Skip to main content

AgendaQuick™

Minutes for CC - REGULAR

Back to View Meetings
SPECIAL MEETING - January 10, 2017

BE IT REMEMBERED, that on this 10th day of January A.D., 2017, there was begun and held a SPECIAL MEETING of the Honorable Commissioners’ Court of Hidalgo County, Texas, wherein the following members thereof were present, to-wit:
 
HONORABLE RAMON GARCIA

HONORABLE DAVID FUENTES

HONORABLE EDUARDO "EDDIE" CANTU

HONORABLE JOE M. FLORES

HONORABLE JOSEPH PALACIOS		 HIDALGO COUNTY JUDGE

COMMISSIONER, PRECINCT NO. 1

COMMISSIONER, PRECINCT NO. 2

COMMISSIONER, PRECINCT NO. 3

COMMISSIONER, PRECINCT NO. 4

and ARTURO GUAJARDO, JR., COUNTY CLERK & EX-OFFICIO CLERK OF THE COMMISSIONERS’ COURT of Hidalgo County, Texas, wherein the following proceedings were had, to-wit:
 AGENDA
CC REGULAR
HIDALGO COUNTY
COMMISSIONERS COURT MEETING
January 10, 2017
9:30 A.M.
                                          

NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Commissioners' Court will be held at the Edinburg Council Chambers 415 W. University Drive, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:

 
1.
 
Roll Call

All members of the court were in attendance.
 
2.
 
Pledge of Allegiance

Judge Garcia led the courtroom in reciting the Pledge of Allegiance.
 
3.
 
Prayer

Virginia Townsend led the courtroom in Prayer.
 
4.
 
Approval of Consent Agenda

Court approved the consent agenda for the exception of Consent Agenda Item.14.M. to be pulled for further discussion.
 
5.
 
County Judge's Office:
 
A.
AI-58012
Recognition of the UT-RGV Medical School Inaugural Class

Commissioners Court recognized the fifty-four medical students admitted to the UTRGV School of Medicine. According to Judge Garcia, 2,700 students applied and only 55 were admitted to the medical program, this will be the future class of 2020. 

The students are expect to complete the first two years in the Edinburg campus and then transfer to Harlingen. 

Vice President for Governmental and Community Relations Veronica Gonzalez described the students as "not only book smart, but who are compassionate and have the sincere desire to improve the lives and the health of our society by serving as physicians". 

Court recessed regular meeting and proceeded back to drainage district. 
View Agenda Item
 
6.
 
District Attorney's Office:
 
A.
AI-57879
1. DA Check Fraud (1222):
Approval of 2017 appropriation of funds for the DA-Check Fraud (1222) budget.
2. DA- Investigation HB 65 Ch. 59 (1223):
Approval of 2017 appropriation of funds for the DA-CCP 59 (1223) budget.
3. DA Pre-Trial (1225):
Approval of 2017 appropriation of funds for the DA-Pretrial (1225) budget.
4. DA-US Justice (1256):
Approval of 2017 appropriation of funds for the DA-US Justice (1256) budget.

On motion by COMMISSIONER PCT. 3, JOE M. FLORES, seconded by COMMISSIONER PCT. 4, JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval on 1 to 4.

Vote: 5 - 0 – Unanimously
View Agenda Item
Attachments:
 
B.
AI-57794
Hidalgo County DA's Office - Domestic Violence Specialty Prosecutor (DVSP) Grant (1281):
Approval to submit a DVSP Grant #2931302 budget adjustment to the Office of the Governor (OOG). 

On motion by COMMISSIONER PCT. 3, JOE M. FLORES, seconded by COMMISSIONER PCT. 4, JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval.

Vote: 5 - 0 – Unanimously

Court proceeded to Item.14.A.
View Agenda Item
Attachments:
 
7.
 
District Clerk - Laura Hinojosa:
 
A.
AI-57900
 Resolution of the Hidalgo County Commissioners Court in opposition to Re:SearchTX

On motion by COMMISSIONER PCT. 3, JOE M. FLORES, seconded by COMMISSIONER PCT. 4, JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval.

Vote: 5 - 0 – Unanimously

Court proceeded to Item.9.A.
View Agenda Item
Attachments:
 
8.
 
County Clerk's Office - Arturo Guajardo, Jr.:
 
A.
AI-57887
REQUESTING APPROVAL OF 2017 ELECTED OFFICIAL BONDS:
Atanacio Gaitan, Jr. - Constable, Precinct No. 4
Jose M. Flores - Commissioner, Precinct No. 3
Pablo (Paul) Villarreal, Jr. - Tax Assessor/Collector
David L. Fuentes - Commissioner, Precinct No. 1
Celestino Avila - Constable, Pct. No. 1

Court Reconvened.

On motion by COMMISSIONER PCT. 4, JOSEPH PALACIOS, seconded by COMMISSIONER PCT. 3, JOE M. FLORES, the Court made a UNANIMOUS vote of approval.

Vote: 5 - 0 – Unanimously

Arturo Guajardo, Jr. stated that they are currently working with the DA's to set up a protocol for each elected official to avoid confusion when filing bonds. 

Court proceeded back to Item.6.A.
View Agenda Item
Attachments:
 
9.
 
Constables:
 
A.
AI-57940
Constable Pct. 2:
Discussion, consideration, and approval to appoint Luis Alberto Zuniga as Deputy Constable by Constable Martin N. Cantu, Constable Pct 2, in accordance with Texas Local Government Code Section 86.011.

On motion by COMMISSIONER PCT. 3, JOE M. FLORES, seconded by COMMISSIONER PCT. 4, JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval.

Vote: 5 - 0 – Unanimously
View Agenda Item
Attachments:
 
10.
 
Sheriff's Office:
 
A.
AI-57823
Discussion, consideration, and approval to appoint Brando U. Lujan, student at the University of Texas Rio Grande Valley, as an intern under the Hidalgo County Sheriff's Office Law Enforcement Internship Program for the period of January 16, 2017 to May 15, 2017.

On motion by COMMISSIONER PCT. 1, DAVID FUENTES, seconded by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, the Court made a UNANIMOUS vote of approval.
                                                                              
 Vote: 5 - 0 – Unanimously
View Agenda Item
Attachments:
 
B.
AI-57499
State Criminal Alien Assistance Program (SCAAP) Grant (1284):
1. Authorization and approval for Certification of Revenues for SCAAP 2016
2. Authorization and approval for Appropriation of funds for SCAAP 2016 in the amount of $13,375.00.

On motion by COMMISSIONER PCT. 3, JOE M. FLORES, seconded by COMMISSIONER PCT. 4, JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval on 1 and 2.

Vote: 5 - 0 – Unanimously
View Agenda Item
Attachments:
 
11.
 
Executive Office:
 
A.
 
Presentation for discussion, consideration and action (if necessary) including, but not limited to the following:
1) Update on ongoing county owned building construction, relocation and/or renovation repair projects

Valde Guerra reported that there was an issue at the courthouse with an aging pipe that burst, causing a delayed in the construction on the 2nd floor. Nevertheless, all repairs have been taken cared of.

The tax office substation project have been completed and are ready to operate.

2) Emergency situations occurring since last agenda meeting

Nothing to report.
 
B.
AI-57816
Presentation and acceptance of Audit Report submitted by the Emergency Services District No. 1 for year ended December 31, 2015

On motion by COMMISSIONER PCT. 3, JOE M. FLORES, seconded by COMMISSIONER PCT. 4, JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval.

Vote: 5 - 0 – Unanimously
View Agenda Item
Attachments:
 
C.
AI-57709
Tropical Texas Behavioral Health (1100):
1. Approval of payment to Tropical Texas Behavioral Health for FY 2017 county allocation of required local match in the amount of $807,998.00 for DSHS Contract #537-17-0127-00036-A01 in accordance with Texas Health & Safety Code Section 534.066 with authority for County Treasurer to issue check after review, audit, and processing procedures are completed by County Auditor;

On motion by COMMISSIONER PCT. 3, JOE M. FLORES, seconded by COMMISSIONER PCT. 4, JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval.

Vote: 5 - 0 – Unanimously

2. Approval of payment to Tropical Texas Behavioral Health for FY 2017 county allocation match in the amount of $248,109.00 for psychiatric emergency crisis services - DSHS Contract #537-17-0127-00036-A06 with authority for County Treasurer to issue check after review, audit, and processing procedures are completed by County Auditor;
TOTAL PAYMENT AMOUNT $1,056,107.00

On motion by COMMISSIONER PCT. 3, JOE M. FLORES, seconded by COMMISSIONER PCT. 4, JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval.

Vote: 5 - 0 – Unanimously

Mr. Guerra restated the amount in compliance of $1,056,107.00
View Agenda Item
Attachments:
 
D.
AI-57705
Approval of 2017 Museum Funding Agreement between County of Hidalgo and the Donna Hooks Fletcher Museum in the amount of $10,000.00

On motion by COMMISSIONER PCT. 3, JOE M. FLORES, seconded by COMMISSIONER PCT. 4, JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval.

Vote: 5 - 0 – Unanimously
View Agenda Item
Attachments:
 
E.
AI-57706
Approval of 2017 Museum Funding Agreement between County of Hidalgo and the Mission Historical Museum in the amount of $10,000.00

On motion by COMMISSIONER PCT. 4, JOSEPH PALACIOS, seconded by COMMISSIONER PCT. 1, DAVID FUENTES, the Court made a UNANIMOUS vote of approval.

Vote: 5 - 0 - Unanimously
View Agenda Item
Attachments:
 
F.
AI-57707
Approval of 2017 Museum Funding Agreement between County of Hidalgo and Museum of South Texas History in the amount of $460,000.00

On motion by COMMISSIONER PCT. 3, JOE M. FLORES, seconded by COMMISSIONER PCT. 4, JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval.

Vote: 5 - 0 – Unanimously
View Agenda Item
Attachments:
 
G.
AI-57801
Approval to accept settlement check from American Access Casualty Company in the amount of $3,252.99 to settle auto accident claim with County vehicle. (Head Start)

On motion by COMMISSIONER PCT. 3, JOE M. FLORES, seconded by COMMISSIONER PCT. 4, JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval.

