouse team which is composed of five lead firms. Dannenbaum will be the lead firm holding the contract. Jones informed that they have a establish local office in the Valley for 16 years and have 200 employees working locally.
Court recessed due to technical difficulties.
Court reopened.
Louis Jones continued informing that the B2Z Engineering is the other firm working along with them. The firm has 9 years of local service and experience, also DBE/HUD certified partner. MOCA, is another firm with has over 17 years of program project management experience. With experience on 10 multistory courthouses totaling $1.5 billion dollars. They too have a local office in McAllen, Texas since 2013. Additionally, Farnsworth Group, has 450 professionals with courthouse commissioning experts, with a regional office in San Antonio, Texas. Naylor Wentworth Lund Architects is the final firm working with the team of five. The firm has 64 years of experience, 23 years of multistory courthouse design and construction.
Reza Badiozzamani, P.E. Dannenbaum, explained that the program was put together with qualified design, program and construction management and inspection professionals. Stating that they have over 200 license engineers available, project management professionals, registered architects amongst others.
Badiozzamani introduced the rest of the team and their qualifications, informing that he will be serving as the community outreach client mgmt.
Under major coordination and scheduling factors, the team will work closely with the other entities tied to the project. Badiozzamani indicated that the firm is actively working with L&G. Again, it was stated that Dennenbaum is actively working with L&G regarding the infrastructure projects, closure of 281, drainage improvements, integration into master program schedule and roadway improvements. Regarding this project, Badiozzamani assured that they will work the L&G to accelerate the project.
MOCA, Chad Jones, CCM, LEED AP, assured they manage millions of dollars courthouse projects. Presenting 10 projects related to courthouse experience, including restoration to the Bexar County County Courthouse, San Antonio, Texas. the Houstion Justice center, and Federal Courthouse in Salt Lake City, UT., U. S. Courthouse in Austin, TX. among others.
Commissioner Cantu questioned as to what the firm's plan will be to help keep costs down and the M&O expenses down. The representative stated that making sure the structure is accurate, making sure the CMR builds the project according to specs. Operation and maintenance costs will be essential.
Dennis Yates with Farnsworth Group, explained that commissioning is a process that affects the way the building is going to performed, versus the way the county wants it to performed. Taking into consideration temperature and its effect on the entire building. Yates, explained that it is equally important to account for having the right training for maintenance and operating. Detailing that projects that are commissioned save an average of 15% every year in energy savings than those who are not. Chad Jones added that another saving strategies is to first line up and get everything going the right direction, once its done, its a matter of cost control.
Commissioner Palacios asked if the firm could forecast any situations that could help with the overall costs. Jones assured that they'll make sure the building has the best foundation, due to the flooding in the area.
Robert Macheska with L&G Engineering, informed commissioner Cantu that no other project manager firm has contacted them regarding the road projects or the closure of US 281.
Louis Jones explained to the judge that they've never been involved in the construction of a courthouse however, this is the reason they put these team together. Jones assured the judge that they have the local experience and will make sure they comply with the schedule time and stay under budget. In addition, Badiozzamani ensured that they always make sure they have specific qualified people with the needed expertise.
Mr. J.D. Garcia, MOCA, will lead the field inspection during construction. He informed of the recent 10 story building in Alabama.
Sergey Akhpatelov disclosed that he has courthouse experience and federal courthouses experience as well. He emphasized on the experience he possess working with judges, state holders, U.S. Marshals, and has the capability of delivering a successful project.
Mr. Garcia restated that his working experience has been in California, Texas and Louisiana. In Louisiana, he worked on vertical legs for oil field rigs and skyscrapers in California, moving his way up from iron worker to quality control. Mr. Garcia informed that he was project manager in the recent completed project in Alabama.
Jones-MOCA is part of the team because they specialize on construction legs and field inspection in courthouses, and are currently working on a courthouse project in Houston, Texas. Chad Jones added that they understand the county's accountability to the public as a governmental entity and its duty to protect the people inside the courthouse.
Richard Seitz informed that he has the experience here, as he has built two high rise buildings in South Padre Island. Worked on the four story building police station in Dallas, Texas. Seitz reiterated that he has high rise experience.
2) Hill International, Robert Ferguson introduced the team composed by S&B Infrastructure and Foster CM Group.
Ferguson mentioned to the court that they have the experience of 150 courthouses, criminal justice facilities and jails which equals to $5 billion dollars worth of work. This is not accounting for recent projects awarded to the firm.
As part of the management philosophy, capture and memorialize program goals is essential to understand the first step, what the project is and its values and schedule. Another key component stated was the project controls, this includes overseeing cost control, budget, change order management and schedule oversight. Along with it, there's mitigate risks that identifies and assess and respond control contracts and insurance. Every project done is started as risk register, all the way to the occupancy of the building. Again, he stated that they mitigate risks along the project. Mr. Ferguson assured that accountability is essential and only meant to move forward and make sure items are met by a certain day. Manage to an expected results is tied to set realistic milestones and meet them efficiently. The communication process is crucial, assuring the court members that they understand that this a county project were the public will involved throughout the process and will keep people inform and communicate all the way to the end.
