SPECIAL MEETING - October 13, 2016
BE IT REMEMBERED, that on this 13th day of October A.D., 2016, there was begun and held a SPECIAL MEETING of the Honorable Commissioners’ Court of Hidalgo County, Texas, wherein the following members thereof were present, to-wit:
| HONORABLE RAMON GARCIA HONORABLE A.C. CUELLAR, JR. HONORABLE EDUARDO "EDDIE" CANTU HONORABLE JOE M. FLORES HONORABLE JOSEPH PALACIOS |
HIDALGO COUNTY JUDGE COMMISSIONER, PRECINCT NO. 1 COMMISSIONER, PRECINCT NO. 2 COMMISSIONER, PRECINCT NO. 3 COMMISSIONER, PRECINCT NO. 4 |
and ARTURO GUAJARDO, JR., COUNTY CLERK & EX-OFFICIO CLERK OF THE COMMISSIONERS’ COURT of Hidalgo County, Texas, wherein the following proceedings were had, to-wit:
 |
AGENDA CC REGULAR CONSENT COMMISSIONERS' COURT October 13, 2016 9:30 A.M. |
NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Commissioners' Court will be held at the Edinburg Council Chambers 415 W. University Drive, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
NOTICE TO THE PUBLIC
CONSENT AGENDA
The following items are of a routine or administrative nature. The Commissioners' Court has been furnished with background and support on each item, and/or it has been discussed at a previous meeting. All items will be acted upon by one vote without being discussed separately unless requested by a Court Commissioner, in which event the item or items will immediately be withdrawn for individual consideration in its normal sequence after the items not requiring separate discussion have been acted upon. The remaining items will be adopted by one vote.
On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, the Court made a UNANIMOUS vote of approval for the exception of Item.4.A. to be pulled for discussion.
Vote: 5 - 0 – Unanimously
Court proceeded to Consent Item.4.A.
1.
AI-56882
Approval of check register and payment of claims and bills - (Payments from Juvenile Probation, Adult Probation, LEOSE Fund, DA Motor Vehicle Theft Fund, DA Check Fraud Fund, DA Forfeiture Fund, Sheriff Forfeiture Funds, Constable Forfeiture Funds, HIDTA Forfeiture Funds and VIT Interest Fund are presented for recording purposes only.)
Attachments:
2.
Auditor's Office:
A.
AI-56885
Presentation of Fund Information Report
Attachments:
B.
AI-56796
Pursuant to Local Government Code Section 115.0035, requesting approval of the attached reports.
Attachments:
3.
2016 Intradepartmental transfers:
A.
AI-56825
2016 - Sheriff Dept. Federal Sharing (1228)
Attachments:
B.
AI-56842
2016 - Constable Pct.1 (1100)
Attachments:
C.
AI-56844
2016 - Human Services (1100)
Attachments:
D.
AI-56781
2016 - Elections (1100)
Attachments:
E.
AI-56833
2016 - Pct. 2 Alamo CRC (1100)
Attachments:
F.
AI-56831
2016 - Pct. 2 San Juan CRC (1100)
Attachments:
G.
AI-56784
2016 - Pct. 2 Parks (1100)
Attachments:
H.
AI-56768
2016 - PCT 4 (1100)
Attachments:
I.
AI-56802
2016 - Pct. 4 Rd. Maint. (1200)
Attachments:
J.
AI-56783
2016 - Tax Office Scofflaw (1100)
Attachments:
K.
AI-56770
2016 - District Attorney (1100)
Attachments:
L.
AI-56766
2016 - Sheriff Dept. (1100)
Attachments:
M.
AI-56763
2016 - Sheriff Dept. Jail (1100)
Attachments:
N.
AI-56799
2016 I.T. Dept. (1100)
Attachments:
O.
AI-56801
2016 - Purchasing (1100)
Attachments:
P.
AI-56741
2016 - Public Defender (1100)
Attachments:
Q.
AI-56754
2016 - JP Pct. 1 PL 1 (1100)
Attachments:
R.
