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Minutes for DRAINAGE DISTRICT

SPECIAL MEETING - May 30, 2017

BE IT REMEMBERED, that on this 30th day of May A.D., 2017, there was begun and held a SPECIAL MEETING of the Honorable Commissioners’ Court of Hidalgo County, Texas, wherein the following members thereof were present, to-wit:
 
HONORABLE RAMON GARCIA

HONORABLE DAVID FUENTES

HONORABLE EDUARDO "EDDIE" CANTU

HONORABLE JOE M. FLORES

HONORABLE JOSEPH PALACIOS
HIDALGO COUNTY JUDGE

COMMISSIONER, PRECINCT NO. 1

COMMISSIONER, PRECINCT NO. 2

COMMISSIONER, PRECINCT NO. 3

COMMISSIONER, PRECINCT NO. 4

and ARTURO GUAJARDO, JR., COUNTY CLERK & EX-OFFICIO CLERK OF THE COMMISSIONERS’ COURT of Hidalgo County, Texas, wherein the following proceedings were had, to-wit:

AGENDA
DRAINAGE DISTRICT 
BOARD OF DIRECTORS
May 30, 2017
9:00 A.M.
                                          

NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Drainage District #1 Board of Directors will be held at the Edinburg Council Chambers 415 W. University Drive, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:


NOTICE TO THE PUBLIC
CONSENT AGENDA

 

The following items are of a routine or administrative nature. The Drainage District #1 Board has been furnished with background and support on each item, and/or it has been discussed at a previous meeting. All items will be acted upon by one vote without being discussed separately unless requested by a Board Member, in which event the item or items will immediately be withdrawn for individual consideration in its normal sequence after the items not requiring separate discussion have been acted upon. The remaining items will be adopted by one vote.

 
1.
 
Roll Call

The entire board was present at the meeting.
 
2.
 
Prayer

Raul Sesin led the courtroom in Prayer.
 
3.
 
Open Forum

No comments under open forum.
 
4.
 
Approval of Consent Agenda

The board moved to approve the entire consent agenda.
 
5.
AI -60032
A.) Discussion on Hidalgo County Drainage District No.1 Drainage projects, maintenance and operations:

1.) Pct. 4 North Seminary Estates

This project is north of Edinburg Lake, designed my Quintanilla Headley & Associates. As per Sesin, $437,000 was invested into this area after Hurricane Dolly. The project is fully completed.

2.) Pct. 4 Mile 17 1/2 & Tower Road Drainage Improvement Project

Sesin let the court know that this project was engineered by his office with a contract tag of $569,000 with Pega Construction. This project was fully completed in 2016, the project impacted Valdera Estates, Tower Heights and Four Queens which now have a positive outfall.

3.) Pct.4 Alamo Brisas Drainage Improvement Project

This project was also designed by the drainage district, with precinct 4 constructing improvements in this development. The developments where in Alamo Brisas and Tierra Acre, these did not have outfalls before. However, as of January 2017 they do have outfalls.

4.) Pct. 4 Kenyon Road & Mile 17 1/2 Drainage Improvement

This is a combination designed by in-house engineering but they also hired Vincent Construction to do some of the crossings for the project. However, the district excavated all the work, drainage ditches and improvements, this project was approximately $800,000 worth of work. Drainage improvements benefited Los Nogales and Canyon Estates.

Sesin informed that they'll be presenting various projects being constructed in the precincts to let the public know how the money is being invested.

Board Member Joseph Palacios recognized all the work done by the drainage staff for providing the adequate drainage. 
 
6.
AI -59978
A.) Requesting exemption from competitive bidding requirements under the Texas Local Government Code 262.024 (a)(4) for Professional Engineering Services.

On motion by BOARD MEMBER PCT. 4, JOSEPH PALACIOS, seconded by BOARD MEMBER PCT. 2, EDUARDO “EDDIE” CANTU, the Board made a UNANIMOUS vote of approval.

