SPECIAL MEETING - July 11, 2017
BE IT REMEMBERED, that on this 11th day of July A.D., 2017, there was begun and held a SPECIAL MEETING of the Honorable Commissioners’ Court of Hidalgo County, Texas, wherein the following members thereof were present, to-wit:
| HONORABLE RAMON GARCIA HONORABLE DAVID FUENTES HONORABLE EDUARDO "EDDIE" CANTU HONORABLE JOSEPH PALACIOS |
HIDALGO COUNTY JUDGE COMMISSIONER, PRECINCT NO. 1 COMMISSIONER, PRECINCT NO. 2 COMMISSIONER, PRECINCT NO. 4 |
and ARTURO GUAJARDO, JR., COUNTY CLERK & EX-OFFICIO CLERK OF THE COMMISSIONERS’ COURT of Hidalgo County, Texas, wherein the following proceedings were had, to-wit:
 |
AGENDA CC REGULAR HIDALGO COUNTY COMMISSIONERS COURT MEETING July 11, 2017 9:30 A.M. |
|
NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Commissioners' Court will be held at the Edinburg Council Chambers 415 W. University Drive, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
1.
Roll Call
Commissioner Joe M. Flores was not present at the meeting.
Commissioner Joe M. Flores was not present at the meeting.
2.
Pledge of Allegiance
Judge Garcia led the courtroom in reciting the Pledge of Allegiance.
Judge Garcia led the courtroom in reciting the Pledge of Allegiance.
3.
Prayer
Virginia Townsand led the courtroom in Prayer.
Julia Sullivan requested a moment of silence in honor of Doria E. Vasquez sister of Judge Keno Vasquez.
Virginia Townsand led the courtroom in Prayer.
Julia Sullivan requested a moment of silence in honor of Doria E. Vasquez sister of Judge Keno Vasquez.
4.
Approval of Consent Agenda
The court moved to approve the Consent Agenda for with the exception of Item.11.C.1 & 11.C.2. to be pulled for further discussion.
The court moved to approve the Consent Agenda for with the exception of Item.11.C.1 & 11.C.2. to be pulled for further discussion.
5.
County Judge's Office:
A.
AI-60389
1. Approval of Interlocal Agreement for services by and between Hidalgo County and the Alliance for Interstate 69 Texas.
RGV Partnership President and CEO Sergio Contreras requested approval of the interlocal agreement.
On motion by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, seconded by COMMISSIONER PCT. 4, JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval.
Vote: 4 - 0 -Unanimously
2. Approval to pay membership dues to the RGV Mobility Task Force in the amount of $7,500.00 with authority for the County Treasurer to issue the check after review, audit, and processing procedures are completed by the County Auditor.
Michael Leo clarified that the correct invoice amount should be $8,620.00
On motion by COMMISSIONER PCT. 1, DAVID FUENTES, seconded by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, the Court made a UNANIMOUS vote of approval.
Vote: 4 - 0 – Unanimously
Court proceeded to Item.12.B.
RGV Partnership President and CEO Sergio Contreras requested approval of the interlocal agreement.
On motion by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, seconded by COMMISSIONER PCT. 4, JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval.
Vote: 4 - 0 -Unanimously
2. Approval to pay membership dues to the RGV Mobility Task Force in the amount of $7,500.00 with authority for the County Treasurer to issue the check after review, audit, and processing procedures are completed by the County Auditor.
Michael Leo clarified that the correct invoice amount should be $8,620.00
On motion by COMMISSIONER PCT. 1, DAVID FUENTES, seconded by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, the Court made a UNANIMOUS vote of approval.
Vote: 4 - 0 – Unanimously
Court proceeded to Item.12.B.
Attachments:
6.
District Attorney's Office:
A.
AI-60436
Hidalgo County DA's Office - Region 3-Border Prosecution Unit (BPU) Grant (1281):
Approval to submit a BPU Grant #2537806 budget adjustment to the Office of the Governor (OOG).
On motion by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, seconded by COMMISSIONER PCT. 1, DAVID FUENTES, the Court made a UNANIMOUS vote of approval.
Vote: 4 - 0 -Unanimously
Approval to submit a BPU Grant #2537806 budget adjustment to the Office of the Governor (OOG).
On motion by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, seconded by COMMISSIONER PCT. 1, DAVID FUENTES, the Court made a UNANIMOUS vote of approval.
Vote: 4 - 0 -Unanimously
Attachments:
7.
HIDTA - Task Force:
A.
AI-60341
HIDTA Task Force (1291):
1. Authorization and approval to accept the Cooperative Grant Agreement Award Number (FAIN) G17SS0002A between Hidalgo County and the Executive Office of the President Office of National Drug Control Policy in the supplemental amount of $292,796.00 for the grant period of 01/01/2017-12/31/2018.
On motion by COMMISSIONER PCT. 1, DAVID FUENTES, seconded by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, the Court made a UNANIMOUS vote of approval.
Vote: 4 - 0 – Unanimously
2. Approval of certification of revenues, as certified by the County Auditor for the HIDTA Task Force Grant.
On motion by COMMISSIONER PCT. 1, DAVID FUENTES, seconded by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, the Court made a UNANIMOUS vote of approval.
Vote: 4 - 0 – Unanimously
3. Approval of appropriation of funds for the Hidalgo County District Attorney's Office HIDTA Task Force in the amount of $292,796.00.
On motion by COMMISSIONER PCT. 1, DAVID FUENTES, seconded by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, the Court made a UNANIMOUS vote of approval.
Vote: 4 - 0 – Unanimously
1. Authorization and approval to accept the Cooperative Grant Agreement Award Number (FAIN) G17SS0002A between Hidalgo County and the Executive Office of the President Office of National Drug Control Policy in the supplemental amount of $292,796.00 for the grant period of 01/01/2017-12/31/2018.
On motion by COMMISSIONER PCT. 1, DAVID FUENTES, seconded by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, the Court made a UNANIMOUS vote of approval.
Vote: 4 - 0 – Unanimously
2. Approval of certification of revenues, as certified by the County Auditor for the HIDTA Task Force Grant.
On motion by COMMISSIONER PCT. 1, DAVID FUENTES, seconded by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, the Court made a UNANIMOUS vote of approval.
Vote: 4 - 0 – Unanimously
3. Approval of appropriation of funds for the Hidalgo County District Attorney's Office HIDTA Task Force in the amount of $292,796.00.
On motion by COMMISSIONER PCT. 1, DAVID FUENTES, seconded by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, the Court made a UNANIMOUS vote of approval.
Vote: 4 - 0 – Unanimously
8.
Constable Pct. #1:
A.