Ferguson informed that they've completed the county jail renovation in Dallas, Texas. Furthermore, the firm encouraged the court members to contact constituents they have worked with and provided their information for any references.
Commissioner Palacios questioned if there's anything that they can foresee as cost control. In relation, Ferguson stated that parking lot is one area, as they do not know what's underneath. Historically, the best way to control costs is to identify contingencies during construction to the overall budget. Stating that one of the difficult parts during this project will be to find out what's underneath, once this is tackled they can start with steel and concrete. Ferguson indicated that he would get a contractor on board as soon as possible and let them bring them utility and structure subs to work with the architects.
Daniel Rios stated that the planning of the design is very important to finish the drainage. In terms of the MPO Project, Mr. Rios informed Commissioner Cantu that there's projects in place but not to the extent of looking at the analysis. Stating that the biggest schedule impact will be getting approval by TxDOT to close US 281.
Again, Ferguson emphasized their understanding of the project and the importance of accountability to the public.
It was informed to the judge that Harvey Mitchell and Erik Christensen will be the onsite personnel.
3) JLL, John P. Roberts, Project Executive, presented the professional qualifications project management standard operating procedures. The list ranged from organize decision making, manage stakeholders, control schedule, mange budget, design, contain costs, control quality and facilitate communication. The first professional qualifications is the effective time management and budget control; having in consideration program goals, team members responsibilities and effective procurement and focus.
Combined the team has 225 years of project management experience of this type. With affiliation to the several institutes and 100% of the team holds an undergraduate/graduate degree in architecture, construction, construction management or engineering.
Courthouse experience includes Fort Bend County Justice Center, Richmond TX.
Program management experience includes the Conroe Center, Classroom Building, University Park Science Building and Process Technology Center, Stafford New Workforce Building, The West Houston Institute Northwest College, CTE High School and Early College High School.
In addition the firm introduced the understanding of the project and the five-phase process that will ensure the team navigates each stage of the county courthouse project, from initiation to closing. According to the plan, this will allow them to know who in the local community is capable of delivering the best performance and skills.
Sundaresh Kamath, Project Director for the project notified that he has experience in program management and project management. Has worked in the public side and managed large bond programs, stating that he has reviewed all the schematic design provided to them and understands the challenges, including the closing of US 281. They are ready to explore and fully understand the ramifications of closure of Business 281 and the challenges of water, sewer, gas, fiber, electric, cable and the scheduling and costs. Stating that they are ready to work with the Hidalgo County Drainage District and the MPO, and City of Edinburg.
Commissioner Cantu questioned the courthouse experience and requested to list them. With regards, Roberts restated that the Ellis County Bond Program is part of their courthouse experience, along with the Federal Courts Reinvestment Project in Los Angeles & Los Fresno, CA.
Joe O'Con will be present daily during construction and Mr. Kamath will run the project from start to finish 100% committed to the project.
O'Con disclosed that he has been doing this type of work for over 36 years. He was the construction inspector for the first three major projects he worked for.
Judge Garcia questioned the difference between program manager and construction manager. Roberts explained that in industry terms, program manger organizes other program managers that have day to day responsibilities dealing with the day to day administrative level, handling reports. A construction manger gives the level in which the architect and the contract are dealt with. Program manger has the day to day responsibility of the architect.
4) Jacobs, Alvaro Rizo-Patron presented himself as the project executive for the Hidalgo County Courthouse Project. Rizo-Patron stated that they've worked with HDR and HOK before for multiple projects. The program manager will be Jonathan Jordan, Construction manager Brian McIntyre and Oscar Garcia as the RGV community liaison.
The presenter informed that JACOBS has experience in 57 federal courthouses and 23 county courthouses. According to Patron, 10 projects were listed on the proposal but 4 projects were selected to present. The Hipolito Garcia U.S. Post Office and Court House in San Antonio, TX. was a significant project due to the location of it. Albert Armendariz Sr., U.S. Courthouse in El Paso, TX was presented to demonstrate to the court that the firm is capable of working along the border. The Denver Justice Center Complex in Denver, CO. was presented because of its similarities to the program and the ILA and historical downtown area. The fourth project presented was the Alto Lee Adams, Sr. U.S. Courthouse in Fort Pierce, FL. selected because Jonathan Jordan worked on that project.
Jordan introduced himself as the main point of contact for this project and main person to deal with for the day to day responsibilities. Indicating that he has 35 years of experience in the field and is a certified construction manager. The total cost of ownership looked at the recurring cost and what's underneath the surface. The firm presented the Owner Controlled Insurance Program (OCIP) as part of the process where money can be save.
Oscar Garcia, Principal for Jacobs in the RGV and potential community liaison of this project explained that (OCIP) removes the barrier entry for local firms to participate. This allows local firms to participate in this type of magnitude projects.
