SPECIAL MEETING - November 22, 2016
BE IT REMEMBERED, that on this 22nd day of November A.D., 2016, there was begun and held a SPECIAL MEETING of the Honorable Commissioners’ Court of Hidalgo County, Texas, wherein the following members thereof were present, to-wit:
| HONORABLE RAMON GARCIA HONORABLE A.C. CUELLAR, JR. HONORABLE EDUARDO "EDDIE" CANTU HONORABLE JOE M. FLORES HONORABLE JOSEPH PALACIOS |
HIDALGO COUNTY JUDGE COMMISSIONER, PRECINCT NO. 1 COMMISSIONER, PRECINCT NO. 2 COMMISSIONER, PRECINCT NO. 3 COMMISSIONER, PRECINCT NO. 4 |
and ARTURO GUAJARDO, JR., COUNTY CLERK & EX-OFFICIO CLERK OF THE COMMISSIONERS’ COURT of Hidalgo County, Texas, wherein the following proceedings were had, to-wit:
 |
AGENDA CC REGULAR CONSENT COMMISSIONERS' COURT November 22, 2016 9:30 A.M. |
NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Commissioners' Court will be held at the Edinburg Council Chambers 415 W. University Drive, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
NOTICE TO THE PUBLIC
CONSENT AGENDA
The following items are of a routine or administrative nature. The Commissioners' Court has been furnished with background and support on each item, and/or it has been discussed at a previous meeting. All items will be acted upon by one vote without being discussed separately unless requested by a Court Commissioner, in which event the item or items will immediately be withdrawn for individual consideration in its normal sequence after the items not requiring separate discussion have been acted upon. The remaining items will be adopted by one vote.
On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 3, JOE M. FLORES, the Court made a UNANIMOUS vote of approval with the exception of Items.10.Q. and 10.S.
Vote: 5 - 0 - Unanimously
Court proceeded to Consent Item.10.Q.
1.
AI-57476
Approval of check register and payment of claims and bills - (Payments from Juvenile Probation, Adult Probation, LEOSE Fund, DA Motor Vehicle Theft Fund, DA Check Fraud Fund, DA Forfeiture Fund, Sheriff Forfeiture Funds, Constable Forfeiture Funds, HIDTA Forfeiture Funds and VIT Interest Fund are presented for recording purposes only.)
Attachments:
2.
Auditor's Office:
A.
AI-57478
Presentation of Fund Information Report
Attachments:
B.
AI-57253
Pursuant to Local Government Code Section 115.0035, requesting approval of the attached reports.
Attachments:
3.
2016 Intradepartmental transfers:
A.
AI-57443
2016 - Pct. 2 Adm (1200)
Attachments:
B.
AI-57441
2016 - Health & Human Services Dept. / Infectious (1293)
Attachments:
C.
AI-57442
2016 - Health & Human Services Dept. / H.D. Adm (1100)
Attachments:
D.
AI-57440
2016 - Health & Human Services Dept. / H.D. Adm (1293)
E.
AI-57433
2016 - Constable Pct 2 (1100)
Attachments:
F.
AI-57423
2016 - 430th Dist. Court (1100)
Attachments:
G.
AI-57437
2016 - 93rd District Court (1100)
Attachments:
H.
AI-57407
2016 - Human Services (1100)
Attachments:
I.
AI-57408
2016 - 398TH DC (1100)
Attachments:
J.
AI-57400
2016 - Pct 4 Admin (1200)
Attachments:
K.
AI-57401
2016 - Pct. 4 Road Maint (1200)
Attachments:
L.
AI-57398
2016 - Purchasing (1100)
Attachments:
M.
AI-57389
2016 - Health & Human Services Dept. / TB Elimination (1293)
Attachments:
N.
AI-57393
2016 - Health & Human Services Dept. / T.B. Control (1293)
O.
AI-57385
2016- Hidalgo County Sheriff's Office (1100)
Attachments:
P.
AI-57195
2016 - Texas A&M AgriLife Extension Service (1100)
Attachments:
Q.
AI-57366
2016 - Tax Office (1100)
Attachments:
R.
AI-57363
2016 - J.P. Pct. 3 Pl 2 (1100)
Attachments:
4.
2016 Interdepartmental transfers:
A.
AI-57412
County Wide Adm (1100):
Approval of interdepartmental transfer from Historical Museum (021) to Co Wide Adm - Contingency (002) in the amount of $90,000.00 to fund several pending county wide projects.
Approval of interdepartmental transfer from Historical Museum (021) to Co Wide Adm - Contingency (002) in the amount of $90,000.00 to fund several pending county wide projects.
Attachments:
B.
AI-57426
Pct. 1 CO’s 2016 (1350):
Approval of 2016 interdepartmental transfer within Certificate of Obligations Series 2016 from program (216) to program (112) in the amount of $15,000.00.