AI-60410
Constable Pct #1:
Discussion, consideration, and approval to appoint Ruben Pena as Reserve Deputy Constable by Constable Celestino Avila Jr, Constable Pct. 1 in accordance with Texas Local Government Code Section 86.012.
On motion by COMMISSIONER PCT. 1, DAVID FUENTES, seconded by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, the Court made a UNANIMOUS vote of approval.
Vote: 4 - 0 – Unanimously
Fern McClaugherty questioned the court as to how many reserve deputies the department has. She also suggested using Delta area deputies.
Discussion, consideration, and approval to appoint Ruben Pena as Reserve Deputy Constable by Constable Celestino Avila Jr, Constable Pct. 1 in accordance with Texas Local Government Code Section 86.012.
On motion by COMMISSIONER PCT. 1, DAVID FUENTES, seconded by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, the Court made a UNANIMOUS vote of approval.
Vote: 4 - 0 – Unanimously
Fern McClaugherty questioned the court as to how many reserve deputies the department has. She also suggested using Delta area deputies.
Attachments:
9.
Constable Pct. #2:
A.
AI-60488
Requesting for Commissioners Court to accept and approve the "Public Purpose" [pursuant to Texas Constitution, Art 3, Section 52] served for the request to purchase promotional items. Item needed to be purchased through current term are such as but not limited to table clothes, banners, pens, pencils and etc. as these items wil be useful to inform, relate progress, educate and report important information to our constituents on aspects of numerous projects, programs and events.
No action taken on this item.
No action taken on this item.
Attachments:
B.
AI-60483
Requesting for Commissioners Court to accept and approve the "Public Purpose" [pursuant to Texas Constitution, Art 3, Section 52] served for the request to purchase "picture frames" to be used for public outreach and education to identify the command staff portraits that will be displayed at the Hidalgo County Constable Pct. 2 Office, requisition #00345109 amount $66.73.
No action taken on this item.
No action taken on this item.
Attachments:
10.
Constable Pct. #4:
A.
AI-60594
1. Approval to accept the National Incident Based Reporting System (NIBRS) grant award.
On motion by COMMISSIONER PCT. 1, DAVID FUENTES, seconded by COMMISSIONER PCT. 4, JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
2. Approval and authorization for County Judge, as authorized official, to sign terms and conditions agreement and any other required documents.
On motion by COMMISSIONER PCT. 1, DAVID FUENTES, seconded by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, the Court made a UNANIMOUS vote of approval.
Vote: 4 - 0 – Unanimously
On motion by COMMISSIONER PCT. 1, DAVID FUENTES, seconded by COMMISSIONER PCT. 4, JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
2. Approval and authorization for County Judge, as authorized official, to sign terms and conditions agreement and any other required documents.
On motion by COMMISSIONER PCT. 1, DAVID FUENTES, seconded by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, the Court made a UNANIMOUS vote of approval.
Vote: 4 - 0 – Unanimously
Attachments:
11.
Sheriff's Office:
A.
AI-60522
Approval to remove from County Inventory list, County Asset #67924, K9 "Munya", a male Belgian Malinois, due to failure to comply with grant conditions as per grant donor.
On motion by COMMISSIONER PCT. 1, DAVID FUENTES, seconded by COMMISSIONER PCT. 4, JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
On motion by COMMISSIONER PCT. 1, DAVID FUENTES, seconded by COMMISSIONER PCT. 4, JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
Attachments:
B.
AI-60631
A. Pursuant to Tx. Local Gov't. Code, Subchapter D-263.151(2)(A) &/or (B), declaration of Asset No: 038751 issued firearm [as further detailed in supporting documentation contained herein] as "Surplus" for the purpose of disposition [as permitted by Gov't. Code 614];
On motion by COMMISSIONER PCT. 1, DAVID FUENTES, seconded by COMMISSIONER PCT. 4, JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
B. Pursuant to Gov't. Code, Section 614, [permitting a peace officer retiring from a governmental entity to purchase their assigned firearm] requesting that Hidalgo County Commissioner's Code approve the value of Sr. Deputy Juan Sifuentes issued firearm at the Fixed Asset Value [supporting documentation attached] at $50.88.
On motion by COMMISSIONER PCT. 4, JOSEPH PALACIOS, seconded by COMMISSIONER PCT. 1, DAVID FUENTES, the Court made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
On motion by COMMISSIONER PCT. 1, DAVID FUENTES, seconded by COMMISSIONER PCT. 4, JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
B. Pursuant to Gov't. Code, Section 614, [permitting a peace officer retiring from a governmental entity to purchase their assigned firearm] requesting that Hidalgo County Commissioner's Code approve the value of Sr. Deputy Juan Sifuentes issued firearm at the Fixed Asset Value [supporting documentation attached] at $50.88.
On motion by COMMISSIONER PCT. 4, JOSEPH PALACIOS, seconded by COMMISSIONER PCT. 1, DAVID FUENTES, the Court made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
Attachments:
12.
Executive Office:
A.
Presentation for discussion, consideration and action (if necessary) including, but not limited to the following:
1) Update on ongoing county owned building construction, relocation and/or renovation repair projects
Commissioner Fuentes stepped away from the meeting.
Valde Guerra announced that the new voting machines are available to the public at Elections Department, Monday through Friday 8 to 5.
Mr. Guerra informed that the County Clerk's Office Collections Department has moved offices to the 3rd floor of the courthouse.
It was reported that they have been working with constable precinct 3 to better serve constituents.
2) Emergency situations occurring since last agenda meeting.
No action taken on this item.
Court proceeded to Item.12.C.
1) Update on ongoing county owned building construction, relocation and/or renovation repair projects
Commissioner Fuentes stepped away from the meeting.
Valde Guerra announced that the new voting machines are available to the public at Elections Department, Monday through Friday 8 to 5.
Mr. Guerra informed that the County Clerk's Office Collections Department has moved offices to the 3rd floor of the courthouse.
It was reported that they have been working with constable precinct 3 to better serve constituents.
2) Emergency situations occurring since last agenda meeting.
No action taken on this item.
Court proceeded to Item.12.C.
B.
AI-60596
Presentation of Letter of Appreciation and plaque to County Judge Ramon Garcia from the RGV Partnership and its Board of Directors for his tireless commitment to Hidalgo County and Regional Projects.
RGV Partnership and CEO Sergio Contreras along with Chairman Brent Baldree and Board Member Joey Treviño presented a letter of appreciation and a plaque to Judge Garcia for all dedication and commitment to the region.
The RGV Partnership acknowledged all the assistance by Judge Garcia to help secure funding for Interstate 69.