Vote: 5 - 0 – Unanimously

B.) Presentation of scoring grid of the firms graded through the District's "Pool" of pre-qualified Professional Engineers for the purpose of ranking by the HCDD1 Board of Directors in connection with "On-Call Professional Geotechnical Services".
FIRM NAME:   SCORE:  RANK: 
Raba Kistner Consultants, Inc. 98 2
B2Z Engineering 97 3
L&G Consulting Engineers, Inc. dba L&G Engineering 99 1

On motion by BOARD MEMBER PCT. 3, JOE M. FLORES, seconded by BOARD MEMBER PCT. 4, JOSEPH PALACIOS, the Board made a UNANIMOUS vote of approval.

Vote: 5 - 0 – Unanimously

C.) Pursuant to the Boards approval requesting authority for the Hidalgo County Drainage District No. 1 to negotiate a Professional Engineering Services Agreement with the number one ranked firm of L&G Consulting Engineers, Inc.dba L&G Engineering, for the provision of "On-Call Professional Geotechnical Services".

On motion by BOARD MEMBER PCT. 4, JOSEPH PALACIOS, seconded by BOARD MEMBER PCT. 2, EDUARDO “EDDIE” CANTU, the Board made a UNANIMOUS vote of approval.

Vote: 5 - 0 – Unanimously
 
7.
AI -59984
 A.) Requesting exemption from competitive bidding requirements under the Texas Local Government Code 262.024 (a)(4) for Professional Engineering Services.

On motion by BOARD MEMBER PCT. 4, JOSEPH PALACIOS, seconded by BOARD MEMBER PCT. 2, EDUARDO “EDDIE” CANTU, the Board made a UNANIMOUS vote of approval.

Vote: 5 - 0 – Unanimously

B.) Presentation of scoring grid of the firms graded through the District's "Pool" of pre-qualified Professional Engineers for the purpose of ranking by the HCDD1 Board of Directors in connection with "On-Call Professional Geotechnical Services".
FIRM NAME:   SCORE:  RANK: 
Millennium Engineers Group, Inc.   99 1
Terracon Consultants, Inc. 98 2
Professional Service Industries, Inc. (PSI) 97 3

On motion by BOARD MEMBER PCT. 3, JOE M. FLORES, seconded by BOARD MEMBER PCT. 4, JOSEPH PALACIOS, the Board made a UNANIMOUS vote of approval.

Vote: 5 - 0 – Unanimously

C.) Pursuant to the Boards approval requesting authority for the Hidalgo County Drainage District No. 1 to negotiate a Professional Engineering Services Agreement with the number one ranked firm, Millennium Engineers Group, Inc., for the provision of "On-Call Professional Geotechnical Services".

On motion by BOARD MEMBER PCT. 4, JOSEPH PALACIOS, seconded by BOARD MEMBER PCT. 3, JOE M. FLORES, the Board made a UNANIMOUS vote of approval.

Vote: 5 - 0 – Unanimously
 
8.
AI -59991
Requesting approval of final negotiated Services Agreement with Valley Land Title, Co., as it relates to Title Company Services - On Call (on as needed basis). Approved for negotiations by HCDD1 Board of Directors on May 16, 2017 (AI# 59845).

On motion by BOARD MEMBER PCT. 1, DAVID FUENTES, seconded by BOARD MEMBER PCT. 3, JOE M. FLORES, the Board made a UNANIMOUS vote of approval.

 Vote: 5 - 0 - Unanimously
 
9.
AI -60012
A. Requesting approval to accept bids and approval to execute a Construction Contract to lowest bidder meeting all specified requirements, Venser Contractors, LLC for RFB No. HCDD1-17-023-05-10  "Street and Drainage Improvements for Plena Vista Subdivision, Unit 2", in the total bid amount of $450,960.30 as recommended by project engineer , Cruz-Hogan Consultants, Inc.

On motion by BOARD MEMBER PCT. 4, JOSEPH PALACIOS, seconded by BOARD MEMBER PCT. 2, EDUARDO “EDDIE” CANTU, the Board made a UNANIMOUS vote of approval.

