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Minutes for CC CONSENT

SPECIAL MEETING - June 27, 2017

BE IT REMEMBERED, that on this 27th day of June A.D., 2017, there was begun and held a SPECIAL MEETING of the Honorable Commissioners’ Court of Hidalgo County, Texas, wherein the following members thereof were present, to-wit:
 
HONORABLE RAMON GARCIA

HONORABLE DAVID FUENTES

HONORABLE EDUARDO "EDDIE" CANTU

HONORABLE JOE M. FLORES

HONORABLE JOSEPH PALACIOS
HIDALGO COUNTY JUDGE

COMMISSIONER, PRECINCT NO. 1

COMMISSIONER, PRECINCT NO. 2

COMMISSIONER, PRECINCT NO. 3

COMMISSIONER, PRECINCT NO. 4

and ARTURO GUAJARDO, JR., COUNTY CLERK & EX-OFFICIO CLERK OF THE COMMISSIONERS’ COURT of Hidalgo County, Texas, wherein the following proceedings were had, to-wit:

    
AGENDA
CC REGULAR CONSENT
COMMISSIONERS' COURT
June 27, 2017
9:30 A.M.
                                          

NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Commissioners' Court will be held at the Edinburg Council Chambers 415 W. University Drive, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:


NOTICE TO THE PUBLIC
CONSENT AGENDA

 

The following items are of a routine or administrative nature. The Commissioners' Court has been furnished with background and support on each item, and/or it has been discussed at a previous meeting. All items will be acted upon by one vote without being discussed separately unless requested by a Court Commissioner, in which event the item or items will immediately be withdrawn for individual consideration in its normal sequence after the items not requiring separate discussion have been acted upon. The remaining items will be adopted by one vote.

On motion by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, seconded by COMMISSIONER PCT. 1, DAVID FUENTES, the Court made a UNANIMOUS vote of approval with the exception of Consent Agenda Items.5.B., 11.A.,B., & C.

Vote: 4 - 0 -Unanimously

Court proceeded to Item.5.B.

 
1.
AI-60484
Approval of check register and payment of claims and bills - (Payments from Juvenile Probation, Adult Probation, LEOSE Fund, DA Motor Vehicle Theft Fund, DA Check Fraud Fund, DA Forfeiture Fund, Sheriff Forfeiture Funds, Constable Forfeiture Funds, HIDTA Forfeiture Funds and VIT Interest Fund are presented for recording purposes only.)
 
2.
 
Auditor's Office:
 
A.
AI-60487
Presentation of Fund Information Report
Attachments:
 
3.
 
