SPECIAL MEETING - December 13, 2016
BE IT REMEMBERED, that on this 13th day of December A.D., 2016, there was begun and held a SPECIAL MEETING of the Honorable Commissioners’ Court of Hidalgo County, Texas, wherein the following members thereof were present, to-wit:
| HONORABLE RAMON GARCIA HONORABLE A.C. CUELLAR, JR. HONORABLE EDUARDO "EDDIE" CANTU HONORABLE JOE M. FLORES HONORABLE JOSEPH PALACIOS |
HIDALGO COUNTY JUDGE COMMISSIONER, PRECINCT NO. 1 COMMISSIONER, PRECINCT NO. 2 COMMISSIONER, PRECINCT NO. 3 COMMISSIONER, PRECINCT NO. 4 |
and ARTURO GUAJARDO, JR., COUNTY CLERK & EX-OFFICIO CLERK OF THE COMMISSIONERS’ COURT of Hidalgo County, Texas, wherein the following proceedings were had, to-wit:
 |
AGENDA CC REGULAR CONSENT COMMISSIONERS' COURT December 13, 2016 9:30 A.M. |
NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Commissioners' Court will be held at the Edinburg Council Chambers 415 W. University Drive, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
NOTICE TO THE PUBLIC
CONSENT AGENDA
The following items are of a routine or administrative nature. The Commissioners' Court has been furnished with background and support on each item, and/or it has been discussed at a previous meeting. All items will be acted upon by one vote without being discussed separately unless requested by a Court Commissioner, in which event the item or items will immediately be withdrawn for individual consideration in its normal sequence after the items not requiring separate discussion have been acted upon. The remaining items will be adopted by one vote.
On motion by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., seconded by COMMISSIONER PCT. 3, JOE M. FLORES, the Court made a UNANIMOUS vote of approval for the exception of Item.11.B.3. to be further discuss.
Vote: 5 - 0 - Unanimously
1.
AI-57786
Approval of check register and payment of claims and bills - (Payments from Juvenile Probation, Adult Probation, LEOSE Fund, DA Motor Vehicle Theft Fund, DA Check Fraud Fund, DA Forfeiture Fund, Sheriff Forfeiture Funds, Constable Forfeiture Funds, HIDTA Forfeiture Funds and VIT Interest Fund are presented for recording purposes only.)
Attachments:
2.
Auditor's Office:
A.
AI-57788
Presentation of Fund Information Report
Attachments:
3.
2016 Intradepartmental transfers:
A.
AI-57782
2016 - Executive Office (1100)
Attachments:
B.
AI-57760
2016 - Sheriff's Office (1100)
Attachments:
C.
AI-57761
2016 - Tax Office (1100)
Attachments:
D.
AI-57753
2016 - I. T. Department (1100)
Attachments:
E.
AI-57741
2016 - Pct. 1 Parks (1100)
Attachments:
F.
AI-57696
2016 - JP Pct. 3 Pl. 1 (1100)
Attachments:
G.
AI-57680
2016 - Constable Pct. 3 (1230)
Attachments:
H.
AI-57672
2016 - Constable Pct. 4 (1100)
Attachments:
I.
AI-57695
2016 - District Attorney (1223)
Attachments:
J.
AI-57711
2016 - Co. Clerk (1100)
Attachments:
K.
AI-57716
2016 - District Attorney's Office (1256)
Attachments:
L.
AI-57717
2016 - Jail (1100)
Attachments:
M.
AI-57650
2016 - Sheriff's Office OPSG (1284)
Attachments:
N.
AI-57486
2016 - Nuisance Abatement Program (1100)
Attachments:
O.
AI-57670
2016 - Constable Pct. 4 (1284)
Attachments:
P.
AI-57673
2016 - Pct. 3 Sanitation (1100)
Attachments:
Q.
AI-57676
2016 - Pct. 4 Road Maint (1200)
Attachments:
R.
AI-57744
2016 - Pct. 4 Admin (1200)
Attachments:
4.
2016 Interdepartmental transfers:
A.
