SPECIAL MEETING - June 13, 2017
BE IT REMEMBERED, that on this 13th day of June A.D., 2017, there was begun and held a SPECIAL MEETING of the Honorable Commissioners’ Court of Hidalgo County, Texas, wherein the following members thereof were present, to-wit:
| HONORABLE RAMON GARCIA HONORABLE DAVID FUENTES HONORABLE EDUARDO "EDDIE" CANTU HONORABLE JOE M. FLORES |
HIDALGO COUNTY JUDGE COMMISSIONER, PRECINCT NO. 1 COMMISSIONER, PRECINCT NO. 2 COMMISSIONER, PRECINCT NO. 3 |
and ARTURO GUAJARDO, JR., COUNTY CLERK & EX-OFFICIO CLERK OF THE COMMISSIONERS’ COURT of Hidalgo County, Texas, wherein the following proceedings were had, to-wit:
 |
AGENDA CC REGULAR CONSENT COMMISSIONERS' COURT June 13, 2017 9:30 A.M. |
NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Commissioners' Court will be held at the Edinburg Council Chambers 415 W. University Drive, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
NOTICE TO THE PUBLIC
CONSENT AGENDA
The following items are of a routine or administrative nature. The Commissioners' Court has been furnished with background and support on each item, and/or it has been discussed at a previous meeting. All items will be acted upon by one vote without being discussed separately unless requested by a Court Commissioner, in which event the item or items will immediately be withdrawn for individual consideration in its normal sequence after the items not requiring separate discussion have been acted upon. The remaining items will be adopted by one vote.
On motion by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, seconded by COMMISSIONER PCT. 3, JOE FLORES, the Court made a UNANIMOUS vote of approval of the Consent Agenda with the exception of Item.11.B. to be pulled for further discussion.
Vote: 4 - 0 -Unanimously
On motion by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, seconded by COMMISSIONER PCT. 3, JOE FLORES, the Court made a UNANIMOUS vote of approval of Consent Agenda Items.10.B.,10.C., and 10.D.
Vote: 3 - 0 -Unanimously
Commissioner David Fuentes abstained from voting on Consent Agenda Items.10.B.,10.C., & 10.D.
Judge proceeded to Consent Agenda Item.2.D.
1.
AI-60289
Approval of check register and payment of claims and bills - (Payments from Juvenile Probation, Adult Probation, LEOSE Fund, DA Motor Vehicle Theft Fund, DA Check Fraud Fund, DA Forfeiture Fund, Sheriff Forfeiture Funds, Constable Forfeiture Funds, HIDTA Forfeiture Funds and VIT Interest Fund are presented for recording purposes only.)
Attachments:
2.
Auditor's Office:
A.
AI-60295
Presentation of Fund Information Report
Attachments:
B.
AI-60219
Pursuant to Local Government Code Section 115.0035, requesting approval of the attached reports.
Attachments:
C.
AI-60130
Discussion, consideration and approval to process the City of Edinburg 2016-2017 TIRZ payment in the amount of $141,640.12 pursuant to the interlocal agreement between the City of Edinburg, Hidalgo County, and Tax Increment Reinvestment Zone No. 3.
Attachments:
D.
AI-60075
Discussion, consideration and approval to process the City of Mission 2016-2017 TIRZ payment, in the amount of $2,568,815.15 pursuant to the interlocal agreement between the City of Mission, Hidalgo County, and the Reinvestment Zone No. 1, City of Mission.
Judge Garcia disclosed that the consent agenda item, consents a payment under the tax increment reinvestment zone policies to the City of Mission for $2,568,815 which is money being reimbursed to the developer for certain areas within the TIRZ in the City of Mission. The city has been reimbursed today a total of $19,977,187
On motion by COMMISSIONER PCT. 3, JOE M. FLORES, seconded by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, the Court made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
Court proceeded to Item.11.B.
Judge Garcia disclosed that the consent agenda item, consents a payment under the tax increment reinvestment zone policies to the City of Mission for $2,568,815 which is money being reimbursed to the developer for certain areas within the TIRZ in the City of Mission. The city has been reimbursed today a total of $19,977,187
On motion by COMMISSIONER PCT. 3, JOE M. FLORES, seconded by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, the Court made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
Court proceeded to Item.11.B.
Attachments:
3.
2017 Intradepartmental transfers:
A.
AI-60279
2017 - CO2014-PCT4 SUNFLOWER PARK
Attachments:
B.
AI-60246
2017 - Pct 2 Rd Maint (1200)
Attachments:
C.
AI-60248
2017 - CO2016-Pct 2 C. Chvz(Bus 83-Nolana Lp) Prj (1350)
Attachments:
D.
AI-60237
2017 - Civil Service (1100)
Attachments:
E.
AI-60236
2017 - Emergency Management (1100)
Attachments:
F.
AI-60210
2017 - IT Department (1100)
Attachments:
G.
AI-60230
2017 – Elections Dept/ 2016 Chapter 19 (1283)
Attachments:
H.
AI-60222
2017 - Elections Dept/ 2015 Chapter 19 (1283)
Attachments:
I.
AI-60218
2017 - Elections Dept (1100)
Attachments:
J.
AI-60200
2017 - JP 1 Pl 2 (1100)
Attachments:
K.
AI-60233
2017 - Pct. 4 (1100)
Attachments:
L.
