Skip to main content

AgendaQuick™

Minutes for DRAINAGE DISTRICT

SPECIAL MEETING - April 18, 2017

BE IT REMEMBERED, that on this 18th day of April A.D., 2017, there was begun and held a SPECIAL MEETING of the Honorable Commissioners’ Court of Hidalgo County, Texas, wherein the following members thereof were present, to-wit:
 
HONORABLE RAMON GARCIA

HONORABLE DAVID FUENTES

HONORABLE EDUARDO "EDDIE" CANTU

HONORABLE JOE M. FLORES

HONORABLE JOSEPH PALACIOS
HIDALGO COUNTY JUDGE

COMMISSIONER, PRECINCT NO. 1

COMMISSIONER, PRECINCT NO. 2

COMMISSIONER, PRECINCT NO. 3

COMMISSIONER, PRECINCT NO. 4

and ARTURO GUAJARDO, JR., COUNTY CLERK & EX-OFFICIO CLERK OF THE COMMISSIONERS’ COURT of Hidalgo County, Texas, wherein the following proceedings were had, to-wit:

AGENDA
DRAINAGE DISTRICT 
BOARD OF DIRECTORS
April 18, 2017
9:00 A.M.
                                          

NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Drainage District #1 Board of Directors will be held at the Edinburg Council Chambers 415 W. University Drive, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:

 
1.
 
Roll Call

Board Members Eduardo "Eddie" Cantu and David Fuentes were not present during roll call.
 
2.
 
Prayer

Raul Sesin led the courtroom in Prayer.
 
3.
 
Open Forum

1)
Alberta Ramirez petitioned the board to consider approving the new subdivision rules to avoid flooding. She also asked to consider including colonia residents to be part of the subdivision board.

Board Member David Fuentes joined the meeting.
Attachments:
 
4.
 
Approval of Consent Agenda

The board moved to approve the consent agenda.
 
5.
AI -59447
Discussion on Hidalgo County Drainage District No.1 Drainage projects, maintenance and operations.
A. Employee Staff Development Day

Raul Sesin informed that they held a development day to train staff regarding equipment, calls related to spotting of lines, and updated all personnel files.

B. East Lateral Project

The drainage district is wrapping up the east part of this project and expects to be completed by June or July, right before hurricane season. 

Regarding the Owassa and Tower Road , they are working on the Alberta Drain which is another general land office project. Owassa is one of the ones that will get laterals install to drain the surrounding areas, the area is receiving first time drainage through a combination of general land office and precinct funding through the Rural Development Program. 
 
6.
AI -59355
Authority to advertise and approval of plans and specifications developed by project engineer, Cruz-Hogan Consultants, Inc. for: -"Street and Drainage  Improvements for Plena Vista Subdivision, Unit 2" -RFB No. HCDD1-17-023-05-10, including the re-advertising of project in the event no Bids are received, or received bids are rejected and project is still required.

On motion by BOARD MEMBER PCT. 1, DAVID FUENTES, seconded by BOARD MEMBER PCT. 3, JOE M. FLORES, the Board made a UNANIMOUS vote of approval.

 Vote: 4 - 0 - Unanimously
 
7.
AI -59357
 Authority to advertise and approval of plans and specifications developed by project engineer, TEDSI Infrastructure Group for: -"Hidalgo County Precinct No. 1 Lucero del Norte Subdivision Rural Drainage Development" -RFB No. HCDD1-17-026-05-10 including the re-advertising of project in the event no Bids are received, or received bids are rejected and project is still required.

On motion by BOARD MEMBER PCT. 3, JOE M. FLORES, seconded by BOARD MEMBER PCT. 4, JOSEPH PALACIOS, the Board made a UNANIMOUS vote of approval.

Vote: 4 - 0 – Unanimously
 
8.
AI -59391
A. Requesting approval of closing documents for Parcel 39E as it relates to La Joya Bypass Outfall Ditch Project and authority of the Chairman of the Board to execute documents subject to final legal review.