AI-56749
2016 - JP Pct. 3 PL 2 (1100)
Attachments:
S.
AI-56733
2016 - JP 1 Pl 2 (1100)
Attachments:
4.
2016 Interdepartmental transfers:
A.
AI-56849
Purchasing (1100):
Requesting approval of interdepartmental transfer from Co Wide Adm-Contingency to Purchasing in the amount of $2,300.00 for payment of invoice for advertising expenses.
Mrs. Linda Fong requested no action on this item. Stating that this is to fund election's advertisement however, the money is being placed under purchasing. Therefore, recommended placing the item under the elections department.
Fong informed the court that as now, it's been funded as contingency to purchasing instead of contingency to elections. However, it can be done as an emergency transfer.
Martha Salazar stated that she wasn't sure if the ad was ran with the purchasing department's account, and this was just a reimbursement.
Mrs. Salazar suggested waiting to make a decision.
Again, Fong recommended no action and if need to be done, could be done as an emergency transfer.
Mr. Guerra suggesting taking action now, and later reclassify the expenditure appropriately if needed.
Court took no action on this item.
Requesting approval of interdepartmental transfer from Co Wide Adm-Contingency to Purchasing in the amount of $2,300.00 for payment of invoice for advertising expenses.
Mrs. Linda Fong requested no action on this item. Stating that this is to fund election's advertisement however, the money is being placed under purchasing. Therefore, recommended placing the item under the elections department.
Fong informed the court that as now, it's been funded as contingency to purchasing instead of contingency to elections. However, it can be done as an emergency transfer.
Martha Salazar stated that she wasn't sure if the ad was ran with the purchasing department's account, and this was just a reimbursement.
Mrs. Salazar suggested waiting to make a decision.
Again, Fong recommended no action and if need to be done, could be done as an emergency transfer.
Mr. Guerra suggesting taking action now, and later reclassify the expenditure appropriately if needed.
Court took no action on this item.
Attachments:
B.
AI-56848
Pct.4 (1200)
Requesting approval of 2016 Interdepartmental Transfer from Pct.4 Rd Maint-Other to Pct.4 Hoehn Drain Prj-Aid to Gov. in the amount of $6,000.00.
Attachments:
C.
AI-56752
Pct.4 (1100):
Approval of 2016 interdepartmental transfer from Pct.4 Doolittle Recovery Prj to Pct.4 Emergency Srv Linn-SM & Pct.4 CRC Sunflower in the total amount of $3,387.50.
Approval of 2016 interdepartmental transfer from Pct.4 Doolittle Recovery Prj to Pct.4 Emergency Srv Linn-SM & Pct.4 CRC Sunflower in the total amount of $3,387.50.
Attachments:
D.
AI-56736
Pct.4 (1200) Approval of 2016 interdepartmental transfer from PCT4 RD MAINT-OTHER to PCT4 HOEHN DRAIN PRJ-WATER/SEWERAGE in the amount of $39,486.58.
Attachments:
5.
Planning Department:
A.
AI-56759
1. Certificate of Plat and Utility Status under Texas Local Government Code Section 232.028 (b)
2. Certificate of Water Service Availability under Texas Local Government Code Section 232.029 (c) (2)
2. Certificate of Water Service Availability under Texas Local Government Code Section 232.029 (c) (2)
Attachments:
6.
Monthly Fee Reports:
A.
AI-56758
District Attorney's Office Check Fraud Fees Monthly Report - September 2016
Attachments:
7.
Executive Office:
A.
AI-56667
Approval of Right of Way Permits:
1). North Alamo Water Supply Corporation: Light of The Valley Church: Proposing a 12 inch bore casing for a 6 inch waterline along Earling Road, from the centerline of Cesar Chavez Road go west approximately 1,000 feet. Will bore Earling Road from North to South.
2). Sharyland Water Supply Corp.: Road Crossing (Bore): A 12" PVC waterline to be encased within a 20" steel casing to be located approximately 65 ft. West of the intersection of Shary Rd. and 4 Mile Line.
