SPECIAL MEETING - October 25, 2016
BE IT REMEMBERED, that on this 26th day of October A.D., 2016, there was begun and held a SPECIAL MEETING of the Honorable Commissioners’ Court of Hidalgo County, Texas, wherein the following members thereof were present, to-wit:
| HONORABLE RAMON GARCIA HONORABLE A.C. CUELLAR, JR. HONORABLE EDUARDO "EDDIE" CANTU HONORABLE JOE M. FLORES HONORABLE JOSEPH PALACIOS |
HIDALGO COUNTY JUDGE COMMISSIONER, PRECINCT NO. 1 COMMISSIONER, PRECINCT NO. 2 COMMISSIONER, PRECINCT NO. 3 COMMISSIONER, PRECINCT NO. 4 |
and ARTURO GUAJARDO, JR., COUNTY CLERK & EX-OFFICIO CLERK OF THE COMMISSIONERS’ COURT of Hidalgo County, Texas, wherein the following proceedings were had, to-wit:
 |
AGENDA DRAINAGE DISTRICT BOARD OF DIRECTORS October 25, 2016 9:00 A.M. |
NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Drainage District #1 Board of Directors will be held at the Edinburg Council Chambers 415 W. University Drive, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
1.
Roll Call
All members of the board were in attendance.
All members of the board were in attendance.
2.
Prayer
Raul Sesin led the courtroom in Prayer.
Raul Sesin led the courtroom in Prayer.
3.
Open Forum
Board Member Joe M. Flores stepped away from the meeting.
1) Martha Sanchez informed of a meeting held with Senator Eddie Lucio regarding available money for drainage improvements.
2) K.C. Fletcher encouraged initiation to plant more trees and have a better wildlife in the Valley.
Board Member Joe M. Flores stepped away from the meeting.
1) Martha Sanchez informed of a meeting held with Senator Eddie Lucio regarding available money for drainage improvements.
2) K.C. Fletcher encouraged initiation to plant more trees and have a better wildlife in the Valley.
Attachments:
4.
Approval of Consent Agenda
The consent agenda was approved the by the board.
The consent agenda was approved the by the board.
5.
Discussion on Hidalgo County Drainage District No. 1 Drainage projects, maintenance and operations
Raul Sesin informed of a meeting with the Texas Water Development Board Member Bech Bruun. According to Sesin, Brunn is receptive on helping our area with funding. Also, a lot of the grants have been dedicated already. Sesin mentioned that low interest loans could be another funding option. Funding opportunities could also be found through grants, however, because the county is a disadvantage area these are partial grants.
Furthermore, the district is still working on improving the website by updating it every month.
Raul Sesin informed of a meeting with the Texas Water Development Board Member Bech Bruun. According to Sesin, Brunn is receptive on helping our area with funding. Also, a lot of the grants have been dedicated already. Sesin mentioned that low interest loans could be another funding option. Funding opportunities could also be found through grants, however, because the county is a disadvantage area these are partial grants.
Furthermore, the district is still working on improving the website by updating it every month.
6.
AI -56981
Requesting approval to pay amount for taking of real property for Cause No. CCD-0349-D; Parcel 53, J-09 Project and approval of payment to (3) Special Commissioners.
On motion by BOARD MEMBER PCT. 1, A.C. CUELLAR, JR., seconded by BOARD MEMBER PCT. 2, EDUARDO “EDDIE” CANTU, the Board made a UNANIMOUS vote of approval.
Vote: 5 - 0 – Unanimously
On motion by BOARD MEMBER PCT. 1, A.C. CUELLAR, JR., seconded by BOARD MEMBER PCT. 2, EDUARDO “EDDIE” CANTU, the Board made a UNANIMOUS vote of approval.
Vote: 5 - 0 – Unanimously
Attachments:
7.
AI -56985
Requesting approval to pay amount for taking of real property for Cause No. CCD-0335-D; Parcel 56, J-09 Project and approval of payment to (3) Special Commissioners.
On motion by BOARD MEMBER PCT. 1, A.C. CUELLAR, JR., seconded by BOARD MEMBER PCT. 3, JOE M. FLORES, the Board made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
On motion by BOARD MEMBER PCT. 1, A.C. CUELLAR, JR., seconded by BOARD MEMBER PCT. 3, JOE M. FLORES, the Board made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
Attachments:
8.