Vote: 5 - 0 – Unanimously
View Agenda Item
Attachments:
 
H.
AI-57802
Approval to accept settlement check from Allstate Insurance Company in the amount of $697.72 to settle auto accident claim with County vehicle. (Sheriff Office)

On motion by COMMISSIONER PCT. 4, JOSEPH PALACIOS, seconded by COMMISSIONER PCT. 3, JOE M. FLORES, the Court made a UNANIMOUS vote of approval.

Vote: 5 - 0 – Unanimously
View Agenda Item
Attachments:
 
I.
AI-57927
Approval to accept settlement check from Progressive in the amount of $336.50 to settle auto accident claim with County vehicle. (Sheriff Office)

On motion by COMMISSIONER PCT. 4, JOSEPH PALACIOS, seconded by COMMISSIONER PCT. 3, JOE M. FLORES, the Court made a UNANIMOUS vote of approval.

Vote: 5 - 0 – Unanimously

Mr. Guerra informed that these settlement checks have been done with the assistance of the DA's Civil Division. 
View Agenda Item
Attachments:
 
12.
 
County Courts at Law:
 
A.
AI-57844
County Court #7:
Requesting approval to process the following invoice as a claim, with authority for County Treasurer to issue check after review and auditing procedures are completed by County Auditor:
VENDOR INVOICE # INVOICE DATE AMOUNT
VERIZON 9757798437 12/24/15-1/23/16 37.99
    Total 37.99

On motion by COMMISSIONER PCT. 1, DAVID FUENTES, seconded by COMMISSIONER PCT. 4, JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval.
                                        
Vote: 5 - 0 - Unanimously
View Agenda Item
Attachments:
 
13.
 
Human Resources:
 
A.
AI-57924
1. Precinct 1 Administration/Road Maintenance (1200):
A. Discussion, consideration, and approval of the following personnel actions effective upon Commissioner's Court approval:
Action Dept./
Program		 Slot No.  Current 
Position Title		 Current
Budgeted
Salary		 Proposed
Position Title		 Proposed
Budgeted
Salary

Salary Adjustment (Decrease)
 		 121-004 0001 Chief Administrator $90,176.00 Chief Administrator $89,495.00
Salary Adjustment (Decrease) /
Title Change		 121-004 0002 Director of Management Support $68,958.00 Director of Administrative
Operations		 $64,665.00
Salary Adjustment (Increase) /
Title Change		 121-005 0085 Executive Assistant III $63,196.00 Executive Assistant IV $81,642.00

B.  Approval to revise Salary schedule in accordance with Commissioners Court action.

On motion by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, seconded by COMMISSIONER PCT. 4, JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval A and B.

Vote: 5 - 0 -Unanimously 
 
2. Precinct 1 Administration/Road Maintenance (1200) / Parks/Sanitation (1100):
A. Requesting waiver of the Budget Amendment Policy - Personnel Related - Amendments.

On motion by COMMISSIONER PCT. 4, JOSEPH PALACIOS, seconded by COMMISSIONER PCT. 3, JOE M. FLORES, the Court made a UNANIMOUS vote of approval.

Vote: 5 - 0 – Unanimously

B. Discussion, consideration, and approval of the following personnel actions effective upon Commissioners' Court approval:
Action Dept./
Program		 Slot No.  Position Title Current/
Proposed
Budgeted Salary
Delete 121-001 0017 Attendant $28,840.00
Delete 121-001 0023 Equipment Operator II $29,705.00
Delete 121-005 0037 Maintenance II $31,670.00
Delete 121-005 0102 Vector Control Specialist $41,065.00
Delete 121-005 0122 Right of Way Agent V $67,968.00
Delete 121-005 0130 Maintenance II $28,840.00
Delete 121-005 0132 Construction Inspector $39,253.00
Delete 121-013 0016 Maintenance II $28,840.00
Create 121-004 0017 Executive Assistant IV $55,000.00
Create 121-004 0018 Administrative Assistant IV $43,505.00
Create 121-004 0019 Executive Assistant III $48,000.00
Create 121-004 0029 Executive Assistant III $38,000.00
Create 121-004 0030 Administrative Assistant I $26,547.00
Create 121-005 0147 Maintenance III $36,000.00
Create 121-005 0148 Safety Coordinator $45,000.00
Create 121-005 0149 Administrative Assistant III $36,117.00

Commissioner Fuentes explained that they are assessing some of the actions as necessary, he is looking at adjusting the positions and salaries to be sure all staff is in the right place.

On motion by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, seconded by COMMISSIONER PCT. 4, JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval.

Vote: 5 - 0 -Unanimously 
 
C.  Approval of interdepartmental/intradepartmental transfers
D.  Approval to revise the salary schedule in accordance with Commissioners Court action.

On motion by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, seconded by COMMISSIONER PCT. 4, JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval on C and D.

Vote: 5 - 0 -Unanimously 

3. Changes in funding source:
A.  Requesting waiver of the Budget Amendment Policy - Personnel Related - Amendments.

On motion by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, seconded by COMMISSIONER PCT. 3, JOE FLORES, the Court made a UNANIMOUS vote of approval.

Vote: 5 - 0 -Unanimously 

B.  Discussion, Consideration, and approval of change in funding source to various positions, as per attached Exhibit A.

Mr. Silguero informed that there are various positions with exhibits attached to the agenda.

On motion by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, seconded by COMMISSIONER PCT. 3, JOE FLORES, the Court made a UNANIMOUS vote of approval.

Vote: 5 - 0 -Unanimously 

C.  Approval of intradepartmental and/or interdepartmental transfer.
D.  Approval to revise salary schedule (s) in accordance with Commissioners' Court approval.

On motion by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, seconded by COMMISSIONER PCT. 4, JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval on C and D.

Vote: 5 - 0 -Unanimously
View Agenda Item
Attachments:
 
B.
AI-57876
Sheriff's Office (1100):
1. Requesting waiver of the Budget Amendment Policy - Personnel - Related Amendments.

On motion by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, seconded by COMMISSIONER PCT. 4, JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval.

Vote: 5 - 0 -Unanimously 
 
2. Discussion, consideration, and approval to create the following temporary full-time positions, not to exceed twelve (12) months, effective 01/01/2017 through 12/31/2017:
Dept/
Program		 Slot# Position Title Proposed Budgeted
Salary/Hourly Rate
280-002  T430 Detention Officer Step I  $32,305.00/yr - $15.53/hr
280-002  T431 Detention Officer Step I  $32,305.00/yr - $15.53/hr
280-002  T432 Detention Officer Step I  $32,305.00/yr - $15.53/hr
280-002  T433  Detention Officer Step I   $32,305.00/yr - $15.53/hr 
280-002 T434 Detention Officer Step I  $32,305.00/yr - $15.53/hr
280-002 T435 Detention Officer Step I  $32,305.00/yr - $15.53/hr

On motion by COMMISSIONER PCT. 1, DAVID FUENTES, seconded by COMMISSIONER PCT. 3, JOE M. FLORES, the Court made a UNANIMOUS vote of approval.

 Vote: 5 - 0 - Unanimously

3. Approval to utilize current HRMS Detention Officer applicant pool to select qualified applicants to fill the Detention Officer Step I (Temporary) positions.

On motion by COMMISSIONER PCT. 1, DAVID FUENTES, seconded by COMMISSIONER PCT. 4, JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval.
                                        
Vote: 5 - 0 - Unanimously

4. Discussion, consideration, and approval to add clothing allowance to a Sr. Deputy Sheriff Step II position, Department# 280-001,Slot# 0152 in the amount of $500.00 effective next full pay period, 01/23/2017.

On motion by COMMISSIONER PCT. 1, DAVID FUENTES, seconded by COMMISSIONER PCT. 3, JOE M. FLORES, the Court made a UNANIMOUS vote of approval.

 Vote: 5 - 0 - Unanimously

5. Approval to revise salary schedules in accordance with Commissioners Court action.

On motion by COMMISSIONER PCT. 1, DAVID FUENTES, seconded by COMMISSIONER PCT. 4, JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval.
                                        
Vote: 5 - 0 - Unanimously
View Agenda Item
Attachments:
 
C.
AI-57862
Pct 3 Road Maintenance/Pct. 3 BCAP (1200):
1. Discussion, consideration and approval of the following personnel actions, effective next full pay period:
 
Action Dept/
Program 		 Slot # Position Title Current
Budgeted Salary		 Proposed
Budgeted Salary
Delete 123-005 0002 Coordinator $85,913.00 $0.00
123-019 0003 $3,580.00 $0.00
Create 123-005 106 Equipment Operator III $0.00 $33,755.00

On motion by COMMISSIONER PCT. 3, JOE M. FLORES, seconded by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, the Court made a UNANIMOUS vote of approval.

Vote: 5 - 0 - Unanimously

2.  Approval to revise the salary schedule in accordance with Commissioner's Court action.

On motion by COMMISSIONER PCT. 3, JOE M. FLORES, seconded by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, the Court made a UNANIMOUS vote of approval.

Vote: 5 - 0 - Unanimously
View Agenda Item
Attachments:
 
D.
AI-57948
Constable Pct. 4 (1100):
Discussion, consideration, and approval  of back pay payment, as per Exhibit A, to Employee #171395, for successfully completing the probationary requirements according to the Constables' Law Enforcement Pay Plan on 02/06/2016.

Raul Silguero mentioned that once in a while an error occurs, the employee completed the provisional period but was never moved from there. The paper was not submitted, leaving the employee in the same step for 10 months.

Commissioner Cantu stepped away from the meeting.

The amount is $4,304.58

On motion by COMMISSIONER PCT. 3, JOE M. FLORES, seconded by COMMISSIONER PCT. 1, DAVID FUENTES, the Court made a UNANIMOUS vote of approval.

Vote: 4 - 0 - Unanimously
View Agenda Item
 
E.
AI-57945
398th DC (1100):
1. Requesting waiver of the Budget Amendment - Personnel Related - Amendments.

On motion by COMMISSIONER PCT. 4, JOSEPH PALACIOS, seconded by COMMISSIONER PCT. 1, DAVID FUENTES, the Court made a UNANIMOUS vote of approval.