Approval of 2016 interdepartmental transfer within Certificate of Obligations Series 2016 from program (216) to program (112) in the amount of $15,000.00.
Attachments:
C.
AI-57415
Various Departments (1100):
Approval of 2016 interdepartmental transfer from Co. Wide Adm.-Contingency (002) to various departments in the total amount of $97,451.62 for several pending county wide projects.
Approval of 2016 interdepartmental transfer from Co. Wide Adm.-Contingency (002) to various departments in the total amount of $97,451.62 for several pending county wide projects.
D.
AI-57305
Pct. 4 Sanitation (1100):
Approval of 2016 interdepartmental transfer from Co. Wide Admin., program 002, to Pct. 4 Sanitation, program 001, in the amount of $12,840.00.
Approval of 2016 interdepartmental transfer from Co. Wide Admin., program 002, to Pct. 4 Sanitation, program 001, in the amount of $12,840.00.
Attachments:
5.
Planning Department:
A.
AI-57391
1. Certificate of Plat and Utility Status under Texas Local Government Code Section 232.028 (b)
2. Certificate of Water Service Availability under Texas Local Government Code Section 232.029 (c) (2)
2. Certificate of Water Service Availability under Texas Local Government Code Section 232.029 (c) (2)
Attachments:
6.
Monthly Fee Reports:
A.
AI-57251
District Clerk Fee report for the month of October 2016 $502,983.26
Attachments:
7.
Executive Office:
A.
AI-57380
Approval of Right of Way Permits:
Sharyland Water Supply Corp.
1). Road Crossing (BORE): A 12" PVC waterline to be encased within a 20" steel casing to be located approximately 65 ft. West of the intersection of Depot Rd. and Chapin Rd.
2). Road Crossing (BORE): A 12" PVC waterline to be encased within a 20" steel casing to be located approximately 65 ft. North of the intersection of Depot Rd. and Chapin Rd.
Sharyland Water Supply Corp.
1). Road Crossing (BORE): A 12" PVC waterline to be encased within a 20" steel casing to be located approximately 65 ft. West of the intersection of Depot Rd. and Chapin Rd.
2). Road Crossing (BORE): A 12" PVC waterline to be encased within a 20" steel casing to be located approximately 65 ft. North of the intersection of Depot Rd. and Chapin Rd.
Attachments:
B.
AI-57375
Approval of 457 plan hardship withdrawal requests for employee #148598 & 160184
8.
Tax Refunds:
A.
AI-57307
| ACCOUNT NUMBER | PAYER | AMOUNT |
| L6228.00.000.0009.00 | CORELOGIC | $2,789.68 |
Attachments:
B.
AI-57310
| ACCOUNT NUMBER | PAYER | AMOUNT |
| A6590.00.000.0001.00 | WALGREENS FAMILY OF COMPANIES | $3,831.94 |
| B2950.00.000.0002.05 | WALGREENS FAMILY OF COMPANIES | $3,583.48 |
| C2255.00.000.0001.00 | WALGREENS FAMILY OF COMPANIES | $6,845.45 |
| L5545.00.000.0002.00 | WALGREENS FAMILY OF COMPANIES | $13,374.71 |
| S1184.00.000.0001.00 | WALGREENS FAMILY OF COMPANIES | $3,108.94 |
| S2640.00.000.001A.00 | WALGREENS FAMILY OF COMPANIES | $4,084.03 |
| S2695.00.000.0001.00 | WALGREENS FAMILY OF COMPANIES | $2,904.40 |
| T2100.00.241.0006.01 | INTERNATIONAL PAPER | $13,246.84 |
| W0280.00.000.0001.00 | WALGREENS FAMILY OF COMPANIES | $2,517.72 |
| W0282.00.001.0001.00 | WALGREENS FAMILY OF COMPANIES | $2,899.92 |
Attachments:
C.
AI-57248
| ACCOUNT NUMBER | PAYER | AMOUNT |
| F4050.99.010.0000.20 | DUCHARME, MCMILLEN & ASSOCIATES | $4,338.16 |
Attachments:
9.
Budget & Management:
A.
AI-57406
Self-Insured (2202)
Requesting approval of reimbursement of the Hidalgo County Workers' Comp. Claims paying account for claims paid by Tristar Risk Management for the period of November 1-15, 2016 in the amount of $47,149.97 and requesting approval of wire transfer.
Attachments:
10.
Purchasing Dept:
Notes:
A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
Notes:
A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
A.
AI-57458
Pct 4--Invoices-
Requesting approval of payment of Inv# 3057 submitted by B2Z Engineering ($44,906.40) in connection to WA#1-C-16-329-09-06-PO# 752619.
Requesting approval of payment of Inv# 3057 submitted by B2Z Engineering ($44,906.40) in connection to WA#1-C-16-329-09-06-PO# 752619.