AI -56986
Requesting approval to pay amount for taking of real property for Cause No. CCD-0344-D; Parcel 18, J-09 Project and approval of payment to (3) Special Commissioners.
On motion by BOARD MEMBER PCT. 1, A.C. CUELLAR, JR., seconded by BOARD MEMBER PCT. 3, JOE M. FLORES, the Board made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
On motion by BOARD MEMBER PCT. 1, A.C. CUELLAR, JR., seconded by BOARD MEMBER PCT. 3, JOE M. FLORES, the Board made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
Attachments:
9.
AI -56988
Requesting approval of Supplemental Agreement No. 1 to Agreement No. HCDD1-16-008-02-12, Urban Infrastructure Group, Inc. to introduce sub consultant for Pct. 1 - Mile 13 1/2 and FM 1015 area Drainage Improvement Project. No amount associated with this Supplemental.
Mr. Sesin informed that the consultant is CDS Muery, the district has no objections.
On motion by BOARD MEMBER PCT. 2, EDUARDO “EDDIE” CANTU, seconded by BOARD MEMBER PCT. 4, JOSEPH PALACIOS, the Board made a UNANIMOUS vote of approval.
Vote: 5 - 0 -Unanimously
Mr. Sesin informed that the consultant is CDS Muery, the district has no objections.
On motion by BOARD MEMBER PCT. 2, EDUARDO “EDDIE” CANTU, seconded by BOARD MEMBER PCT. 4, JOSEPH PALACIOS, the Board made a UNANIMOUS vote of approval.
Vote: 5 - 0 -Unanimously
Attachments:
10.
AI -56991
2013 Bonds Budget: 300 J09 Project - Pct.4
Approval to issue payment on the following item:
Invoice No. PP14-17-2016 in the amount of $142,011.20 from Hidalgo County Precinct No. 4 for the reimbursement of labor, machine hours and fuel related to the construction of the J-09 project.
Project Engineer: Tedsi Infrastructure Group
On motion by BOARD MEMBER PCT. 2, EDUARDO “EDDIE” CANTU, seconded by BOARD MEMBER PCT. 4, JOSEPH PALACIOS, the Board made a UNANIMOUS vote of approval.
Vote: 5 - 0 -Unanimously
Approval to issue payment on the following item:
Invoice No. PP14-17-2016 in the amount of $142,011.20 from Hidalgo County Precinct No. 4 for the reimbursement of labor, machine hours and fuel related to the construction of the J-09 project.
Project Engineer: Tedsi Infrastructure Group
On motion by BOARD MEMBER PCT. 2, EDUARDO “EDDIE” CANTU, seconded by BOARD MEMBER PCT. 4, JOSEPH PALACIOS, the Board made a UNANIMOUS vote of approval.
Vote: 5 - 0 -Unanimously
Attachments:
11.
AI -56994
2013 Bonds
Budget: 365 Rural Drainage Development Pct.1
Approval to issue payment for Payment Application No. 1 in the amount of $162,718.65 to Jimenez Engineering Solutions, LLC dba ICE pertaining to Construction Contract No. HCDD1-16-031A-08-09 Mile 6 West & Mile 14 North Area Drainage Improvements.
Project Engineer: Noe Saldivar, P.E.-Hidalgo County Drainage District
PO#630318
On motion by BOARD MEMBER PCT. 1, A.C. CUELLAR, JR., seconded by BOARD MEMBER PCT. 2, EDUARDO “EDDIE” CANTU, the Board made a UNANIMOUS vote of approval.
Vote: 5 - 0 – Unanimously
Budget: 365 Rural Drainage Development Pct.1
Approval to issue payment for Payment Application No. 1 in the amount of $162,718.65 to Jimenez Engineering Solutions, LLC dba ICE pertaining to Construction Contract No. HCDD1-16-031A-08-09 Mile 6 West & Mile 14 North Area Drainage Improvements.