AI-60182
2017 - Pct. 1 Rd. Maint. (1200)
Attachments:
M.
AI-60180
Pct 1 - 2017 Sanitation (1100)
Attachments:
N.
AI-60213
2017 - Pct. 2 Parks (1100)
Attachments:
O.
AI-60082
2017 - Pct 3 Adm (1200)
Attachments:
P.
AI-60127
2017 - Pct.4 Rd Maint (1200)
Attachments:
Q.
AI-60183
2017- Pct. 4 Rd. Maint (1200)
Attachments:
R.
AI-60245
2017 - IMM Div Local (1293)
Attachments:
S.
AI-60238
2017 - Health & Human Services Dept. - TB Control (1293)
Attachments:
T.
AI-60136
2017 - Health & Human Services Dept. / PHHS (1293)
Attachments:
U.
AI-60157
2017 - Health & Human Services Dept. / H.D. Adm (1293)
Attachments:
V.
AI-60158
2017 - Health & Human Services Dept. / Medicaid Admin (1293)
Attachments:
W.
AI-60091
2017 - 398th DC (1100)
Attachments:
X.
AI-60132
2017 - Adult Detention Center (1100)
Attachments:
Y.
AI-60093
2017 - District Attorney's Office (1100)
Attachments:
Z.
AI-60116
2017 - DA Civil Litigation (1100)
Attachments:
AA.
AI-60143
2017 - Law Library (1247)
Attachments:
BB.
AI-60129
2017 - County Judge (1100)
Attachments:
CC.
AI-60088
2017 - Planning Dept. (1100)
Attachments:
DD.
AI-60154
2017 - Purchasing (1100)
Attachments:
EE.
AI-60141
2017 - Sheriff's Federal Sharing - U.S. Treasury (1228)
Attachments:
FF.
AI-60067
2017 - Constable Pct. 1 (1100)
Attachments:
GG.
AI-60080
2017 - Constable Precinct 4 (1100)
Attachments:
4.
2017 Interdepartmental transfers:
A.
AI-60259
Pct 2 Whalen Rd Project (1200):
Approval of 2017 interdepartmental transfer from Pct 2 Rd Maint to Pct 2 Whalen Rd (Jackson Rd to 10 St.) Project in the amount of $149,467.95 to fund project expenditures.
Approval of 2017 interdepartmental transfer from Pct 2 Rd Maint to Pct 2 Whalen Rd (Jackson Rd to 10 St.) Project in the amount of $149,467.95 to fund project expenditures.
Attachments:
B.
AI-60247
Pct 2 Adm (1200):
Approval of 2017 interdepartmental transfer from Pct 2 Rd Maint to Pct 2 Adm in the amount of $7,987.00 to fund software purchase and disposal services.
Approval of 2017 interdepartmental transfer from Pct 2 Rd Maint to Pct 2 Adm in the amount of $7,987.00 to fund software purchase and disposal services.
Attachments:
C.
AI-60252
CO2014-Pct 2 (1345):
Approval of 2017 interdepartmental transfer from CO2014-Pct 2 Lopezville Park Project to CO2014-Pct 2 in the amount of $8,707.00 to fund purchase of equipment.
Approval of 2017 interdepartmental transfer from CO2014-Pct 2 Lopezville Park Project to CO2014-Pct 2 in the amount of $8,707.00 to fund purchase of equipment.
Attachments:
D.
AI-60239
Visiting Judges (1100):
Requesting approval of 2017 interdepartmental transfer from Co Wide Adm - Contingency to Visiting Judges in the amount of $90,000.00
Requesting approval of 2017 interdepartmental transfer from Co Wide Adm - Contingency to Visiting Judges in the amount of $90,000.00
Attachments:
E.
AI-60155
Pct 1 - Admin. (1200)
Approval of 2017 interdepartmental transfer from R&B (005) to Administration (004) in the amount of $2024.01
Approval of 2017 interdepartmental transfer from R&B (005) to Administration (004) in the amount of $2024.01
Attachments:
F.
AI-60115
District Attorney's Office (1100):
Approval of 2017 interdepartmental transfer from program 013 (DA CIVIL LITIGATION) to program 002 (CRIM DA) in the amount of $5,069.65.
Approval of 2017 interdepartmental transfer from program 013 (DA CIVIL LITIGATION) to program 002 (CRIM DA) in the amount of $5,069.65.
Attachments:
G.
AI-60081
CCL #8 (1100):
Approval of 2017 interdepartmental transfer from Co. Wide Adm.-Contingency to County Court at Law #8 in the amount of $1,950.00 to fund purchase of new computer equipment (PO #752853).
Approval of 2017 interdepartmental transfer from Co. Wide Adm.-Contingency to County Court at Law #8 in the amount of $1,950.00 to fund purchase of new computer equipment (PO #752853).
Attachments:
H.
AI-60131
Pct. 4 (1100):
Approval of 2017 interdepartmental transfer from Pct. 4 Parks to Pct. 4 Milo Ponce Park in the amount of $89,360.00.
Approval of 2017 interdepartmental transfer from Pct. 4 Parks to Pct. 4 Milo Ponce Park in the amount of $89,360.00.
Attachments:
I.
AI-60121
Pct 4 (1200):
Approval of interdepartmental transfer from Pct. 4 Admin. to Pct. 4 Rd Maint. in the amount of $4,246.68.