Court proceeded back to Item.6.A.
RGV Partnership and CEO Sergio Contreras along with Chairman Brent Baldree and Board Member Joey Treviño presented a letter of appreciation and a plaque to Judge Garcia for all dedication and commitment to the region.
The RGV Partnership acknowledged all the assistance by Judge Garcia to help secure funding for Interstate 69.
Court proceeded back to Item.6.A.
C.
AI-60506
Discussion, consideration and action on Memorandum of Understanding (MOU) between County of Hidalgo and El Milagro Clinic
Commissioner Fuentes joined the meeting.
Valde Guerra reported that this is the final version of the memorandum in the amount of $50,000 for services.
On motion by COMMISSIONER PCT. 1, DAVID FUENTES, seconded by COMMISSIONER PCT. 4, JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
Commissioner Fuentes joined the meeting.
Valde Guerra reported that this is the final version of the memorandum in the amount of $50,000 for services.
On motion by COMMISSIONER PCT. 1, DAVID FUENTES, seconded by COMMISSIONER PCT. 4, JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
Attachments:
D.
AI-60485
Civil Service (1100):
Approval to process payment of the following invoice in accordance with Accounting Procedures Manual (Food Policy) with authority for County Treasurer to issue check after review and auditing procedures are completed by County Auditor:
On motion by COMMISSIONER PCT. 1, DAVID FUENTES, seconded by COMMISSIONER PCT. 4, JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
Approval to process payment of the following invoice in accordance with Accounting Procedures Manual (Food Policy) with authority for County Treasurer to issue check after review and auditing procedures are completed by County Auditor:
| Vendor | Invoice Date | PO# | Amount | Purpose/Event |
| Jason's Deli | 6/22/17 | 754327 | $ 41.94 | Civil Service Commission Meeting 6/22/17 |
On motion by COMMISSIONER PCT. 1, DAVID FUENTES, seconded by COMMISSIONER PCT. 4, JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
Attachments:
E.
AI-60479
Requesting permission by Sacred Heart Catholic Church in Edinburg to use the courthouse parking lot for their Annual Festival to be held on October 7, 2017
On motion by COMMISSIONER PCT. 4, JOSEPH PALACIOS, seconded by COMMISSIONER PCT. 1, DAVID FUENTES, the Court made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
On motion by COMMISSIONER PCT. 4, JOSEPH PALACIOS, seconded by COMMISSIONER PCT. 1, DAVID FUENTES, the Court made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
Attachments:
F.
AI-60609
Discussion, consideration, action authorizing application for a County wide Texas Department of Motor Vehicles account under TxPros Permitting System and submittal of application for an Annual Envelop Permit (MCD-301) and authorize County Executive Officer, Valde Guerra, to sign all related documents.
On motion by COMMISSIONER PCT. 1, DAVID FUENTES, seconded by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, the Court made a UNANIMOUS vote of approval.
Vote: 4 - 0 – Unanimously
On motion by COMMISSIONER PCT. 1, DAVID FUENTES, seconded by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, the Court made a UNANIMOUS vote of approval.
Vote: 4 - 0 – Unanimously
Attachments:
G.
AI-60605
Discussion and action regarding update on Hidalgo County wide collection/brush site(s) TCEQ plan of action and request for controlled burn.
Valde Guerra reported that the county has two authorized collection/brush sites, one in precinct 1 and the other in precinct 4. In addition, there are four collections sites, with a "staging" in precinct 3 which collects brush. The brush from precinct 1 and precinct 3 is taken to the Edinburg land field where it is incinerated. However, the incinerator in precinct 4 has malfunctioned, it will be repair shortly. They also ran into issues with the grabber and is also being taking care of.
According to Guerra, the collection of brush has been an extreme success for the county. They have seen a significant drop in the clean up of the right-of-ways in the canals, and drain ditches. The officer acknowledged the constituents of Hidalgo County for the clean up efforts. It was also reported that precinct 1 and precinct 4, are near capacity and are working to make room for new drop off. Due to the amount of debris, they'll be asking precinct 4 to submit a letter to TCEQ requesting for control burn. The control burn will be in accordance to TCEQ regulations.
Martin Ramirez on behalf of Environmental Compliance, informed that the request will be under 30 TAC 111.097
If authorized by the commission, this will allow burns for places in situations where there're health and safety concerns. They are also seeking support from the Edinburg Fire Department.
Guerra reported that the Edinburg Fire Department will be assisting, and will also be arranging assistance from the County's Fire Marshall's office and safety department.
Ramirez explained that the amount of time would be part of the authorization. However, previous control burns have been for 30 days.
On motion by COMMISSIONER PCT. 1, DAVID FUENTES, seconded by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, the Court made a UNANIMOUS vote of approval.
Vote: 4 - 0 – Unanimously
Valde Guerra reported that the county has two authorized collection/brush sites, one in precinct 1 and the other in precinct 4. In addition, there are four collections sites, with a "staging" in precinct 3 which collects brush. The brush from precinct 1 and precinct 3 is taken to the Edinburg land field where it is incinerated. However, the incinerator in precinct 4 has malfunctioned, it will be repair shortly. They also ran into issues with the grabber and is also being taking care of.
According to Guerra, the collection of brush has been an extreme success for the county. They have seen a significant drop in the clean up of the right-of-ways in the canals, and drain ditches. The officer acknowledged the constituents of Hidalgo County for the clean up efforts. It was also reported that precinct 1 and precinct 4, are near capacity and are working to make room for new drop off. Due to the amount of debris, they'll be asking precinct 4 to submit a letter to TCEQ requesting for control burn. The control burn will be in accordance to TCEQ regulations.
Martin Ramirez on behalf of Environmental Compliance, informed that the request will be under 30 TAC 111.097
If authorized by the commission, this will allow burns for places in situations where there're health and safety concerns. They are also seeking support from the Edinburg Fire Department.
Guerra reported that the Edinburg Fire Department will be assisting, and will also be arranging assistance from the County's Fire Marshall's office and safety department.
Ramirez explained that the amount of time would be part of the authorization. However, previous control burns have been for 30 days.
On motion by COMMISSIONER PCT. 1, DAVID FUENTES, seconded by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, the Court made a UNANIMOUS vote of approval.
Vote: 4 - 0 – Unanimously
13.
Human Resources:
A.
Requesting waiver of the Budget Amendment Policy - Personnel Related Amendments (if applicable) for personnel items listed
On motion by COMMISSIONER PCT. 1, DAVID FUENTES, seconded by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, the Court made a UNANIMOUS vote of approval.