AI-57777
County Commissioners (1100):
Requesting approval of interdepartmental transfer from County Comm.(004) to Traffic Engineering (014) in the amount of $2,100.00
Requesting approval of interdepartmental transfer from County Comm.(004) to Traffic Engineering (014) in the amount of $2,100.00
Attachments:
B.
AI-57781
Co. Wide Adm. Contingency (1100):
Approval of 2016 interdepartmental transfer from County Commissioners (004) to Co. Wide Adm.-Contingency (002) in the amount of $11,000.00
Approval of 2016 interdepartmental transfer from County Commissioners (004) to Co. Wide Adm.-Contingency (002) in the amount of $11,000.00
Attachments:
C.
AI-57780
Co. Wide Law Enforcement (1100):
Requesting approval of interdepartmental transfer from Co. Wide Adm. Contingency (002) to Co. Wide Law Enf. (011) in the amount of $11,000.00
Requesting approval of interdepartmental transfer from Co. Wide Adm. Contingency (002) to Co. Wide Law Enf. (011) in the amount of $11,000.00
Attachments:
D.
AI-57759
Jail (1100):
Approval of 2016 interdepartmental transfer from Sheriff's Office (001) to Jail (002) in the total amount of $60,000.00 to fund expenditures for the Adult Detention Center.
Approval of 2016 interdepartmental transfer from Sheriff's Office (001) to Jail (002) in the total amount of $60,000.00 to fund expenditures for the Adult Detention Center.
Attachments:
E.
AI-57660
Nuisance Abatement Program (1100):
Approval of 2016 interdepartmental transfer from Co. Wide Adm.-Contingency (002) to the Nuisance Abatement Program (039) to fund postage expenditures.
Approval of 2016 interdepartmental transfer from Co. Wide Adm.-Contingency (002) to the Nuisance Abatement Program (039) to fund postage expenditures.
Attachments:
5.
Planning Department:
A.
AI-57683
1. Certificate of Plat and Utility Status under Texas Local Government Code Section 232.028 (b)
2. Certificate of Water Service Availability under Texas Local Government Code Section 232.029 (c) (2)
2. Certificate of Water Service Availability under Texas Local Government Code Section 232.029 (c) (2)
Attachments:
6.
Executive Office:
A.
AI-57723
Approval of Right of Way Permits:
North Alamo Water Supply Corporation: Ekamp Village- Earling Road- from the centerline of FM 1426 go east approximately 1,059 feet on the north side of Earling Road, will bore Earling Road from North to South with a 2" bore casing for a 3/4" waterline.
North Alamo Water Supply Corporation: Ekamp Village- Earling Road- from the centerline of FM 1426 go east approximately 1,059 feet on the north side of Earling Road, will bore Earling Road from North to South with a 2" bore casing for a 3/4" waterline.
Attachments:
7.
Tax Refunds:
A.
AI-57614
| ACCOUNT NUMBER | PAYER | AMOUNT |
| S2950.00.000.0195.05 | VALLEY LAND TITLE CO. | $24,286.05 |
Attachments:
8.
Membership Dues:
A.
AI-57752
Texas A&M AgriLife Extension Service:
Requesting approval for payment of 2017 Dues & Membership totaling $1,085.00 (with authority for County Treasurer to issue payment after review and auditing procedures are completed by County Auditor) as follows:
1. Epsilon Sigma Phi (ESP) 2017 Membership for Brad Cowan, Joanne Ureste, Ashley Gregory, Kimberly Guillen in the amount of $260.00.
2. District 12 Texas Association of Extension 4-H Agents (D12TAE4HA) 2017 Membership for Brad Cowan, Joanne Ureste, Kimberly Guillen in the amount of $360.00.
3. Texas Extension Association Family & Consumer Sciences (TEAFCS) 2017 Membership for Joanne Ureste in the amount of $150.00.
4. Texas County Agricultural Agents Association (TCAAA) 2017 Membership for Brad Cowan and Ashley Gregory in the amount of $280.00.