Approval of interdepartmental transfer from Pct. 4 Admin. to Pct. 4 Rd Maint. in the amount of $4,246.68.
Attachments:
J.
AI-60229
Pct.4 (1100)
Approval of 2017 interdepartmental transfer from Pct.4 Sanitation (program 001) to Pct.4 Doolittle Recovery (program 162) in the amount of $6,730.00
Approval of 2017 interdepartmental transfer from Pct.4 Sanitation (program 001) to Pct.4 Doolittle Recovery (program 162) in the amount of $6,730.00
Attachments:
K.
AI-60244
Pct. 4 (1100):
Approval of 2017 interdepartmental transfer from Pct. 4 Parks to Pct. 4 CRC Sunflower in the amount of $548.00.
Approval of 2017 interdepartmental transfer from Pct. 4 Parks to Pct. 4 CRC Sunflower in the amount of $548.00.
Attachments:
5.
Planning Department:
A.
AI-60176
1. Certificate of Plat and Utility Status under Texas Local Government Code Section 232.028 (b)
2. Certificate of Water Service Availability under Texas Local Government Code Section 232.029 (c) (2)
2. Certificate of Water Service Availability under Texas Local Government Code Section 232.029 (c) (2)
Attachments:
6.
Monthly Fee Reports:
A.
AI-60051
District Attorney's Office Check Fraud Fees Monthly Report - April 2017
Attachments:
7.
Executive Office:
A.
AI-60066
Approval of Right of Way Permits:
1). North Alamo Water Supply Corporation:
a). Juan O. Jara; San Juan; Proposing to bore a 2" PVC casing for a 3/4" waterline, from the centerline of FM 1426 go West 500 feet. Will bore Sioux Road from North to South 4" deep.
b). Alberta Waterline Adjustment; Edinburg; Proposing for a 4" waterline, from the centerline of Ramos Ave go West 2640 feet. Will extend a 4" waterline on south side Alberta Road from Ramos Ave to Frontage 281 on the 3' ROW.
c). Loma Verde #4 Subdivision; North East of Edinburg; Proposing for a 8" waterline, from the centerline of FM 2812 fo North 300 feet. Will install an 8" waterline on the west side of Sunflower Rd. on the 5' ROW.
1). North Alamo Water Supply Corporation:
a). Juan O. Jara; San Juan; Proposing to bore a 2" PVC casing for a 3/4" waterline, from the centerline of FM 1426 go West 500 feet. Will bore Sioux Road from North to South 4" deep.
b). Alberta Waterline Adjustment; Edinburg; Proposing for a 4" waterline, from the centerline of Ramos Ave go West 2640 feet. Will extend a 4" waterline on south side Alberta Road from Ramos Ave to Frontage 281 on the 3' ROW.
c). Loma Verde #4 Subdivision; North East of Edinburg; Proposing for a 8" waterline, from the centerline of FM 2812 fo North 300 feet. Will install an 8" waterline on the west side of Sunflower Rd. on the 5' ROW.
Attachments:
8.
Tax Refunds:
A.
AI-59944
| Account Number | Payer | Amount |
| J2007.00.000.0004.00 | International Bank of Commerce | $3,578.45 |
| M0570.00.000.0001.00 | Berkadia Commercial Mortgage | $4,182.18 |
| M0570.00.000.0001.00 | Accumatch | $6,774.53 |
| M0570.00.000.0001.00 | Accumatch | $41,332.61 |
| M0570.00.000.0002.00 | Accumatch | $3,432.91 |
| M0570.00.000.0002.00 | Accumatch | $12,801.66 |
| M0570.00.000.0003.00 | Accumatch | $3,333.50 |
| M0570.00.000.0003.00 | Accumatch | $13,742.95 |
| M0570.00.000.0004.00 | Accumatch | $3,372.91 |
| M1450.00.000.0002.00 | International Bank of Commerce | $3,107.75 |
| M1950.00.004.0001.00 | International Bank of Commerce | $22,562.59 |
| W2300.00.050.0003.00 | International Bank of Commerce | $3,564.12 |
Attachments:
B.
AI-59942
| Account Number | Payer | Amount |
| L3149.00.002.0029.00 | Shell Gulf of Mexico Inc. | $2,702.30 |
| S2950.00.000.0401.25 | Marcial Zamora | $3,743.75 |
Attachments:
9.
Membership Dues:
A.
AI-60105
Urban County:
Request approval to renew 2017-2018 membership dues in the amount of $2,000.00 to the National Community Development Association for Hidalgo County Urban County Program. (Membership dues covering the period July 1, 2017 through June 30, 2018).
Request approval to renew 2017-2018 membership dues in the amount of $2,000.00 to the National Community Development Association for Hidalgo County Urban County Program. (Membership dues covering the period July 1, 2017 through June 30, 2018).
Attachments:
B.
AI-60106
Urban County:
Requesting approval to renew 2017-2018 membership dues in the amount of $50.00 to the National Community Development Association, Region VI for Hidalgo County Urban County Program. (Membership dues covering the period July 1, 2017 through June 30, 2018)
Requesting approval to renew 2017-2018 membership dues in the amount of $50.00 to the National Community Development Association, Region VI for Hidalgo County Urban County Program. (Membership dues covering the period July 1, 2017 through June 30, 2018)
Attachments:
C.