Vote: 4 - 0 – Unanimously
On motion by COMMISSIONER PCT. 1, DAVID FUENTES, seconded by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, the Court made a UNANIMOUS vote of approval.
Vote: 4 - 0 – Unanimously
B.
AI-60544
Public Defender (1100):
1. Approval to create one (1) Full-time Temporary position for 13 weeks beginning 7/24/17 and ending 10/22/17, as follows:
On motion by COMMISSIONER PCT. 1, DAVID FUENTES, seconded by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, the Court made a UNANIMOUS vote of approval.
Vote: 4 - 0 – Unanimously
1. Approval to create one (1) Full-time Temporary position for 13 weeks beginning 7/24/17 and ending 10/22/17, as follows:
| Slot No. | Position Title | Annual Salary | Proposed Budgeted Salary |
| 085-003-0-T023 | Clerk I | $25,207.00 | $6,302.400 - $12.12/hourly |
On motion by COMMISSIONER PCT. 1, DAVID FUENTES, seconded by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, the Court made a UNANIMOUS vote of approval.
Vote: 4 - 0 – Unanimously
Attachments:
C.
AI-60516
Criminal District Attorney (1100):
1. Approval to create one (1) Full-time Temporary position for 24 weeks beginning 7/11/17 and ending 12/31/17, as follows:
On motion by COMMISSIONER PCT. 1, DAVID FUENTES, seconded by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, the Court made a UNANIMOUS vote of approval subject to funding.
Vote: 4 - 0 – Unanimously
Raul Silguero reported that they are not sure of this should be subject to funding.
1. Approval to create one (1) Full-time Temporary position for 24 weeks beginning 7/11/17 and ending 12/31/17, as follows:
| Slot No. | Position Title | Annual Salary | Proposed Budgeted Salary |
| 080-002-0-T137 | Administrative Assistant I | $26,547.00 | $12,249.60 - $12.76/hourly |
On motion by COMMISSIONER PCT. 1, DAVID FUENTES, seconded by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, the Court made a UNANIMOUS vote of approval subject to funding.
Vote: 4 - 0 – Unanimously
Raul Silguero reported that they are not sure of this should be subject to funding.
Attachments:
D.
AI-60546
Courthouse Security (1241):
1. Discussion, consideration, and approval of the following personnel actions, effective next full pay period of 7/24/2017:
2. Approval to transfer Senior Deputy Sheriff Step III, employee No. 056448, from 280-001 Slot No. 0151 to 125-032 Slot No. 0017; effective next full pay period.
On motion by COMMISSIONER PCT. 1, DAVID FUENTES, seconded by COMMISSIONER PCT. 4, JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval on 1 and 2.
Vote: 4 - 0 - Unanimously
Raul Silguero reported that this is courthouse security fund.
1. Discussion, consideration, and approval of the following personnel actions, effective next full pay period of 7/24/2017:
| Action | Dept. / Program |
Slot # | Position Title |
Current/Proposed Budgeted Salary |
| Delete | 125-032 | 0003 | Deputy Sheriff Step II | ($45,691.00) |
| Create | 125-032 | 0017 | Senior Deputy Sheriff Step III |
$51,834.00 |
2. Approval to transfer Senior Deputy Sheriff Step III, employee No. 056448, from 280-001 Slot No. 0151 to 125-032 Slot No. 0017; effective next full pay period.
On motion by COMMISSIONER PCT. 1, DAVID FUENTES, seconded by COMMISSIONER PCT. 4, JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval on 1 and 2.
Vote: 4 - 0 - Unanimously
Raul Silguero reported that this is courthouse security fund.
Attachments:
E.
AI-60614
Precinct 1 Administration (1200):
1. Approval to create one (1) Part-time Temporary position for 20 weeks beginning 7/24/17 and ending 12/17/17, as follows:
Raul Silguero noted that the correct ending date should be December 10, 2017 and the correct Proposed Budget Salary should be $5,104
On motion by COMMISSIONER PCT. 1, DAVID FUENTES, seconded by COMMISSIONER PCT. 4, JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
Funding for all positions are all within the departments.
1. Approval to create one (1) Part-time Temporary position for 20 weeks beginning 7/24/17 and ending 12/17/17, as follows:
| Dept. | Slot No. | Position Title | Proposed Budgeted Salary |
| 121-004 | T031 | Administrative Assistant I | $10,208.00 -$12.76/hourly |
Raul Silguero noted that the correct ending date should be December 10, 2017 and the correct Proposed Budget Salary should be $5,104
On motion by COMMISSIONER PCT. 1, DAVID FUENTES, seconded by COMMISSIONER PCT. 4, JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
Funding for all positions are all within the departments.
Attachments:
14.
Urban County:
A.
AI-60615
Hold a Public Hearing to consider public comments for revision to the Hidalgo County Urban County Program’s Citizen Participation Plan. Notice to the Public Hearing was published on June 15, 2017. Public Comments will will be accepted until the close of business of July, 17, 2017.
Diana Serna reported that there was a correction to be made to the amount of money that will have to be moved before they consider an item of such substantial amount. Amendments of such substantial amount are brought for public comments.
Serna informed that the substantial amount is a change in the use of CDBG money from one activity to another of $200,000 versus $300,000
Another item is the change in use of home, or ESG money from one activity to another of $200,000 instead of $300,000
The reason they brought the money down is because each community receives about $250,000 and if they had kept the $300,000 figure the public would not have the opportunity to comment, because it would not be consider a substantial amendment.
In addition, the compliance with the Affirmatively Furthering Fair Housing document that they're currently writing. The regulation states that they have to be sure the document notices are also publish in Spanish.
Judge Garcia Opened the Public Hearing.
Martha Sanchez, representing LUPE Organization stated support for the decrease in the amount of money.
Judge Garcia Closed the Public Hearing.
Diana Serna reported that there was a correction to be made to the amount of money that will have to be moved before they consider an item of such substantial amount. Amendments of such substantial amount are brought for public comments.
Serna informed that the substantial amount is a change in the use of CDBG money from one activity to another of $200,000 versus $300,000
Another item is the change in use of home, or ESG money from one activity to another of $200,000 instead of $300,000
The reason they brought the money down is because each community receives about $250,000 and if they had kept the $300,000 figure the public would not have the opportunity to comment, because it would not be consider a substantial amendment.
In addition, the compliance with the Affirmatively Furthering Fair Housing document that they're currently writing. The regulation states that they have to be sure the document notices are also publish in Spanish.
Judge Garcia Opened the Public Hearing.
Martha Sanchez, representing LUPE Organization stated support for the decrease in the amount of money.
Judge Garcia Closed the Public Hearing.