5. American Horticultural Society (AHS) 2017 Membership for Ashley Gregory in the amount of $35.00.
Requesting approval for payment of 2017 Dues & Membership totaling $1,085.00 (with authority for County Treasurer to issue payment after review and auditing procedures are completed by County Auditor) as follows:
1. Epsilon Sigma Phi (ESP) 2017 Membership for Brad Cowan, Joanne Ureste, Ashley Gregory, Kimberly Guillen in the amount of $260.00.
2. District 12 Texas Association of Extension 4-H Agents (D12TAE4HA) 2017 Membership for Brad Cowan, Joanne Ureste, Kimberly Guillen in the amount of $360.00.
3. Texas Extension Association Family & Consumer Sciences (TEAFCS) 2017 Membership for Joanne Ureste in the amount of $150.00.
4. Texas County Agricultural Agents Association (TCAAA) 2017 Membership for Brad Cowan and Ashley Gregory in the amount of $280.00.
5. American Horticultural Society (AHS) 2017 Membership for Ashley Gregory in the amount of $35.00.
Attachments:
9.
Headstart:
A.
AI-57656
Approval of Monthly Financial Report: November
Attachments:
B.
AI-57659
Approval of Monthly Special Services Report: November
Attachments:
C.
AI-57658
Approval of Monthly Texas Department of Agriculture Meals/Snacks Report: November
Attachments:
D.
AI-57657
Approval of Monthly Children’s Applications Report for Program Year 2016-2017
Attachments:
10.
Budget & Management:
A.
AI-57754
Approval of medical coverage effective date correction as per revised report received from ETC for the employees listed below previously approved on CC 11/15/16 AI-57271.
1. E#211060 effective 11/1/16
2. E#212300 effective 2/1/17
1. E#211060 effective 11/1/16
2. E#212300 effective 2/1/17
Attachments:
B.
AI-57639
1. Approval of reimbursement in the amount of $765,113.13 to Blue Cross Blue Shield Insurance Company for claims paid on behalf of Hidalgo County from 11/19/16 to 12/02/16.
2. Approval of wire transfer to cover claims paid.
| 11/19-25/16 | $296,863.71 |
| 11/26-30/16 | $221,737.92 |
| 12/01-02/16 | $246,511.50 |
| TOTAL | $765,113.13 |
Attachments:
C.
Interfund transfers:
1.
AI-57772
Pct. 1 Rd. Maint (1200):
Approval of 2016 interfund transfer from Co. Wide Adm.-Contingency (1100) to Pct. 1 Rd. Maint (1200) in the amount of $145,000.00 to fund general supplies & gasoline year-end expenses.
Approval of 2016 interfund transfer from Co. Wide Adm.-Contingency (1100) to Pct. 1 Rd. Maint (1200) in the amount of $145,000.00 to fund general supplies & gasoline year-end expenses.
Attachments:
2.
AI-57713
TXDOT-Pct 1 (1315):
Approval of 2016 interfund transfer from CO2016-Pct 1 (1350) to various TXDOT-Pct 1 projects (1315) in the amount of $22,743.00 to fund recent Change Order #5 for the Mile 2 West Project and Advance Funding Agreement (AFA) for the Charles Green (CR342) Bridge Rehabilitation Project.
Approval of 2016 interfund transfer from CO2016-Pct 1 (1350) to various TXDOT-Pct 1 projects (1315) in the amount of $22,743.00 to fund recent Change Order #5 for the Mile 2 West Project and Advance Funding Agreement (AFA) for the Charles Green (CR342) Bridge Rehabilitation Project.
Attachments:
11.
Purchasing Dept:
Notes:
A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
Notes:
A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
A.
AI-57779
Acceptance and approval of Supplemental Agreement No. 2 to increase the "term" expiring, December 9, 2018 for agreement #C-13-336-12-10 with and as submitted by L&G ENGINEERING for ongoing project: (FM 1925) from FM 907 (Alamo Rd) East to East of SH 68 (Uresti Street) within Hidalgo County Precinct No. 4.
Attachments:
B.