On motion by BOARD MEMBER PCT. 1, DAVID FUENTES, seconded by BOARD MEMBER PCT. 4, JOSEPH PALACIOS, the Board made a UNANIMOUS vote of approval.
                                        
Vote: 4 - 0 - Unanimously

B. Pursuant to the Boards approval of Agenda Item No. 59391 (A), requesting approval to issue manual payment in the amount of $54,030.13 to Sierra Title of Hidalgo County, Inc. Order File No. 0003165861 Parcel 39E.

On motion by BOARD MEMBER PCT. 1, DAVID FUENTES, seconded by BOARD MEMBER PCT. 4, JOSEPH PALACIOS, the Board made a UNANIMOUS vote of approval.
                                        
Vote: 4 - 0 - Unanimously
Attachments:
 
9.
AI -59392
A. Requesting approval of closing documents for Parcel 11 as it relates to Precinct No. 2 Fee Simple Project and authority of the Chairman of the Board to execute documents.

On motion by BOARD MEMBER PCT. 3, JOE M. FLORES, seconded by BOARD MEMBER PCT. 4, JOSEPH PALACIOS, the Board made a UNANIMOUS vote of approval.

Vote: 4 - 0 – Unanimously

B. Pursuant to the Boards approval of Agenda Item No. 59392 (A), requesting approval to issue manual payment in the amount of $2,013.00 to Sierra Title of Hidalgo County, Inc. Order File No. 0003161866 Parcel 11.

On motion by BOARD MEMBER PCT. 1, DAVID FUENTES, seconded by BOARD MEMBER PCT. 4, JOSEPH PALACIOS, the Board made a UNANIMOUS vote of approval.
                                        
Vote: 4 - 0 - Unanimously
 
10.
AI -59393
Approval of Agreement for Temporary Construction Easement – ROSENDO VARGAS, Lot 1, Loma Verde Subdivision No.3 , Hidalgo County, Texas, as per plat recorded in instrument number 2462682, Map Records of Hidalgo County, Texas.

On motion by BOARD MEMBER PCT. 3, JOE M. FLORES, seconded by BOARD MEMBER PCT. 4, JOSEPH PALACIOS, the Board made a UNANIMOUS vote of approval.

Vote: 4 - 0 – Unanimously
 
11.
AI -59403
A. Request approval to reclassify M&O Slot 102 Truck Driver III to Truck Driver IV and set salary at $36,455.

On motion by BOARD MEMBER PCT. 3, JOE M. FLORES, seconded by BOARD MEMBER PCT. 4, JOSEPH PALACIOS, the Board made a UNANIMOUS vote of approval.

Vote: 4 - 0 – Unanimously

B. Request approval to create 1 Truck Driver V position and set salary at $42,521 and 1 Engineering Technician III at $39,371.

On motion by BOARD MEMBER PCT. 4, JOSEPH PALACIOS, seconded by BOARD MEMBER PCT. 3, JOE M. FLORES, the Board made a UNANIMOUS vote of approval.

Vote: 4 - 0 – Unanimously

C. Request approval to create 10 Temporary Maintenance I positions not to exceed 880 working hours and set Hourly rate at $12.88.

On motion by BOARD MEMBER PCT. 1, DAVID FUENTES, seconded by BOARD MEMBER PCT. 4, JOSEPH PALACIOS, the Board made a UNANIMOUS vote of approval.
                                        
Vote: 4 - 0 - Unanimously

D. Approval of Revised Salary Schedule and Budget Amendments to fund reclassification of Slot 102 and new positions as noted in items A, B, and C in the amount of $242,364.15

On motion by BOARD MEMBER PCT. 1, DAVID FUENTES, seconded by BOARD MEMBER PCT. 4, JOSEPH PALACIOS, the Board made a UNANIMOUS vote of approval.
                                        
Vote: 4 - 0 - Unanimously
 
12.
AI -59412
Requesting approval of final negotiated Professional Services Contract with Leonel Garza Jr. & Associates, LLC (Contract No. C-HCDD1-17-027-04-18) as it relates to on-call Appraisal Services for Hidalgo County Drainage District No. 1.  Approved for negotiations by HCDD1 Board of Directors on April 5th, 2017.  (Subject to Legal Review and compliance to Form 1295) 