Vote: 4 - 0 - Unanimously 

2. Discussion, consideration, and approval of the following personnel actions effective next full pay period, 01/23/2017:
Action Department Slot No. Position Title Current
Budgeted
Salary		 Proposed
Position
Title		 Proposed
Budgeted
Salary
Salary Adjustment
(Increase)		 009-001 0002 Court Coordinator $64,395.00 Court Coordinator
$71,000.00
Salary Adjustment
(Decrease) / Title Change		 009-001 0003 Court Coordinator $56,027.00 Assistant
Court Coordinator		 $55,000.00
Salary Adjustment
(Increase)		 009-001 0004 Bailiff $54,177.00 Bailiff $55,000.00

On motion by COMMISSIONER PCT. 1, DAVID FUENTES, seconded by COMMISSIONER PCT. 4, JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval.
                                        
Vote: 4 - 0 - Unanimously

3. Approval of intradepartmental transfer.

On motion by COMMISSIONER PCT. 1, DAVID FUENTES, seconded by COMMISSIONER PCT. 3, JOE M. FLORES, the Court made a UNANIMOUS vote of approval.

 Vote: 4 - 0 - Unanimously

4. Approval to revise salary schedule in accordance with Commissioners' Court approval.

On motion by COMMISSIONER PCT. 1, DAVID FUENTES, seconded by COMMISSIONER PCT. 4, JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval.
                                        
Vote: 4 - 0 - Unanimously
View Agenda Item
 
F.
AI-57943
449TH DC (1100):
1. Requesting waiver of the Budget Amendment Policy - Personnel Related - Amendments.

On motion by COMMISSIONER PCT. 1, DAVID FUENTES, seconded by COMMISSIONER PCT. 3, JOE M. FLORES, the Court made a UNANIMOUS vote of approval.

 Vote: 3 - 0 - Unanimously

Commissioner Cantu joined the meeting.

2. Discussion, consideration, and approval of the following personnel actions effective next full pay period, 01/23/2017:
 
Action Department Slot No. Position Title Current
Budgeted
Allowance		 Proposed
Budgeted
Allowance
Interpreter
Allowance (Add)		 011-001 0004 Bailiff $0.00 $2,500.00
Interpreter
Allowance (Reduce)		 011-001 0005 Assistant
Court Coordinator		 $6,000.00 $3,500.00

On motion by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, seconded by COMMISSIONER PCT. 3, JOE FLORES, the Court made a UNANIMOUS vote of approval.

Vote: 4 - 0 -Unanimously 

Commissioner Palacios abstained on Items.13.F.1, 2 and 3.

3. Approval to revise salary schedule in accordance with Commissioners' Court action.

On motion by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, seconded by COMMISSIONER PCT. 3, JOE FLORES, the Court made a UNANIMOUS vote of approval.

Vote: 4 - 0 -Unanimously

Commissioner Palacios stepped away from the meeting.

In relation to Step and Grade, Silguero informed the judge that there are 3 stages that need to be done. There are close to 400 positions that need to be classified, should be done in about 6 weeks. Later, under the second step they'll convert all departments from their current position title to the title in the inventory list or in any case put some people in between steps at no costs to the county. 

Court proceeded to Item.15.A.
View Agenda Item
Attachments:
 
14.
 
HIDTA - Task Force:
 
A.
AI-57677
1.  Discussion, consideration and approval to revise the "Hidalgo County Criminal District Attorney's Office HIDTA Task Force Credit Card Use Policy". 
 
On motion by COMMISSIONER PCT. 3, JOE M. FLORES, seconded by COMMISSIONER PCT. 4, JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval.

Vote: 5 - 0 – Unanimously

2.  Requesting authorization to amend the Hidalgo County Criminal District Attorney's Office HIDTA Task Force Citibank Credit Card Account to reflect current HIDTA agents.  The amendment is consistent with strategies and policies of Hidalgo County, the Office of National Drug Control Policy and the Hidalgo County Criminal District Attorney's Office HIDTA Task Force Credit Card Use Policy.     The adjustments are as follows:
ACTION EMPLOYEE NO. POSITION TITLE
Add 031356 Assistant Commander
Add 121193 Criminal Investigator
Add 218928 Criminal Investigator
Add 114863 Criminal Investigator
Add 037583 Task Force Operation Supervisor
Delete 207900 Commander
Delete 208035  Assistant CoAAAssiAssAssistant Commander

On motion by COMMISSIONER PCT. 3, JOE M. FLORES, seconded by COMMISSIONER PCT. 4, JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval.

Vote: 5 - 0 – Unanimously

Court proceeded back to Item.7.A.  
View Agenda Item
Attachments:
 
15.
 
Health & Human Services Department:
 
A.
AI-57993
Requesting approval to submit grant contract amendment to the Department of State Health Services to amend contract #2016-001134-02 CPS/HAZARDS.  The purpose of the amendment is to reallocate available funds.  

On motion by COMMISSIONER PCT. 3, JOE M. FLORES, seconded by COMMISSIONER PCT. 1, DAVID FUENTES, the Court made a UNANIMOUS vote of approval.

Vote: 4 - 0 - Unanimously
View Agenda Item
Attachments:
 
B.
AI-58003
 Discussion and approval to partner with the University of Texas - Rio Grande Valley on the Merck Foundation's Bridging the Gap Project with the primary purpose of assisting residents who have been diagnosed with Type II diabetes to provide support and education to those residents.  The general goal is to improve health outcomes within our community residents. 
Participation is contingent upon funding.  

Hidalgo County was selected to be the first one in the country to participate. 

On motion by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, seconded by COMMISSIONER PCT. 1, DAVID FUENTES, the Court made a UNANIMOUS vote of approval.

Vote: 4 - 0 -Unanimously 
View Agenda Item
 
C.
AI-57936
Discussion of proposed Hidalgo County Health Care Plan.

Mr. Olivarez informed that they have been working with the judge's staff and the precincts as to how to better serve the community with the health care plan. They've also been working with Martha Salazar and will be working with Steve Crain. According to Olivarez, the county wants to begin a program that will serve the county population that are between 21% and 25% of poverty level. Currently, the indigent program only goes up to 21% this will provide a whole new gap for people. The program will strictly serve out patient by providing medicine and prevent more issues. 

Commissioner Cantu joined the meeting.

The initial contribution by the county will be of $1 million dollars and are currently working to a budget goal of up to $5 million dollars for the next 5 or 6 years. As stated by Olivarez, the implementation of this program will have no new impact to the tax payers. According to Olivarez, this is something that will be done internally. Additionally, there's the potential opportunity to work with the 1115 Waiver. 

Commissioner Cantu mentioned that the old campaign had some components that were going to cost millions. Therefore, to tapper those expectations, the county will start with $1 million and work towards more. 

Olivarez remarked that they are looking at community base clinics in the precincts that will help provide help.

Cantu restated the importance of making sure they are providing the appropriate health care system to the most rural areas of the county.

The chief administrator noted that there are 12 different partners with UTRGV to provide services. 

Commissioner Palacios commented on the safety net clinics and how much numbers have gone down. He emphasized on the importance of health care and being able to provide the appropriate services. 
View Agenda Item
 
D.
AI-57826
Discussion and update on ZIKA surveillance, prevention, intervention and medical updates.   

Mr. Olivarez updated the court on Zika surveillance, informing that there are six local cases in Cameron County. Hidalgo County officially has five cases with one more to be confirm. Starr County and Willacy County both have one case reported. About 254 people have been tested with 13 coming back positive. Pregnant women are also being tested, 33 have been tested with 3 testing positive. Indicating that microcephaly are the lowest numbers in the state. 

Commissioner Flores stepped away from the meeting.
View Agenda Item
 
E.
AI-57962
Requesting approval to participate in the binational research surveillance project - National Entomological Surveillance System - in coordination with Centers for Disease Control, Texas Department of State Health Services, U.S. Department of Agriculture, University of Texas Rio Grande Valley, CENEPRECE (Mexico's equivalent to the CDC) and the Mexico Secretaria de Salud.    

Hidalgo County has been the only county asked to participate. 

If this gets funded Mr. Olivarez will come back to court to inform. 

On motion by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, seconded by COMMISSIONER PCT. 4, JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval.

Vote: 4 - 0 -Unanimously
View Agenda Item
 
F.
AI-57861
Requesting approval to submit renewal grant application for the Immunization FY 18 program in the amount of $674,320.00 with authority for County Judge to sign documents.  The grant contract will be in effect from September 1, 2017 through August 31, 2018.

On motion by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, seconded by COMMISSIONER PCT. 4, JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval.

Vote: 4 - 0 -Unanimously
View Agenda Item
Attachments:
 
G.
AI-57865
Requesting approval to submit renewal grant application and budget for the TB State program for FY 18 in the amount of $605,561.00 and for County Judge to sign documents.  The grant contract will be in effect from September 1, 2017 through August 31, 2018.  This grant requires a twenty percent local funding match.   

On motion by COMMISSIONER PCT. 4, JOSEPH PALACIOS, seconded by COMMISSIONER PCT. 1, DAVID FUENTES, the Court made a UNANIMOUS vote of approval.

Vote: 4 - 0 - Unanimously 
View Agenda Item
Attachments:
 
H.
AI-57827
Requesting approval to submit application to Centers for Disease Control for Local Health Department Field Support.  The purpose of field support is to assist local health departments with ZIKA related activities.   

On motion by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, seconded by COMMISSIONER PCT. 4, JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval.

Vote: 4 - 0 -Unanimously
View Agenda Item
Attachments:
 
I.
AI-57976
1.  Requesting approval to participate in the Community and Clinical Health Bridge Project aimed to reduce the impact of obesity and related chronic diseases.

Judge Garcia stepped away from the meeting.

2.  Requesting approval to submit letter of intent to apply for grant funding. 
3.  Requesting approval to submit grant application.  

On motion by COMMISSIONER PCT. 4, JOSEPH PALACIOS, seconded by COMMISSIONER PCT. 1, DAVID FUENTES, the Court made a UNANIMOUS vote of approval on 1 to 3.

Vote: 3 - 0 - Unanimously
View Agenda Item
Attachments:
 
J.
AI-57797
1.  Requesting approval of the Certification of Revenue by County Auditor in the amount of $85,880.00.  Funds are from the Health & Human Services Commission - Medicaid Administrative Claiming program.
2.  Requesting approval to appropriate the MAC budget in the amount of $85,880.00. 