AI-57728
1. Authority to exercise the Sixth (6th) Year of the additional nine (9) one (1) year option to extend/renew under the current lease agreement #E-16-037-01-05 (C-11-026-03-21) with O.E. INVESTMENTS, LTD.- "LEASE OF TOWER SPACE" for the Sheriff's Office,(under the same rates, terms and conditions), effective, 03/01/17.
2. Authority to exercise the Second (2nd) Year of the additional three (3) one (1) year option to extend/renew under the current agreement #E-16-038-01-05 (C-14-001-02-11) with SOUTH TEXAS COMMUNICATIONS, INC. for the "Repairs, Installation and Removal of Communications Radio and Tower Miscellaneous Equipment (on an as needed basis)" for the Sheriff’s Office, (under the same rates, terms and conditions), effective, 03/01/17.
3. Requesting authority to exercise the second (2nd) year of the additional two (2) one (1) year option to extend/renew under the current contract #E-16-039-01-05 with MAO WESTWOOD PHARMACY d/b/a WESTWOOD PHARMACY for:"LEGEND and NON-LEGEND PHARMACEUTICALS"(on as needed basis) for the Sheriff's Office, (under the same rates, terms and conditions), effective 01/17/17.Mr. Guerra informed that the form 1295 was not attached with regards to Item.11.B.3. Therefore, the auditor's office couldn't determine compliance. Guerra requested for the court to take action subject to compliance of form 1295.
On motion by COMMISSIONER PCT. 3, JOE M. FLORES, seconded by COMMISSIONER PCT. 1, A.C. CUELLAR, JR., the Court made a UNANIMOUS vote of approval subject to compliance of form 1295.
Vote: 5 - 0 - Unanimously
Guerra stated that this is in compliance with Sec. 2252.908 of gov. code.
C.
AI-57724
Acceptance and approval of Request for Payment-Application No. 1 in the amount of $26,876.70 Herrcon, LLC, awarded contractor for the Autopsy Facility Space Pressure Control, and as certified for payment by project engineer, Halff Associates, Inc.
Attachments:
D.
AI-57748
Pct. 4:
Ratification of Change Order No. 1 reflecting an increase of $19,175.00 and 30 calendar days for repairs and additional work with contractor G & G Contractors for concrete walking trails at San Carlos CRC and Sunflower Park, as submitted though project engineer, LeFevre Engineering (C-16-226-06-20) subject to compliance to HB 1295 & HB 23, if and when applicable.
Ratification of Change Order No. 1 reflecting an increase of $19,175.00 and 30 calendar days for repairs and additional work with contractor G & G Contractors for concrete walking trails at San Carlos CRC and Sunflower Park, as submitted though project engineer, LeFevre Engineering (C-16-226-06-20) subject to compliance to HB 1295 & HB 23, if and when applicable.
Attachments:
E.
AI-57664
Acceptance and approval by HCCC [as required by County Auditor] of written confirmation by Pct. #1 [attached herein] that each and every test conducted under the respective contracts between the Pct.1 and Millennium Engineers [in lieu of Auditor's required evidence of e-mails authorizing said tests but not part of the contract terms and conditions] in order to process the listed invoices for payment:
| Vendor | Invoice | PO# | Amount |
| Millennium Engineers Group | 619140-0616 | 738417 | 1625.25 |
| Millennium Engineers Group | 519278-0116 | 728860 | 3996.00 |
| Millennium Engineers Group | 619138-0716 | 738416 | 2534.00 |
Attachments:
F.
AI-57675
Acceptance and approval of the following invoices (for processing and payment) submitted by contracted/project engineer, L&G Consulting Engineers Inc.:
1. Invoice No. 11326032 - Veterans Blvd. WA #1
2. Invoice No. 11326027 - Mile 3 Project
3. Invoice No. 11326025 - Liberty Rd. Project WA #4
4. Invoice No. 11326031 - FM 676 (Mile 5) Project
Attachments:
G.
AI-57679
Approval of Payment Application No. 19 in the amount of $8,306.55 submitted by IOC Company LLC, awarded contractor for Precinct 3's "Mile 2 North Roadway Project" as certified for payment by project engineer, L&G Engineer, C-14-153-02-17.