Attachments:
- Agreement City of Edcouch
- Agreement City of Elsa
- Agreement City of Granjeno
- Agreement City of Hidalgo
- Agreement La Joya
- Agreement City of La Villa
- Agreement City of Mercedes
- Agreement City of Palmview
- Agreement City of Progreso
- Agreement Sullivan City
- Agreement City of Weslaco
- Public Notice
- Citizen Participation
B.
AI-60535
Requesting to cancel the awarding of a bid and contract with Manuela Mendoza and RG Enterprises, LLC dba G & G Contractors for the demolition and reconstruction of her home.
On motion by COMMISSIONER PCT. 3, JOE M. FLORES, seconded by COMMISSIONER PCT. 1, DAVID FUENTES, the Court made a UNANIMOUS vote of approval.
Vote: 4 - 0 – Unanimously
On motion by COMMISSIONER PCT. 3, JOE M. FLORES, seconded by COMMISSIONER PCT. 1, DAVID FUENTES, the Court made a UNANIMOUS vote of approval.
Vote: 4 - 0 – Unanimously
C.
AI-60530
Consideration and Approval of the Cooperation Agreements necessary for the re-qualification of Hidalgo County as an Urban County.
Serna informed that letters were sent out to all the communities that participate in the Urban County Program for the following 3 years, not including 2017 and 2018. This is for the next cycle of 2018, 2019, and 2020.
It was disclosed that the City of Donna did not wish to participate in the next cycle.
On motion by COMMISSIONER PCT. 1, DAVID FUENTES, seconded by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, the Court made a UNANIMOUS vote of approval.
Vote: 4 - 0 – Unanimously
Serna informed that letters were sent out to all the communities that participate in the Urban County Program for the following 3 years, not including 2017 and 2018. This is for the next cycle of 2018, 2019, and 2020.
It was disclosed that the City of Donna did not wish to participate in the next cycle.
On motion by COMMISSIONER PCT. 1, DAVID FUENTES, seconded by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, the Court made a UNANIMOUS vote of approval.
Vote: 4 - 0 – Unanimously
Attachments:
D.
AI-60517
1. Subject to Compliance with HB 1295, when and if Applicable, the Urban County Program on behalf of the City of Granjeno is requesting approval of a best and final negotiated contract for Construction Material Testing Services with Raba-Kistner Consultants, Inc., in the amount of $3,108.60 utilizing CDBG FY 29 (2016) Parks, Recreational Facility Improvement funds.
On motion by COMMISSIONER PCT. 1, DAVID FUENTES, seconded by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, the Court made a UNANIMOUS vote of approval.
Vote: 4 - 0 – Unanimously
2. Approval of Work Authorization No. 1 for Raba-Kistner Consultants, Inc. in the amount of $3,108.60.
On motion by COMMISSIONER PCT. 1, DAVID FUENTES, seconded by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, the Court made a UNANIMOUS vote of approval.
Vote: 4 - 0 – Unanimously
On motion by COMMISSIONER PCT. 1, DAVID FUENTES, seconded by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, the Court made a UNANIMOUS vote of approval.
Vote: 4 - 0 – Unanimously
2. Approval of Work Authorization No. 1 for Raba-Kistner Consultants, Inc. in the amount of $3,108.60.
On motion by COMMISSIONER PCT. 1, DAVID FUENTES, seconded by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, the Court made a UNANIMOUS vote of approval.
Vote: 4 - 0 – Unanimously
Attachments:
E.
AI-60104
Requesting approval to re-designate Urban County Program Director as Certifying Officer Designee for Environmental review procedures for entities assuming HUD Environmental responsibilities (CDBG, HOME, ESG, COLONIA, TDHCA, TDRA, GLO Program and etc.).
On motion by COMMISSIONER PCT. 1, DAVID FUENTES, seconded by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, the Court made a UNANIMOUS vote of approval.
Vote: 4 - 0 – Unanimously
On motion by COMMISSIONER PCT. 1, DAVID FUENTES, seconded by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, the Court made a UNANIMOUS vote of approval.
Vote: 4 - 0 – Unanimously
F.
AI-60107
Resolution authorizing renewal of a Revolving Line of Credit with Lone Star National Bank of McAllen for the Urban County Program with authority for UCP to draw from such line of credit.
On motion by COMMISSIONER PCT. 1, DAVID FUENTES, seconded by COMMISSIONER PCT. 4, JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval.
Vote: 3 - 0 - Unanimously
Commissioner Eduardo "Eddie" Cantu abstained from voting on this item.
On motion by COMMISSIONER PCT. 1, DAVID FUENTES, seconded by COMMISSIONER PCT. 4, JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval.
Vote: 3 - 0 - Unanimously
Commissioner Eduardo "Eddie" Cantu abstained from voting on this item.
Attachments:
G.
AI-60108
The Urban County Program requests authorization to advertise for construction and related activities for all projects identified in the 2017-2018 One Year Action Plan, subsequent amendments and Colonia funded activities (Texas General Land Office, Texas Department of Agriculture and Texas Department of Housing and Community Affairs, etc.).
They have not submitted the action plan yet, as they were given until August 16 to sumit.
On motion by COMMISSIONER PCT. 1, DAVID FUENTES, seconded by COMMISSIONER PCT. 4, JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
They have not submitted the action plan yet, as they were given until August 16 to sumit.
On motion by COMMISSIONER PCT. 1, DAVID FUENTES, seconded by COMMISSIONER PCT. 4, JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
H.
AI-60109
Requesting approval to re-authorize Urban County Program Director to approve certain Change Orders on Urban County Projects
On motion by COMMISSIONER PCT. 1, DAVID FUENTES, seconded by COMMISSIONER PCT. 4, JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
On motion by COMMISSIONER PCT. 1, DAVID FUENTES, seconded by COMMISSIONER PCT. 4, JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
I.
AI-60103
Requesting approval to Re-authorize Urban County Program Director to sign and execute contracts and agreements after Hidalgo County Commissioners’ Court approval as they relate to all Hidalgo County Urban County Program projects and those included in the Annual Consolidated Plan.
On motion by COMMISSIONER PCT. 1, DAVID FUENTES, seconded by COMMISSIONER PCT. 4, JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
On motion by COMMISSIONER PCT. 1, DAVID FUENTES, seconded by COMMISSIONER PCT. 4, JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
J.
AI-60518
1. Subject to Compliance with HB 1295, when and if Applicable, the Urban County Program on behalf of the City of San Juan is requesting approval of a best and final negotiated contract for Construction Material Testing Services with Raba-Kistner Consultants, Inc., in the amount of $18,940.90 utilizing CDBG FY 29 (2016) Street Improvement funds.