Attachments:
B.
AI-57414
Hidalgo County-Requesting approval of "correction/clarification" to contract #C-16-284-11-01 (approved by CC on 11/01/16- AI-57051 A (1)) with Southwest Geo-Solutions, Inc. d/b/a GEO Solutions, Inc., TO REFLECT on Page 1 of 8, 1st Whereas, period of two (2) years and NOT a period of one (1) year] and paragraph 1 [last sentence commencement dates to REFLECT effective, November 26, 2016, expires, November 25, 2018].
Attachments:
C.
AI-57430
Ratification of AI-57083 to increase the funding to be provided by Precinct 1 for Change Orders No. 1 and 2 in connection with the Hidalgo County Precinct 1 - Street Improvements to: Old La Blanca (Mile 10 - Mile 12) Phase 2 project. Increase will be in the amount of $1,980.00.
D.
AI-57417
Approval of payment of Invoice# 20162899 in the amount of $128,045.56 as submitted by TEDSI Infrastructure Group for the provision of professional engineering services from October 1 through November 15, 2016 in connection to Contract# C-08-227-02-09 PO# 745952 amid Work Authorization No. 4.
Attachments:
E.
AI-57421
Approval of request for Payment-Application No. 1 in the amount of $49,484.31 as submitted by IOC Company, LLC - Contract No. C-16-289-09-06 - PO# 750987 for the provision of Paving & Drainage Improvements Project to Nittler Road
Attachments:
F.
AI-57424
Approval of payment of Invoice# 1034 in the amount of $33,818.16 as submitted by Jimenez Engineering Solutions dba I.C.E. for the provision of professional engineering services from November 7 through November 14, 2016 in connection to Contract# C-16-257-09-13 PO# 752503 amid Work Authorization No. 1.
Attachments:
G.
AI-57420
Requesting approval of the FINAL additional one (1) year extension for agreement# E-15-387-10-27 with Henry Schein d/b/a Henry Schein Matrix Medical, under the same rates, terms and conditions for: Purchase of Medical Supplies & Equipment for the Sheriff's Office, effective, 12/22/15.
H.
AI-57387
Requesting approval of payment invoice No 20162896 in the amount of $23,984.12 (Pct. 1, 3rd Call, Barboza Lopez #3, La Pampa and Flora Subdv.) (C-CAP-08-028-10-28) as submitted by Tedsi Infrastructure Group.
Attachments:
I.
AI-57402
Authority to rescind action taken by Commissioners Court on November 15, 2016 (AI-57290 #8) invoice #M217612 in the amount of $6,927.73 for Halff & Associates, Inc.
Attachments:
J.
AI-57086
Approval of 60-day extension for Tire Disposal Services-Hidalgo County with Texas Land Reclamation LLC dba UTW Tire Collection (E-15-305-08-18) so as to have no lapse in service while procurement process is completed.
Attachments:
K.
AI-57364
Executive Office - Traffic Engineering:
Acceptance and approval of Invoice #11325987 dated 10/31/16 in the amount of $7,681.76 for the month of October 2016 from L&G Consulting Engineers, Inc. contracted engineer for HCMPO Policy Meeting and HCMPO Technical Meeting. (PO#733569)
Attachments:
L.
AI-57209
1. Requesting HCCC to rescind the action taken for Consent AI#57124 on 11/01/16, approving the final one-year extension with Heritage Crystal Clean as vendor has declined to service user departments due to falling market prices;
2. Requesting approval of procurement packet and authority to advertise for: "Pick-up used Oil-Filters and Antifreeze" through RFB No.:2017-012 ,including the re-advertisement of project in the event no bids are received and/or are rejected and project is still required.
2. Requesting approval of procurement packet and authority to advertise for: "Pick-up used Oil-Filters and Antifreeze" through RFB No.:2017-012 ,including the re-advertisement of project in the event no bids are received and/or are rejected and project is still required.
Attachments:
M.
AI-57217
District Clerk:
Approval to enter into a 36 month (capital) lease agreement for 5 copiers with Ricoh USA/GE Ricoh USA through State of Texas DIR-TSO-3041.
Approval to enter into a 36 month (capital) lease agreement for 5 copiers with Ricoh USA/GE Ricoh USA through State of Texas DIR-TSO-3041.
Attachments:
N.
AI-57230
Constables-Pcts. #s 1, 2 & 4:
1. Requesting approval to declare "surplus", for the purpose of destruction, [with the assistance of the Hidalgo County Facilities Mgmt. department] sixty-one (61) total items from various constables including, but not limited to radios and light bars.
2. Requesting authorization to remove the assets declared "surplus" in item above from each one of the Hidalgo County Constables' Pct. #s 1, 2, & 4 individual inventory lists.
