SPECIAL MEETING - February 6, 2017
BE IT REMEMBERED, that on this 6th day of February A.D., 2017, there was begun and held a SPECIAL MEETING of the Honorable Commissioners’ Court of Hidalgo County, Texas, wherein the following members thereof were present, to-wit:
| HONORABLE RAMON GARCIA HONORABLE DAVID FUENTES HONORABLE JOSEPH PALACIOS |
HIDALGO COUNTY JUDGE COMMISSIONER, PRECINCT NO. 1 COMMISSIONER, PRECINCT NO. 4 |
and ARTURO GUAJARDO, JR., COUNTY CLERK & EX-OFFICIO CLERK OF THE COMMISSIONERS’ COURT of Hidalgo County, Texas, wherein the following proceedings were had, to-wit:
 |
AGENDA DRAINAGE DISTRICT BOARD OF DIRECTORS February 6, 2017 9:00 A.M. |
NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Drainage District #1 Board of Directors will be held at the Edinburg Council Chambers 415 W. University Drive, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
1.
Roll Call
Board Member Joe M. Flores and Board Member Eduardo "Eddie" Cantu were not in attendance.
Board Member Joe M. Flores and Board Member Eduardo "Eddie" Cantu were not in attendance.
2.
Prayer
Raul Sesin led the courtroom in prayer.
Raul Sesin led the courtroom in prayer.
3.
Open Forum
No comments under open forum.
No comments under open forum.
4.
Approval of Consent Agenda
The board approved the entire consent agenda.
The board approved the entire consent agenda.
5.
AI -58393
Request approval to issue payment on the following items:
A-Application for Retainage Release in the amount of $29,329.75 from RDH Site and Concrete, LLC pertaining to Contract No. C-HCDD1-16-026-06-07 for Tex Mex Drain Ditch Improvements (Road Crossings).
PO#629640.
B.-Application for Payment No. 1 in the amount of $168,198.28 from Mor-Will, LLC pertaining to Contract No. C-HCDD1-16-039-08-16 for Drainage Improvement Project-Mercedes Lateral Flood Pump.
PO#630510.
C-Application for Payment No. 4 in the amount of 86,879.25 from Jimenez Engineering Solutions, LLC D/B/A International Consulting Engineers pertaining to Contract No. C-HCDD1-16-031A-08-09.
PO#630318.
D. Application for Payment No. 3 in the amount of $90,216.00 from Texas Cordia Construction, LLC pertaining to Contract No. HCDD1-16-006-04-26 J-09 Drain Improvement Phase II (Rio Grande Care Rd to North Main Drain).
PO#629475.
E. Application for Payment No. 4 in the amount of $96,927.12 from Texas Cordia Construction, LLC pertaining to Contract No. HCDD1-16-006-04-26 J-09 Drain Improvement Phase II (Rio Grande Care Rd to North Main Drain).
PO#629475.
Steve Crain corrected Sesin on Item.5.D., should be payment no.3 not no.5
On motion by BOARD MEMBER PCT. 4, JOSEPH PALACIOS, seconded by BOARD MEMBER PCT. 1, DAVID FUENTES, the Board made a UNANIMOUS vote of approval on A to E.
Vote: 3 - 0 - Unanimously
A-Application for Retainage Release in the amount of $29,329.75 from RDH Site and Concrete, LLC pertaining to Contract No. C-HCDD1-16-026-06-07 for Tex Mex Drain Ditch Improvements (Road Crossings).
PO#629640.
B.-Application for Payment No. 1 in the amount of $168,198.28 from Mor-Will, LLC pertaining to Contract No. C-HCDD1-16-039-08-16 for Drainage Improvement Project-Mercedes Lateral Flood Pump.
PO#630510.
C-Application for Payment No. 4 in the amount of 86,879.25 from Jimenez Engineering Solutions, LLC D/B/A International Consulting Engineers pertaining to Contract No. C-HCDD1-16-031A-08-09.
PO#630318.
D. Application for Payment No. 3 in the amount of $90,216.00 from Texas Cordia Construction, LLC pertaining to Contract No. HCDD1-16-006-04-26 J-09 Drain Improvement Phase II (Rio Grande Care Rd to North Main Drain).
PO#629475.