Commissioner Palacios questioned the firm's familiarity with the current stage of the project and all variables related to the project, including what their ideas are for cost savings. Patron assured the understanding of the budget as that's what the community agreed on. Jonathan Jordan indicated that they evaluate design and costs, looking at alternatives for reasonable costs. Jordan assured the judge that he will be present all the way and involved in any coordination between the City of Edinburg and the county.
5) Braoaddus & Project Control-Dcik McNary with Project Control introduced the team composed of Broaddus & Associates with 16 years in the Valley, Project Control has been in business for 39 years, Fentress Architects, AD Vertir and Raba Kistner. McNary informed that Fentress Architects analyze courthouse design, operation cost design and evaluate 50 year costs.
Project control will provide five people with three full time onsite. Additionally, McNary emphasized that they do not built buildings, their only business is program management.
Gilbert Gallegos architect with Broaddus & Associates, reminded the court that they were involved in the Edinburg Downtown rehabilitation plan. He disclosed that they are working with L&G with issues related to the drainage, also are working with the state as to the closure of old U.S. Business 83. Owner insite is another tool use for projects strictly design for owners. Gallegos assured they are courthouse experts, they account with national, state and local experience, most recent county courthouse is in Hays County. Again, restating that program management is their only business.
Once more, Commissioner Palacios asked the firm with regards to any potential cost control. Gallegos stated that drainage issues is taken into consideration, as well as civil part and infrastructure as these can sneak in terms of costs. Further, stating that they not only manage construction but total project budget.
Gallegos informed Commissioner Cantu that he will be the program executive as he is more of the area manager for South Texas. He further disclosed that according to the current square footage for the courthouse, the price will be about $300 per sq ft. The firm is currently working with HOK and has worked with HDR. Regarding the pricing, Commissioner Cantu questioned why the cost of $300 per sq ft. as compared to other similar buildings of similar size. McNary stated that the price has to do with the structure and materials that need to stand for the future. Additionally, disclosing that he has not seen any overly design items on this project.
Commissioner Cuellar disclosed his desire to wait on the ranking to obtain more information. Commissioner Cantu stated that he was ready to take action. On the other hand, Judge Garcia also recommended waiting.
Mr. Guerra advised that a meeting could be set up for next week for this single item.
2. Approval of the evaluation/scoring grid for the purposes of ranking by Commissioners' Court of the five (5) participating firms:
3. Authority to commence negotiations for the purpose of finalizing a professional service agreement with the No. 1 ranked firm of _______________________________ for the design and construction of the New Hidalgo County Courthouse.
Court took no action on Item.18.A.2 and 3.
Commissioner Cantu stepped away from the meeting.
Commissioner Cantu joined the meeting.
Mrs. Salazar notified of the 10 minute time limit per presentation, excluding question and answer.
1) Dannenbaum- Louis Jones, P.E. presented the Hidalgo County Courthouse team which is composed of five lead firms. Dannenbaum will be the lead firm holding the contract. Jones informed that they have a establish local office in the Valley for 16 years and have 200 employees working locally.
Court recessed due to technical difficulties.
Court reopened.
Louis Jones continued informing that the B2Z Engineering is the other firm working along with them. The firm has 9 years of local service and experience, also DBE/HUD certified partner. MOCA, is another firm with has over 17 years of program project management experience. With experience on 10 multistory courthouses totaling $1.5 billion dollars. They too have a local office in McAllen, Texas since 2013. Additionally, Farnsworth Group, has 450 professionals with courthouse commissioning experts, with a regional office in San Antonio, Texas. Naylor Wentworth Lund Architects is the final firm working with the team of five. The firm has 64 years of experience, 23 years of multistory courthouse design and construction.
Reza Badiozzamani, P.E. Dannenbaum, explained that the program was put together with qualified design, program and construction management and inspection professionals. Stating that they have over 200 license engineers available, project management professionals, registered architects amongst others.
Badiozzamani introduced the rest of the team and their qualifications, informing that he will be serving as the community outreach client mgmt.
Under major coordination and scheduling factors, the team will work closely with the other entities tied to the project. Badiozzamani indicated that the firm is actively working with L&G. Again, it was stated that Dennenbaum is actively working with L&G regarding the infrastructure projects, closure of 281, drainage improvements, integration into master program schedule and roadway improvements. Regarding this project, Badiozzamani assured that they will work the L&G to accelerate the project.
MOCA, Chad Jones, CCM, LEED AP, assured they manage millions of dollars courthouse projects. Presenting 10 projects related to courthouse experience, including restoration to the Bexar County County Courthouse, San Antonio, Texas. the Houstion Justice center, and Federal Courthouse in Salt Lake City, UT., U. S. Courthouse in Austin, TX. among others.
Commissioner Cantu questioned as to what the firm's plan will be to help keep costs down and the M&O expenses down. The representative stated that making sure the structure is accurate, making sure the CMR builds the project according to specs. Operation and maintenance costs will be essential.