On motion by COMMISSIONER PCT. 1, DAVID FUENTES, seconded by COMMISSIONER PCT. 4, JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
2. Approval of Work Authorization No. 1 for Raba-Kistner Consultants, Inc. in the amount of $18,940.90
On motion by COMMISSIONER PCT. 1, DAVID FUENTES, seconded by COMMISSIONER PCT. 4, JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
On motion by COMMISSIONER PCT. 1, DAVID FUENTES, seconded by COMMISSIONER PCT. 4, JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
2. Approval of Work Authorization No. 1 for Raba-Kistner Consultants, Inc. in the amount of $18,940.90
On motion by COMMISSIONER PCT. 1, DAVID FUENTES, seconded by COMMISSIONER PCT. 4, JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
Attachments:
K.
AI-60514
1. Subject to Compliance with HB 1295, when and if Applicable, the Urban County Program on behalf of the City of Granjeno is requesting approval of a best and final negotiated contract for Construction Material Testing Services with Raba-Kistner Consultants, Inc., in the amount of $11,753.78 utilizing CDBG FY 29 (2016) Street Improvement funds.
On motion by COMMISSIONER PCT. 1, DAVID FUENTES, seconded by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, the Court made a UNANIMOUS vote of approval.
Vote: 4 - 0 – Unanimously
2. Approval of Work Authorization No. 1 for Raba-Kistner Consultants, Inc. in the amount of $11,753.78.
On motion by COMMISSIONER PCT. 1, DAVID FUENTES, seconded by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, the Court made a UNANIMOUS vote of approval.
Vote: 4 - 0 – Unanimously
Court proceeded to Item.21.A.2.
On motion by COMMISSIONER PCT. 1, DAVID FUENTES, seconded by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, the Court made a UNANIMOUS vote of approval.
Vote: 4 - 0 – Unanimously
2. Approval of Work Authorization No. 1 for Raba-Kistner Consultants, Inc. in the amount of $11,753.78.
On motion by COMMISSIONER PCT. 1, DAVID FUENTES, seconded by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, the Court made a UNANIMOUS vote of approval.
Vote: 4 - 0 – Unanimously
Court proceeded to Item.21.A.2.
Attachments:
15.
Health & Human Services Department:
A.
AI-60489
Requesting approval of the Memorandum of Understanding between Texas A&M Engineering Extension Service and Hidalgo County Health & Human Services Department. The purpose is for training and support of Continuing Education Units for Public Health Preparedness and Response for the period of 09/01/17 to 08/31/19.
On motion by COMMISSIONER PCT. 4, JOSEPH PALACIOS, seconded by COMMISSIONER PCT. 1, DAVID FUENTES, the Court made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
On motion by COMMISSIONER PCT. 4, JOSEPH PALACIOS, seconded by COMMISSIONER PCT. 1, DAVID FUENTES, the Court made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
Attachments:
B.
Health Care Funding District:
1.
Discussion and/or action, including but not limited to Health Care Funding District and/or Expenditures
No action taken on this item.
No action taken on this item.
C.
Indigent Health Care Program:
1.
AI-60503
1. Discussion and approval to increase the County Indigent Health Care Program (CIHCP) minimum income standards from 21% Federal Poverty Guideline (FPG) to 30% FPG, effective fiscal year 09/01/2017.
On motion by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, seconded by COMMISSIONER PCT. 1, DAVID FUENTES, the Court made a UNANIMOUS vote of approval.
Vote: 4 - 0 -Unanimously
On motion by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, seconded by COMMISSIONER PCT. 1, DAVID FUENTES, the Court made a UNANIMOUS vote of approval.
Vote: 4 - 0 -Unanimously
2.
Discussion and/or action, including but not limited to Indigent Health Care Program and 1115 Waiver and/or Expenditures
No action taken on this item.
No action taken on this item.
16.
Fire Marshal's Office:
A.
AI-60500
FIRE MARSHAL'S
Authorization and approval to purchase new wireless service through the County's membership/participation with CONTRACT: DIR-TSO-3415 with VERIZON WIRELESS for the following:
Commissioner Palacios stepped away from the meeting.
On motion by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, seconded by COMMISSIONER PCT. 1, DAVID FUENTES, the Court made a UNANIMOUS vote of approval.
Vote: 3 - 0 -Unanimously
Authorization and approval to purchase new wireless service through the County's membership/participation with CONTRACT: DIR-TSO-3415 with VERIZON WIRELESS for the following:
| Description: | Employee Name: | Employee ID: | Service Plan: |
| New Data Service | Sulema Cavazos | 187305 | 4G Mobile Broadband Unl. @ $37.99 per month |
Commissioner Palacios stepped away from the meeting.
On motion by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, seconded by COMMISSIONER PCT. 1, DAVID FUENTES, the Court made a UNANIMOUS vote of approval.
Vote: 3 - 0 -Unanimously
Attachments:
17.
Community Service Agency:
A.
AI-60520
Discussion, consideration, and possible action to submit a renewal application to Texas Health and Human Services Commission for the Senior Corps projects, with authorization for Jaime Longoria to electronically submit application in eGrants. Application ID 17SR196802.
On motion by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, seconded by COMMISSIONER PCT. 1, DAVID FUENTES, the Court made a UNANIMOUS vote of approval.
Vote: 3 - 0 -Unanimously
On motion by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, seconded by COMMISSIONER PCT. 1, DAVID FUENTES, the Court made a UNANIMOUS vote of approval.
Vote: 3 - 0 -Unanimously
Attachments:
18.
Elections Administration:
No action taken on this item.
No action taken on this item.
19.
Precinct #2 - Comm. Cantu:
0.
AI-60622
Pct 2 Sgt Trevino Rd Prj (1200):
1. Approval of certification of revenue as certified by the County Auditor for revenue received from the City of San Juan for Interlocal Agreement approved by Commissioners Court on 2/6/17 AI#58394 .
On motion by COMMISSIONER PCT. 1, DAVID FUENTES, seconded by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, the Court made a UNANIMOUS vote of approval.
Vote: 3 - 0 – Unanimously
2. Approval of 2017 appropriation of funds into Pct 2 Sgt Trevino Rd Project in the amount of $222,426.13.
On motion by COMMISSIONER PCT. 1, DAVID FUENTES, seconded by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, the Court made a UNANIMOUS vote of approval.
Vote: 3 - 0 – Unanimously
1. Approval of certification of revenue as certified by the County Auditor for revenue received from the City of San Juan for Interlocal Agreement approved by Commissioners Court on 2/6/17 AI#58394 .