AI-60117
Constable Pct. 3:
Requesting approval to pay membership dues to the Justices of the Peace and Constables Association in the total of $665.00,
(Requisition #343852), with authority for County Treasurer to issue check after review, audit and processing procedures are completed by the County Auditor.
Requesting approval to pay membership dues to the Justices of the Peace and Constables Association in the total of $665.00,
(Requisition #343852), with authority for County Treasurer to issue check after review, audit and processing procedures are completed by the County Auditor.
D.
AI-60137
Fire Marshal:
Requesting approval membership renewal for the National Fire Protection Association in the amount of $175 for one year for Fire Marshal, Chief Deputy Fire Marshal, and Deputy Fire Marshals, Requisition # 339500 with authority for County Treasurer to issue payment after review and auditing procedures are completed
Requesting approval membership renewal for the National Fire Protection Association in the amount of $175 for one year for Fire Marshal, Chief Deputy Fire Marshal, and Deputy Fire Marshals, Requisition # 339500 with authority for County Treasurer to issue payment after review and auditing procedures are completed
Attachments:
E.
AI-60083
District Attorney (1100):
Requesting approval to pay 2017 membership dues for the Texas District & County Attorneys Association (TDCAA) for the following District Attorney's Office employees: Marian Sue Swanberg & Robert Patrick Moore, in the total amount of $120.00 (Requisition #343684), with authority for County Treasurer to issue check after review, audit and procedures are completed by County Auditor.
Requesting approval to pay 2017 membership dues for the Texas District & County Attorneys Association (TDCAA) for the following District Attorney's Office employees: Marian Sue Swanberg & Robert Patrick Moore, in the total amount of $120.00 (Requisition #343684), with authority for County Treasurer to issue check after review, audit and procedures are completed by County Auditor.
Attachments:
10.
Budget & Management:
A.
AI-60087
Report and approval of emergency transfers for the period of May 1, 2017 through May 31, 2017.
Attachments:
B.
AI-59965
Self-Insured (2202):
Requesting approval of reimbursement of the Hidalgo County Workers' Comp. Claims paying account for claims paid by Tristar Risk Management for the period of May 16-31, 2017 in the amount of $50,603.52 and requesting approval of wire transfer.
On motion by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, seconded by COMMISSIONER PCT. 3, JOE FLORES, the Court made a UNANIMOUS vote of approval of Consent Agenda Items.10.B.,10.C., and 10.D.
Vote: 3 - 0 -Unanimously
Commissioner David Fuentes abstained from voting on Consent Agenda Items.10.B.,10.C., & 10.D.
On motion by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, seconded by COMMISSIONER PCT. 3, JOE FLORES, the Court made a UNANIMOUS vote of approval of Consent Agenda Items.10.B.,10.C., and 10.D.
Vote: 3 - 0 -Unanimously
Commissioner David Fuentes abstained from voting on Consent Agenda Items.10.B.,10.C., & 10.D.
Attachments:
C.
AI-59967
1. Approval of reimbursement in the amount of $9,530.56 to Blue Cross Blue Shield Insurance Company for claims paid on behalf of Hidalgo County from 05/20/17 to 06/02/17.
2. Approval of wire transfer to cover claims paid.
On motion by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, seconded by COMMISSIONER PCT. 3, JOE FLORES, the Court made a UNANIMOUS vote of approval of Consent Agenda Items.10.B.,10.C., and 10.D.
Vote: 3 - 0 -Unanimously
Commissioner David Fuentes abstained from voting on Consent Agenda Items.10.B.,10.C., & 10.D.
| 05/20-26/17 | $6,082.16 |
| 05/27-31/17 | $1,741.09 |
| 06/01-02/17 | $1,707.31 |
| TOTAL | $9,530.56 |
On motion by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, seconded by COMMISSIONER PCT. 3, JOE FLORES, the Court made a UNANIMOUS vote of approval of Consent Agenda Items.10.B.,10.C., and 10.D.
Vote: 3 - 0 -Unanimously
Commissioner David Fuentes abstained from voting on Consent Agenda Items.10.B.,10.C., & 10.D.
Attachments:
D.
AI-59964
1. Approval of reimbursement in the amount of $1,029,418.16 to Aetna Insurance Company for claims paid on behalf of Hidalgo County from 05/18/17 to 05/31/17.
2. Approval of wire transfer to cover claims paid.
On motion by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, seconded by COMMISSIONER PCT. 3, JOE FLORES, the Court made a UNANIMOUS vote of approval of Consent Agenda Items.10.B.,10.C., and 10.D.
Vote: 3 - 0 -Unanimously
Commissioner David Fuentes abstained from voting on Consent Agenda Items.10.B.,10.C., & 10.D.
| 05/18-24/17 | $ 504,531.25 |
| 05/25-31/17 | $ 524,886.91 |
| TOTAL | $1,029,418.16 |
On motion by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, seconded by COMMISSIONER PCT. 3, JOE FLORES, the Court made a UNANIMOUS vote of approval of Consent Agenda Items.10.B.,10.C., and 10.D.
Vote: 3 - 0 -Unanimously
Commissioner David Fuentes abstained from voting on Consent Agenda Items.10.B.,10.C., & 10.D.
Attachments:
E.
Interfund transfers:
1.
AI-60111
Pct. 4 Sanitation (1100)
Approval of 2017 interfund transfer from Pct. 4 Rd. Maint (1200) to Pct. 4 Sanitation (1100) in the amount of $24,107.70 to fund general supplies expenditures.