Project Engineer: Noe Saldivar, P.E.-Hidalgo County Drainage District
PO#630318
On motion by BOARD MEMBER PCT. 1, A.C. CUELLAR, JR., seconded by BOARD MEMBER PCT. 2, EDUARDO “EDDIE” CANTU, the Board made a UNANIMOUS vote of approval.
Vote: 5 - 0 – Unanimously
Attachments:
12.
AI -56877
Requesting authority to advertise a request for proposals (RFP) for the following:
A. Health Insurance Services (RFP# HCDD1-16-054-00-00)
B. Workers Compensation Insurance Services (RFP# HCDD1-16-055-00-00)
Mr. Sesin requested no action on this item.
No action on this item.
A. Health Insurance Services (RFP# HCDD1-16-054-00-00)
B. Workers Compensation Insurance Services (RFP# HCDD1-16-055-00-00)
Mr. Sesin requested no action on this item.
No action on this item.
13.
AI -57027
Requesting approval of Interlocal Cooperation Agreement between Hidalgo County Drainage District No. 1 and The City of Alamo as it relates to Cesar Chavez Phase II Ditch.
On motion by BOARD MEMBER PCT. 1, A.C. CUELLAR, JR., seconded by BOARD MEMBER PCT. 2, EDUARDO “EDDIE” CANTU, the Board made a UNANIMOUS vote of approval.
Vote: 5 - 0 – Unanimously
On motion by BOARD MEMBER PCT. 1, A.C. CUELLAR, JR., seconded by BOARD MEMBER PCT. 2, EDUARDO “EDDIE” CANTU, the Board made a UNANIMOUS vote of approval.
Vote: 5 - 0 – Unanimously
Attachments:
14.
AI -57021
Requesting approval and acceptance of Sub-award Hazard Mitigation Grant Program, DR-4223 from Texas Department of Public Safety and approval for District General Manager to sign.
On motion by BOARD MEMBER PCT. 1, A.C. CUELLAR, JR., seconded by BOARD MEMBER PCT. 4, JOSEPH PALACIOS, the Board made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
On motion by BOARD MEMBER PCT. 1, A.C. CUELLAR, JR., seconded by BOARD MEMBER PCT. 4, JOSEPH PALACIOS, the Board made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
Attachments:
15.
AI -57024
Requesting approval of Work Authorization No. 3 from Halff Associates, Inc. in the amount of $69,540.00, for the excavation and disposal of additional lead impacted soil. Agreement: Preliminary Site Characterization Abandoned Rifle / Handgun Firing Range located at the Hidalgo County Drainage District No.1 Yard.
On motion by BOARD MEMBER PCT. 1, A.C. CUELLAR, JR., seconded by BOARD MEMBER PCT. 3, JOE M. FLORES, the Board made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
On motion by BOARD MEMBER PCT. 1, A.C. CUELLAR, JR., seconded by BOARD MEMBER PCT. 3, JOE M. FLORES, the Board made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
Attachments:
16.
AI -56772
Authority to advertise and approval of plans and specifications developed by project engineer, Javier Hinojosa, P.E., for: Hidalgo County Drainage District No. 1 -"Mission Lateral Control Gate Structure Improvements" -RFB No. HCDD1-16-050-11-16, including the re-advertising of projects in the event no Bid responses are received and/or are rejected and project is still required.
On motion by BOARD MEMBER PCT. 1, A.C. CUELLAR, JR., seconded by BOARD MEMBER PCT. 3, JOE M. FLORES, the Board made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
On motion by BOARD MEMBER PCT. 1, A.C. CUELLAR, JR., seconded by BOARD MEMBER PCT. 3, JOE M. FLORES, the Board made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
17.
AI -57010
A.) Requesting exemption from competitive bidding requirements under Texas Local Government Code 262.024(a)(4) for Professional Surveying Services.
On motion by BOARD MEMBER PCT. 1, A.C. CUELLAR, JR., seconded by BOARD MEMBER PCT. 4, JOSEPH PALACIOS, the Board made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
B.) Presentation of scoring grid of three (3) sets of firms graded through the District's "Pool" of pre-qualified Professional Surveyors for the purpose of ranking by HCDD1 Board of Directors in connection with On-Call Professional Surveying Services required for Hidalgo County Drainage District Projects on an as needed basis.