E. Application for Payment No. 4 in the amount of $96,927.12 from Texas Cordia Construction, LLC pertaining to Contract No. HCDD1-16-006-04-26 J-09 Drain Improvement Phase II (Rio Grande Care Rd to North Main Drain).
PO#629475.
Steve Crain corrected Sesin on Item.5.D., should be payment no.3 not no.5
On motion by BOARD MEMBER PCT. 4, JOSEPH PALACIOS, seconded by BOARD MEMBER PCT. 1, DAVID FUENTES, the Board made a UNANIMOUS vote of approval on A to E.
Vote: 3 - 0 - Unanimously
Attachments:
6.
AI -58391
Request approval to issue Termination Notice for the following listed Work Authorizations and Supplemental Agreements for Professional Services with TEDSI Infrastructure Group, Inc. in connection to Precinct No. 1 2012 Bond Referendum Improvement Projects for Hidalgo County Drainage District No. 1, stated (under Article 3.4 (5)-Termination by Owner without cause upon thirty (30) days written notice to the Engineer).
Work Authorizations
W-A # 2,
W-A #8,
W-A #11,
W-A #12-Supplemental Agreement # 1,
W-A #13-Supplemental Agreements # 1,2,3,
W-A #14-Supplemental Agreement #1
On motion by BOARD MEMBER PCT. 1, DAVID FUENTES, seconded by BOARD MEMBER PCT. 4, JOSEPH PALACIOS, the Board made a UNANIMOUS vote of approval.
Vote: 3 - 0 - Unanimously
Work Authorizations
W-A # 2,
W-A #8,
W-A #11,
W-A #12-Supplemental Agreement # 1,
W-A #13-Supplemental Agreements # 1,2,3,
W-A #14-Supplemental Agreement #1
On motion by BOARD MEMBER PCT. 1, DAVID FUENTES, seconded by BOARD MEMBER PCT. 4, JOSEPH PALACIOS, the Board made a UNANIMOUS vote of approval.
Vote: 3 - 0 - Unanimously
Attachments:
7.
AI -58310
Requesting authority to advertise Request for Qualifications for the following listed Professional Services Pool:
A. Engineering Services RFQ No. HCDD1-17-008-03-01
B. Surveying Services - RFQ No. HCDD1-17-009-03-01
C. Real Estate Appraisal Services- RFQ No. HCDD1-17-010-03-01
On motion by BOARD MEMBER PCT. 4, JOSEPH PALACIOS, seconded by BOARD MEMBER PCT. 1, DAVID FUENTES, the Board made a UNANIMOUS vote of approval.
Vote: 3 - 0 - Unanimously
A. Engineering Services RFQ No. HCDD1-17-008-03-01
B. Surveying Services - RFQ No. HCDD1-17-009-03-01
C. Real Estate Appraisal Services- RFQ No. HCDD1-17-010-03-01
On motion by BOARD MEMBER PCT. 4, JOSEPH PALACIOS, seconded by BOARD MEMBER PCT. 1, DAVID FUENTES, the Board made a UNANIMOUS vote of approval.
Vote: 3 - 0 - Unanimously
8.
AI -58250
Authority to advertise and approval of plans and specifications developed by project engineer, Quintanilla, Headley and Associates, Inc., for: Hidalgo County Drainage District No. 1 -"Hidalgo County Precinct No. 2 Minnesota-Cesar Chavez Area Drainage Improvement Project" -RFB No. HCDD1-17-007-03-01, including the re-advertising of projects in the event no Bid responses are received or bids are rejected and project is still required.
On motion by BOARD MEMBER PCT. 4, JOSEPH PALACIOS, seconded by BOARD MEMBER PCT. 1, DAVID FUENTES, the Board made a UNANIMOUS vote of approval.
Vote: 3 - 0 - Unanimously
On motion by BOARD MEMBER PCT. 4, JOSEPH PALACIOS, seconded by BOARD MEMBER PCT. 1, DAVID FUENTES, the Board made a UNANIMOUS vote of approval.
Vote: 3 - 0 - Unanimously
Attachments:
9.
AI -58263
Requesting approval to accept bid and approval to award Contract to Rod Robertson Enterprices, Inc., lowest and best bidder meeting all specified requirements for RFB No. HCDD1-17-003-01-25 "Auctioneer & Storage Services", subject to compliance with HB1295.