Approval of 2017 interfund transfer from Pct. 4 Rd. Maint (1200) to Pct. 4 Sanitation (1100) in the amount of $24,107.70 to fund general supplies expenditures.
Attachments:
2.
AI-60250
Various Pct 2 TxDOT Projects (1315):
Approval of 2017 interfund transfer from Pct 2 Rd Maint (1200) to Various Pct 2 TxDOT (1315) Projects in the amount of $67,030.80 to fund project expenditures.
Approval of 2017 interfund transfer from Pct 2 Rd Maint (1200) to Various Pct 2 TxDOT (1315) Projects in the amount of $67,030.80 to fund project expenditures.
Attachments:
3.
AI-60242
TxDOT Pct 2 Regional Park Prj (1315):
Approval of 2017 interfund transfer from CO2016-Pct 2 Regional Park Prj (Fund 1350) to TxDOT Pct 2 Regional Park Prj in the amount of $260,673.64 to fund project expenditures.
Approval of 2017 interfund transfer from CO2016-Pct 2 Regional Park Prj (Fund 1350) to TxDOT Pct 2 Regional Park Prj in the amount of $260,673.64 to fund project expenditures.
Attachments:
11.
Purchasing Dept - Notes:
A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FORWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FORWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
A.
AI-60194
Requesting authority to advertise and approval of procurement packet (i.e., specifications, legal notice etc.) as attached hereto for Prepaid (Post Tax) Voluntary Legal Services including re-advertising if/when applicable or required.
Attachments:
B.
AI-60055
1. Requesting authority to enter into (1) new 36-month (capital) lease with Canon Financial Services, Inc., for Copier Model IR-C3325i through our membership/participation with Department of Information (DIR) contract DIR-TSO-3101 through requisition #343161 in the amount of $107.82 per month-equipment, maintenance service agreement 3000 B/W copies per month @ $30.90/month with overages billed @ $0.0103 per copy, 800 color copies per month @ $63.68/month with overages billed @ $0.0796 per copy for a total monthly cost of $202.40; effective upon approval and delivery & installation. "Subject to HB-1295 Compliance."
Martha Salazar indicated that the correct amount should be $96.68 and not $107.82. Everything is as noted, except for the total monthly cost of $202.40 the correct amount should be $191.26 effective upon approval and delivery of installation, and subject to HB 1295 compliance.
On motion by COMMISSIONER PCT. 1, DAVID FUENTES, seconded by COMMISSIONER PCT. 3, JOE M. FLORES, the Court made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
Martha Salazar indicated that the correct amount should be $96.68 and not $107.82. Everything is as noted, except for the total monthly cost of $202.40 the correct amount should be $191.26 effective upon approval and delivery of installation, and subject to HB 1295 compliance.
On motion by COMMISSIONER PCT. 1, DAVID FUENTES, seconded by COMMISSIONER PCT. 3, JOE M. FLORES, the Court made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
2. Requesting authority to enter into (1) new 36-month (capital) lease with Canon Financial Services, Inc for Copier Model IR-5535i through our membership/participation with Department of Information (DIR) contract DIR-TSO-3101 through requisition #343341 in the amount of 158.63 per month-equipment, maintenance service agreement 5,000 B/W copies per month @ $40.00/month with overages billed @ $0.008 per copy, 500 color copies per month @ $31.80/month with overages billed @ $0.0636 per copy for a total monthly cost of $230.43; effective upon approval and delivery & installation. "Subject to HB-1295 Compliance
On motion by COMMISSIONER PCT. 1, DAVID FUENTES, seconded by COMMISSIONER PCT. 3, JOE M. FLORES, the Court made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
On motion by COMMISSIONER PCT. 1, DAVID FUENTES, seconded by COMMISSIONER PCT. 3, JOE M. FLORES, the Court made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
Attachments:
C.
AI-60240
Pct. 4 Project Invoices-
Requesting acceptance and approval of the following invoices in connection with various Pct. #4 projects for processing and payment as submitted by project engineer:
1. South Texas Infrastructure Group, LLC - Sunflower Road Project - $10,870.95 - Invoice S17-036 - PO# 753585
2. L&G Engineering - San Carlos CRC Landscaping - Irrigation & Retaining Wall (WA#1) - $266.04 - Invoice No. 17-5-000004 - PO# 751864
3. L&G Engineering - Sanitation Collection Facility - $2,350.38 - Invoice No. 17-5-000003 - PO# 762125
Requesting acceptance and approval of the following invoices in connection with various Pct. #4 projects for processing and payment as submitted by project engineer:
1. South Texas Infrastructure Group, LLC - Sunflower Road Project - $10,870.95 - Invoice S17-036 - PO# 753585
2. L&G Engineering - San Carlos CRC Landscaping - Irrigation & Retaining Wall (WA#1) - $266.04 - Invoice No. 17-5-000004 - PO# 751864
3. L&G Engineering - Sanitation Collection Facility - $2,350.38 - Invoice No. 17-5-000003 - PO# 762125
Attachments:
D.
AI-60231
Requesting authority to clarify CC approval of (02/11/2014 A1-42879) to accept and approval software maintenance support with Prime Source Technologies, LLC. an awarded vendor through our membership/participation with GSA # GS-35F-0480T for the Health & Human Services Department through the services (as outlined in attached document) with no document to sign and through current Purchase Order 752212 and thereafter will continue for the term to coincide with their GSA contract of 06/14/2022 which was due to expire 06/14/2017
Attachments:
E.