On motion by BOARD MEMBER PCT. 3, JOE M. FLORES, seconded by COMMISSIONER PCT. 4, JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
C.) Pursuant to the Boards approval, requesting authority for the Hidalgo County Drainage District No.1 to negotiate Professional Surveying Services Agreements with each of the number one (1) ranked firms presented:
(set 1) Quintanilla, Headly, & Associates, Inc. (set 2) CDS Murey, and (set 3) ROW Surveying Services, LLC. for the provisions of On-Call Professional Surveying Services for Hidalgo County Drainage District Projects (on as needed basis).
On motion by BOARD MEMBER PCT. 3, JOE M. FLORES, seconded by BOARD MEMBER PCT. 2, EDUARDO “EDDIE” CANTU, the Board made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
On motion by BOARD MEMBER PCT. 1, A.C. CUELLAR, JR., seconded by BOARD MEMBER PCT. 4, JOSEPH PALACIOS, the Board made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
B.) Presentation of scoring grid of three (3) sets of firms graded through the District's "Pool" of pre-qualified Professional Surveyors for the purpose of ranking by HCDD1 Board of Directors in connection with On-Call Professional Surveying Services required for Hidalgo County Drainage District Projects on an as needed basis.
| (SET 1) | ||
| FIRM NAME: | SCORE: | RANK: |
| Quintanilla, Headly & Associates, Inc | 98 | 1 |
| R. Gutierrez Engineering, Corp. | 95 | 3 |
| Dannenbaum Engineering Co. | 97 | 2 |
| (SET 2) | ||
| FIRM NAME: | SCORE: | RANK: |
| CDS Muery | 98 | 1 |
| Ambiotec Civil Engineering Group, Inc. | 97 | 2 |
| R.E. Garcia & Associates | 96 | 3 |
| (SET 3) | ||
| FIRM NAME: | SCORE: | RANK: |
| ROW Surveying Services, LLC | 98 | 1 |
| CVQ Land Surveyorsm, LLC | 97 | 2 |
| R.E. Garcia & Associates | 96 | 3 |
On motion by BOARD MEMBER PCT. 3, JOE M. FLORES, seconded by COMMISSIONER PCT. 4, JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
C.) Pursuant to the Boards approval, requesting authority for the Hidalgo County Drainage District No.1 to negotiate Professional Surveying Services Agreements with each of the number one (1) ranked firms presented:
(set 1) Quintanilla, Headly, & Associates, Inc. (set 2) CDS Murey, and (set 3) ROW Surveying Services, LLC. for the provisions of On-Call Professional Surveying Services for Hidalgo County Drainage District Projects (on as needed basis).
On motion by BOARD MEMBER PCT. 3, JOE M. FLORES, seconded by BOARD MEMBER PCT. 2, EDUARDO “EDDIE” CANTU, the Board made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
18.
AI -57016
Requesting approval to purchase (1) Doosan DX490LC Excavator through the Districts membership with BuyBoard, Contract No. 424-13 in the amount of $402,346.27; includes warranty, attachments and delivery.
On motion by BOARD MEMBER PCT. 1, A.C. CUELLAR, JR., seconded by BOARD MEMBER PCT. 2, EDUARDO “EDDIE” CANTU, the Board made a UNANIMOUS vote of approval.
Vote: 5 - 0 – Unanimously
On motion by BOARD MEMBER PCT. 1, A.C. CUELLAR, JR., seconded by BOARD MEMBER PCT. 2, EDUARDO “EDDIE” CANTU, the Board made a UNANIMOUS vote of approval.
Vote: 5 - 0 – Unanimously
19.
AI -57025
Requesting approval to enter into a three (3) year agreement with ezTask.com, Inc. through the Hidalgo County Drainage District No. 1 participation with The Interlocal Purchasing System (TIPS) Contract # 2092216 for WEB Hosting Services (subject to Legal review).
On motion by BOARD MEMBER PCT. 3, JOE M. FLORES, seconded by BOARD MEMBER PCT. 2, EDUARDO “EDDIE” CANTU, the Board made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
On motion by BOARD MEMBER PCT. 3, JOE M. FLORES, seconded by BOARD MEMBER PCT. 2, EDUARDO “EDDIE” CANTU, the Board made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
Attachments:
20.