On motion by BOARD MEMBER PCT. 1, DAVID FUENTES, seconded by BOARD MEMBER PCT. 4, JOSEPH PALACIOS, the Board made a UNANIMOUS vote of approval.
                                        
Vote: 4 - 0 - Unanimously
 
13.
AI -59414
Requesting approval of final negotiated Professional Services Contract with Appraisal Haus as it relates to on-call Appraisal Services (Contract # C-HCDD1-17-028-04-18) for Hidalgo County Drainage District No.1.  Approved for negotiations by HCDD1 Board of Directors on April 5, 2017. (Subject to Legal Review and compliance to Form 1295)

Board member Joseph Palacios stepped away from the meeting.

On motion by BOARD MEMBER PCT. 1, DAVID FUENTES, seconded by BOARD MEMBER PCT. 3, JOE M. FLORES, the Board made a UNANIMOUS vote of approval.

 Vote: 3 - 0 - Unanimously
 
14.
AI -59417
Requesting approval to accept bids and approval to execute a Construction Contract to lowest bidder meeting all specified requirements, for RFB No. HCDD1-17-015-03-29  “Hidalgo County Precinct No. 1 Mile 13 1/2 N. Rd & FM 1015 Area Drainage Improvements Project Phases 2 & 3”, to Texas Cordia Construction, LLC in the total bid amount of $560,989.00 for Base Bid and Alternate No. 1 as recommended by project engineer Urban Infrastructure Group, Inc., subject to compliance with HB1295

On motion by BOARD MEMBER PCT. 3, JOE M. FLORES, seconded by BOARD MEMBER PCT. 1, DAVID FUENTES, the Board made a UNANIMOUS vote of approval.

Vote: 3 - 0 - Unanimously
 
15.
AI -59416
Requesting approval to accept bids and approval to execute a Construction Contract to lowest bidder meeting all specified requirements, for Base Bid and Alternate No. 3 for RFB No. HCDD1-17-007-03-01 “Hidalgo County Precinct No. 2 Minnesota-Cesar Chavez Area Drainage Improvements Project”, to Castle Enterprises, LLC. in the total bid amount of $339,732.77 as recommended by project engineer Quintanilla Headley & Associates, Inc.,subject to compliance with HB1295

On motion by BOARD MEMBER PCT. 3, JOE M. FLORES, seconded by BOARD MEMBER PCT. 1, DAVID FUENTES, the Board made a UNANIMOUS vote of approval.

Vote: 3 - 0 - Unanimously
 
16.
AI -59418
Request approval of a budget amendment from the District's General Fund in the amount of $50,000.00 for legal services in relation to Raymondville Drain 2012 Bond Resolution.

Board member Eduardo "Eddie" Cantu joined the meeting.

On motion by BOARD MEMBER PCT. 3, JOE M. FLORES, seconded by BOARD MEMBER PCT. 1, DAVID FUENTES, the Board made a UNANIMOUS vote of approval.

Vote: 4 - 0 - Unanimously
 
17.
AI -59419
2013 Bonds
Budget: 330-East Donna Drain
A. Approval of Change Order No. 1 from Mor-Will, LLC in the amount of $$28,000.00 and an additional (10) ten days to Construction Contract No. C-HCDD1-16-040-08-16 Drainage Improvement Project East Donna Drain Flood Pump.

On motion by BOARD MEMBER PCT. 1, DAVID FUENTES, seconded by BOARD MEMBER PCT. 3, JOE M. FLORES, the Board made a UNANIMOUS vote of approval.