Dennis Yates with Farnsworth Group, explained that commissioning is a process that affects the way the building is going to performed, versus the way the county wants it to performed. Taking into consideration temperature and its effect on the entire building. Yates, explained that it is equally important to account for having the right training for maintenance and operating. Detailing that projects that are commissioned save an average of 15% every year in energy savings than those who are not. Chad Jones added that another saving strategies is to first line up and get everything going the right direction, once its done, its a matter of cost control.
Commissioner Palacios asked if the firm could forecast any situations that could help with the overall costs. Jones assured that they'll make sure the building has the best foundation, due to the flooding in the area.
Robert Macheska with L&G Engineering, informed commissioner Cantu that no other project manager firm has contacted them regarding the road projects or the closure of US 281.
Louis Jones explained to the judge that they've never been involved in the construction of a courthouse however, this is the reason they put these team together. Jones assured the judge that they have the local experience and will make sure they comply with the schedule time and stay under budget. In addition, Badiozzamani ensured that they always make sure they have specific qualified people with the needed expertise.
Mr. J.D. Garcia, MOCA, will lead the field inspection during construction. He informed of the recent 10 story building in Alabama.
Sergey Akhpatelov disclosed that he has courthouse experience and federal courthouses experience as well. He emphasized on the experience he possess working with judges, state holders, U.S. Marshals, and has the capability of delivering a successful project.
Mr. Garcia restated that his working experience has been in California, Texas and Louisiana. In Louisiana, he worked on vertical legs for oil field rigs and skyscrapers in California, moving his way up from iron worker to quality control. Mr. Garcia informed that he was project manager in the recent completed project in Alabama.
Jones-MOCA is part of the team because they specialize on construction legs and field inspection in courthouses, and are currently working on a courthouse project in Houston, Texas. Chad Jones added that they understand the county's accountability to the public as a governmental entity and its duty to protect the people inside the courthouse.
Richard Seitz informed that he has the experience here, as he has built two high rise buildings in South Padre Island. Worked on the four story building police station in Dallas, Texas. Seitz reiterated that he has high rise experience.
2) Hill International, Robert Ferguson introduced the team composed by S&B Infrastructure and Foster CM Group.
Ferguson mentioned to the court that they have the experience of 150 courthouses, criminal justice facilities and jails which equals to $5 billion dollars worth of work. This is not accounting for recent projects awarded to the firm.
As part of the management philosophy, capture and memorialize program goals is essential to understand the first step, what the project is and its values and schedule. Another key component stated was the project controls, this includes overseeing cost control, budget, change order management and schedule oversight. Along with it, there's mitigate risks that identifies and assess and respond control contracts and insurance. Every project done is started as risk register, all the way to the occupancy of the building. Again, he stated that they mitigate risks along the project. Mr. Ferguson assured that accountability is essential and only meant to move forward and make sure items are met by a certain day. Manage to an expected results is tied to set realistic milestones and meet them efficiently. The communication process is crucial, assuring the court members that they understand that this a county project were the public will involved throughout the process and will keep people inform and communicate all the way to the end.
Ferguson informed that they've completed the county jail renovation in Dallas, Texas. Furthermore, the firm encouraged the court members to contact constituents they have worked with and provided their information for any references.
Commissioner Palacios questioned if there's anything that they can foresee as cost control. In relation, Ferguson stated that parking lot is one area, as they do not know what's underneath. Historically, the best way to control costs is to identify contingencies during construction to the overall budget. Stating that one of the difficult parts during this project will be to find out what's underneath, once this is tackled they can start with steel and concrete. Ferguson indicated that he would get a contractor on board as soon as possible and let them bring them utility and structure subs to work with the architects.
Daniel Rios stated that the planning of the design is very important to finish the drainage. In terms of the MPO Project, Mr. Rios informed Commissioner Cantu that there's projects in place but not to the extent of looking at the analysis. Stating that the biggest schedule impact will be getting approval by TxDOT to close US 281.
Again, Ferguson emphasized their understanding of the project and the importance of accountability to the public.
It was informed to the judge that Harvey Mitchell and Erik Christensen will be the onsite personnel.
3) JLL, John P. Roberts, Project Executive, presented the professional qualifications project management standard operating procedures. The list ranged from organize decision making, manage stakeholders, control schedule, mange budget, design, contain costs, control quality and facilitate communication. The first professional qualifications is the effective time management and budget control; having in consideration program goals, team members responsibilities and effective procurement and focus.
Combined the team has 225 years of project management experience of this type. With affiliation to the several institutes and 100% of the team holds an undergraduate/graduate degree in architecture, construction, construction management or engineering.
Courthouse experience includes Fort Bend County Justice Center, Richmond TX.
Program management experience includes the Conroe Center, Classroom Building, University Park Science Building and Process Technology Center, Stafford New Workforce Building, The West Houston Institute Northwest College, CTE High School and Early College High School.
In addition the firm introduced the understanding of the project and the five-phase process that will ensure the team navigates each stage of the county courthouse project, from initiation to closing. According to the plan, this will allow them to know who in the local community is capable of delivering the best performance and skills.
