SPECIAL MEETING - November 1, 2016
BE IT REMEMBERED, that on this 1st day of November A.D., 2016, there was begun and held a SPECIAL MEETING of the Honorable Commissioners’ Court of Hidalgo County, Texas, wherein the following members thereof were present, to-wit:
| HONORABLE RAMON GARCIA HONORABLE A.C. CUELLAR, JR. HONORABLE EDUARDO "EDDIE" CANTU HONORABLE JOE M. FLORES |
HIDALGO COUNTY JUDGE COMMISSIONER, PRECINCT NO. 1 COMMISSIONER, PRECINCT NO. 2 COMMISSIONER, PRECINCT NO. 3 |
and ARTURO GUAJARDO, JR., COUNTY CLERK & EX-OFFICIO CLERK OF THE COMMISSIONERS’ COURT of Hidalgo County, Texas, wherein the following proceedings were had, to-wit:
 |
AGENDA CC REGULAR CONSENT COMMISSIONERS' COURT November 1, 2016 9:30 A.M. |
NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Commissioners' Court will be held at the Edinburg Council Chambers 415 W. University Drive, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
NOTICE TO THE PUBLIC
CONSENT AGENDA
The following items are of a routine or administrative nature. The Commissioners' Court has been furnished with background and support on each item, and/or it has been discussed at a previous meeting. All items will be acted upon by one vote without being discussed separately unless requested by a Court Commissioner, in which event the item or items will immediately be withdrawn for individual consideration in its normal sequence after the items not requiring separate discussion have been acted upon. The remaining items will be adopted by one vote.
On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, the Court made a UNANIMOUS vote of approval for the exception of Items.4.C., 8.B., 8.G., and 8.L to be pulled for discussion.
Vote: 4 - 0 – Unanimously
Court proceeded to consent Item.4.C.
1.
AI-57159
Approval of check register and payment of claims and bills - (Payments from Juvenile Probation, Adult Probation, LEOSE Fund, DA Motor Vehicle Theft Fund, DA Check Fraud Fund, DA Forfeiture Fund, Sheriff Forfeiture Funds, Constable Forfeiture Funds, HIDTA Forfeiture Funds and VIT Interest Fund are presented for recording purposes only.)
Attachments:
2.
Auditor's Office:
A.
AI-57164
Presentation of Fund Information Report
Attachments:
3.
2016 Intradepartmental transfers:
A.
AI-57115
2016 - Executive Office Nuisance Abatement (1100)
Attachments:
B.
AI-57081
2016 - Pct. 2 Adm (1200)
Attachments:
C.
AI-57132
2016 - Pct 3 Rd. Maint (1200)
Attachments:
D.
AI-57133
2016 - Pct 3 Sanitation (1100)
Attachments:
E.
AI-57088
2016 - Pct. 4, CRC Sunflower/SH107 (1345)
Attachments:
F.
AI-57125
2016 - Pct.4, Road Maint. (1200)
Attachments:
G.
AI-57123
2016 - Pct. 4, Parks (1100)
Attachments:
H.
AI-57122
2016 - Pct. 4, Sanitation (1100)
Attachments:
I.
AI-57104
2016 - Adult Probation - Reentry (1289)
Attachments:
J.
AI-57103
2016 - Adult Probation - Misd DWI (1289)
Attachments:
K.
AI-57098
2016 - Human Resources (1100)
Attachments:
L.
AI-57069
2016 - Elections (1100)
Attachments:
M.
AI-57065
2016 - I. T. Department (1100)
Attachments:
N.
AI-57055
2016 - District Attorney, HIDTA (1252)
Attachments:
O.
AI-57049
2016 - District Attorney, Investigations (1223)
Attachments:
P.
AI-57047
2016 - District Attorney (1100)
Attachments:
Q.
AI-57043
2016 - District Attorney, Civil Litigation (1100)
Attachments:
R.
AI-57040
2016 - District Attorney, Autop. (1100)
Attachments:
4.
2016 Interdepartmental transfers:
A.
AI-57126
Pct.1 CO’s 2015A (1347):
Approval of 2016 interdepartmental transfer within Certificate of Obligations Series 2015A from program (225) to program (224) and program (226) in the amount of $ 2,500.95.
Approval of 2016 interdepartmental transfer within Certificate of Obligations Series 2015A from program (225) to program (224) and program (226) in the amount of $ 2,500.95.