On motion by BOARD MEMBER PCT. 4, JOSEPH PALACIOS, seconded by BOARD MEMBER PCT. 1, DAVID FUENTES, the Board made a UNANIMOUS vote of approval.
Vote: 3 - 0 - Unanimously
On motion by BOARD MEMBER PCT. 4, JOSEPH PALACIOS, seconded by BOARD MEMBER PCT. 1, DAVID FUENTES, the Board made a UNANIMOUS vote of approval.
Vote: 3 - 0 - Unanimously
Attachments:
10.
AI -58378
Request approval of Budget Amendment in the amount of 1.6 million from the Districts unreserved fund balance for the Construction of the District's Administration Building and site improvements, and to transfer said funds into the Districts Capital Project Fund in order to account for the expenditures.
On motion by BOARD MEMBER PCT. 1, DAVID FUENTES, seconded by BOARD MEMBER PCT. 4, JOSEPH PALACIOS, the Board made a UNANIMOUS vote of approval.
Vote: 3 - 0 - Unanimously
On motion by BOARD MEMBER PCT. 1, DAVID FUENTES, seconded by BOARD MEMBER PCT. 4, JOSEPH PALACIOS, the Board made a UNANIMOUS vote of approval.
Vote: 3 - 0 - Unanimously
11.
AI -58355
Requesting approval of Right of Entry request from S&B Infrastructure as it relates to the Raymondville Drain Project for Flood Control and authority for District General Manager to execute.
On motion by BOARD MEMBER PCT. 1, DAVID FUENTES, seconded by BOARD MEMBER PCT. 4, JOSEPH PALACIOS, the Board made a UNANIMOUS vote of approval.
Vote: 3 - 0 - Unanimously
On motion by BOARD MEMBER PCT. 1, DAVID FUENTES, seconded by BOARD MEMBER PCT. 4, JOSEPH PALACIOS, the Board made a UNANIMOUS vote of approval.
Vote: 3 - 0 - Unanimously
Attachments:
12.
AI -58356
Requesting approval of Closing Documents for Parcel 79 as it relates to HCRMA SH 365 Project and authority for Chairman of the Board to execute.
On motion by BOARD MEMBER PCT. 1, DAVID FUENTES, seconded by BOARD MEMBER PCT. 4, JOSEPH PALACIOS, the Board made a UNANIMOUS vote of approval.
Vote: 3 - 0 - Unanimously
On motion by BOARD MEMBER PCT. 1, DAVID FUENTES, seconded by BOARD MEMBER PCT. 4, JOSEPH PALACIOS, the Board made a UNANIMOUS vote of approval.
Vote: 3 - 0 - Unanimously
Attachments:
13.
AI -58349
A.) Requesting approval of closing documents for Parcel 36E as it relates to La Joya Bypass Outfall Ditch and authority for the Chairman of the Board to execute documents.
On motion by BOARD MEMBER PCT. 1, DAVID FUENTES, seconded by BOARD MEMBER PCT. 4, JOSEPH PALACIOS, the Board made a UNANIMOUS vote of approval.
Vote: 3 - 0 - Unanimously
B.) Pursuant to the Boards approval of Agenda Item No. 58349 (A), requesting approval to issue manual payment in the amount of $81,128.00 to Sierra Title of Hidalgo County, Inc. Order File No. 0003161345, Parcel 36E.
On motion by BOARD MEMBER PCT. 1, DAVID FUENTES, seconded by BOARD MEMBER PCT. 4, JOSEPH PALACIOS, the Board made a UNANIMOUS vote of approval.
Vote: 3 - 0 - Unanimously
On motion by BOARD MEMBER PCT. 1, DAVID FUENTES, seconded by BOARD MEMBER PCT. 4, JOSEPH PALACIOS, the Board made a UNANIMOUS vote of approval.
Vote: 3 - 0 - Unanimously
B.) Pursuant to the Boards approval of Agenda Item No. 58349 (A), requesting approval to issue manual payment in the amount of $81,128.00 to Sierra Title of Hidalgo County, Inc. Order File No. 0003161345, Parcel 36E.
On motion by BOARD MEMBER PCT. 1, DAVID FUENTES, seconded by BOARD MEMBER PCT. 4, JOSEPH PALACIOS, the Board made a UNANIMOUS vote of approval.