2017 Intradepartmental transfers:
 
A.
AI-60392
2017 - Sheriff's Office OPSG (1284)
Attachments:
 
B.
AI-60429
2017 - Sheriff's Office OPSG (1284)
Attachments:
 
C.
AI-60395
2017 - Info Tech Department (1100)
Attachments:
 
D.
AI-60431
2017-County Court at Law No. 6 (1100)
Attachments:
 
E.
AI-60463
2017 - Human Resources (1100)
Attachments:
 
F.
AI-60387
2017 - Health & Human Services Dept. / H.D. Adm (1293)
Attachments:
 
G.
AI-60346
2017 - Health & Human Services Dept. - IMM Div Local (1293)
Attachments:
 
H.
AI-60382
2017 - Health & Human Services Dept. - TB Control (1293)
Attachments:
 
I.
AI-60339
2017 - 370th DC (1100)
Attachments:
 
J.
AI-60336
2017 - Purchasing (1100)
Attachments:
 
K.
AI-60333
2017 - Facilities Management Co Wide (1100)
Attachments:
 
L.
AI-60406
Pct 1 - 2017 - TXDOT (1315)
 
M.
AI-60344
Pct 1 - 2017 Parks (1100)
 
N.
AI-60320
Pct 1 - 2017 R&B (1200)
 
O.
AI-60337
2017-Pct.4 CRC (1100)
Attachments:
 
P.
AI-60366
2017 - District Clerk (1100) 
Attachments:
 
Q.
AI-60323
2017 - Scofflaw Program
Attachments:
 
R.
AI-60326
2017 - Probate Court (1100)
Attachments:
 
S.
AI-60378
2017 - CO Clerk (1100)
Attachments:
 
T.
AI-60379
2017 - CC Preservation of Vital Statistics (1100)
Attachments:
 
U.
AI-60300
2017 - Constable Pct.1 (1100)
Attachments:
 
V.
AI-60474
Pct 1 - 2017 Sanitation (1100)
 
W.
AI-60469
2017 - Pct 1 Parks (1100)
Attachments:
 
X.
AI-60305
2017 - Pct 1 Sanitation (1100)
 
Y.
AI-60451
2017 - Pct 2 Rd Maint (1200)
Attachments:
 
Z.
AI-60454
2017 - Pct 2 Parks (1100)
Attachments:
 
AA.
AI-60299
2017 - Pct 3 Sanitation (1100)
Attachments:
 
BB.
AI-60291
2017 - HIDTA (1291)
 
CC.
AI-60303
2017 - Purchasing (1100)
Attachments:
 
DD.
AI-60283
2017 - D.A/CJD-VAP (1281) 
Attachments:
 
EE.
AI-60282
2017 - D.A. CJD-DVSP (1281)
Attachments:
 
FF.
AI-60359
2017 - D.A. CJD DVSP (1281) 
Attachments:
 
GG.
AI-60420
2017 - District Attorney's Office (1100) 
Attachments:
 
HH.
AI-60358
2017 - D.A. CJD-VAP (1281) 
Attachments:
 
4.
 
2017 Interdepartmental transfers:
 
A.
AI-60399
Fire Marshal (1100):
Requesting approval of 2017 interdepartmental transfer from Program:001 (890-Other) to Program:003,009,011,012,015,018 (841-Aid To Govt Agency) in the amount of $71,975 to cover invoices for fire calls.
Attachments:
 
B.
AI-60448
Pct 2 Hall Acres Rd Prj (1200):
Approval of 2017 interdepartmental transfer from Pct 2 Various Rd Projects to Pct 2 Hall Acres Rd (I Rd to Stewart Rd) Project in the amount of $58,601.28 to fund project expenditures.
Attachments:
 
C.
AI-60449
Pct 2 Hall Acres Rd (I Rd - Stewart Rd) Prj (1200):
Approval of 2017 interdepartmental transfer from Pct 2 Rd Maint to Pct 2 Hall Acres Rd (I Rd -Stewart Rd)Prj in the amount of $134,858.98 to fund project expenditures.
Attachments:
 
D.
AI-60450
Pct 2 Administration (1200):
Approval of 2017 interdepartmental transfer from Pct 2 Rd Maint to Pct 2 Administration in the amount of $3,605.00 to fund operating expenditures.
Attachments:
 
E.
AI-60452
Pct 2 CRC's Alamo & San Juan (1100):
Approval of 2017 interdepartmental transfer from Pct 2 Parks to Pct 2 CRC's Alamo & San Juan in the total amount of $1,306.12 to fund operating expenditures.
Attachments:
 
F.
AI-60460
Pct 2 Plena Vista Subdivision Prj (1200):
Approval of 2017 interdepartmental transfer from Pct 2 ICA Eldora(Jackson-I Rd)Prj to Pct 2 Plena Vista Subdivision Project in the amount of $188,662.08 to fund project expenditures.
Attachments:
 
G.
AI-60471
CO2016-Pct 1 (1350): Approval of 2017 interdepartmental transfer from CO2016-Pct 4 Owassa Acres(Alberta-Dead End) to CO2016-Pct 1 Vehicles in the amount of $100,000.00.
Attachments:
 
H.
AI-60381
Jail (1100):
Approval of 2017 interdepartmental transfer from IT Countywide (200-002) to Jail (280-002) in the amount of $2,500.00 to fund telephone expenditures.
 