On motion by COMMISSIONER PCT. 4, JOSEPH PALACIOS, seconded by COMMISSIONER PCT. 1, DAVID FUENTES, the Court made a UNANIMOUS vote of approval on 1 and 2.

Vote: 3 - 0 - Unanimously
View Agenda Item
Attachments:
 
K.
AI-57817
Requesting approval to submit a request to Department of State Health Services for additional funds in the amount of $80,260.00 to fund the annual Hazards Conference.  This funding requires a ten percent local match.

On motion by COMMISSIONER PCT. 4, JOSEPH PALACIOS, seconded by COMMISSIONER PCT. 1, DAVID FUENTES, the Court made a UNANIMOUS vote of approval.

Vote: 3 - 0 - Unanimously
View Agenda Item
Attachments:
 
L.
AI-57818
Requesting approval to submit a request to Department of State Health Services for additional funds in the amount of $36,000.00 to be added to existing TB/PC State grant contract #2016-001417-01.  Additional funds require a twenty percent local match. 

On motion by COMMISSIONER PCT. 4, JOSEPH PALACIOS, seconded by COMMISSIONER PCT. 1, DAVID FUENTES, the Court made a UNANIMOUS vote of approval.

Vote: 3 - 0 - Unanimously
View Agenda Item
Attachments:
 
M.
AI-57796
Requesting approval to submit renewal grant application for the RLSS / LPHS FY 18 and FY 19 in the total amount of $204,806.00 with authority for County Judge to sign documents.    

On motion by COMMISSIONER PCT. 4, JOSEPH PALACIOS, seconded by COMMISSIONER PCT. 1, DAVID FUENTES, the Court made a UNANIMOUS vote of approval.

Vote: 3 - 0 - Unanimously 
View Agenda Item
Attachments:
 
N.
AI-57980
Pursuant to Texas Local Government Code section 157.903, requesting approval of indemnification in the amount of $20.00 for a counterfeit bill received.   

Mr. Olivarez assured they followed all protocols and procedures, the bank caught it and are asking the health department to return it. 

Steve Crain stated that they can't identify people, he asked Mr. Olivarez to meet with him after court. 

No action taken on this item.
View Agenda Item
Attachments:
 
O.
 
Health Care Funding District:
 
1.
 
Discussion and/or action, including but not limited to Health Care Funding District and/or Expenditures

No action taken on this item.
 
P.
 
Indigent Health Care Program:
 
1.
 
Discussion and/or action, including but not limited to Indigent Health Care Program and 1115 Waiver and/or Expenditures

Olivarez informed that in the future they'll be placing some of the health care planning program items under this.

No action taken on this item.
 
16.
 
Urban County:
 
A.
AI-57918
1. Requesting exemption from competitive bidding requirements under the Texas Local Government Code 262.024 (a)(4) for professional engineering services.

On motion by COMMISSIONER PCT. 4, JOSEPH PALACIOS, seconded by COMMISSIONER PCT. 1, DAVID FUENTES, the Court made a UNANIMOUS vote of approval.

Vote: 3 - 0 - Unanimously 

2. Presentation of the scoring grid for the purpose of ranking by Commissioner’s Court of at least three (3) professional engineering firms from the county’s approved “pool” as graded and evaluated by the City of La Villa, Urban County Program and Hidalgo County Purchasing Department, in connection with and funded through Hidalgo County Urban County Program Years 27 & 28 (2014 & 2015) City of La Villa – Water/Sewer Improvement funds. 3.
PROFESSIONAL SERVICE FIRM GRADE RANKED
Fulcrum Consulting Services 95.00% 1
Quintanilla, Headley and Associates 90.67% 2
R.E. Garcia and Associates 90.33% 3
 
On motion by COMMISSIONER PCT. 4, JOSEPH PALACIOS, seconded by COMMISSIONER PCT. 1, DAVID FUENTES, the Court made a UNANIMOUS vote of approval.

Vote: 3 - 0 - Unanimously 

3. Authority to negotiate a professional engineering service contract with the No. 1 ranked firm of Fulcrum Consulting Services for the provision of engineering services for an Urban County Program Years 27 & 28 (2014 & 2015) City of La Villa – Water/Sewer Improvements project.

On motion by COMMISSIONER PCT. 4, JOSEPH PALACIOS, seconded by COMMISSIONER PCT. 1, DAVID FUENTES, the Court made a UNANIMOUS vote of approval.

Vote: 3 - 0 - Unanimously
View Agenda Item
Attachments:
 
B.
AI-57921
1. “Subject to: HB 1295 Compliance.” The Urban County Program on behalf of the City of Weslaco is requesting approval of a best and final negotiated contract for professional engineering services with Cruz – Hogan Consultants, Inc., in the amount of $31,290.00 utilizing CDBG FY 29 (2016) Weslaco Water/Sewer Improvement funds.

On motion by COMMISSIONER PCT. 1, DAVID FUENTES, seconded by COMMISSIONER PCT. 4, JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval.
                                        
Vote: 3 - 0 - Unanimously

2. Requesting approval of Work Authorization No. 1 – Weslaco Waterline Improvements Phase 2 project in the amount of $31,290.00.

On motion by COMMISSIONER PCT. 1, DAVID FUENTES, seconded by COMMISSIONER PCT. 4, JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval.
                                        
Vote: 3 - 0 - Unanimously
View Agenda Item
Attachments:
 
C.
AI-57935
 Subject to HB 1295 Compliance, requesting consideration and action to award and enter into a construction contract with RG Enterprises dba G & G Contractors in the amount of $339,925.87. UCP Years 27 & 28 (2014 & 2015) City of Palmview Parks, Recreational Facility Improvement funds will be utilized.




On motion by COMMISSIONER PCT. 4, JOSEPH PALACIOS, seconded by COMMISSIONER PCT. 1, DAVID FUENTES, the Court made a UNANIMOUS vote of approval.

Vote: 3 - 0 - Unanimously
View Agenda Item
 
D.
AI-57951
"Subject to Compliance with HB 1295, when and if Applicable." The Urban County Program is requesting the award of a bid and the approval of a contract with Ricardo Guerra dba Guerra Construction for the demolition and reconstruction of the following:
    One  (1) Unit in the Countywide area in the total contract amount of $54,789.00 to Ricardo Guerra dba Guerra Construction.

On motion by COMMISSIONER PCT. 4, JOSEPH PALACIOS, seconded by COMMISSIONER PCT. 1, DAVID FUENTES, the Court made a UNANIMOUS vote of approval.

Vote: 3 - 0 - Unanimously
View Agenda Item
Attachments:
 
E.
AI-57961
Subject to HB 1295 Compliance, requesting consideration and action to award and enter into a construction contract with 2GS, LLC dba Earthworks Enterprise in the amount of $173,329.30. UCP Years 26 & 27 (2013 & 2014) City of La Joya Street Improvement funds will be utilized. 

On motion by COMMISSIONER PCT. 1, DAVID FUENTES, seconded by COMMISSIONER PCT. 4, JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval.
                                        
Vote: 3 - 0 - Unanimously
View Agenda Item
Attachments:
 
F.
AI-57915
1. Requesting acceptance and action to correct the base bid total from $333,695.50 to $331,593.04, due to the contractor’s mathematical error.

On motion by COMMISSIONER PCT. 1, DAVID FUENTES, seconded by COMMISSIONER PCT. 4, JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval.
                                        
Vote: 3 - 0 - Unanimously

2. Subject to HB 1295 Compliance, requesting consideration and action to award and enter into a construction contract with RG Enterprises, LLC dba G&G Contractors in the amount of $331,593.04 (base bid). UCP Fiscal Years 28 & 29 (2015 & 2016) Edcouch – Parks, Recreational Facilities Improvement funds will be utilized.

On motion by COMMISSIONER PCT. 1, DAVID FUENTES, seconded by COMMISSIONER PCT. 4, JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval.
                                        
Vote: 3 - 0 - Unanimously
View Agenda Item
Attachments:
 
G.
AI-57984
1. The Urban County Program is requesting approval to correct Change Order # 7 approved by CCM 9/13/16 to correct the total contract amount which includes $6,000.00 for contract award shortage and $51,000.00 for additional sanitary sewer connections for a total contract amount of $1,280,170.75. Change order will also document 60 day extension provided for the completion of the additional 50 connections for the Hoehn Drive Subdivision Project.

On motion by COMMISSIONER PCT. 4, JOSEPH PALACIOS, seconded by COMMISSIONER PCT. 1, DAVID FUENTES, the Court made a UNANIMOUS vote of approval.

Vote: 3 - 0 - Unanimously 

2. Consideration and approval to authorize the County Judge to sign any and all documents associated with Change Orders and/or Amendments pertaining to the Hoehn Subdivision Project.

On motion by COMMISSIONER PCT. 1, DAVID FUENTES, seconded by COMMISSIONER PCT. 4, JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval.
                                        
Vote: 3 - 0 - Unanimously
View Agenda Item
Attachments:
 
17.
 
Auditor's Office:
 
A.
AI-57937
Discussion, consideration, and approval for the County Auditor's Office to conduct an audit of the Chapter 59 Asset Forfeiture Report prepared by the Hidalgo County Sheriff’s Office, HIDTA, Constable Precinct 1, Constable Precinct 2, Constable Precinct 3, Constable Precinct 4, and Hidalgo County Fire Marshal for fiscal year 2016 pursuant to the Chapter 59 Asset Forfeiture Report requirements.

On motion by COMMISSIONER PCT. 1, DAVID FUENTES, seconded by COMMISSIONER PCT. 4, JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval.
                                        
Vote: 3 - 0 - Unanimously
View Agenda Item
 
18.
 
Planning Department:
 
A.
AI-57848
1.Preliminary Approval
  a. Bon Viejo Ph.2 Subdivision- Pct. 1 (Kyndel W. Bennett) (Mile 13 North Road & F.M. 493)
      No. of Lots: 56 Single Family
      Flood Zone: C
      Drainage: Yes, Storm Drainage Pipe System & Drainage Ditch widening.
      ETJ: Yes, approved by the City of Donna
      Water: Yes, provided by North Alamo Water Supply
      Sewer: Yes, OSSF
      Paved: No, Mile 13 North Road and 3 internal streets to be paved.

On motion by COMMISSIONER PCT. 4, JOSEPH PALACIOS, seconded by COMMISSIONER PCT. 1, DAVID FUENTES, the Court made a UNANIMOUS vote of approval.