Sundaresh Kamath, Project Director for the project notified that he has experience in program management and project management. Has worked in the public side and managed large bond programs, stating that he has reviewed all the schematic design provided to them and understands the challenges, including the closing of US 281. They are ready to explore and fully understand the ramifications of closure of Business 281 and the challenges of water, sewer, gas, fiber, electric, cable and the scheduling and costs. Stating that they are ready to work with the Hidalgo County Drainage District and the MPO, and City of Edinburg.
Commissioner Cantu questioned the courthouse experience and requested to list them. With regards, Roberts restated that the Ellis County Bond Program is part of their courthouse experience, along with the Federal Courts Reinvestment Project in Los Angeles & Los Fresno, CA.
Joe O'Con will be present daily during construction and Mr. Kamath will run the project from start to finish 100% committed to the project.
O'Con disclosed that he has been doing this type of work for over 36 years. He was the construction inspector for the first three major projects he worked for.
Judge Garcia questioned the difference between program manager and construction manager. Roberts explained that in industry terms, program manger organizes other program managers that have day to day responsibilities dealing with the day to day administrative level, handling reports. A construction manger gives the level in which the architect and the contract are dealt with. Program manger has the day to day responsibility of the architect.
4) Jacobs, Alvaro Rizo-Patron presented himself as the project executive for the Hidalgo County Courthouse Project. Rizo-Patron stated that they've worked with HDR and HOK before for multiple projects. The program manager will be Jonathan Jordan, Construction manager Brian McIntyre and Oscar Garcia as the RGV community liaison.
The presenter informed that JACOBS has experience in 57 federal courthouses and 23 county courthouses. According to Patron, 10 projects were listed on the proposal but 4 projects were selected to present. The Hipolito Garcia U.S. Post Office and Court House in San Antonio, TX. was a significant project due to the location of it. Albert Armendariz Sr., U.S. Courthouse in El Paso, TX was presented to demonstrate to the court that the firm is capable of working along the border. The Denver Justice Center Complex in Denver, CO. was presented because of its similarities to the program and the ILA and historical downtown area. The fourth project presented was the Alto Lee Adams, Sr. U.S. Courthouse in Fort Pierce, FL. selected because Jonathan Jordan worked on that project.
Jordan introduced himself as the main point of contact for this project and main person to deal with for the day to day responsibilities. Indicating that he has 35 years of experience in the field and is a certified construction manager. The total cost of ownership looked at the recurring cost and what's underneath the surface. The firm presented the Owner Controlled Insurance Program (OCIP) as part of the process where money can be save.
Oscar Garcia, Principal for Jacobs in the RGV and potential community liaison of this project explained that (OCIP) removes the barrier entry for local firms to participate. This allows local firms to participate in this type of magnitude projects.
Commissioner Palacios questioned the firm's familiarity with the current stage of the project and all variables related to the project, including what their ideas are for cost savings. Patron assured the understanding of the budget as that's what the community agreed on. Jonathan Jordan indicated that they evaluate design and costs, looking at alternatives for reasonable costs. Jordan assured the judge that he will be present all the way and involved in any coordination between the City of Edinburg and the county.
5) Braoaddus & Project Control-Dcik McNary with Project Control introduced the team composed of Broaddus & Associates with 16 years in the Valley, Project Control has been in business for 39 years, Fentress Architects, AD Vertir and Raba Kistner. McNary informed that Fentress Architects analyze courthouse design, operation cost design and evaluate 50 year costs.
Project control will provide five people with three full time onsite. Additionally, McNary emphasized that they do not built buildings, their only business is program management.
Gilbert Gallegos architect with Broaddus & Associates, reminded the court that they were involved in the Edinburg Downtown rehabilitation plan. He disclosed that they are working with L&G with issues related to the drainage, also are working with the state as to the closure of old U.S. Business 83. Owner insite is another tool use for projects strictly design for owners. Gallegos assured they are courthouse experts, they account with national, state and local experience, most recent county courthouse is in Hays County. Again, restating that program management is their only business.
Once more, Commissioner Palacios asked the firm with regards to any potential cost control. Gallegos stated that drainage issues is taken into consideration, as well as civil part and infrastructure as these can sneak in terms of costs. Further, stating that they not only manage construction but total project budget.
Gallegos informed Commissioner Cantu that he will be the program executive as he is more of the area manager for South Texas. He further disclosed that according to the current square footage for the courthouse, the price will be about $300 per sq ft. The firm is currently working with HOK and has worked with HDR. Regarding the pricing, Commissioner Cantu questioned why the cost of $300 per sq ft. as compared to other similar buildings of similar size. McNary stated that the price has to do with the structure and materials that need to stand for the future. Additionally, disclosing that he has not seen any overly design items on this project.
Commissioner Cuellar disclosed his desire to wait on the ranking to obtain more information. Commissioner Cantu stated that he was ready to take action. On the other hand, Judge Garcia also recommended waiting.
Mr. Guerra advised that a meeting could be set up for next week for this single item.