Attachments:
B.
AI-57119
Pct.4 (1200)
Approval of interdepartmental transfer from Printing & Binding (program 005) to Advertising (program 007) in the amount of $627.80.
Attachments:
C.
AI-57108
Pct.1 CO’s (1303):
Approval of 2016 interdepartmental transfer within Sale of Assets (1342) from program (110) to program (186) in the amount of $500.00.
Valde Guerra informed that the agenda caption states (1342) instead of (1303) for the fund.
On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 3, JOE M. FLORES, the Court made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
Court proceeded to consent Item.8.B.
Approval of 2016 interdepartmental transfer within Sale of Assets (1342) from program (110) to program (186) in the amount of $500.00.
Valde Guerra informed that the agenda caption states (1342) instead of (1303) for the fund.
On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 3, JOE M. FLORES, the Court made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
Court proceeded to consent Item.8.B.
Attachments:
D.
AI-57118
Pct. 4 (1100):
Approval of interdepartmental transfer from Pct. 4 CRC to Pct. 4 Sanitation in the amount of $555.00 to cover fuel expenditures.
Approval of interdepartmental transfer from Pct. 4 CRC to Pct. 4 Sanitation in the amount of $555.00 to cover fuel expenditures.
Attachments:
5.
Planning Department:
A.
AI-57056
1. Certificate of Plat and Utility Status under Texas Local Government Code Section 232.028 (b)
2. Certificate of Water Service Availability under Texas Local Government Code Section 232.029 (c) (2)
2. Certificate of Water Service Availability under Texas Local Government Code Section 232.029 (c) (2)
Attachments:
6.
Membership Dues:
A.
AI-56921
Purchasing:
Approval to pay membership dues for (NIGP) previously approved on AI 54844 in the amount of $ 975.00 invoice is reflecting amount due $ 1,090.00.
Approval to pay membership dues for (NIGP) previously approved on AI 54844 in the amount of $ 975.00 invoice is reflecting amount due $ 1,090.00.
Attachments:
B.
AI-57061
Elections Department:
Requesting approval to pay the 2017 Membership fees for the Texas Association of Elections Administrators in the total amount of $350 for Yvonne Ramon Elections Administrator, Melissa Alvarez Elections Operation Manager and Michael Sosa IT Manager with authority for County Treasurer to issue check after review, audit and processing procedures are completed by the County Auditor.
Requesting approval to pay the 2017 Membership fees for the Texas Association of Elections Administrators in the total amount of $350 for Yvonne Ramon Elections Administrator, Melissa Alvarez Elections Operation Manager and Michael Sosa IT Manager with authority for County Treasurer to issue check after review, audit and processing procedures are completed by the County Auditor.
Attachments:
7.
Budget & Management:
A.
AI-57091
1. Approval of reimbursement in the amount of $861,608.07 to Blue Cross Blue Shield Insurance Company for claims paid on behalf of Hidalgo County from 10/08/16 to 10/21/16.
2. Approval of wire transfer to cover claims paid.
| 10/08-14/16 | $404,914.93 |
| 10/15-21/16 | $456,693.14 |
| TOTAL | $861,608.07 |
2. Approval of wire transfer to cover claims paid.
Attachments:
B.
AI-56917
Requesting approval to rescind action taken on October 4, 2016 for AI - 56658 for line item transfer in the amount of $31,000.00.
8.
Purchasing Dept:
Notes:
A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
Notes:
A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
A.
AI-57120
Pct. 2:
Approval of payment for Invoice #002 in the amount of $17,248.00 for professional services, submitted by project architect, The Warren Group Architects Inc. through Contract C-15-159-09-15 for the Pct. #2 Countywide Mechanic Shop Facility Project.
Approval of payment for Invoice #002 in the amount of $17,248.00 for professional services, submitted by project architect, The Warren Group Architects Inc. through Contract C-15-159-09-15 for the Pct. #2 Countywide Mechanic Shop Facility Project.
Attachments:
B.
AI-57124
Approval of the last one year extension option by HC for the contract with Heritage Crystal Clean, Inc. for: Used Oil Filters and Antifreeze Pick-up Services subject to compliance with form 1295.
Martha Salazar informed that yesterday afternoon the HB 1295 form was e-mailed to Monica Badillo to be attached. Therefore, she recommended approving subject to compliance.