Vote: 3 - 0 - Unanimously 
View Agenda Item
Attachments:
 
19.
 
Precinct #2 - Comm. Cantu:
 
A.
AI-57913
Acceptance of the donation of Little Free Library with books from South Texas Literacy Coalition (STLC) and upon acceptance, for the assignment of asset number for each and inclusion in the Hidalgo County Precinct No. 2.

Armando Garza stated that upon acceptance of these books they will petition for an asset number each and to be included to precinct 2 assets. 

On motion by COMMISSIONER PCT. 4, JOSEPH PALACIOS, seconded by COMMISSIONER PCT. 1, DAVID FUENTES, the Court made a UNANIMOUS vote of approval.

Vote: 3 - 0 - Unanimously

Dr. Ida Acuna, CEO South Texas Literacy Coalition, was pleased to donate the books. Since 2010 the coalition has donated over 700,000 books valued at about $2 million dollars. 
View Agenda Item
Attachments:
 
B.
AI-57815
Requesting authorization and approval for title reports, appraisals, surveys metes & bounds, and acquisition of land for Pct 2 Regional Linear Park Project. 

On motion by COMMISSIONER PCT. 1, DAVID FUENTES, seconded by COMMISSIONER PCT. 4, JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval.
                                        
Vote: 3 - 0 - Unanimously
View Agenda Item
Attachments:
 
C.
AI-57990
Requesting approval to accept counter offer to purchase a tract of land known as Parcel 29 for the Pct 2 Regional Linear Park Project. 

Item to be discuss during executive session.

On motion by COMMISSIONER PCT. 3, JOE M. FLORES, seconded by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, the Court made a UNANIMOUS vote of approval.

Vote: 4 - 0 - Unanimously

Court proceeded back to Item.26.A.
View Agenda Item
Attachments:
 
D.
AI-57956
Requesting approval for Possession Use Agreement for Right of Way Entry to Parcel 29 prior to construction on the Linear Park Project.

On motion by COMMISSIONER PCT. 1, DAVID FUENTES, seconded by COMMISSIONER PCT. 4, JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval.
                                        
Vote: 3 - 0 - Unanimously
View Agenda Item
 
E.
AI-57955
Requesting approval for Possession Use Agreement for Right of Way Entry to Parcel No.1 prior to construction on the Yuma Avenue Extension Road Project. 

On motion by COMMISSIONER PCT. 1, DAVID FUENTES, seconded by COMMISSIONER PCT. 4, JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval.
                                        
Vote: 3 - 0 - Unanimously
View Agenda Item
Attachments:
 
F.
AI-57954
1. Requesting approval of Interlocal Cooperation Agreement between the City of San Juan and the County of Hidalgo, Texas, concerning certain road improvements to two portions of Sgt Trevino Road from Raul Longoria Road to Cesar Chavez Road.

On motion by COMMISSIONER PCT. 1, DAVID FUENTES, seconded by COMMISSIONER PCT. 4, JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval.
                                        
Vote: 3 - 0 - Unanimously

2. In accordance with Section 791.014 of the Texas Government Code, requesting approval of the interlocal cooperation agreement project concerning certain road improvements to two portions of Sgt Trevino Road from Raul Longoria Road to Cesar Chavez Road.

On motion by COMMISSIONER PCT. 1, DAVID FUENTES, seconded by COMMISSIONER PCT. 4, JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval.
                                        
Vote: 3 - 0 - Unanimously
View Agenda Item
Attachments:
 
G.
AI-57923
Approval to terminate current agreement with City of San Juan Cemetery Association and commence with revised limits agreement with San Juan Cemetery Association and the County of Hidalgo, TX to overlay the roadways within the cemetery.

On motion by COMMISSIONER PCT. 1, DAVID FUENTES, seconded by COMMISSIONER PCT. 4, JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval.
                                        
Vote: 3 - 0 - Unanimously
View Agenda Item
Attachments:
 
20.
 
Precinct #4 - Comm. Palacios:
 
A.
AI-57847
1. Discussion consideration and approval for Hidalgo County Pct. 4 to appoint Judith Lizette Martinez, Samuel Martinez, & Mark Beruman,students at the University of Texas Rio Grande Valley, as interns under Hidalgo County Precinct 4 for the period of January 17,2017 to April 21,2017.

On motion by COMMISSIONER PCT. 1, DAVID FUENTES, seconded by COMMISSIONER PCT. 4, JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval.
                                        
Vote: 3 - 0 - Unanimously

2. Authorization for Hidalgo County Judge to sign Affiliation/Training Letter for internship.

On motion by COMMISSIONER PCT. 1, DAVID FUENTES, seconded by COMMISSIONER PCT. 4, JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval.
                                        
Vote: 3 - 0 - Unanimously
View Agenda Item
Attachments:
 
B.
AI-57790
Pct 4 Rd. Maint (1200):
1. Approval of 2016 certification of revenues by County Auditor of funds received from the Hidalgo County Drainage District No. 1 for reimbursements from the J-09 Drain Project.

Judge Garcia joined the meeting.

On motion by COMMISSIONER PCT. 1, DAVID FUENTES, seconded by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, the Court made a UNANIMOUS vote of approval.
                                                                              
 Vote: 4 - 0 – Unanimously

2. Approval of 2017 appropriation of funds into Pct 4 Rd. Maint. in the amount of $173,894.31.

On motion by COMMISSIONER PCT. 1, DAVID FUENTES, seconded by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, the Court made a UNANIMOUS vote of approval.
                                                                              
 Vote: 4 - 0 – Unanimously
View Agenda Item
Attachments:
 
21.
 
Budget & Management:
 
A.
AI-57882
Salary Schedule - Various Departments:
1. Approval of salary schedule corrections as listed on Exhibit A, effective 01/01/17.

On motion by COMMISSIONER PCT. 1, DAVID FUENTES, seconded by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, the Court made a UNANIMOUS vote of approval.
                                                                              
 Vote: 4 - 0 – Unanimously

2.  Approval of clarification to Slot A155 (Health Clinics 340-003), as previously approved in Exhibit A on 12/13/16 (AI-57637).
Approved Department Program Corrected Department Program
340-008 340-003

On motion by COMMISSIONER PCT. 1, DAVID FUENTES, seconded by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, the Court made a UNANIMOUS vote of approval.
                                                                              
 Vote: 4 - 0 – Unanimously

3.  Approval to revise salary schedule in accordance with Commissioner's Court action.

On motion by COMMISSIONER PCT. 1, DAVID FUENTES, seconded by COMMISSIONER PCT. 4, JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval.
                                        
Vote: 4 - 0 - Unanimously
View Agenda Item
Attachments:
 
B.
AI-57888
TXDOT Pct 3:
1. Discussion, consideration, and approval of Agreement to Contribute Right of Way Funds (Fixed Price) between Hidalgo County and Texas Department of Transportation (TXDOT) for the right of way acquisition for FM681 from 1.66 miles North of FM2058 to 0.02 miles South of FM1925 (CSJ: 0669-01-049) with authority for the County Judge to sign all required documentation.

On motion by COMMISSIONER PCT. 1, DAVID FUENTES, seconded by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, the Court made a UNANIMOUS vote of approval.
                                                                              
 Vote: 4 - 0 – Unanimously

2. Approval to issue check payable to the Texas Department of Transportation in the amount of $162.00 for the County's estimated share of right of way acquisitions for the FM681 Project, with authority for the County Treasurer to issue check after review, audit, and processing procedures are completed by the County Auditor. (CSJ: 0669-01-049)

On motion by COMMISSIONER PCT. 1, DAVID FUENTES, seconded by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, the Court made a UNANIMOUS vote of approval.
                                                                              
 Vote: 4 - 0 – Unanimously
View Agenda Item
Attachments:
 
C.
AI-57855
1. Designate the Budget Officer, subject to conditions and directions provided by Commissioners' Court, to transfer amounts from certain budgeted items to other budgeted items as per Texas Local Government Code Section 111.070(c)(2).

On motion by COMMISSIONER PCT. 1, DAVID FUENTES, seconded by COMMISSIONER PCT. 4, JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval.
                                        
Vote: 4 - 0 - Unanimously

2. Designate the General Fund, Special Revenue Funds, and Enterprise Funds as the salary fund for their respective accounts as per Texas Local Government Code Section 154.042.

On motion by COMMISSIONER PCT. 1, DAVID FUENTES, seconded by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, the Court made a UNANIMOUS vote of approval.
                                                                              
 Vote: 4 - 0 – Unanimously
View Agenda Item
 
D.
AI-57787
Authorization to submit the Economically Disadvantaged County (EDC) Program Application and Affidavit for the FM907 (Nolana-IH2) Project, CSJ 1586-01-069, with authority for County Judge to sign all required documentation.

On motion by COMMISSIONER PCT. 1, DAVID FUENTES, seconded by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, the Court made a UNANIMOUS vote of approval.
                                                                              
 Vote: 4 - 0 – Unanimously
View Agenda Item
Attachments:
 
E.
 
Budget Appropriations:
 
1.
AI-57873
CO2014-Pct 4 (1345):
Approval of 2017 appropriation of funds into CO2014-Pct 4 in the amount of $250,000.00 to fund anticipated expenditures.

On motion by COMMISSIONER PCT. 1, DAVID FUENTES, seconded by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, the Court made a UNANIMOUS vote of approval.
                                                                              
 Vote: 4 - 0 – Unanimously
View Agenda Item
Attachments:
 
22.
 
Purchasing Department:
Notes:
A. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FOWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
 
A.
 
Hidalgo County
 
1.
AI-57886
Acceptance and approval of the final negotiated contracts and/or documents between Hidalgo County and Aetna Life Insurance Co., and Dearborn National  (No. 1 ranked providers) for the "Third Party Administration Individual Stop Loss  for Self Funded Medical Plan, Group Term Life and Accidental Death and Dismemberment", with authority for County Judge to sign all required documents.

Commissioner Fuentes abstained from voting on this item.

On motion by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, seconded by COMMISSIONER PCT. 4, JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval.