AI-60009
Requesting authority to advertise and approval of procurement packet (i.e., specifications, legal notice etc.) as attached hereto for Custodial Services for Any Hidalgo County Owned Buildings Commencing with New Administration Building in Edinburg, TX including re-advertising the project when/if necessary or required.
Attachments:
F.
AI-60211
Pct. 1:
Requesting acceptance and approval of Application for Payment No. 1 in the amount of $195,132.63 as submitted by 2GS,LLC. for the provision of FEMA Road Improvements - Site #1 Mile 1 1/2 West under Contract# C-16-400-03-07.
Requesting acceptance and approval of Application for Payment No. 1 in the amount of $195,132.63 as submitted by 2GS,LLC. for the provision of FEMA Road Improvements - Site #1 Mile 1 1/2 West under Contract# C-16-400-03-07.
Attachments:
G.
AI-60220
Pursuant to HCCC [Regular AI#57333/11-15-16] and the current agreement between Hidalgo County [SO] and MAO Westwood Pharmacy, Inc., dba, Westwood Pharmacy [Contract #E-16-039-01-05] approval to "Amend" Exhibit "B","B-1","B-2" to reflect the additional listing of legend and non-legend pharmaceuticals prescribed by physicians and titled Exhibit "B-3".
H.
AI-60165
Approval of payment of Invoice #11326317 in the amount of $8,227.47 as submitted by project engineer, L&G Consulting Engineers Inc., for engineering services provided under Contract C-15-097-03-17(WA#4), for Pct 2 Nolana Loop project.
Attachments:
I.
AI-60167
Approve payment of Invoice #11326311 in the amount of $2,342.28 submitted by project engineer, L&G Consulting Engineers Inc., for engineering services provided under Contract C-16-171-04-12 (WA#1), for Pct 2 Dicker Road project.
Attachments:
J.
AI-60168
Approve payment of Invoice #11326321 in the amount of $21,368.62 submitted by project engineer, L&G Consulting Engineers Inc., for engineering services provided under Contract C-15-300-09-01(WA#1), for Pct 2 Cesar Chavez Road Project.
Attachments:
K.
AI-60169
Approve payment of Invoice #11326327 in the amount of $4,494.00 submitted by project engineer, L&G Consulting Engineers Inc., for engineering services provided under Contract C-16-131-03-07 (WA#1), for Pct 2 CRC Youth Facility Project.
Attachments:
L.
AI-60171
Approve payment of Invoice #11326320 in the amount of $26,052.93 as submitted by project engineer, L&G Consulting Engineers Inc., for engineering services provided under Contract C-15-336-09-29(WA#1), for Pct 2 Eldora Road project.
Attachments:
M.
AI-60178
Approval of payment Invoice #20013 in the amount of $399.49 submitted by project engineer, B2Z Engineering LLC, for engineering services provided under Contract C-16-326-08-23 (WA#1), for Pct 2 Palmer Pavilion Renovation Project.
Attachments:
N.
AI-60179
Approve payment of Invoice #20016 in the amount of $873.67 submitted by project engineer, B2Z Engineering LLC, for engineering services provided under Contract C-16-326-08-23 (WA#4), for County Wide Shop Project.
Attachments:
O.
AI-60202
Approve payment of Invoice #20014 in the amount of $1,456.48 submitted by project engineer, B2Z Engineering LLC, for engineering services provided under Contract C-16-326-08-23 (WA#2), for Pct 2 Community Resource Center (CRC) Youth Facility Project.
Attachments:
P.
AI-60204
Approve payment of Invoice #20015 in the amount of $62,690.20 submitted by B2Z Engineering LLC, for GIS mapping services under Contract C-16-326-08-23 (WA#3), for Pct 2.
Attachments:
Q.
AI-60163
Approval of payment Invoice #11326328 in the amount of $98,794.45, as submitted by project engineer, L&G Consulting Engineers Inc., for engineering services provided under Contract C-17-088-04-05 through (WA#1), for Pct 2 Nolana Loop Segment 1 project.
Attachments:
R.
AI-60054
1. Acceptance and approval of Work Authorization No. 3 (with an estimated cost of 5,183.95) as submitted by project engineer, L&G Consulting Engineering for the purposes of (CMT Services for Sunflower Road Project) located in Precinct 4, in connection to "on call" agreement# C-16-305-10-04.
2. Acceptance and approval of Work Authorization No. 4 (with an estimated cost of 17,237.18) as submitted by project engineer, L&G Consulting Engineers for the purposes of (GEO Tech Services for Brushline Road Project) located in Precinct 4, in connection to "on call" agreement# C-16-305-10-04.
2. Acceptance and approval of Work Authorization No. 4 (with an estimated cost of 17,237.18) as submitted by project engineer, L&G Consulting Engineers for the purposes of (GEO Tech Services for Brushline Road Project) located in Precinct 4, in connection to "on call" agreement# C-16-305-10-04.
S.
AI-60064
Approval of Payment Application No. 3 in the amount of $159,740.13, as submitted by RDH Site and Concrete, LLC for the provision of Paving Improvements - Goolie Road through Contract #C-16-277-08-09 & PO #749735.
Attachments:
T.