On motion by COMMISSIONER PCT. 1, DAVID FUENTES, seconded by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, the Court made a UNANIMOUS vote of approval.
Vote: 3 - 0 – Unanimously
2. Approval of 2017 appropriation of funds into Pct 2 Sgt Trevino Rd Project in the amount of $222,426.13.
On motion by COMMISSIONER PCT. 1, DAVID FUENTES, seconded by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, the Court made a UNANIMOUS vote of approval.
Vote: 3 - 0 – Unanimously
Attachments:
20.
Budget & Management:
A.
AI-60498
Requesting approval of First Amendment to Interlocal Agreement between Hidalgo County and the City of Mission/Speer Memorial Library relating to the Hidalgo County Library System (HCLS) e-Library.
Commissioner Palacios joined the meeting.
On motion by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, seconded by COMMISSIONER PCT. 1, DAVID FUENTES, the Court made a UNANIMOUS vote of approval.
Vote: 4 - 0 -Unanimously
Commissioner Palacios joined the meeting.
On motion by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, seconded by COMMISSIONER PCT. 1, DAVID FUENTES, the Court made a UNANIMOUS vote of approval.
Vote: 4 - 0 -Unanimously
B.
Budget Appropriations:
1.
AI-60547
Various SOA Accounts (1303):
A.Approval of certification of revenues as certified by the County Auditor for revenues received from the Hidalgo County Drainage District No. 1 for 2nd Annual payment relating to the reimbursements of professional service expenses related to the J-09 Drain Project.
B. Approval of appropriation of funds in the amount of $385,562.84 to fund various Pct 1 and Pct 3 accounts including the interfund transfer to Debt Service Fund 1444 and Fund 1446.
On motion by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, seconded by COMMISSIONER PCT. 4, JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval on A and B.
Vote: 4 - 0 -Unanimously
Does not include the intradepartmental transfer, will be brought to court later.
A.Approval of certification of revenues as certified by the County Auditor for revenues received from the Hidalgo County Drainage District No. 1 for 2nd Annual payment relating to the reimbursements of professional service expenses related to the J-09 Drain Project.
B. Approval of appropriation of funds in the amount of $385,562.84 to fund various Pct 1 and Pct 3 accounts including the interfund transfer to Debt Service Fund 1444 and Fund 1446.
On motion by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, seconded by COMMISSIONER PCT. 4, JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval on A and B.
Vote: 4 - 0 -Unanimously
Does not include the intradepartmental transfer, will be brought to court later.
Attachments:
2.
AI-60545
1. Approval of appropriation and interfund transfer from Capital Project - CO Series 2001 (Fund 1331) to Debt Service - RB Series 2014B (Fund 1444) in the amount of $15,001.96.
Sergio Cruz asked to be approve subject to bond counsel review and approval.
On motion by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, seconded by COMMISSIONER PCT. 4, JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval subject to bond consuel review and approval.
Vote: 4 - 0 -Unanimously
2. Approval of appropriation and interfund transfer from Captial Project - CO Series 2009 (Fund 1339) to Debt Service - RB Series 2015B (Fund 1448) in the amount of $493.10.
Sergio Cruz asked to be approve subject to bond counsel review and approval.
On motion by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, seconded by COMMISSIONER PCT. 4, JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval subject to bond counsel review and approval.
Vote: 4 - 0 -Unanimously
3. Approval of appropriation, interdepartmental, and interfund transfer from Capital Project - Tax Note Series 2007 (Fund 1302) to Debt Service - RB Series 2009A (Fund 1440) in the total amount $1,047.98.
Sergio Cruz asked to be approve subject to bond counsel review and approval.
On motion by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, seconded by COMMISSIONER PCT. 4, JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval subject to bond counsel review and approval.
Vote: 4 - 0 -Unanimously
Sergio Cruz asked to be approve subject to bond counsel review and approval.
On motion by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, seconded by COMMISSIONER PCT. 4, JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval subject to bond consuel review and approval.
Vote: 4 - 0 -Unanimously
2. Approval of appropriation and interfund transfer from Captial Project - CO Series 2009 (Fund 1339) to Debt Service - RB Series 2015B (Fund 1448) in the amount of $493.10.
Sergio Cruz asked to be approve subject to bond counsel review and approval.
On motion by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, seconded by COMMISSIONER PCT. 4, JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval subject to bond counsel review and approval.
Vote: 4 - 0 -Unanimously
3. Approval of appropriation, interdepartmental, and interfund transfer from Capital Project - Tax Note Series 2007 (Fund 1302) to Debt Service - RB Series 2009A (Fund 1440) in the total amount $1,047.98.
Sergio Cruz asked to be approve subject to bond counsel review and approval.
On motion by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, seconded by COMMISSIONER PCT. 4, JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval subject to bond counsel review and approval.
Vote: 4 - 0 -Unanimously
Attachments:
3.
AI-60556
CO2010AB-Pct 1 (1342):
Approval of 2017 appropriation of funds into CO2010AB-Pct 1 in the amount of $10,801.08 to fund anticipated expenditures.
On motion by COMMISSIONER PCT. 4, JOSEPH PALACIOS, seconded by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, the Court made a UNANIMOUS vote of approval.
Vote: 4 - 0 – Unanimously
Approval of 2017 appropriation of funds into CO2010AB-Pct 1 in the amount of $10,801.08 to fund anticipated expenditures.
On motion by COMMISSIONER PCT. 4, JOSEPH PALACIOS, seconded by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, the Court made a UNANIMOUS vote of approval.
Vote: 4 - 0 – Unanimously
Attachments:
4.
AI-60553
Tax Note 2014 - Sheriff (1304):
Approval of 2017 appropriation of funds into Tax Note 2014-Sheriff in the amount of $15,647.03.
On motion by COMMISSIONER PCT. 1, DAVID FUENTES, seconded by COMMISSIONER PCT. 4, JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
Approval of 2017 appropriation of funds into Tax Note 2014-Sheriff in the amount of $15,647.03.
On motion by COMMISSIONER PCT. 1, DAVID FUENTES, seconded by COMMISSIONER PCT. 4, JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
Attachments:
21.
Purchasing Department - Notes:
A. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FORWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
A. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FORWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
A.
Hidalgo County
1.
AI-60355
Presentation of the responsible vendor submitting the lowest and bid sealed quote/bid Milano Hat Company including the approval of contract for Request for Sealed Quotes titled: "Purchase of Straw & Felt Hats" through project No.: 2017-029-03-17-SGS but in no event to exceed the $50K procurement limit.
On motion by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, seconded by COMMISSIONER PCT. 4, JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval.