Vote: 3 - 0 -Unanimously
View Agenda Item
Attachments:
 
2.
AI-57863
Requesting approval of an "Amendment" to contract #16-236-08-23 between HC and IMS for the provision of the Warrant Card Project -Printing & Mailing Services to reflect the deletion of vendor obligation to secure postage and impose vendor obligation to mail using HC Postage Permit as detailed in document attached herein and compliance with form 1295 when and if applicable.

On motion by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, seconded by COMMISSIONER PCT. 4, JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval.

Vote: 4 - 0 -Unanimously 
View Agenda Item
Attachments:
 
3.
AI-57870
A.  Acceptance of Quote #00001409 from HART InterCivic, awarded vendor, through BuyBoard Coop. Program Contract #460-14 Voting Equipment [as approved by state of Texas Certification Process] including the Contract document [reviewed/approved as to form by HC-DA/Civil Section] with authority to purchase same through a submitted Electronic Requisition and processed Purchase Order System in the amount of $5,491,500.00 [with details on both the Contract document and/with attached Quote herein] and approval to have County Judge to execute HART Interactive Contract Documents  and subject to compliance with form 1295 and any other statutory/policy requirements, if and when applicable;

Yvonne Ramon, Elections Administrator, stated that the decision to recommend HART InterCivic as the new voting equipment partner has been an ongoing process with a lot of research. Underlining that the starting point was in 2014, staying as ES&S customers for all these years. However, according to Mrs. Ramon, from the moment she met with HART's representatives she witness their exceptional support and knowledge. The administrator emphasized that every decision she has ever made has been with the principal of what is best for county voters. 

Commissioner Flores joined the meeting.

Ramon expressed that she prepared a skeleton timeline because of the dedication of her time and effort. Reminding the court that she initiated meetings with both vendors since the lateral part of 2014. She recounted all the meetings with Sergio Cruz, Budget Officer, and all the meetings she attended nationally and how since 2010, there had been talks about how machines would change the voting procedures. As well as the assumptions that Help America Vote Act (HAVA) and the federal government were not going to help support in any financial way the purchase of these machines. After all these assumptions, she immediately began conversations with Mr. Cruz and with both vendors, stressing that the State of Texas is very strict at certifying the voting equipment use in Texas. They have to pass rigorous federal and state guidelines. Therefore, accentuating to the court that they need to take into account the high standards that Texas requires as compare to those of other states. 

As per Ramon, since May of 2015 they started holding public demonstrations for the community, media, elected officials and poll workers. There were demonstrations all throughout 2015 with the DA's Civil Division legal advice every step of the way, Josephine Ramirez, Victor Garza and Jonathan Almanza. On April 7, they met with Sergio Cruz and Felice Liston to find a way to secure funding. Consequently, they presented to the Elections Commission Board to hopefully be able to pass the approval of a resolution to accept HART InterCivic. The board approved bringing it to Hidalgo Commissioners Court and was presented to the court on June 14, 2016 and approved a resolution stating that if HART met all the demands as listed, specially state certification they would proceed. The administrator informed that she has met with HART's staff to make sure they have a smooth transition, and Mr. Cruz has worked to have the money in place already. Once more, she stressed the strict guidelines by the State of Texas and stated that the secretary of state would not allow to purchase something that is not up to the optimal standard. Additionally, in 2012 they purchased 120 refurbished machines. In any case, HART continues to support the legacy system that's in place right now and will continue to support verity for as long as the elections department chooses to use it. Along with that, HART will provide a "replacing an agent voting system", this will answer questions about electronic voting versus paper ballot and will answer questions about audit trail. 

Leslie Gower stated her opposition to the purchasing of the new electronic machines. Gower petitioned to consider paper ballots and argued that the election integrity community has agreed that paper ballot provides the least opportunity for tamper. Further, she specify that other states have converted to paper ballots and that Cameron County converted as well. Notifying that she met with Gilberto Hinojosa who explained that at the early voting center people vote on paper ballots which are placed in a box and secured after a certain number. The seal in that box is not open until the election judge counts and puts into the optical scanner. Adding that right now, the State of Texas uses three methods of voting in the counties hand counting, optical scan paper ballots and electronic voting. She noted that the current machines the county is using are still good, proving it so, from the last election with 174,000 people voting. According to Gower, the reason for the request to table this item is to allow the state to have to do more with it and negotiate another state contract like with the (HAVA) money. She advised that the county is jumping the gun at purchasing the machines when there's still data out there that inclines towards electronic machines.

Patrick Eronini asked the court to table the decision, in particular because new Commissioner Fuentes needed to be fully informed of the situation. As well as allowing more time for the entire court to obtain better data and be better inform.

Abel Prado commented on the remarks by the secretary of the department of homeland security. Prado noted that the statement by the secretary designates the election's infrastructure as critical infrastructure, which enables the department to prioritize cyber security assistance. According to Prado, this means that the department of homeland security is willing to come and analyze any flaws. Therefore, he requested to table the item and allow the department of homeland security to come analyze the system. 

Chris Moody, Director of Sales and Operations for  Elections System Software, thanked the court for the years of customer loyalty. He appealed to the court before making any decisions and questioned if any other decisions could be made as far as the formal RFP process. The sales director stressed that after seeing the amount the county was about to spend with the new vendor, they have the ability to go $2 million dollars cheaper. He proposed the hypher system, which allows the electronic modern feel and paper voter identifier. He argued that their machines are easier for poll workers to manage and the easiest on the market. The vendor petitioned the opportunity to come back for a more formal bid process. 

Mike Carrera commented that there's mistrust between the public and elected officials. He reported that lately an election challenge is due to electronic reason or someone hacking to a system. Carrera mentioned that before investing money into the new system, the election commission and the public be well informed. He asked the court to table the item until everyone is better informed. 

Fern McClaugherty commented on the problems with the ES&S machines, claiming that anyone is able to take a sample ballot off of the elections office have it filled out and place it in the machine and be counted as a vote. She further argued that hacking is impossible because the machines are not connected to the internet. McClaugherty stressed that the most important thing is to trust the elections administrator and the staff. 

Commissioner Palacios noted that it is important not to disfranchise voters by changing everything that's done. He acknowledged the diligent work that Ramon has completed, and recognized the approval by the election board. The commissioner questioned if going through a BuyBoard contract was the right thing to do, as supposed to an RFP process. He stated concerns over the comments by the ES&S representative of not being engaged in an RFP process. The commissioner remarked that he would of wanted to have more public forums in regards to electronic machines and its performance. Stating that a good RFP process will allow to complete a good diligence to assure no disfranchise occurs. Commissioner Palacios added that new commissioner still needs more time to be inform of the situation and can be hard to render an opinion or a vote at this point. 

With regards, Mrs. Ramon affirmed to the court that both companies were asked to do the same. However, when both quotes were received and compared HART presented a better price. Commissioner Palacios explained that he was referring to the RFP process to quote, where both companies would come and present to the general public and court; not just by quotes. 

Martha Salazar stated that HART was awarded under the BuyBoard contract a cooperative purchasing program and had to answer an RFP. Therefore, competitive bidding requirements were met. Salazar explained that a local RFP requires a lot of expertise to know how to compare and probably will need a consultant. In this case, there was a cooperative putting out an RFP.

The elections administrator reminded the court that for the last two years they allowed the community participate in the demonstrations and give their feedback. 

Judge Garcia questioned Mrs. Ramon if she was informed  of the state legislature looking into the issue. In reference, Ramon said they wrote a report and Ms. Liston read it. Judge Garcia commented that it made more sense waiting to make any decisions, with the hopes that the state can get involved and in return obtaining a cheaper price. 

Commissioner Fuentes informed the court that Mrs. Ramon invited him to look at the system but he did not get into deep specifications of the process. He agreed with the comments stated by Commissioner Palacios as to the amount of information he has received and the difference between a local RFP. 

Salazar reminded the court that in June 14, 2016 they approved a resolution that a purchase would be made if HART met criteria. The resolution has gone a long way and equipment has arrived. As per Salazar, the formality for today is to wrap up the resolution. 

Judge Garcia stated that the resolution signed is not a binding contract, but solely a step to consider. 

Commissioner Cantu recognized the work done by Mrs. Ramon to make this an open process for everyone. Certifying that open demonstrations where set up for everyone to look at both systems. The commissioner stated that the only issue is the difference between electronic and paper ballots. He acknowledged the amount of information that the administrator consistently presented to the court and why she recommended HART. 

Judge Garcia affirmed that after viewing both systems, all members of the elections board, republican and democratic chair, the tax assessor and collector, the county clerk and himself decided that the best machine was HART.  Nevertheless, he is concern that if they wait and let the legislature work on the issue, the county might be able to save money. The judge also wants to provide enough time for the new commissioner to get better inform before making a decision. 

Mrs. Ramon pointed out that Hidalgo County is bigger than Cameron County, plus even when ballots are counted manually mistakes still occur.

Commissioner Palacios cleared that his comments are not particular to one machine or the other. Ramon assured they compared quotes from both vendors. However, ES&S was not inclusive of everything and lower the machines by over 100, the quote from HART was inclusive of everything. 

Felice Liston commented tha as per her personal experience people begging to turn at this point before making a final decision. She reminded the court that all the systems are offered on the BuyBoard contract, as stated the BuyBoard contract is an RFP process. Offering a 1% discount to the county for the purchase however, the county was offered 21% discount of the voting system. Liston assured that even if the legislature puts all vendors under one contract, the county will not get a better price.  Additionally, claiming that ES&S does not have a true electronic system that's certified by the federal government. Liston assured there's paper trail with the electronic system. 

Mrs. Ramon asked the court to move forward base on the diligent work that has been done.

Commissioner Palacios motioned to table the item, Commissioner Flores seconded. 

A motion was made by Commissioner Pct. 4 Joseph Palacios to table the item, seconded by Commissioner Pct.3 Joe M. Flores, the entire court agreed to the motion.

Commissioner Cantu petitioned to set a timeline to comeback with all the appropriate information. 

Salazar informed the court that they have incurred storage cost of $1,500 from the moment machines arrived to today, this includes 800 pieces. She stressed that HART is the one incurring the costs that the county needs to pay for. 

Commissioner Fuentes questioned if this issue will be resolved through a  workshop or posted meeting. With regards, Judge Garcia said they should have a meeting where both vendors bring the machines to answer all questions. Additionally, the judge wants to have enough time to contact the legislators and state senator and get their opinion. 