2. Approval of the evaluation/scoring grid for the purposes of ranking by Commissioners' Court of the five (5) participating firms:
| PROGRAM MANAGEMENT FIRM | SCORE | RANK |
| BROADDUS + PROJECT CONTROL | ||
| JLL | ||
| HILL INTERNATIONAL | ||
| DANNENBAUM | ||
| JACOBS PROJECT MANAGEMENT CO. |
3. Authority to commence negotiations for the purpose of finalizing a professional service agreement with the No. 1 ranked firm of _______________________________ for the design and construction of the New Hidalgo County Courthouse.
Court took no action on Item.18.A.2 and 3.
Attachments:
2.
AI-56698
Presentation of sole-bid response received from STX Snacktime Vending Co. LLC meeting all specifications and/or requirements for the purpose of award and approval of contract for Hidalgo County-"Vending Machine Services"- RFB No:2016-307A-09-28-SMA.
On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 3, JOE M. FLORES, the Court made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 3, JOE M. FLORES, the Court made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
Attachments:
3.
AI-56631
Approval to establish the following deadlines for the submission of requisitions for goods and/or services to order and received prior to December 31, 2016 for General Fund and all other applicable funds:
- Major purchases deadline: October 28, 2016
- Daily purchases deadline: November 04, 2016
On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 4, JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
Vote: 5 - 0 - Unanimously
B.
Pct. 1
1.
AI-56820
a. Acceptance and approval on an Interlocal Agreement between County of Hidalgo and City of Donna for the provisions of joint efforts for the Mile 12 1/2 (FM 88 - FM 493) Road Improvement Project; and
On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, the Court made a UNANIMOUS vote of approval.
Vote: 5 - 0 – Unanimously
b. Acceptance and approval of Interlocal Agreement Project: Improvements to Mile12 1/2 (FM 88 - FM 493) Road.
On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 4, JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, the Court made a UNANIMOUS vote of approval.
Vote: 5 - 0 – Unanimously
b. Acceptance and approval of Interlocal Agreement Project: Improvements to Mile12 1/2 (FM 88 - FM 493) Road.
On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 4, JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
Attachments:
2.
AI-56811
Acceptance and approval of request by Precinct No.1 for Supplemental No. 1 through Work Authorization No. 3 as submitted by TEDSI Infrastructure Group-Contract #C-08-227-02-09-PO#741616 for modification to original scope of work as more specifically described in Attachment "D" with an increase of $176,000 to the original amount reflected on the work authorization.
On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 4, JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 4, JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
Attachments:
3.
AI-56810
A. Pursuant to Article 14 of Contract #C-08-227-02-09 with TEDSI Infrastructure Group, a request for approval by engineer to permit the subcontracting of Halff & Associates, Inc and Aranda & Associates, Inc., in connection to Work Authorization No. 3 for the "Mile 6 West" project in Precinct One.
On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 4, JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
B. Pursuant to Article 14 of Contract #C-08-227-02-09 with TEDSI Infrastructure Group, a request for approval by engineer to permit the subcontracting of Cordia SUE, LLC and Half & Associates, Inc., in connection to Work Authorization No. 4 for the "Mile 6 West" project in Precinct One.
Court proceeded to Item.18.C.1.
On motion by COMMISSIONER PCT. 4, JOSEPH PALACIOS, seconded by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., the Court made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
Court proceeded to Item.18.C.2.
On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 4, JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
B. Pursuant to Article 14 of Contract #C-08-227-02-09 with TEDSI Infrastructure Group, a request for approval by engineer to permit the subcontracting of Cordia SUE, LLC and Half & Associates, Inc., in connection to Work Authorization No. 4 for the "Mile 6 West" project in Precinct One.
Court proceeded to Item.18.C.1.
On motion by COMMISSIONER PCT. 4, JOSEPH PALACIOS, seconded by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., the Court made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
Court proceeded to Item.18.C.2.
Attachments:
C.
Pct. 2
1.
AI-56834
Pursuant to contract with L&G Consulting Engineers, Inc. (Article 14), a request for approval by engineer to permit the subcontracting of B2Z Engineering, LLC in connection with Work Authorization No. 1 for the Pct 2 CRC Youth Facility Project.
On motion by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, seconded by COMMISSIONER PCT. 4, JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval.
Vote: 5 - 0 -Unanimously
Court proceeded back to Item.18.B.3.
On motion by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, seconded by COMMISSIONER PCT. 4, JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval.
Vote: 5 - 0 -Unanimously
Court proceeded back to Item.18.B.3.
Attachments:
2.
AI-56764
Authority to advertise (including the authority to re-advertise project in the event that no bids are received and/or are rejected and project is still required) with approval of RFB plans and specifications as developed and drafted by Project Engineer L & G Engineering, for "Regional Linear Park Project - Phase 1"-RFB No. 2016-378-11-30-YZV and subject to TxDOT's approval.