3). Luis Garcia (Owner/Manager) on behalf of Fenech Sole, LLC: Approx. 36.00 linear feet of open-cut, patch and repair for the installation of 60.00 linear feet of 18" class III reinforced concrete pipe culvert across Mile 2 E. with concrete safety-end-treatments at each end. The crossing will be located on the south side of the intersection of Mile 4N. and Mile 2E, southeast of the City of Mercedes, TX.
1). North Alamo Water Supply Corporation: Light of The Valley Church: Proposing a 12 inch bore casing for a 6 inch waterline along Earling Road, from the centerline of Cesar Chavez Road go west approximately 1,000 feet. Will bore Earling Road from North to South.
2). Sharyland Water Supply Corp.: Road Crossing (Bore): A 12" PVC waterline to be encased within a 20" steel casing to be located approximately 65 ft. West of the intersection of Shary Rd. and 4 Mile Line.
3). Luis Garcia (Owner/Manager) on behalf of Fenech Sole, LLC: Approx. 36.00 linear feet of open-cut, patch and repair for the installation of 60.00 linear feet of 18" class III reinforced concrete pipe culvert across Mile 2 E. with concrete safety-end-treatments at each end. The crossing will be located on the south side of the intersection of Mile 4N. and Mile 2E, southeast of the City of Mercedes, TX.
Attachments:
8.
Tax Refunds:
A.
AI-56806
| Account Number | Payer | Amount |
| 00027.90.300.0005.00 | Casetech International, Inc. | $4,854.19 |
| 00027.90.300.0005.00 | Casetech International, Inc. | $5,511.96 |
| 00027.90.300.0005.00 | Casetech International, Inc. | $6,063.15 |
| C7885.00.000.0001.00 | 6.03 JV | $2,971.57 |
| M2650.99.003.0008.00 | MS Health Care, Inc. | $4,993.50 |
| O6910.02.000.0067.00 | Lenderlive Network, Inc. | $3,545.96 |
| R3100.00.001.0001.01 | Paramount Citrus Packing Company, LLC | $2,542.86 |
| R3100.00.001.0001.01 | Wonderful Citrus Packing, LLC | $2,540.38 |
Attachments:
B.
AI-56804
| Account Number | Payer | Amount |
| A0800.00.000.1039.06 | Commonwealth | $37,928.24 |
| B0030.00.000.0000.00 | Commonwealth | $18,082.59 |
| E5100.00.003.0001.00 | Grand Terrace | $6,011.02 |
| E7700.00.000.0002.00 | D. Ansley Company, Inc. | $6,618.28 |
Attachments:
9.
IT Department:
A.
AI-56729
HUMAN RESOURCES:
Authorization and approval to deactivate wireless service through the County's membership/participation with CONTRACT: DIR-TSO-3415 with VERIZON WIRELESS for the following:
Authorization and approval to deactivate wireless service through the County's membership/participation with CONTRACT: DIR-TSO-3415 with VERIZON WIRELESS for the following:
| Description: | Employee #: | MDN: |
| Cell Phone | 053074 | 956-330-1796 |
Attachments:
10.
Budget & Management:
A.
AI-56634
Report and approval of emergency transfers for the period of September 1-30, 2016.
Attachments:
B.
AI-56750
Self-Insured (2202)
Requesting approval of reimbursement of the Hidalgo County Workers' Comp. Claims paying account for claims paid by Tristar Risk Management for the period of September 16-30, 2016 in the amount of $77,265.12 and requesting approval of wire transfer.
Attachments:
C.
Interfund transfers:
1.
AI-56809
Pct 1 TXDOT (1315):
Approval of 2016 Interfund Transfer from Precinct 1 Goolie Road (Fund 1350, program# 212) to TXDOT- Mile 6W (Fund 1315, program# 039) in the amount of $ 176,000.00.