Closed Session:
Board of Directors may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following:
On motion by BOARD MEMBER PCT. 1, A.C. CUELLAR, JR., seconded by BOARD MEMBER PCT. 2, EDUARDO “EDDIE” CANTU, the Board made a UNANIMOUS vote of approval.
Vote: 5 - 0 – Unanimously
Board of Directors may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following:
On motion by BOARD MEMBER PCT. 1, A.C. CUELLAR, JR., seconded by BOARD MEMBER PCT. 2, EDUARDO “EDDIE” CANTU, the Board made a UNANIMOUS vote of approval.
Vote: 5 - 0 – Unanimously
A.
Real Estate Acquisition
Court took no action on this item.
Court took no action on this item.
B.
Pending and/or Potential Litigation
Court took no action on this item.
Court took no action on this item.
C.
AI -57030
Review of Attorney-Client Priviledged Investigative Analysis Report with respect to potential litigation - Integ Corporation
Court took no action on this item.
Court took no action on this item.
21.
Open Session:
A.
Real Estate Acquisition
Board Member Joseph Palacios did not returned from Closed Session.
No action on this item.
Board Member Joseph Palacios did not returned from Closed Session.
No action on this item.
B.
Pending and/or Potential Litigation
Proceed as Directed.
Proceed as Directed.
C.
AI -57031
Review of Attorney-Client Priviledged Investigative Analysis Report with respect to potential litigation - Integ Corporation
Proceed as Directed.
Proceed as Directed.
22.
Closed Session:
Board of Directors may reconvene into Closed Session for the discussion regarding the agenda items listed
No action on this item.
Board of Directors may reconvene into Closed Session for the discussion regarding the agenda items listed
No action on this item.
23.
Open Session:
Board of Directors may reconvene into Open Session for the discussion regarding the agenda items listed
No action on this item.
Board of Directors may reconvene into Open Session for the discussion regarding the agenda items listed
No action on this item.
24.
Adjourn
On motion by BOARD MEMBER PCT. 1, A.C. CUELLAR, JR., seconded by BOARD MEMBER PCT. 2, EDUARDO “EDDIE” CANTU, the Board made a UNANIMOUS vote of approval.
Vote: 4 - 0 – Unanimously
On motion by BOARD MEMBER PCT. 1, A.C. CUELLAR, JR., seconded by BOARD MEMBER PCT. 2, EDUARDO “EDDIE” CANTU, the Board made a UNANIMOUS vote of approval.
Vote: 4 - 0 – Unanimously
There being no further business to come before said
Court, the meetings of the Commissioners' Court and the
Drainage District #1 Board are now hereby adjourned.
Dated this the 26th day of October, 2016
ARTURO GUAJARDO, JR., County Clerk
Hidalgo County, Texas
By: ______________________________
Norma G. Cantu, Deputy
I, ARTURO GUAJARDO, JR., County Clerk attest that this is an accurate accounting of a proceeding of the Commissioners’ Court held on October 26, 2016.
Signed this 26th day of OCTOBER 2016
ATTEST:
ARTURO GUAJARDO, JR.
County Clerk and Ex-Officio Clerk
Of the Commissioners’ Court of
Hidalgo County
By: ____________________________
(Seal) Norma G. Cantu, Deputy
Court, the meetings of the Commissioners' Court and the
Drainage District #1 Board are now hereby adjourned.
Dated this the 26th day of October, 2016
ARTURO GUAJARDO, JR., County Clerk
Hidalgo County, Texas
By: ______________________________
Norma G. Cantu, Deputy
I, ARTURO GUAJARDO, JR., County Clerk attest that this is an accurate accounting of a proceeding of the Commissioners’ Court held on October 26, 2016.
Signed this 26th day of OCTOBER 2016
ATTEST:
ARTURO GUAJARDO, JR.
County Clerk and Ex-Officio Clerk
Of the Commissioners’ Court of
Hidalgo County
By: ____________________________
(Seal) Norma G. Cantu, Deputy