I.
AI-60409
Pct 4 Restitution (1100):
Approval of 2017 interdepartmental transfer from Pct.4 Parks (program 009) to Pct.4 Restitution (program 125), in the amount of $2,053.47, to fund "M"Road building renovations.
 
J.
AI-60371
Approval of 2017 interdepartmental transfer from Pct.4 Sanitation (program 001) to Pct.4 Crc-Sunflower (program 186) in the amount of 6,475.00.
Attachments:
 
K.
AI-60309
Pct 1 (1200):
Approval of 2017 interdepartmental transfer from R&B (005) to Administration (004) in the amount of $7,400.00
Attachments:
 
5.
 
Planning Department:
 
A.
AI-60377
1.  Certificate of Plat and Utility Status under Texas Local Government Code Section 232.028 (b)
2.  Certificate of Water Service Availability under Texas Local Government Code Section 232.029 (c) (2)
 
B.
AI-60298
1. Reimbursement of Financial Guarantee
  a. El Toro Acres Subdivision- Pct.3 (Norberto Salinas) (U.S. Bus. 83 & El Pinto Road)
      Reimbursement request: $37,962.00 for installation of 38 OSSF.

On motion by COMMISSIONER PCT. 1, DAVID FUENTES, seconded by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, the Court made a UNANIMOUS vote of approval.
                                                                              
 Vote: 3 - 0 – Unanimously

Commissioner Joe M. Flores abstained from voting on this item.

Court proceeded to Consent Agenda Item.11.A - C.
 
6.
 
County Treasurer:
 
A.
AI-60331
Approval of Hidalgo County Quarterly Investment Report for First Quarter 2017.
Attachments:
 
7.
 
Monthly Fee Reports:
 
A.
AI-60285
District Attorney's Office Check Fraud Fees Monthly Report -  May 2017
Attachments:
 
B.
AI-60232
District Clerk      Fee report for the month of May 2017    $525,085.64
 
8.
 
Executive Office:
 
A.
AI-60445
Approval of 457 plan hardship withdrawal request for employee #089761
Attachments:
 
B.
AI-60325
Approval of Right of Way Permits:
1).  North Alamo Water Supply Corporation:  Diane Soto; Edinburg, TX;  Proposing to bore a 2" PVC casing for a 4" waterline, from the centerline of Alamo Road go West 1/4 mile.  Will bore Ingle Road from North to South 4" deep.
2).  City of Mission: Mission ETJ; Eduardo's Subdivision No. 17;   The city contractor will be connecting to an existing M.H. located at the intersection of Trosper Rd & 6 Mile North Road.  Thence, will run 1,456 ft west on Mile 6 North Rd. on the north R.O.W. of Mile 6 North to a manhole at the southeast corner of said subdivision located at the city of Mission etj. 
Attachments:
 
9.
 
Tax Refunds:
 
A.
AI-60292
Account Number Payer Amount
T2910.00.000.007A.00 Corelogic Commercial Real Estate Services, Inc. $3,111.45
Attachments:
 
B.
AI-60293
Account Number Payer Amount
E5050.00.000.0001.00 Ram & Son Inc $9,340.04
E5055.01.000.0073.00 Corelogic $3,420.13
F1652.01.000.0025.00 Corelogic $3,532.46
Attachments:
 
C.
AI-60294
Account Number Payer Amount
N7200.00.000.0001.00 Weingarten Realty $22,150.99
R3860.00.000.0006.00 Weingarten Realty $28,886.27
Attachments:
 
D.
AI-60304
Account Number Payer Amount
R3860.00.000.0009.00 Weingarten Realty $22,311.40
T3640.01.000.0001.00 Pep Boys $7,644.33
T3640.02.000.0000.05 Pep Boys $8,239.82
Attachments:
 
E.
AI-60175
Account Number Payer Amount
A1800.00.044.0013.12 Crerar Maria $2,919.77
G1200.03.000.0135.00 FNA DZ LLC $5,223.12
W3800.00.184.0000.00 Capital Title of Texas LLC $5,876.26
Attachments:
 
10.
 