Approval of 2016 Interfund Transfer from Precinct 1 Goolie Road (Fund 1350, program# 212) to TXDOT- Mile 6W (Fund 1315, program# 039) in the amount of $ 176,000.00.
Attachments:
2.
AI-56817
Pct. 4 (1100):
Approval of 2016 interfund transfer from Pct 4 Rd Maintenance, program 007, (1200) to Pct 4 CRC Sunflower/SH107, program 123, and Pct 4 CRC, program 077, (1100) in the total amount of $10,431.62.
Approval of 2016 interfund transfer from Pct 4 Rd Maintenance, program 007, (1200) to Pct 4 CRC Sunflower/SH107, program 123, and Pct 4 CRC, program 077, (1100) in the total amount of $10,431.62.
Attachments:
11.
Purchasing Dept:
Notes:
A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
Notes:
A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
A.
AI-56822
Pct.4 Project Invoices:
1.) Requesting approval of payment of invoice #11325910 submitted by L&G Consulting Engineers Inc. for Ware Road Project WA#2. P.O. 736559.
2.) Requesting approval of payment of invoice #11325901 submitted by L&G Consulting Engineers Inc. for N. Alamo Rd. Extension WA#2. P.O. 684964.
3.) Requesting approval of payment of invoice #11325908 submitted by L&G Consulting Engineers Inc. for Mile 5 Project. P.O. 740893.
4.)Requesting approval of payment of invoice #11325920 submitted by L&G Consulting Engineers Inc. for FM 1925 WA#1. P.O. 739761.
5.) Requesting approval of payment of invoice #11325922 submitted by L&G Consulting Engineers Inc. for FM 1925 Phase II WA#2. P.O. 724398.
6.) Requesting approval of payment of invoice #11325915 submitted by L&G Consulting Engineers Inc. for 10th Street Extension WA#2. P.O. 700265.
1.) Requesting approval of payment of invoice #11325910 submitted by L&G Consulting Engineers Inc. for Ware Road Project WA#2. P.O. 736559.
2.) Requesting approval of payment of invoice #11325901 submitted by L&G Consulting Engineers Inc. for N. Alamo Rd. Extension WA#2. P.O. 684964.
3.) Requesting approval of payment of invoice #11325908 submitted by L&G Consulting Engineers Inc. for Mile 5 Project. P.O. 740893.
4.)Requesting approval of payment of invoice #11325920 submitted by L&G Consulting Engineers Inc. for FM 1925 WA#1. P.O. 739761.
5.) Requesting approval of payment of invoice #11325922 submitted by L&G Consulting Engineers Inc. for FM 1925 Phase II WA#2. P.O. 724398.
6.) Requesting approval of payment of invoice #11325915 submitted by L&G Consulting Engineers Inc. for 10th Street Extension WA#2. P.O. 700265.
Attachments:
B.
AI-56850
Pct.4:
Requesting approval of payment of invoice submitted by Hidalgo County Urban Program for contract award shortage-in the amount of $6,000.00. See attached back up documentation
Requesting approval of payment of invoice submitted by Hidalgo County Urban Program for contract award shortage-in the amount of $6,000.00. See attached back up documentation
Attachments:
C.
AI-56819
Requesting approval of payment of Invoice #11325933 in the amount of $59,520.12 submitted by project engineer, L&G Consulting Engineers Inc., for engineering services provided under Contract C-15-046-03-03 [WA#7], for Pct 2 Regional Linear Park Project.
Attachments:
D.
AI-56815
Requesting approval of payment of Invoice #11325924 in the amount of $3,985.92 submitted by project engineer, L&G Consulting Engineers Inc., for engineering services provided under Contract C-16-258-06-14(WA#2), for Pct 2 Yuma Avenue Extension Project.
Attachments:
E.
AI-56814
Requesting approval of payment of Invoice #11325937 in the amount of $44,707.90 submitted by project engineer, L&G Consulting Engineers Inc., for engineering services provided under Contract C-16-171-04-12 (WA#1), for Pct 2 Dicker Road project.