On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, the Court made a UNANIMOUS vote of approval.
Vote: 4 - 0 – Unanimously
Court proceeded consent Item.8.G.
Martha Salazar informed that yesterday afternoon the HB 1295 form was e-mailed to Monica Badillo to be attached. Therefore, she recommended approving subject to compliance.
On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, the Court made a UNANIMOUS vote of approval.
Vote: 4 - 0 – Unanimously
Court proceeded consent Item.8.G.
Attachments:
C.
AI-57083
Ratification of fully executed Change Orders No. 1 and 2 in connection with the Hidalgo County Precinct 1 - Street Improvements to: Old La Blanca (Mile 10 - Mile 12) Phase 2 project as recommended by project engineer, LeFevre
Attachments:
D.
AI-57054
Hidalgo County
1. Approval of the one (1) year extension as provided under C-15-208-10-13 with Arguindegui Oil Co. II, Ltd., for the provision of "Lubricants (Grease, Oil, Hydraulic Fluids) & Anti-Freeze Products" for Hidalgo County, under the same rates, terms and conditions, and subject to compliance with HB 1295 & HB 23 if and when applicable.
2. Approval of the (1) year extension as provided under C-15-208A-10-13 with King Corporation dba Arnold Oil Company, for the provision of "Lubricants (Grease, Oil, Hydraulic Fluids" for Hidalgo County, under the same rates, terms and conditions, and subject to compliance with HB 1295 & HB 23 if and when applicable.
2. Approval of the (1) year extension as provided under C-15-208A-10-13 with King Corporation dba Arnold Oil Company, for the provision of "Lubricants (Grease, Oil, Hydraulic Fluids" for Hidalgo County, under the same rates, terms and conditions, and subject to compliance with HB 1295 & HB 23 if and when applicable.
Attachments:
E.
AI-57082
Approve request for payment of Invoice #64-2 in the amount of $28,854.00 submitted by project engineer, Cruz-Hogan Consultants inc., for engineering services provided under Contract C-15-424-01-19 (WA#1), for Pct 2 Plena Vista Subdivision Road and Drainage Improvements project.
Attachments:
F.
AI-57035
Pct.4:
Requesting approval for removal of asset #68578 (HT 101 31.4CC W/12" Ext. Pole Saw) from Pct.4 inventory list. (SEE ATTACHMENTS).
Requesting approval for removal of asset #68578 (HT 101 31.4CC W/12" Ext. Pole Saw) from Pct.4 inventory list. (SEE ATTACHMENTS).
Attachments:
G.
AI-57058
Request by Buddy Silva, Director, HC Juvenile Probation Dept., to permit the HC Purchasing Dept. to conduct limited procurement services for: Professional Physician Services [RFQ 2017-003-YV] for HC-Juvenile Detention & Boot Camp Facility such as: advertise [re-advertise project-if necessary] , distribute packets, receive SOQs with evaluation/grading, ranking and engagement to be completed by Juvenile-Board of Judges and not HCCC .
Martha Salazar informed that the auditor's office had a concern stating that as of now, the term of payment is once a month and there has been instances the physician has asked for dual payment. Salazar stated that it is up to commissioners court or the board of judges to accept the final negotiated contract. She recommended to be facilitated for the auditor's office to be once a month payment, to the extent of dealing with this project as the final decision is done by the board of judges.
On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, the Court made a UNANIMOUS vote of approval.
Vote: 4 - 0 – Unanimously
Court proceeded to consent Item.8.L.
Martha Salazar informed that the auditor's office had a concern stating that as of now, the term of payment is once a month and there has been instances the physician has asked for dual payment. Salazar stated that it is up to commissioners court or the board of judges to accept the final negotiated contract. She recommended to be facilitated for the auditor's office to be once a month payment, to the extent of dealing with this project as the final decision is done by the board of judges.
On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, the Court made a UNANIMOUS vote of approval.
Vote: 4 - 0 – Unanimously
Court proceeded to consent Item.8.L.
Attachments:
H.
AI-57059
PCT 4:
Approval of a "clarification" to caption under Consent Agenda- 24 (f) (2) #AI-56908 (approved by CC 10/25/16) to reflect the correct contract #C-16-369-10-25 and NOT C-16-048-02-03.