AI-60068
Requesting authority to advertise and approval of procurement packet( i.e. draft specifications/requirements, legal notice, draft service contract, etc) as attached hereto for: Hidalgo County Precinct No.1-"Disposal of Municipal Solid Waste"-RFB No. 2017-158-SMA, including the re-advertisement of project if and when applicable/required.
U.
AI-60070
Requesting authorization to remove Asset #62860 from Hidalgo County Precinct 4's Inventory List with supporting documentation attached hereto.
Attachments:
V.
AI-60074
Requesting authority to advertise and approval of procurement packet (i.e. specifications/requirements, legal notice, draft contract document etc.) for project titled: Hidalgo County-"Purchase of Concrete Mix & Delivery Services" -RFB No.:2017-156-SMA including the re-advertisement of project if and when applicable/required.
Attachments:
W.
AI-59971
Requesting authority to advertise and approval of procurement packet (i.e. specifications/ requirements, legal notice, draft requirement agreement, etc.) as attached hereto for: Hidalgo County Precinct 3-"Lease of Land W. of FM 886 Vicinity of Cuevitas-Los Ebanos or Sullivan City (Approx. 5 Acres)"- RFB No.: 2017-155-00-00-SGS, including the re-advertisement of project if/when applicable or required.
X.
AI-60100
Executive Office - New Courthouse Project:
Acceptance and approval of the following invoice in connection with drainage improvements @ SH 107 & Bus 281 with authority for County Treasurer to issue payment after review and processing procedures are completed by County Auditor:
| Vendor | Invoice Date | Invoice# | Amount | PO# |
| L&G Consulting Engineers, Inc. | 5/31/17 | 11326318 | $76,142.84 | 750481 |
Attachments:
Y.
AI-60101
Executive Office - Traffic Engineering:
Acceptance and approval of the following invoice for representation at HCMPO Policy Meetings & HCMPO Technical Meetings with authority for County Treasurer to issue payment after review and auditing procedures are completed by County Auditor:
Acceptance and approval of the following invoice for representation at HCMPO Policy Meetings & HCMPO Technical Meetings with authority for County Treasurer to issue payment after review and auditing procedures are completed by County Auditor:
| Vendor | Invoice Date | Invoice # | Amount | PO # |
| L&G Engineering, Inc. | 5/31/17 | 11326300 | $7,681.76 | 733569 |
Attachments:
Z.
AI-60096
1. Pursuant to Article 14 of the "professional engineering services" agreement with Halff & Associates, Inc., is requesting approval to engage the services of [Sub-Contractors]- Chanin Engineering (Structural Engineering) & Celso Gonzalez (Project Registration & Plan Review) for Work Authorization 3 (J.R.Milo Ponce Park) in connection to Contract # C-16-188-05-10 (as previously approved by CC on 03/21/17-AI-58983) with adherence to insurance provisions required by said article and, subject to compliance with [HB1295 Form], [when and/or if applicable].
2. Pursuant to Article 14 of the "professional engineering services" agreement with Halff & Associates, Inc., is requesting approval to engage the services of [Sub-Contractor]- Megamorphosis Architecture (Facility Improvements) under SA1-WA3 for: (J.R.Milo Ponce Park) in connection to Contract # C-16-188-05-10 (as previously approved by CC on 05/02/17-AI-59629) with adherence to insurance provisions required by said article and, subject to compliance with [HB1295 Form], [when and/or if applicable].
2. Pursuant to Article 14 of the "professional engineering services" agreement with Halff & Associates, Inc., is requesting approval to engage the services of [Sub-Contractor]- Megamorphosis Architecture (Facility Improvements) under SA1-WA3 for: (J.R.Milo Ponce Park) in connection to Contract # C-16-188-05-10 (as previously approved by CC on 05/02/17-AI-59629) with adherence to insurance provisions required by said article and, subject to compliance with [HB1295 Form], [when and/or if applicable].
AA.
AI-60098
Requesting authority to advertise and approval of procurement packet [i.e. specifications/requirements, legal notice, draft contract document etc.] for project titled: Hidalgo County-Laboratory Services- RFB No.:2017-153-SMA including the re-advertisement of project if/when applicable/required.
BB.
AI-60110
Ratification of Change Order No. 5 reflecting an increase of an additional 15 calendar days due to rain/wet days and concrete plant not being open/having a booked schedule with project contractor G&G Contractors, LLC.(C-16-226-06-20), as submitted though project engineer LeFevre Engineering & Management Consulting, LLC with supporting justification and documentation from project engineer attached herein and subject to compliance with form 1295 when/if applicable.
Attachments:
CC.
AI-60134
Acceptance and approval of the following invoices in connection with Pct.#4 projects for invoice processing and payments as submitted by:
1. L&G Consulting Engineers Inc: FM 2220 Project - $2,700.00 - Invoice 11326301 / P.O. 736559;
2. L&G Consulting Engineers Inc: FM 1925 & N. Alamo Rd Project - $7,400.90 - Invoice 11326310 / P.O. 684964;
3. L&G Consulting Engineers Inc: FM 1925 WA#1 Project - $9,450.00 - Invoice 11326316 / P.O. 739761.
1. L&G Consulting Engineers Inc: FM 2220 Project - $2,700.00 - Invoice 11326301 / P.O. 736559;
2. L&G Consulting Engineers Inc: FM 1925 & N. Alamo Rd Project - $7,400.90 - Invoice 11326310 / P.O. 684964;
3. L&G Consulting Engineers Inc: FM 1925 WA#1 Project - $9,450.00 - Invoice 11326316 / P.O. 739761.
Attachments:
DD.