Salazar informed that ES&S is not part of any cooperative purchasing program. Therefore, in order to have ES&S present it would have to be under certain perimeters of the competitive requirements to be met. 

Moody explained that their system is a hybrid system and petitioned this item to go through a formal RFP process. He claimed that he was never given a quantity and quoted 1,000 units. Salazar stated that the court decides the quantity, not vendors. 

Court decided coming back in 30 days. 

B.  Pursuant to TxLGC 263.152(a)(2),  approval to declare "Surplus" all ES&S Ivotronic Voting Equipment, Accessories, Software and authority for HC [upon the anniversary of renewals] issuing written notices of non-renewing maintenance and support agreements [as detailed on schedule attached hereto] with actual "trade-in" of the items to HART InterCivic [with corresponding credit of $750K] with transfer of all equipment as agreed upon by both HART Interactive & Hidalgo County [through Elections Dept.] and pursuant to contract terms/conditions;
Description Duration / End Date Qty. Deadline to mail Termination Letter
Ivotronic Voting Machines 2/1/2016 - 1/31/2017 267 Plus 650 Machines 12/31/2016
Ivotronic Voting Machines 5/1/2016 - 4/30/2017 70 Voting Machines 3/30/2017
Unity Software Renewal License 7/1/2016 - 6/30/2017 1 Software License 5/30/2017
Unity ERM Software Renewal License 9/1/2016 - 8/31/2017 1 Software License 7/31/2017
Ivotronic Voting Machines 8/1/2016 - 7/31/2017 464 Voting Machines 6/30/2017


No action taken on Item.22.A.3..A and B.
View Agenda Item
Attachments:
 
4.
AI-57784
Pursuant to active "sole source" declaration, requesting approval of a contract with R. Communications, for the provision of re-broadcasting of Hidalgo County Commissioners Court meetings on PBS-Channel 65.

Salazar recommended approval subject to compliance of HB1295.

On motion by COMMISSIONER PCT. 3, JOE M. FLORES, seconded by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, the Court made a UNANIMOUS vote of approval.

Vote: 5 - 0 - Unanimously
View Agenda Item
Attachments:
 
5.
AI-57803
Acceptance and approval of a check from The Local Government Purchasing Cooperative (BuyBoard) in the amount of $85,043.30 [check number 00014765] for years 2015-2016 rebate period.

On motion by COMMISSIONER PCT. 1, DAVID FUENTES, seconded by COMMISSIONER PCT. 4, JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval.
                                        
Vote: 5 - 0 - Unanimously
View Agenda Item
Attachments:
 
B.
 
Pct. 1
 
1.
AI-57884
Approve a request for payment-Application #2 in the amount of $104,125.94 as submitted by IOC Company, LLC #C-16-289-09-06 for the provision of Paving & Drainage Improvements Project to Nittler Road.

On motion by COMMISSIONER PCT. 3, JOE M. FLORES, seconded by COMMISSIONER PCT. 4, JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval.

Vote: 5 - 0 – Unanimously
View Agenda Item
Attachments:
 
C.
 
Pct. 4
 
1.
AI-57916
Requesting approval of an (On Call) "professional services agreement" with ARANDA & ASSOCIATES, INC. for the purposes of  [Surveying Services] for "Road and Bridge, C.I.P. and Other projects in General",  located within Hidalgo County Precinct No. 4.

Commissioner Fuentes stepped away from the meeting.

On motion by COMMISSIONER PCT. 4, JOSEPH PALACIOS, seconded by COMMISSIONER PCT. 3, JOE M. FLORES, the Court made a UNANIMOUS vote of approval.

Vote: 4 - 0 – Unanimously
View Agenda Item
Attachments:
 
2.
AI-57975
a. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024 (A) (4) a professional surveying services;

Martha Salazar informed that the word "surveying" was to be delete it, to only be a "professional service".

On motion by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, seconded by COMMISSIONER PCT. 4, JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval.

Vote: 4 - 0 -Unanimously 
 
b. Presentation of scoring grid (for the purpose of ranking by CC) of the firms graded and evaluated through the County’s approved “pool” of professional architectural services for: "The Design & Development of Brewster Park" located in Hidalgo County Precinct No. 4:

ARCHITECTURAL FIRMS:
Firm HDR ARCHITECTS  FULCRUM CONSULTING SERVICES  MILNET ARCHITECTURAL SERVICES
Score by Evaluator 1  92  94  97
Ranking by CC 3 2 1
 
On motion by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, seconded by COMMISSIONER PCT. 4, JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval.

Vote: 4 - 0 -Unanimously 
 
c. Authority for the Purchasing Department to negotiate an "AIA" form of agreement for: "The Design & Development of Brewster Park" located in Hidalgo County Precinct No. 4, with the No. 1 ranked firm: Milnet Architectural Services for Architectural Services.

On motion by COMMISSIONER PCT. 4, JOSEPH PALACIOS, seconded by COMMISSIONER PCT. 3, JOE M. FLORES, the Court made a UNANIMOUS vote of approval.

Vote: 4 - 0 – Unanimously

Court proceeded to Item.22.C.E

d. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024 (A) (4) for a professional service;

Mrs. Salazar read item and action was taken under Item.22.C.2.A

e. Presentation of the scoring grid (for the purposes of ranking by CC) the firms graded & evaluated through the County’s approved “pool” of Engineering Firms for the provision of "professional engineering services" for (On Call) "Engineering Services" for projects located in Hidalgo County Precinct 4;

ENGINEERING FIRMS:
Firms ENTECH CIVIL ENGINEERS, INC. LANDTECH, INC. HALFF ASSOCIATES, INC.
Score by Evaluator 1 92 95 98
Ranking by CC 3 2 1

On motion by COMMISSIONER PCT. 3, JOE M. FLORES, seconded by COMMISSIONER PCT. 4, JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval.

Vote: 4 - 0 – Unanimously

f. Authority for the Purchasing Department to negotiate a professional engineering services agreement for (On Call) Engineering Services for projects located within Hidalgo County Precinct 4, with the No.1 ranked firm of Halff Associates, Inc. for Engineering Services.

On motion by COMMISSIONER PCT. 3, JOE M. FLORES, seconded by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, the Court made a UNANIMOUS vote of approval.

Vote: 4 - 0 - Unanimously
View Agenda Item
Attachments:
 
3.
AI-57889
Approval of  Supplemental Agreement #2- WA No. 1 for "Additional Services" with an "increase" of ($995.00) revising the estimated total cost to ($52,950.00) as submitted by project engineer, Halff Associates, Inc., under (on call) Professional Services Agreement# C-16-188-05-10 for “Building Repairs, Renovations, Alteration, Additions and/or Other Related Services to County Owned Buildings” (on an as needed basis) for Precinct 4, [Project: "Sanitation Collection Facility and "M" Road Building"].

On motion by COMMISSIONER PCT. 3, JOE M. FLORES, seconded by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, the Court made a UNANIMOUS vote of approval.

Vote: 4 - 0 - Unanimously
View Agenda Item
Attachments:
 
4.
AI-57846
A. Clarification on AI #57367 as  presented on CC 12/06/2016 to correct  Change Order No. 2 with a cost decrease of ($30,326.40) and to extend the term an additional one (1) day in connection with C-16-120-05-10 - Hidalgo County Precinct No 4 - Mile 17.5 Road Paving & Drainage Improvements as recommended by project engineer Jose Noe Saldivar, P.E.;

Salazar informed they received an e-mail addressing the concerns by the auditor's office that all documents have been received. 

Commissioner Fuentes joined the meeting.

On motion by COMMISSIONER PCT. 4, JOSEPH PALACIOS, seconded by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, the Court made a UNANIMOUS vote of approval.

Vote: 5 - 0 – Unanimously

B. Presentation for approval of  "Certificate of Substantial Completion" reflecting the date of September 20, 2016 by Texas Cordia Construction. LLC contracted vendor for Mile 17.5 Road Paving & Drainage Improvements as submitted through project engineer Jose Noe Saldivar, P.E.

On motion by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, seconded by COMMISSIONER PCT. 4, JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval.

Vote: 5 - 0 -Unanimously 

C. Approval of "Certificate of Construction Completion" as submitted by Texas Cordia Construction, LLC., reflecting the date of September 21, 2016.

On motion by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, seconded by COMMISSIONER PCT. 4, JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval.

Vote: 5 - 0 -Unanimously
View Agenda Item
Attachments:
 
D.
 
Constables
 
1.
AI-57878
Constable Pct 3:
Approval to purchase One (1) New 2017 Chevrolet 1500 Silverado through the County's membership/participation with BuyBoard's awarded vendor, Caldwell Country Chevrolet/Ford (Contract #521-16) in the amount of $35,901.00 which includes delivery and a one time administration fee of $400.00 including compliance with HB form 1295 and any other statutory forms when and if applicable.

Commissioner Palacios stepped away from the meeting.

Salazar informed they'll be deleting requisition started in 2016 #309494 and replacing it with this morning's submission of requisition under the background #312080.

On motion by COMMISSIONER PCT. 3, JOE M. FLORES, seconded by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, the Court made a UNANIMOUS vote of approval.

Vote: 4 - 0 - Unanimously
View Agenda Item
Attachments:
 
E.
 
Co. Wide
 
1.
AI-57881
Acceptance and approval of pre-qualified sole respondent: "The Real Estate Center" submitting a "Statement of Qualification" for the "Expansion to Professional Appraisal and/or Appraisal Review Services Annual Pool" on an "As Needed Basis" per project by all County Departments and/or applicable Programs requiring said services as set forth  in the requirements stated in the County's Request for Qualifications packet (RFQ 2016-005B-12-28-TDL).

Mrs. Salazar informed that this will only be god thru March, they are currently in the process of doing the 2017.

On motion by COMMISSIONER PCT. 3, JOE M. FLORES, seconded by COMMISSIONER PCT. 1, DAVID FUENTES, the Court made a UNANIMOUS vote of approval.

Vote: 4 - 0 - Unanimously
View Agenda Item
Attachments:
 
2.
AI-57811
Approval of 60-day "grace period" extension for Specialty Printing and Related Services for Hidalgo County with:
a.  Gulf Data Products/E.A. Stone Inc. (E-16-011-12-15);
b.  Gateway Printing and Office Supplies (E-16-011A-12-15) ;
c.  Scott Merriman, Inc. (E-16-011B-12-15);
so as to have no lapse in services while procurement process is completed.