Approval of a "clarification" to caption under Consent Agenda- 24 (f) (2) #AI-56908 (approved by CC 10/25/16) to reflect the correct contract #C-16-369-10-25 and NOT C-16-048-02-03.
I.
AI-57062
Approval of "clarification" to Regular Agenda-#21 (b) (1) #AI-56545 (approved by CC 09/27/16) to reflect the correct contract #C-16-351-09-27 and NOT C-16-256-07-26 on Work Authorization #2 & 3 with LeFevre Engineering & Management Consulting, Inc. for (FEMA) projects in Precinct 1.
Attachments:
J.
AI-57060
Approval to enter into a 3 year renewal of Existing fax service agreement with Copy Graphics for (1) Brother 2820. Effective dates 9-11-16 thru 9-10-19.
Attachments:
K.
AI-57023
Approval for the Hidalgo County Tax Office to enter into a 36 month Capital Lease agreement for 4 copiers, with Canon USA [through State of Texas DIR-TSO-3101.
L.
AI-56886
Authority to exercise the final one (1) year extension option for H. C. Health & Human Services Department for the "Indigent Health Care Computer Software" under same rates, terms and conditions with: Network Sciences, Inc subject to 1295 compliance.
Martha Salazar stated that they received the 1295 form from Darleen Sarmiento and has been sent to Monica Badillo.
Salazar recommended approving subject to HB 1295
On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, the Court made a UNANIMOUS vote of approval.
Vote: 4 - 0 – Unanimously
Martha Salazar stated that they received the 1295 form from Darleen Sarmiento and has been sent to Monica Badillo.
Salazar recommended approving subject to HB 1295
On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, the Court made a UNANIMOUS vote of approval.
Vote: 4 - 0 – Unanimously
Attachments:
M.
AI-56913
Add and Delete Fuel Card and Fuel Card Users
1. County Clerk Office - Add Fuel Card
2. Constable Pct No. 4 - Delete Fuel Card Users
3. Adult Probation - Delete Fuel Card Users
4. Hidalgo County Health & Human Services - Add Fuel Card
5. Hidalgo County Sheriff's Office - Delete Fuel Card User
1. County Clerk Office - Add Fuel Card
2. Constable Pct No. 4 - Delete Fuel Card Users
3. Adult Probation - Delete Fuel Card Users
4. Hidalgo County Health & Human Services - Add Fuel Card
5. Hidalgo County Sheriff's Office - Delete Fuel Card User
N.
AI-57002
Add and Delete Fuel Card and Fuel Card Users
1. Adult Probation Department- Add Fuel Card Users
2. Elections Department - Add Fuel Card Users
3. Hidalgo County Health & Human Services - Add Fuel Card User
1. Adult Probation Department- Add Fuel Card Users
2. Elections Department - Add Fuel Card Users
3. Hidalgo County Health & Human Services - Add Fuel Card User
Attachments:
There being no further business to come before said
Court, the meetings of the Commissioners' Court and the
Drainage District #1 Board are now hereby adjourned.
Dated this the 1st day of November, 2016
ARTURO GUAJARDO, JR., County Clerk
Hidalgo County, Texas
By: ______________________________
Norma G.Cantu, Deputy
I, ARTURO GUAJARDO, JR., County Clerk attest that this is an accurate accounting of a proceeding of the Commissioners’ Court held on November 1, 2016.
Signed this 1st day of NOVEMBER 2016
ATTEST:
ARTURO GUAJARDO, JR.
County Clerk and Ex-Officio Clerk
Of the Commissioners’ Court of
Hidalgo County
By: ____________________________
(Seal) Norma G. Cantu, Deputy
Court, the meetings of the Commissioners' Court and the
Drainage District #1 Board are now hereby adjourned.
Dated this the 1st day of November, 2016
ARTURO GUAJARDO, JR., County Clerk
Hidalgo County, Texas
By: ______________________________
Norma G.Cantu, Deputy
I, ARTURO GUAJARDO, JR., County Clerk attest that this is an accurate accounting of a proceeding of the Commissioners’ Court held on November 1, 2016.
Signed this 1st day of NOVEMBER 2016
ATTEST:
ARTURO GUAJARDO, JR.
County Clerk and Ex-Officio Clerk
Of the Commissioners’ Court of
Hidalgo County
By: ____________________________
(Seal) Norma G. Cantu, Deputy