Membership Dues:
 
A.
AI-60340
District Clerk (1100):
Requesting approval to pay the following 2017 membership fees for District Clerk Laura Hinojosa, with authority for County Treasurer to issue check after review, audit, and processing procedures are complete by the County Auditor:
1) 2017 Texas Association of Domestic Relations Office (TADRO) $25.00 (req. no. 343842)
2) 2017 Texas District Court Alliance (TDCA) $50.00 (req. no. 343843)
Attachments:
 
B.
AI-60311
Public Defender's:
Requesting approval to pay the State Bar of Texas 2017-2018 Membership Dues through Requisition #344541 for Gina Vela, Public Defender II, in the amount of $235.00 with the authority of the County Treasurer to issue check after the review, audit and procedures are completed by the County Auditor.
Attachments:
 
11.
 
Budget & Management:
 
A.
AI-60206
1.  Approval of reimbursement in the amount of $7,885.64 to Blue Cross Blue Shield Insurance Company for claims paid on behalf of Hidalgo County from 06/03/17 to 06/16/17.
06/03-09/17 $3,302.49
06/10-16/17 $4,583.15
TOTAL $7,885.64
2.  Approval of wire transfer to cover claims paid.

On motion by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, seconded by COMMISSIONER PCT. 3, JOE FLORES, the Court made a UNANIMOUS vote of approval.

Vote: 3 - 0 -Unanimously 

Commissioner David Fuentes abstained from voting on this item.
 
B.
AI-60207
1.  Approval of reimbursement in the amount of $1,105,181.22 to Aetna Insurance Company for claims paid on behalf of Hidalgo County from 06/01/17 to 06/14/17.
06/01-07/17 $   521,190.40
06/08-14/17 $   583,990.82
TOTAL $1,105,181.22

2.  Approval of wire transfer to cover claims paid.

On motion by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, seconded by COMMISSIONER PCT. 3, JOE FLORES, the Court made a UNANIMOUS vote of approval.

Vote: 3 - 0 -Unanimously 

Commissioner David Fuentes abstained from voting on this item.
 
C.
AI-60205
Self-Insured (2202):
Requesting approval of reimbursement of the Hidalgo County Workers' Comp. Claims paying account for claims paid by Tristar Risk Management for the period of June 1-15, 2017 in the amount of $52,922.28 and requesting approval of wire transfer.

On motion by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, seconded by COMMISSIONER PCT. 3, JOE FLORES, the Court made a UNANIMOUS vote of approval.

Vote: 3 - 0 -Unanimously 

Commissioner David Fuentes abstained from voting on this item.
 
D.
 
Interfund transfers:
 
1.
AI-60405
Pct. 4 (1100):
Approval of 2017 interfund transfer from Pct 4 Rio Grande Care, programs 171 and 175 (1200), to Pct 4 Restitution, program 125 (1100), in the amount of $12,586.58.
Attachments:
 
12.
 
Purchasing Dept - Notes:
A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FORWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
 
A.
AI-60053
Clarissa Ramirez, WIC Director, is formally requesting to remove fixed assets from the Program's  inventory list with detailed description of said fixed assets attached as "Exhibit A" document with current value of items.
 
B.
AI-60329
Requesting authority to enter into (1) continuous 36-month (capital) lease with Canon Financial Services, Inc for Copier Model IR-5535i through our membership/participation with Department of Information (DIR) contract DIR-TSO-3101 through requisition #344273 in the amount of $172.79 per month-equipment, maintenance service agreement 5,000 B/W copies per month @ $40.00/month with overages billed @ $.008 per copy, 500 color copies per month @ $31.80/month with overages billed @ $.0636 per copy for a total monthly cost of $244.59; effective upon approval and delivery & installation and subject to HB-1295 compliance when/if applicable.
 