Vote: 3 - 0 - Unanimously
Attachments:
14.
AI -58357
Requesting approval of Closing Documents for Parcel 77 as it relates to HCRMA SH 365 project and authority for Chairman of the Board of execute.
On motion by BOARD MEMBER PCT. 1, DAVID FUENTES, seconded by BOARD MEMBER PCT. 4, JOSEPH PALACIOS, the Board made a UNANIMOUS vote of approval.
Vote: 3 - 0 - Unanimously
On motion by BOARD MEMBER PCT. 1, DAVID FUENTES, seconded by BOARD MEMBER PCT. 4, JOSEPH PALACIOS, the Board made a UNANIMOUS vote of approval.
Vote: 3 - 0 - Unanimously
Attachments:
15.
Closed Session:
Board of Directors may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following:
On motion by BOARD MEMBER PCT. 4, JOSEPH PALACIOS, seconded by BOARD MEMBER PCT. 1, DAVID FUENTES, the Board made a UNANIMOUS vote of approval.
Vote: 3 - 0 - Unanimously
Board of Directors may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following:
On motion by BOARD MEMBER PCT. 4, JOSEPH PALACIOS, seconded by BOARD MEMBER PCT. 1, DAVID FUENTES, the Board made a UNANIMOUS vote of approval.
Vote: 3 - 0 - Unanimously
A.
Real Estate Acquisition
No action taken on this item.
No action taken on this item.
B.
Pending and/or Potential Litigation
No action taken on this item.
No action taken on this item.
16.
Open Session:
A.
Real Estate Acquisition
No action taken on this item.
No action taken on this item.
B.
Pending and/or Potential Litigation
Proceed as Directed.
Proceed as Directed.
17.
Closed Session:
Board of Directors may reconvene into Closed Session for the discussion regarding the agenda items listed
No action taken on this item.
Board of Directors may reconvene into Closed Session for the discussion regarding the agenda items listed
No action taken on this item.
18.
Open Session:
Board of Directors may reconvene into Open Session for the discussion regarding the agenda items listed
No action taken on this item.
Board of Directors may reconvene into Open Session for the discussion regarding the agenda items listed
No action taken on this item.
19.
Adjourn
On motion by BOARD MEMBER PCT. 4, JOSEPH PALACIOS, seconded by BOARD MEMBER PCT. 1, DAVID FUENTES, the Board made a UNANIMOUS vote of approval.
Vote: 3 - 0 - Unanimously
On motion by BOARD MEMBER PCT. 4, JOSEPH PALACIOS, seconded by BOARD MEMBER PCT. 1, DAVID FUENTES, the Board made a UNANIMOUS vote of approval.
Vote: 3 - 0 - Unanimously
There being no further business to come before said
Court, the meetings of the Commissioners' Court and the
Drainage District #1 Board are now hereby adjourned.
Dated this the 6th day of February, 2017
ARTURO GUAJARDO, JR., County Clerk
Hidalgo County, Texas
By: ______________________________
Norma G. Cantu, Deputy
I, ARTURO GUAJARDO, JR., County Clerk attest that this is an accurate accounting of a proceeding of the Commissioners’ Court held on February 6, 2017.
Signed this 6th day of FEBRUARY 2017
ATTEST:
ARTURO GUAJARDO, JR.
County Clerk and Ex-Officio Clerk
Of the Commissioners’ Court of
Hidalgo County
By: ____________________________
(Seal) Norma G. Cantu, Deputy
Court, the meetings of the Commissioners' Court and the
Drainage District #1 Board are now hereby adjourned.
Dated this the 6th day of February, 2017
ARTURO GUAJARDO, JR., County Clerk
Hidalgo County, Texas
By: ______________________________
Norma G. Cantu, Deputy
I, ARTURO GUAJARDO, JR., County Clerk attest that this is an accurate accounting of a proceeding of the Commissioners’ Court held on February 6, 2017.
Signed this 6th day of FEBRUARY 2017
ATTEST:
ARTURO GUAJARDO, JR.
County Clerk and Ex-Officio Clerk
Of the Commissioners’ Court of
Hidalgo County
By: ____________________________
(Seal) Norma G. Cantu, Deputy