On motion by COMMISSIONER PCT. 3, JOE M. FLORES, seconded by COMMISSIONER PCT. 4, JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
On motion by COMMISSIONER PCT. 3, JOE M. FLORES, seconded by COMMISSIONER PCT. 4, JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
Attachments:
D.
Pct. 4
1.
AI-56824
Acceptance and approval of Work Authorization No. 1 (with an estimated cost of 9,501.62) as submitted by project engineer, L&G Consulting Engineers in connection with Contract# C-16-305-10-04.
On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 4, JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 4, JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
Attachments:
19.
Open Forum
1) Opal Billman claimed that due to the divorce case she has been in false imprisonment for over 20 years, connected with arrests and threats. Stating that she has complaint to the secretary of state and attorney general, district attorney but claim its not their job. Billman petitioned the removal of the trespassers in her property, additionally claiming that people have received loans from banks using her property as collateral.
2) Pedro Ayala introduced himself as an urban designer who leaves in Edinburg, TX. invited the members to attend an event to discuss the future of downtown Edinburg and its history.
1) Opal Billman claimed that due to the divorce case she has been in false imprisonment for over 20 years, connected with arrests and threats. Stating that she has complaint to the secretary of state and attorney general, district attorney but claim its not their job. Billman petitioned the removal of the trespassers in her property, additionally claiming that people have received loans from banks using her property as collateral.
2) Pedro Ayala introduced himself as an urban designer who leaves in Edinburg, TX. invited the members to attend an event to discuss the future of downtown Edinburg and its history.
Attachments:
20.
Closed Session:
Commissioners' Court may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following:
On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 4, JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
Commissioners' Court may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following:
On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 4, JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
A.
Real Estate Acquisition
Court took no action on this item.
Court took no action on this item.
B.
Pending and/or potential litigation
Court took no action on this item.
Court took no action on this item.
C.
AI-56826
Pending/potential litigation - Contract #C-05-007-08-02; Juvenile Justice Center
Court took no action on this item.
Judge Garcia abstain from participation.
Court took no action on this item.
Judge Garcia abstain from participation.
Attachments:
D.
AI-56830
Pending/potential litigation - Edinburg Municipal Airport & City of Edinburg Property
Court took no action on this item.
Court took no action on this item.
E.
AI-56788
Cause No. CCD-0281-B; Electric Transmission Texas, LLC vs. Hidalgo County, Texas; In the County Court At Law No. 2 of Hidalgo County, Texas
Court took no action on this item.
Court took no action on this item.
F.
AI-56840
C-4230-16-G; Blanca Quintanilla and Glendy Hernandez v Hidalgo County Constable Pct. 3
Court took no action on this item.
Court took no action on this item.
G.
AI-56777
Claim of Texas Department of Public Safety
Court took no action on this item.
Court took no action on this item.
H.
AI-56779
Claim of Ruben Alaniz
Court took no action on this item.
Court took no action on this item.
I.
AI-56807
Claim of Jose Rolando Gonzalez, Jr.
Court took no action on this item.
Court took no action on this item.
J.
AI-56843
Claim of Brittany Hernandez
Court took no action on this item.
Court took no action on this item.
21.
A. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024(A) (4) "a Professional Service" for the "provision of legal services/representation in connection with litigation."
On motion by COMMISSIONER PCT. 3, JOE M. FLORES, seconded by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., the Court made a UNANIMOUS vote of approval.
Vote: 3 - 0 - Unanimously
On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 3, JOE M. FLORES, the Court made a UNANIMOUS vote of approval.
Vote: 3 - 0 - Unanimously
B. Requesting engagement with the firm of Preston Henrichson for Item.22.F / Preston Henrichson for Item.22.J for the "Provision of Legal Services/Representation in connection with Litigation" and authority to submit letter of engagement (subject to compliance with HB1295)
On motion by COMMISSIONER PCT. 3, JOE M. FLORES, seconded by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., the Court made a UNANIMOUS vote of approval.
Vote: 3 - 0 - Unanimously
On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 3, JOE M. FLORES, the Court made a UNANIMOUS vote of approval.
Vote: 3 - 0 - Unanimously
On motion by COMMISSIONER PCT. 3, JOE M. FLORES, seconded by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., the Court made a UNANIMOUS vote of approval.
Vote: 3 - 0 - Unanimously
On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 3, JOE M. FLORES, the Court made a UNANIMOUS vote of approval.
Vote: 3 - 0 - Unanimously
B. Requesting engagement with the firm of Preston Henrichson for Item.22.F / Preston Henrichson for Item.22.J for the "Provision of Legal Services/Representation in connection with Litigation" and authority to submit letter of engagement (subject to compliance with HB1295)
On motion by COMMISSIONER PCT. 3, JOE M. FLORES, seconded by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., the Court made a UNANIMOUS vote of approval.
Vote: 3 - 0 - Unanimously
On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 3, JOE M. FLORES, the Court made a UNANIMOUS vote of approval.
Vote: 3 - 0 - Unanimously
22.
Open Session:
A.