Attachments:
F.
AI-56823
Executive Office - Traffic Engineering:
Acceptance and approval of Invoice #11325925 dated 9/30/16 in the amount of $7,681.76 for the month of September 2016 from L&G Consulting Engineers, Inc. contracted engineer for HCMPO Policy Meeting and HCMPO Technical Meeting. (PO#733569)
Acceptance and approval of Invoice #11325925 dated 9/30/16 in the amount of $7,681.76 for the month of September 2016 from L&G Consulting Engineers, Inc. contracted engineer for HCMPO Policy Meeting and HCMPO Technical Meeting. (PO#733569)
Attachments:
G.
AI-56785
Authority to purchase three (3) 2017 vehicles for the Hidalgo County Sheriff's Office as part of the 2016 Vehicle Replacement Program.
| Department | Requisition | Vendor | Description | Amount |
| Sheriff's Office | 306765 |
Caldwell Country Chevrolet | (1) 2017 Chevrolet Tahoe | $38,624.00 |
| Sheriff's Office | 306770 | Caldwell Country Ford | (2) 2017 Explorer | $57,232.00 |
Attachments:
0.
AI-56757
Pct. #3:
Acceptance and approval of the following invoices (for processing and payment) submitted by contracted/project engineer, L&G Consulting Engineers Inc. for:
1. Invoice No. 11325921-$70,632.00-Liberty Road Project
2. Invoice No. 11325905-$36,000.00-FM 676 (Mile 5) Project
3. Invoice No. 11325907-$55,540.26-Veterans Blvd. Project
4. Invoice No. 11325900-$2,250.05-South Detention Basin Project
5. Invoice No. 11325912-$12,389.53-Mile 2 N. Roadway REconstruction
6. Invoice No. 11325899-$3,600.00-Mile 2 WA #1
7. Invoice No. 11325903-$9,080.00-Mile 3 WA#1
8. Invoice No. 11325909-$15,000.00-Liberty Rd. Project WA #4
Acceptance and approval of the following invoices (for processing and payment) submitted by contracted/project engineer, L&G Consulting Engineers Inc. for:
1. Invoice No. 11325921-$70,632.00-Liberty Road Project
2. Invoice No. 11325905-$36,000.00-FM 676 (Mile 5) Project
3. Invoice No. 11325907-$55,540.26-Veterans Blvd. Project
4. Invoice No. 11325900-$2,250.05-South Detention Basin Project
5. Invoice No. 11325912-$12,389.53-Mile 2 N. Roadway REconstruction
6. Invoice No. 11325899-$3,600.00-Mile 2 WA #1
7. Invoice No. 11325903-$9,080.00-Mile 3 WA#1
8. Invoice No. 11325909-$15,000.00-Liberty Rd. Project WA #4
Attachments:
H.
AI-56761
Acceptance and approval of Payment Application No. 17 in the amount of $28,920.91submitted by IOC Company LLC, awarded contractor for Precinct 3's "Mile 2 North Roadway Project" as certified for payment by project engineer, L&G Engineer, C-14-153-02-17.
Attachments:
I.
AI-56791
Requesting approval of payment of Invoice #11325929 in the amount of $8,144.94 submitted by project engineer, L&G Consulting Engineers Inc., for engineering services provided under Contract C-16-131-03-07 (WA#1), for Pct 2 CRC Youth Facility Project.
Attachments:
J.
AI-56792
Requesting approval of payment of Invoice #11325932 in the amount of $8,995.88 submitted by project engineer, L&G Consulting Engineers Inc., for engineering services provided under Contract C-15-046-03-03 [WA#4], for Pct 2 Regional Linear Park Project.
Attachments:
K.
AI-56795
Requesting approval of payment of Invoice #11325917 in the amount of $18,112.77 as submitted by project engineer, L&G Consulting Engineers Inc., for engineering services provided under Contract C-15-336-09-29(WA#1), for Pct 2 Eldora Road project.
Attachments:
L.