Vote: 5 - 0 – Unanimously

B. Pursuant to TXLGC 262.031 and in the interest of expediting a project's progress, requesting authority/approval for Drainage District General Manager, Raul E. Sesin, P.E., CFM, to execute change orders that involve ...'an increase or decrease in cost of $50,000.00 or LESS and in no event to exceed the Change Order's statutory limits...'. The original contract price may not be decreased by 18 % or more without the consent of the contractor".

On motion by BOARD MEMBER PCT. 4, JOSEPH PALACIOS, seconded by BOARD MEMBER PCT. 2, EDUARDO “EDDIE” CANTU, the Board made a UNANIMOUS vote of approval.

Vote: 5 - 0 – Unanimously
 
10.
AI -60037
2013 Bonds
Budget 300-J-09 Project Pct.4

Approval to issue payment on the following item:  Invoice No. PP1-5 2017 in the amount of $178,354.10 from Hidalgo County Precinct No. 4 for reimbursement of labor, machine hours and fuel related to the construction of the J-09 Project (Pay Periods 1 through 5 of 2017). 
Project Engineer: Tedsi Infrastructure Group

On motion by BOARD MEMBER PCT. 1, DAVID FUENTES, seconded by BOARD MEMBER PCT. 4, JOSEPH PALACIOS, the Board made a UNANIMOUS vote of approval.
                                        
Vote: 5 - 0 - Unanimously
 
11.
AI -60039
2013 Bonds
Budget: 365-Rural Drainage Development Pct.4
Approval to issue payment on the following item:

Application for Payment No. 3 in the amount of $159, 177.01 from Venser Contractors, LLC pertaining to Construction Contract No. HCDD1-16-045-09-27 Kenyon Rd & Mile 17 Area Drainage Improvements.
Project Engineer: Noe Saldivar, P.E.-Hidalgo County Drainage District No. 1
PO#630834

On motion by BOARD MEMBER PCT. 4, JOSEPH PALACIOS, seconded by BOARD MEMBER PCT. 2, EDUARDO “EDDIE” CANTU, the Board made a UNANIMOUS vote of approval.

Vote: 5 - 0 – Unanimously
Attachments:
 
12.
AI -60043
A.  Requesting approval of closing documents for Parcel 28 as it relates to Pct. No. 2 Fee Simple Project and authority for the Chairman of the Board to execute documents pending final legal review

On motion by BOARD MEMBER PCT. 3, JOE M. FLORES, seconded by BOARD MEMBER PCT. 2, EDUARDO “EDDIE” CANTU, the Board made a UNANIMOUS vote of approval.

Vote: 5 - 0 - Unanimously

B.  Pursuant to the Board's approval of Agenda Item 60043 (A), requesting approval to issue manual payment in the amount of $13,880.63 to Sierra Title of Hidalgo County, Inc. Order File No. 0003161950 Parcel 28.

On motion by BOARD MEMBER PCT. 4, JOSEPH PALACIOS, seconded by BOARD MEMBER PCT. 3, JOE M. FLORES, the Board made a UNANIMOUS vote of approval.

Vote: 5 - 0 – Unanimously
 
13.
AI -60017
Requesting approval to accept bid and approval to execute Requirements Agreements with the vendor submitting the lowest and best bid meeting all specified requirements for RFB No. HCDD1-17-029-05-24 "Fuel -Gasoline and Diesel (On & Off Highway)" 



On motion by BOARD MEMBER PCT. 4, JOSEPH PALACIOS, seconded by BOARD MEMBER PCT. 2, EDUARDO “EDDIE” CANTU, the Board made a UNANIMOUS vote of approval.

Vote: 5 - 0 – Unanimously
 
14.
AI -60045
Requesting Approval of Consent For Access to Property from United States Environmental Protection Agency and authorization for Drainage District General Manager to execute as it relates to marked Area Numbers 35 & 39, pending final legal review.