Real Estate Acquisition and appropriation for same
Commissioners Cantu and Palacios did not return from closed session.
Court took no action on this item.
Commissioners Cantu and Palacios did not return from closed session.
Court took no action on this item.
B.
Pending and/or potential litigation
Court took no action on this item.
Court took no action on this item.
C.
AI-56827
Pending/potential litigation - Contract #C-05-007-08-02; Juvenile Justice Center
Court took no action on this item.
Judge Garcia abstain from participation.
Court took no action on this item.
Judge Garcia abstain from participation.
Attachments:
D.
AI-56829
Pending/potential litigation - Edinburg Municipal Airport & City of Edinburg Property
Court took no action on this item.
Court took no action on this item.
E.
AI-56789
Cause No. CCD-0281-B; Electric Transmission Texas, LLC vs. Hidalgo County, Texas; In the County Court At Law No. 2 of Hidalgo County, Texas
Court took no action on this item.
Court took no action on this item.
F.
AI-56841
C-4230-16-G; Blanca Quintanilla and Glendy Hernandez v Hidalgo County Constable Pct. 3
Refer back to Item.21.A. & B.
Refer back to Item.21.A. & B.
G.
AI-56778
Claim of Texas Department of Public Safety
Mr. Guerra requested for settlement authority to make an offer in the amount of $3,251.70
On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 3, JOE M. FLORES, the Court made a UNANIMOUS vote of approval.
Vote: 3 - 0 - Unanimously
Mr. Guerra requested for settlement authority to make an offer in the amount of $3,251.70
On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 3, JOE M. FLORES, the Court made a UNANIMOUS vote of approval.
Vote: 3 - 0 - Unanimously
H.
AI-56780
Claim of Ruben Alaniz
Mr. Guerra requested for settlement authority to make an offer in the amount of $300.00
On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 3, JOE M. FLORES, the Court made a UNANIMOUS vote of approval.
Vote: 3 - 0 - Unanimously
Mr. Guerra requested for settlement authority to make an offer in the amount of $300.00
On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 3, JOE M. FLORES, the Court made a UNANIMOUS vote of approval.
Vote: 3 - 0 - Unanimously
I.
AI-56808
Claim of Jose Rolando Gonzalez, Jr.
Mr. Guerra requested for settlement authority to make an offer in the amount of $15,000.00
On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 3, JOE M. FLORES, the Court made a UNANIMOUS vote of approval.
Vote: 3 - 0 - Unanimously
Mr. Guerra requested for settlement authority to make an offer in the amount of $15,000.00
On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 3, JOE M. FLORES, the Court made a UNANIMOUS vote of approval.
Vote: 3 - 0 - Unanimously
J.
AI-56845
Claim of Brittany Hernandez
Refer back to Item.21.A. & B.
Refer back to Item.21.A. & B.
23.
Closed Session:
Commissioners Court may reconvene into Closed Session for the discussion regarding the agenda items listed
Court took no action on this item.
Commissioners Court may reconvene into Closed Session for the discussion regarding the agenda items listed
Court took no action on this item.
24.
Open Session:
Commissioners Court may reconvene into Open Session for the discussion regarding the agenda items listed
Court took no action on this item.
Commissioners Court may reconvene into Open Session for the discussion regarding the agenda items listed
Court took no action on this item.
25.
Adjourn
On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 3, JOE M. FLORES, the Court made a UNANIMOUS vote of approval.
Vote: 3 - 0 - Unanimously
On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 3, JOE M. FLORES, the Court made a UNANIMOUS vote of approval.
Vote: 3 - 0 - Unanimously
There being no further business to come before said
Court, the meetings of the Commissioners' Court and the
Drainage District #1 Board are now hereby adjourned.
Dated this the 13th day of October, 2016
ARTURO GUAJARDO, JR., County Clerk
Hidalgo County, Texas
By: ______________________________
Norma G. Cantu, Deputy
I, ARTURO GUAJARDO, JR., County Clerk attest that this is an accurate accounting of a proceeding of the Commissioners’ Court held on October 13, 2016.
Signed this 13th day of OCTOBER 2016
ATTEST:
ARTURO GUAJARDO, JR.
County Clerk and Ex-Officio Clerk
Of the Commissioners’ Court of
Hidalgo County
By: ____________________________
(Seal) Norma G. Cantu, Deputy
Court, the meetings of the Commissioners' Court and the
Drainage District #1 Board are now hereby adjourned.
Dated this the 13th day of October, 2016
ARTURO GUAJARDO, JR., County Clerk
Hidalgo County, Texas
By: ______________________________
Norma G. Cantu, Deputy
I, ARTURO GUAJARDO, JR., County Clerk attest that this is an accurate accounting of a proceeding of the Commissioners’ Court held on October 13, 2016.
Signed this 13th day of OCTOBER 2016
ATTEST:
ARTURO GUAJARDO, JR.
County Clerk and Ex-Officio Clerk
Of the Commissioners’ Court of
Hidalgo County
By: ____________________________
(Seal) Norma G. Cantu, Deputy