Martha Salazar notified of a concern for one of the awarded forms of insurance, suggested approving subject to compliance. 

On motion by COMMISSIONER PCT. 3, JOE M. FLORES, seconded by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, the Court made a UNANIMOUS vote of approval.

Vote: 4 - 0 - Unanimously
View Agenda Item
Attachments:
 
23.
 
Open Forum

1) Fern McClaugherty informed that the O.W.L.S. and the Tea Party met in Mission to celebrate the success of the opposition for the health care district in Hidalgo County. Additionally, restating the opposition by the people to the construction of the new courthouse. McClaugherty asked the court to control the spending and stay within the budget. She argued that the step and grade has become a way to increase salaries rather than equalizing them. Additionally, McClaugherty claimed that attention has been called towards her when she speaks from the audience.

2) Opal Billman stated that the petition for divorce only required a fair division of assets between Joe Billman and herself. According to Billman, the correct process was never done because of that, the community property still owned equally. She informed that she has been under police enforce false imprisonment since 1997. Additionally, stating that in 2007 loans have been taking out under her community property. Later, in 2010 liens have been placed in her debt free income producing community property. Billman demanded for all trespassers to remove immediately and end her false imprisonment.

3) Virginia Townsend commented that the commissioners court members are at the lowest approval rate in the community. She also questioned the standards in which the resolution was passed and argued that it should still stand. Mrs. Townsend voiced her discontent with the way the elections item was presented and the amount of time it took to be resolved.

4) Amber Arriaga-Salinas, Assistant Executive Director with Proyecto Azteca, thanked the court for all their assistance with regards to the appointments of the drainage and planning departments.

5) Patrick Eronini thanked the court for tabling the elections item. He encourage the court to hear the public about the elections issue and get better inform.
Attachments:
 
24.
 
Closed Session:
Commissioners' Court may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following:

On motion by COMMISSIONER PCT. 4, JOSEPH PALACIOS, seconded by COMMISSIONER PCT. 3, JOE M. FLORES, the Court made a UNANIMOUS vote of approval.

Vote: 5 - 0 – Unanimously
 
A.
 
Real Estate Acquisition

No action taken on this item.
 
B.
 
Pending and/or potential litigation

No action taken on this item.
 
C.
AI-57821
Pending/potential litigation - matter involving joint real estate sale by the County of Hidalgo, City of Edinburg, Edinburg EDC and others

No action taken on this item.
View Agenda Item
 
D.
AI-57970
CL-16-4640-F; Frances Hinojosa v. Magic Valley Electric Cooperative, City of Edcouch, County of Hidalgo

No action taken on this item.
View Agenda Item
 
E.
AI-57840
C-0262-16-G; Teresa Barrera et al v. Hidalgo County, Texas and Hidalgo County Drainage District No. 1

No action taken on this item.
View Agenda Item
 
F.
AI-57994
C-5741-16-H; Efrain Acuna et al v. Hidalgo County, Texas & Hidalgo County Drainage District No.1

No action on this item.
View Agenda Item
 
G.
AI-58004
Claim of Mary Alice Palacios

No action taken on this item.
View Agenda Item
 
H.
AI-57856
Claim of Brittany Hernandez

No action taken on this item.
View Agenda Item
 
I.
AI-57799
Claim of Elizabeth Salinas

No action taken on this item.
View Agenda Item
 
J.
AI-57804
Claim of Patricia Hernandez

No action taken on this item.
View Agenda Item
 
K.
AI-57806
Claim of Patricia Hernandez Custodian of James Dylan Franco, a minor passenger

No action taken on this item.
View Agenda Item
 
L.
AI-57808
Claim of Patricia Hernandez Custodian of Laylah Hernandez, a minor passenger

No action taken on this item.
View Agenda Item
 
M.
AI-57874
Claim of Ray Dell McClaugherty

No action taken on this item.
View Agenda Item
 
25.
 
A. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024(A) (4) "a Professional Service" for the "provision of legal services/representation in connection with litigation."

For Open Session Item.26.D.

On motion by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, seconded by COMMISSIONER PCT. 3, JOE FLORES, the Court made a UNANIMOUS vote of approval.

Vote: 4 - 0 -Unanimously

For Open Session Item.26.F.

On motion by COMMISSIONER PCT. 1, DAVID FUENTES, seconded by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, the Court made a UNANIMOUS vote of approval.

Vote: 4 - 0 – Unanimously

For Open Session Item.26.G.

On motion by COMMISSIONER PCT. 1, DAVID FUENTES, seconded by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, the Court made a UNANIMOUS vote of approval.

Vote: 4 - 0 – Unanimously

B. Requesting engagement with the firm of Palacios, Garza & Thompson in specific with Mr. Garza for Item.26.D / Atlas Hall & Rodriguez in specific with Mr. Rex Leach for Item.26.F. / Atlas Hall & Rodriguez in specific with Mr. Leach for Item.26.G .for the "Provision of Legal Services/Representation in connection with Litigation" and authority to submit letter of engagement (subject to compliance with HB1295)

On motion by COMMISSIONER PCT. 1, DAVID FUENTES, seconded by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, the Court made a UNANIMOUS vote of approval.

Vote: 4 - 0 – Unanimously

Court returned to Item.26.E.

On motion by COMMISSIONER PCT. 1, DAVID FUENTES, seconded by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, the Court made a UNANIMOUS vote of approval.

Vote: 4 - 0 – Unanimously

Court returned to Item.26.G.

On motion by COMMISSIONER PCT. 3, JOE M. FLORES, seconded by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, the Court made a UNANIMOUS vote of approval.

Vote: 4 - 0 - Unanimously

Court returned to Item.26.H.
 
26.
 
Open Session:

Commissioner Palacios did not returned from Closed Session.

Court proceeded back to Item.19.C.
 
A.
 
Real Estate Acquisition and appropriation for same

No action taken on this item.
 
B.
 
Pending and/or potential litigation

No action taken on this item.
 
C.
AI-57822
Pending/potential litigation - matter involving joint real estate sale by the County of Hidalgo, City of Edinburg, Edinburg EDC and others

Proceed as Directed.
View Agenda Item
 
D.
AI-57972
CL-16-4640-F; Frances Hinojosa v. Magic Valley Electric Cooperative, City of Edcouch, County of Hidalgo

Refer to Item.25.A & B. 
View Agenda Item
 
E.
AI-57841
C-0262-16-G; Teresa Barrera et al v. Hidalgo County, Texas and Hidalgo County Drainage District No. 1

No action taken on this item.
View Agenda Item
 
F.
AI-57995
C-5741-16-H; Efrain Acuna et al v. Hidalgo County, Texas & Hidalgo County Drainage District No.1

Refer to Item.25.A & B.
View Agenda Item
 
G.
AI-58005
Claim of Mary Alice Palacios

Refer to Item.25.A & B.
View Agenda Item
 
H.
AI-57857
Claim of Brittany Hernandez

Proceed as Directed.
 
View Agenda Item
 
I.
AI-57800
Claim of Elizabeth Salinas

Valde Guerra requested for settlement authority to make an offer in the amount of $246.55 

On motion by COMMISSIONER PCT. 1, DAVID FUENTES, seconded by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, the Court made a UNANIMOUS vote of approval.
                                               
 Vote: 4 - 0 – Unanimously
View Agenda Item
 
J.
AI-57805
Claim of Patricia Hernandez

Mr. Guerra requested for a total settlement offer inclusive of bodily injury in the amount of $1,376.12 that will also include physical damage.

On motion by COMMISSIONER PCT. 1, DAVID FUENTES, seconded by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, the Court made a UNANIMOUS vote of approval.
                                                                              
 Vote: 4 - 0 – Unanimously
View Agenda Item
 
K.
AI-57807
Claim of Patricia Hernandez Custodian of James Dylan Franco, a minor passenger

Mr. Guerra requested for settlement authority to make an offer in total settlement in the amount of $200.00

On motion by COMMISSIONER PCT. 1, DAVID FUENTES, seconded by COMMISSIONER PCT. 3, JOE M. FLORES, the Court made a UNANIMOUS vote of approval.

 Vote: 4 - 0 - Unanimously
View Agenda Item
 
L.
AI-57809
Claim of Patricia Hernandez Custodian of Laylah Hernandez, a minor passenger

Mr. Guerra requested for settlement authority to make an offer in total settlement in the amount of $200.00

On motion by COMMISSIONER PCT. 1, DAVID FUENTES, seconded by COMMISSIONER PCT. 3, JOE M. FLORES, the Court made a UNANIMOUS vote of approval.

 Vote: 4 - 0 - Unanimously
View Agenda Item
 
M.
AI-57875
Claim of Ray Dell McClaugherty

Mr. Guerra requested for settlement authority to make an offer in the amount of $239.75

On motion by COMMISSIONER PCT. 1, DAVID FUENTES, seconded by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, the Court made a UNANIMOUS vote of approval.
                                                                              
 Vote: 4 - 0 – Unanimously
View Agenda Item
 
27.
 
Closed Session:
Commissioners Court may reconvene into Closed Session for the discussion regarding the agenda items listed

No action taken on this item.
 
28.
 
Open Session:
Commissioners Court may reconvene into Open Session for the discussion regarding the agenda items listed

No action taken on this item.
 
29.
 
Adjourn

On motion by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, seconded by COMMISSIONER PCT. 1, DAVID FUENTES, the Court made a UNANIMOUS vote of approval.

Vote: 4 - 0 -Unanimously
There being no further business to come before said

Court, the meetings of the Commissioners' Court and the

Drainage District #1 Board are now hereby adjourned.


Dated this the 10th day of January, 2017

ARTURO GUAJARDO, JR., County Clerk
Hidalgo County, Texas


By: ______________________________
Norma G. Cantu, Deputy


I, ARTURO GUAJARDO, JR., County Clerk attest that this is an accurate accounting of a proceeding of the Commissioners’ Court held on January 10, 2017.

Signed this 10th day of JANUARY 2017




ATTEST:
ARTURO GUAJARDO, JR.
County Clerk and Ex-Officio Clerk
Of the Commissioners’ Court of
Hidalgo County


By: ____________________________
(Seal) Norma G. Cantu, Deputy