 Vote: 4 - 0 - Unanimously

B. Application for Payment No. 2 in the amount of $72,195.75 from Mor-Will, LLC pertaining to Construction Contract No. C-HCDD1-16-040-08-16-Drainage Improvement Project-East Donna Drain Flood Pump.
PO#630511.
Project Engineer: Mark Corbitt, P.E.-Tedsi Infrastructure Group

Budget: 345-Mercedes Lateral

On motion by BOARD MEMBER PCT. 1, DAVID FUENTES, seconded by BOARD MEMBER PCT. 2, EDUARDO “EDDIE” CANTU, the Board made a UNANIMOUS vote of approval.
                                                                              
 Vote: 4 - 0 – Unanimously

C. Application for Payment No. 2 in the amount of $180, 149.12 from Mor-Will, LLC pertaining to Construction Contract No. C-HCDD1-16-039-08-16 Drainage Improvement Project Mercedes Lateral Flood Pump.
PO#627491
Project Engineer: Mark Corbitt, P.E.-Tedsi Infrastructure Group.

On motion by BOARD MEMBER PCT. 1, DAVID FUENTES, seconded by BOARD MEMBER PCT. 2, EDUARDO “EDDIE” CANTU, the Board made a UNANIMOUS vote of approval.
                                                                              
 Vote: 4 - 0 – Unanimously

Budget: 365-Rural Drainage Development Pct.4
D. Approval of Change Order No. 2 from Venser Contractors, LLC for an additional 30 days to Construction Contract No. HCDD1-16-045-09-27-Kenyon Rd. & Mile 17 Area Drainage Improvements.

On motion by BOARD MEMBER PCT. 1, DAVID FUENTES, seconded by BOARD MEMBER PCT. 2, EDUARDO “EDDIE” CANTU, the Board made a UNANIMOUS vote of approval.
                                                                              
 Vote: 4 - 0 – Unanimously

E. Application for Payment No. 2 in the amount of 59,005.61 from Venser Contractors, LLC pertaining to Construction Contract HCDD1-16-045-09-27 Kenyon Rd & Mile 17 Area Drainage Improvements.
PO#630834

On motion by BOARD MEMBER PCT. 1, DAVID FUENTES, seconded by BOARD MEMBER PCT. 2, EDUARDO “EDDIE” CANTU, the Board made a UNANIMOUS vote of approval.
                                                                              
 Vote: 4 - 0 – Unanimously
 
18.
 
Closed Session:
Board of Directors may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following:

On motion by BOARD MEMBER PCT. 1, DAVID FUENTES, seconded by BOARD MEMBER PCT. 3, JOE M. FLORES, the Board made a UNANIMOUS vote of approval.

Vote: 4 - 0 - Unanimously
 
B.
 
Real Estate Acquisition

No action taken on this item.
 
C.
 
Pending and/or Potential Litigation

No action taken on this item.
 
19.
 
Open Session:
 
A.
 
Real Estate Acquisition

Proceed as Directed.
 
B.
 
Pending and/or Potential Litigation

No action taken on this item.
 
20.
 
Closed Session:
Board of Directors may reconvene into Closed Session for the discussion regarding the agenda items listed

No action taken on this item.
 
21.
 
Open Session:
Board of Directors may reconvene into Open Session for the discussion regarding the agenda items listed

No action taken on this item.
 
22.
 
Adjourn

On motion by BOARD MEMBER PCT. 4, JOSEPH PALACIOS, seconded by BOARD MEMBER PCT. 3, JOE M. FLORES, the Board made a UNANIMOUS vote of approval.

Vote: 4 - 0 – Unanimously
There being no further business to come before said

Court, the meetings of the Commissioners' Court and the

Drainage District #1 Board are now hereby adjourned.


Dated this the 18th  day of April, 2017

ARTURO GUAJARDO, JR., County Clerk
Hidalgo County, Texas


By: ______________________________
Norma G. Cantu, Deputy


I, ARTURO GUAJARDO, JR., County Clerk attest that this is an accurate accounting of a proceeding of the Commissioners’ Court held on April 18, 2017.

Signed this 18th day of APRIL 2017




ATTEST:
ARTURO GUAJARDO, JR.
County Clerk and Ex-Officio Clerk
Of the Commissioners’ Court of
Hidalgo County


By: ____________________________
(Seal) Norma G. Cantu, Deputy