AI-60138
Approval of Supplemental Agreement #4 - WA 1 for "Additional Services" with an "increase" of ($ 6,730.00) revising the estimated total cost to ($ 74,320.00) as submitted by project engineer, Halff Associates, Inc., under (on call) Professional Services Agreement# C-16-188-05-10 for “Building Repairs, Renovations, Alteration, Additions and/or Other Related Services to County Owned Buildings” (on an as needed basis) for Precinct 4, [Project: "Sanitation Collection Facility and "M" Road Building"].
EE.
AI-60142
Acceptance and approval of the following invoices (for processing and payment) as submitted by contracted/project engineer, L&G Consulting Engineers Inc.:
1. Invoice No. 11326308 La Homa ROW -WA # 1 - $4,320.002. Invoice No. 11326309 South Detention Basin Project - $10,500.06
3. Invoice No. 11326302 Mile 3 Phase III - WA #3 - $12,500.00
4. Invoice No. 11326305 Veterans Blvd. Project - WA #1 - $9,527.76
5. Invoice No. 11326315 Liberty Road Project - WA #3 - $77,852.75
6. Invoice No. 11326319 FM 494 Shary Rd. - WA #2 - $32,400.00
Attachments:
FF.
AI-60153
Approval of Payment Application No. 6 in the amount of $462,181.10 submitted by L&G Construction, awarded contractor for Precinct 3 "South Detention Basin" project as certified for payment by project Engineer, L&G Engineer, C-16-161-08-09.
Attachments:
GG.
AI-60166
Requesting authority to advertise and approval of procurement packets (i.e., specifications, legal notice etc.) as attached hereto for Road & Drainage Construction for Palm Subdivision Unit #2 with authority to re-advertise if and when applicable.
Attachments:
HH.
AI-60060
WIC PROGRAM:
Requesting to enter into two (2) 36 month capital lease agreements under awarded vendor CORE BUSINESS SOLUTIONS, INC. through BUYBOARD contract #453-14, for a monthly grand total of $731.54 between both leases.
Requesting to enter into two (2) 36 month capital lease agreements under awarded vendor CORE BUSINESS SOLUTIONS, INC. through BUYBOARD contract #453-14, for a monthly grand total of $731.54 between both leases.
| (2) WIC - Copier Leases | |||
| REQ # | Lease | Model | Monthly Amount |
| 342508 | 36 month | MX-4070N | $ 208.16 - equipment $ 134.00 - service $ 342.16 monthly total |
| 342692 | 36 month | MX-M654N | $ 249.38 - equipment $ 140.00 - service $ 389.38 monthly total |
Attachments:
II.
AI-59983
Requesting authority to advertise and approval of procurement packet (i.e. specifications/requirements, legal notice, draft requirements etc.) as attached hereto for: Hidalgo County “"Purchase of Tires, Installation & Other Services" RFB:2017-154-06-13 including the re-advertisement of project in the event No Bids, or, responses are rejected and project is still required.
Attachments:
JJ.
AI-60063
Requesting authority to advertise and approval of procurement packet (i.e. specifications/requirements, legal notice, draft requirements etc.) as attached hereto for: Hidalgo County “Service Repair & Maintenance of County Generators RFB: 2017-150-07-05-TDL” including the re-advertisement of project in the event No Bids, or, Responses are rejected and project is still required.
Attachments:
KK.
AI-59966
Requesting authority to advertise and approval of procurement packet (i.e. specifications/requirements, legal notice, draft requirements etc.) as attached hereto for: Hidalgo County “LUBRICANTS (GREASE-OIL-HYDRAULIC FLUIDS-ANTIFREEZE) PRODUCTS" RFB:2017-152-07-05 including the re-advertisement of project in the event No Bids, or, Responses are rejected and project is still required.
There being no further business to come before said
Court, the meetings of the Commissioners' Court and the
Drainage District #1 Board are now hereby adjourned.
Dated this the 13th day of June, 2017
ARTURO GUAJARDO, JR., County Clerk
Hidalgo County, Texas
By: ______________________________
Norma G.Cantu, Deputy
I, ARTURO GUAJARDO, JR., County Clerk attest that this is an accurate accounting of a proceeding of the Commissioners’ Court held on June 13, 2017.
Signed this 13th day of JUNE 2017
ATTEST:
ARTURO GUAJARDO, JR.
County Clerk and Ex-Officio Clerk
Of the Commissioners’ Court of
Hidalgo County
By: ____________________________
(Seal) Norma G. Cantu, Deputy
Court, the meetings of the Commissioners' Court and the
Drainage District #1 Board are now hereby adjourned.
Dated this the 13th day of June, 2017
ARTURO GUAJARDO, JR., County Clerk
Hidalgo County, Texas
By: ______________________________
Norma G.Cantu, Deputy
I, ARTURO GUAJARDO, JR., County Clerk attest that this is an accurate accounting of a proceeding of the Commissioners’ Court held on June 13, 2017.
Signed this 13th day of JUNE 2017
ATTEST:
ARTURO GUAJARDO, JR.
County Clerk and Ex-Officio Clerk
Of the Commissioners’ Court of
Hidalgo County
By: ____________________________
(Seal) Norma G. Cantu, Deputy