Attachments:
H.
AI-57691
Approval to exercise the County's option to extend for the final one (1) year term under contract #E-15-428-12-01 with Starr Feedyards, Ltd. for Lease of Land [Approx. 960 acres] within Precinct No. 3 for Purpose of Farming under the same terms & conditions subject to compliance with HB1295 & HB23, when and if, applicable.
Attachments:
I.
AI-57692
Pct. 4:
Approval of payment of Invoice No. 619214-1216 in the amount of $820.50 as submitted by Millennium Engineers Group, Inc. for the provision of Construction Material Testing/GEO Technical Services in connection to the Alberta Drainage Project with authority for County Treasurer to issue payment after County Auditor's review and processing procedures are completed.
Approval of payment of Invoice No. 619214-1216 in the amount of $820.50 as submitted by Millennium Engineers Group, Inc. for the provision of Construction Material Testing/GEO Technical Services in connection to the Alberta Drainage Project with authority for County Treasurer to issue payment after County Auditor's review and processing procedures are completed.
Attachments:
J.
AI-57718
Acceptance and approval to exercise the County's option to extend the 1-year renewal pf contract under the same rates, terms and conditions for Mailing Services with Upper Valley Mail Services, LLC.
K.
AI-57701
Approval to exercise the County's option to extend for the one (1) year term under contract #C-11-114A-09-06 with SPI Ventures, LP Lease of Office Space-Rio Grande City for WIC Program under the same rates, terms & conditions subject to compliance with HB1295 & HB23, if and when applicable.
Attachments:
L.
AI-57704
BCAP/Pct. 1
Acceptance and approval of Retainage Release in the amount of $43,142.39 and Certificate of Construction Completion for Heidelberg Subdivision (C-CAP-15-257-1006) for 2GS,LLC as submitted by Project Engineer LeFevre Engineering and Management Consulting LLC.
Acceptance and approval of Retainage Release in the amount of $43,142.39 and Certificate of Construction Completion for Heidelberg Subdivision (C-CAP-15-257-1006) for 2GS,LLC as submitted by Project Engineer LeFevre Engineering and Management Consulting LLC.
Attachments:
M.
AI-57712
Requesting authority to exercise the (Sixty (60) Day Grace Period) as provided in the current lease agreement for the "Lease of Office Space in the City of Edinburg to House the 430th District Court" (under the same rates, terms and conditions) with JOE E. GARCIA, TRUSTEE, Lease Agreement # E-16-033-01-05 [C-13-055-01-22], effective, 02/01/17, expiring, April 2, 2017.
Attachments:
There being no further business to come before said
Court, the meetings of the Commissioners' Court and the
Drainage District #1 Board are now hereby adjourned.
Dated this the 13th day of December, 2016
ARTURO GUAJARDO, JR., County Clerk
Hidalgo County, Texas
By: ______________________________
Norma G.Cantu, Deputy
I, ARTURO GUAJARDO, JR., County Clerk attest that this is an accurate accounting of a proceeding of the Commissioners’ Court held on December 13, 2016.
Signed this 13th day of DECEMBER 2016
ATTEST:
ARTURO GUAJARDO, JR.
County Clerk and Ex-Officio Clerk
Of the Commissioners’ Court of
Hidalgo County
By: ____________________________
(Seal) Norma G. Cantu, Deputy
Court, the meetings of the Commissioners' Court and the
Drainage District #1 Board are now hereby adjourned.
Dated this the 13th day of December, 2016
ARTURO GUAJARDO, JR., County Clerk
Hidalgo County, Texas
By: ______________________________
Norma G.Cantu, Deputy
I, ARTURO GUAJARDO, JR., County Clerk attest that this is an accurate accounting of a proceeding of the Commissioners’ Court held on December 13, 2016.
Signed this 13th day of DECEMBER 2016
ATTEST:
ARTURO GUAJARDO, JR.
County Clerk and Ex-Officio Clerk
Of the Commissioners’ Court of
Hidalgo County
By: ____________________________
(Seal) Norma G. Cantu, Deputy