C.
AI-60350
Approval of Application for Payment No. 2 in the amount of $74,657.46 for the Pct 2 Yuma Avenue Extension project submitted by contractor, Texas Cordia Construction, LLC through Contract C-16-281-11-15 and as reviewed by project inspector, Eugene Palacios, P.E.
Attachments:
 
D.
AI-60373
Action to document the addition and purchase from "sole source" declared vendor, VOTEC Corp. the NCOA [National Change of Address] Processing of Hidalgo County Voter File from VEMACS through the processing of a Purchase Order from submitted Requisition #344315 in the amount of $3500.00 as documented in attachments.
 
E.
AI-60390
Pct. 4 Project Invoice
Requesting approval  for processing and payment of  invoice submitted by Mata Garcia Architects, in the amount of $2,121.60 for: Project- Linn San Manuel Emergency Service Building, Inv # 3289-17 (14) through P.O. # 762743.
Attachments:
 
F.
AI-60464
Approval to purchase (1) 2017 Ford F-250 Pick Up as a Emergency Response Vehicle through the County's membership/participation with TASB-BuyBoard Cooperative Purchasing Program's awarded vendor-Rush Truck Center for Commissioner Pct. 4 (Contract 521-16 exp: 11/30/2019) through requisition #345059 in the amount of $42,346.00.
 
G.
AI-60161
Requesting authority to advertise  with approval of RFB procurement packet (ie., specifications/requirements, legal notice, draft service contract etc.,) as attached hereto for: Hidalgo County Sheriff's Office - Pest Control Services for all SO Facilities (RFB: 2017-163-07-19-YZV) including the re-advertising when/if applicable.
 
H.
AI-60276
Pct 4 - Rd. Maintenance (1200):
Approval to enter into a 36 month capital lease agreement with G. E. Capital Information Technology Solutions, dba, Ricoh USA, through State of Texas DIR Contract #TSO-3041.
 
I.
AI-60312
Requesting authority to advertise and approval of procurement packet (i.e. specifications/requirements, legal notice, draft requirement agreement, etc.) as attached hereto for: Hidalgo County "Construction Building Materials and Related Supplies" - RFB No.: 2017-180-00-00-FAZ, including the re-advertisement of project when/if required.
 
J.
AI-60090
PCT. 1:
Requesting  approval of Payment Application No. 2 in the amount of $225,083.45 submitted by IOC Company LLC., awarded contractor for  FEMA road and drainage improvements for the "Indian Hills Subdivision” Project as certified for payment by project engineer TEDSI  Infrastructure Group, C-16-399-12-13.
Attachments:
 
K.
AI-59946
Requesting authority to advertise and approval of procurement packet (i.e. specifications/requirements, legal notice, draft requirement agreement, etc.) as attached hereto for: Hidalgo County "Bio-Hazardous Waste Disposal Services and/or Medical Waste" - RFB No.: 2017-157-00-00-FAZ, including the re-advertisement of project when/if required.
 
L.
AI-60314
Requesting authority to advertise and approval of procurement packet (i.e. specifications/requirements, legal notice, draft requirement agreement, etc.) as attached hereto for Hidalgo County "Lease of Office Space - Edinburg WIC Administration Office" - RFB No.: 2017-151-07-19-HGO, including the re-advertisement of project when/if necessary/required.
 
M.
AI-60296
Approval to Add Fuel Cards/Users including, but not limited to:
1. Hidalgo County Sheriff's Office - Fuel Card/User
2. Hidalgo County Constable Pct. 3 - Fuel Card
3.Hidalgo County Health and Human Services - Fuel Card Users
There being no further business to come before said

Court, the meetings of the Commissioners' Court and the

Drainage District #1 Board are now hereby adjourned.


Dated this the 27th day of June, 2017

ARTURO GUAJARDO, JR., County Clerk
Hidalgo County, Texas


By: ______________________________
Norma G.Cantu, Deputy


I, ARTURO GUAJARDO, JR., County Clerk attest that this is an accurate accounting of a proceeding of the Commissioners’ Court held on June 27, 2017.

Signed this 27th day of JUNE 2017




ATTEST:
ARTURO GUAJARDO, JR.
County Clerk and Ex-Officio Clerk
Of the Commissioners’ Court of
Hidalgo County


By: ____________________________
(Seal) Norma G. Cantu, Deputy