1. Requesting approval to declare "surplus", for the purpose of destruction, [with the assistance of the Hidalgo County Facilities Mgmt. department] sixty-one (61) total items from various constables including, but not limited to radios and light bars.
2. Requesting authorization to remove the assets declared "surplus" in item above from each one of the Hidalgo County Constables' Pct. #s 1, 2, & 4 individual inventory lists.
Attachments:
O.
AI-57365
Constable Pct 4:
Requesting authorization to remove the following assets from Constable Precinct 4 inventory items cannot be located and possess no value: Asset Tag No. 51082 Storage Hutch 2 Drawer and Asset Tag No. 61929 Stalker Radar
Requesting authorization to remove the following assets from Constable Precinct 4 inventory items cannot be located and possess no value: Asset Tag No. 51082 Storage Hutch 2 Drawer and Asset Tag No. 61929 Stalker Radar
Attachments:
P.
AI-57214
1. Approval to have Facilities Management dismantle/demolish constructed built-in workstations [which have affixed asset tags-See Exhibit A] and remove same from Courthouse third floor areas formerly housing the DA;
2. As built-ins once removed will have no value, requesting that these assets be removed from DA's inventory list.
2. As built-ins once removed will have no value, requesting that these assets be removed from DA's inventory list.
Attachments:
Q.
AI-57300
Requesting approval of payment of Invoice for Project ID#21092102171 in the amount not to exceed $57,356.21 submitted by TXDOT for remaining County share of expenses relating to the Pct 2 - South McColl (Orangewood-Dicker Rd) project.
Martha Salazar explained that this payment should be not to exceed up to the amount stated and subject to funding.
On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 3, JOE M. FLORES, the Court made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
Court proceeded to Item.10.S.
Martha Salazar explained that this payment should be not to exceed up to the amount stated and subject to funding.
On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 3, JOE M. FLORES, the Court made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
Court proceeded to Item.10.S.
Attachments:
R.
AI-57202
Requesting authority to purchase and enter into a (36) month renewal agreement for the continuation of the existing services “CLEAR Government Investigations Advanced Platform with the Alerting feature” with West Publishing Corporation/Thomson Reuters and authority to execute and signing of required agreement by County Judge, Court Member or Exec. Officer for the HIDTA Task Force for a total of $277.84 per month.
Attachments:
S.
AI-56734
Authority to exercise the one (1) year extension option as provided under current contract C-15-264-10-13 Purchase of Rap Materials for Hidalgo County Precinct No.1 with, Frontera Materials, under the same rates, terms, and conditions and subject to compliance with HB23 and/or HB1295 [when and/or if applicable]
Martha Salazar requested no action on this item.
According to Salazar, the precinct and the vendor have indicated that no materials have been purchased within the term of this agreement.
No action taken on this item.
Martha Salazar requested no action on this item.
According to Salazar, the precinct and the vendor have indicated that no materials have been purchased within the term of this agreement.
No action taken on this item.
Attachments:
T.
AI-57194
Acceptance and approval to exercise the County's option to extend the first (1st) of two (2) one (1) year renewals permitted by the contract under the same rates terms and conditions for "Radiological Diagnostic & Related Mobile Service for Inmates" with LV Mobile Imaging, LLC.
U.
AI-57208
Add Fuel Cards
1. Constable Pct No. 2 - Fuel Cards
1. Constable Pct No. 2 - Fuel Cards
Attachments:
There being no further business to come before said
Court, the meetings of the Commissioners' Court and the
Drainage District #1 Board are now hereby adjourned.
Dated this the 22nd day of November, 2016
ARTURO GUAJARDO, JR., County Clerk
Hidalgo County, Texas
By: ______________________________
Norma G.Cantu, Deputy
I, ARTURO GUAJARDO, JR., County Clerk attest that this is an accurate accounting of a proceeding of the Commissioners’ Court held on November 22, 2016.
Signed this 22nd day of NOVEMBER 2016
ATTEST:
ARTURO GUAJARDO, JR.
County Clerk and Ex-Officio Clerk
Of the Commissioners’ Court of
Hidalgo County
By: ____________________________
(Seal) Norma G. Cantu, Deputy
Court, the meetings of the Commissioners' Court and the
Drainage District #1 Board are now hereby adjourned.
Dated this the 22nd day of November, 2016
ARTURO GUAJARDO, JR., County Clerk
Hidalgo County, Texas
By: ______________________________
Norma G.Cantu, Deputy
I, ARTURO GUAJARDO, JR., County Clerk attest that this is an accurate accounting of a proceeding of the Commissioners’ Court held on November 22, 2016.
Signed this 22nd day of NOVEMBER 2016
ATTEST:
ARTURO GUAJARDO, JR.
County Clerk and Ex-Officio Clerk
Of the Commissioners’ Court of
Hidalgo County
By: ____________________________
(Seal) Norma G. Cantu, Deputy