On motion by BOARD MEMBER PCT. 1, DAVID FUENTES, seconded by BOARD MEMBER PCT. 4, JOSEPH PALACIOS, the Board made a UNANIMOUS vote of approval.
                                        
Vote: 5 - 0 - Unanimously
Attachments:
 
15.
AI -60048
Requesting approval of Work Authorization No. 11 through the On Call CMT Services Pct. #2, Pct. #3, Pct. #4 & HCDD1 Master Drainage System Agreement with L&G Engineering in the amount of $32,985.68 as it relates CMT Services for -Pharr-McAllen South Drain Outfall Project.

On motion by BOARD MEMBER PCT. 4, JOSEPH PALACIOS, seconded by BOARD MEMBER PCT. 3, JOE M. FLORES, the Board made a UNANIMOUS vote of approval.

Vote: 5 - 0 – Unanimously

Sesin explained to Fuentes that when they put the CMT pool together, precinct 1 had selected Raba Kistner.
 
16.
AI -60049
A. Requesting approval to accept bids and approval to execute a Construction Contract to lowest bidder meeting all specified requirements, Metro Electric, Inc. for RFB No. HCDD1-17-018-04-12  "Maintenance Building Electrical Upgrade", in the total bid amount of $34,190.00 as recommended by project engineer Halff Associates, Inc., subject to compliance with HB1295

On motion by BOARD MEMBER PCT. 4, JOSEPH PALACIOS, seconded by BOARD MEMBER PCT. 3, JOE M. FLORES, the Board made a UNANIMOUS vote of approval.

Vote: 5 - 0 – Unanimously

B. Pursuant to TXLGC 262.031 and in the interest of expediting a project's progress, requesting authority/approval for Drainage District General Manager, Raul E. Sesin, P.E., CFM, to execute change orders that involve ...'an increase or decrease in cost of $50,000.00 or LESS and in no event to exceed the Change Order's statutory limits...'. The original contract price may not be decreased by 18 % or more without the consent of the contractor".




On motion by BOARD MEMBER PCT. 4, JOSEPH PALACIOS, seconded by BOARD MEMBER PCT. 2, EDUARDO “EDDIE” CANTU, the Board made a UNANIMOUS vote of approval.

Vote: 5 - 0 – Unanimously
 
17.
 
Closed Session:
Board of Directors may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following:

On motion by BOARD MEMBER PCT. 4, JOSEPH PALACIOS, seconded by BOARD MEMBER PCT. 2, EDUARDO “EDDIE” CANTU, the Board made a UNANIMOUS vote of approval.

Vote: 5 - 0 – Unanimously
 
A.
 
Real Estate Acquisition

No action taken on this item.
 
B.
 
Pending and/or Potential Litigation

No action taken on this item.
 
18.
 
Open Session:
 
A.
 
Real Estate Acquisition

Proceed as Directed.
 
B.
 
Pending and/or Potential Litigation

No action taken on this item.
 
19.
 
Closed Session:
Board of Directors may reconvene into Closed Session for the discussion regarding the agenda items listed

No action taken on this item.
 
20.
 
Open Session:
Board of Directors may reconvene into Open Session for the discussion regarding the agenda items listed

No action taken on this item.
 
21.
 
Adjourn

On motion by BOARD MEMBER PCT. 4, JOSEPH PALACIOS, seconded by BOARD MEMBER PCT. 3, JOE M. FLORES, the Board made a UNANIMOUS vote of approval.

Vote: 5 - 0 – Unanimously
There being no further business to come before said

Court, the meetings of the Commissioners' Court and the

Drainage District #1 Board are now hereby adjourned.


Dated this the 30th day of May, 2017

ARTURO GUAJARDO, JR., County Clerk
Hidalgo County, Texas


By: ______________________________
Norma G. Cantu, Deputy


I, ARTURO GUAJARDO, JR., County Clerk attest that this is an accurate accounting of a proceeding of the Commissioners’ Court held on May 30, 2017.

Signed this 30th day of MAY 2017




ATTEST:
ARTURO GUAJARDO, JR.
County Clerk and Ex-Officio Clerk
Of the Commissioners’ Court of
Hidalgo County


By: ____________________________
(Seal) Norma G. Cantu, Deputy