AI-56797
Requesting approval of payment of Invoice #11325918 in the amount of $15,929.29 submitted by project engineer, L&G Consulting Engineers Inc., for engineering services provided under Contract C-15-300-09-01(WA#1), for Pct 2 Cesar Chavez Road Project.
Attachments:
M.
AI-56803
Requesting approval of payment of Invoice #11325919 in the amount of $11,393.95 submitted by project engineer, L&G Consulting Engineers Inc., for engineering services provided under Contract C-15-097-03-17(WA#4), for Pct 2 Nolana Loop project.
Attachments:
N.
AI-56756
Requesting authority to advertise and approval of procurement packet for Hidalgo County-"Printing Services and Related Supplies"-RFB No.:2016-240-SMA, including the re-advertising of project in the event No Bids received and/or are rejected and project is still required.
O.
AI-56748
Pct 4 Hoehn Drainage Project (1200):
Approval of one time payment to McAllen Public Utility Board in the amount of $39,486.58 for Hoehn Subdivision sewer discharge - La Puerta Lift Station; invoice #2016-01.
Approval of one time payment to McAllen Public Utility Board in the amount of $39,486.58 for Hoehn Subdivision sewer discharge - La Puerta Lift Station; invoice #2016-01.
Attachments:
P.
AI-56765
Budget & Management:
Approval to enter into a 36 month capital lease agreement with Ricoh a DIR-TSO-3041 contract.
Approval to enter into a 36 month capital lease agreement with Ricoh a DIR-TSO-3041 contract.
Attachments:
Q.
AI-56737
Tax Office:
Approval to enter into a 36 month capital lease agreement with Canon Solutions Inc.
Approval to enter into a 36 month capital lease agreement with Canon Solutions Inc.
R.
AI-56494
Tax Office:
Approval to enter into a 3 year renewal of existing fax service agreement with Copy Graphics for (3) Canon LC-2050P with effective dates 8/21/16 thru 8/20/19.
Approval to enter into a 3 year renewal of existing fax service agreement with Copy Graphics for (3) Canon LC-2050P with effective dates 8/21/16 thru 8/20/19.
S.
AI-56128
IT Department:
Approval to purchase an additional 100 hours of remote technical support from Insight Public Sector, Inc., in the amount of $16,000.00. Effective upon acceptance and approval.
Approval to purchase an additional 100 hours of remote technical support from Insight Public Sector, Inc., in the amount of $16,000.00. Effective upon acceptance and approval.
Attachments:
There being no further business to come before said
Court, the meetings of the Commissioners' Court and the
Drainage District #1 Board are now hereby adjourned.
Dated this the 13th day of October, 2016
ARTURO GUAJARDO, JR., County Clerk
Hidalgo County, Texas
By: ______________________________
Norma G.Cantu, Deputy
I, ARTURO GUAJARDO, JR., County Clerk attest that this is an accurate accounting of a proceeding of the Commissioners’ Court held on October 13, 2016.
Signed this 13th day of OCTOBER 2016
ATTEST:
ARTURO GUAJARDO, JR.
County Clerk and Ex-Officio Clerk
Of the Commissioners’ Court of
Hidalgo County
By: ____________________________
(Seal) Norma G. Cantu, Deputy
Court, the meetings of the Commissioners' Court and the
Drainage District #1 Board are now hereby adjourned.
Dated this the 13th day of October, 2016
ARTURO GUAJARDO, JR., County Clerk
Hidalgo County, Texas
By: ______________________________
Norma G.Cantu, Deputy
I, ARTURO GUAJARDO, JR., County Clerk attest that this is an accurate accounting of a proceeding of the Commissioners’ Court held on October 13, 2016.
Signed this 13th day of OCTOBER 2016
ATTEST:
ARTURO GUAJARDO, JR.
County Clerk and Ex-Officio Clerk
Of the Commissioners’ Court of
Hidalgo County
By: ____________________________
(Seal) Norma G. Cantu, Deputy