Vote: 4 - 0 -Unanimously
Court proceeded to Item.21.A.3.
On motion by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, seconded by COMMISSIONER PCT. 4, JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval.
Vote: 4 - 0 -Unanimously
Court proceeded to Item.21.A.3.
Attachments:
2.
AI-60089
Presentation of the negotiated agreement for the provision of Project/Program Management Services in connection with the design and construction of a New Hidalgo County Courthouse between Hidalgo County and JACOBS Project Management Co. including any specific details, exceptions, modifications, additions and/or deletions request by CC and subject to final legal review.
Martha Salazar informed that there are two versions of terms and conditions that have been ongoing with Jacobs. On one hand, there's the Jacob's version of terms they want to request, and on the other the county's version which was drafted by Mr. Hawkins. The county's version includes specific timelines, terms, conditions, and fees are included. The same goes for the Jacobs's version, except for some minor changes they would like the court to consider and accept.
Michael Leo disclosed that the terms and fees were negotiated by the court during a mutual workshop with Jacobs. However, what's been discussed lately are the actual terms. According to Leo, there are questions regarding the actual term of the contract itself. Originally the county was under the impression that the services would be complete when the services were done. However, Jacobs was under the impression that they would like to give it a time frame of 52 months, and anything after the 52 months assuming is not JACOBS fault would be consider additional services with inclusive fees. Moreover, originally the county asked for 10% retainage on payments, in the end Jacobs asked for 1%. There is also a question of final payment, the county would hold the final payment until the work is completed and they are satisfy with the services. Leo stated that they have found some contracts with no specific terms, but hope this would be in conjunction with those contracts. These terms are under Article 3.
Salazar noted that Article 3 of the county's version does not specify a time frame. This would actually be upon completion and turn over of the courthouse.
John Hawkins of Porter Hedges LLP was connected to the meeting via telephone.
Larry Strader, regional representative for Jacobs, commented to the court that the time period was based on the experience of 20 years and constructing 64 courthouses throughout the country. They utilized the experience to develop this schedule, therefore, they hope they can help shape other architects, contractors and cmar's. Strader reminded the court that the schedule was submitted on May 18, and has not change since then. He assured to Commissioner Cantu that their plan is to keep contractors within the 52 month schedule, any unforeseen issues that may happen in the middle of construction will be worked with the county.
The judge stated discomfort with the language presented by Jacobs. In addition, he disclosed that they have met at least five times and agreed at .01%. Judge Garcia commented that he wants to make sure the county pays the $4.5 million they agreed on for a completed project. As per the judge, Jacobs stated, if any delays occur they'll have to renegotiate additional revenue in addition to the $4.5 million. However, the judge does not agree with to renegotiate.
Judge Garcia reported that they need to take the language from the agreement of Jacobs and County of Denver and the City of Denver entered into - "the program manager shall continue providing its services through final completion and acceptance of the project by owner and any commissioning or other services to be provided by and trough the program manager included in Exhibit C after any additional services, except to the extent such services are terminated by the owner". The judge said that his proposal will keep them at $4.5 million with a completed project.
Commissioner Cantu stated agreement with the judge.
Strader informed that they've already included the appropriate weather delays into the schedule, but any delays will have to be worked out with the county to figure out how to reallocate resources. On that note, Commissioner Cantu noted that he thought that if work stops for the contractor it would also stop for the project manager.
According to Strader, they arrived at 52 months based on the RFQ information and what was provided from the architect's design and their own courthouse construction experience. This also includes demolition and commissioning. Other than parking, there are concerns associated with the other firms, as they are only the owner's representative and have no control over the cmar, or other contractors.
Commissioner Palacios added that besides this issue, they still have issues pending with the City of Edinburg, and downtown drainage.
Strader stated that the Jacob's version includes substantial completion and was included as part of their RFQ response.
Once more, Commissioner Cantu noted that other than the contractor failing to complete as per his contract, and asking Jacobs to stay on, that would be the way to pay for liquidated damages.
Judge Garcia said he was uncomfortable focusing on a specific time period, when they haven't obtain final construction documents.
Ray Eufracio disclosed that sometimes they pay the construction manger, and it does not tied with the completion of the project. He stressed the importance of tying the construction management to the progress of the project.
Larry Strader proposed another negotiation workshop to come up with a solution. Additionally, he stated that they could also discuss the matter of " not to exceed amount".
Judge Garcia asked Strader to provide the cost of what it would take for them to take them all the way to selection of the contractor.
The judge confirmed with Martha Salazar to keep architects schedule for next court meeting.
No action taken on this item.
Court proceeded to Item.15.A.
Martha Salazar informed that there are two versions of terms and conditions that have been ongoing with Jacobs. On one hand, there's the Jacob's version of terms they want to request, and on the other the county's version which was drafted by Mr. Hawkins. The county's version includes specific timelines, terms, conditions, and fees are included. The same goes for the Jacobs's version, except for some minor changes they would like the court to consider and accept.
Michael Leo disclosed that the terms and fees were negotiated by the court during a mutual workshop with Jacobs. However, what's been discussed lately are the actual terms. According to Leo, there are questions regarding the actual term of the contract itself. Originally the county was under the impression that the services would be complete when the services were done. However, Jacobs was under the impression that they would like to give it a time frame of 52 months, and anything after the 52 months assuming is not JACOBS fault would be consider additional services with inclusive fees. Moreover, originally the county asked for 10% retainage on payments, in the end Jacobs asked for 1%. There is also a question of final payment, the county would hold the final payment until the work is completed and they are satisfy with the services. Leo stated that they have found some contracts with no specific terms, but hope this would be in conjunction with those contracts. These terms are under Article 3.
Salazar noted that Article 3 of the county's version does not specify a time frame. This would actually be upon completion and turn over of the courthouse.
John Hawkins of Porter Hedges LLP was connected to the meeting via telephone.
Larry Strader, regional representative for Jacobs, commented to the court that the time period was based on the experience of 20 years and constructing 64 courthouses throughout the country. They utilized the experience to develop this schedule, therefore, they hope they can help shape other architects, contractors and cmar's. Strader reminded the court that the schedule was submitted on May 18, and has not change since then. He assured to Commissioner Cantu that their plan is to keep contractors within the 52 month schedule, any unforeseen issues that may happen in the middle of construction will be worked with the county.
The judge stated discomfort with the language presented by Jacobs. In addition, he disclosed that they have met at least five times and agreed at .01%. Judge Garcia commented that he wants to make sure the county pays the $4.5 million they agreed on for a completed project. As per the judge, Jacobs stated, if any delays occur they'll have to renegotiate additional revenue in addition to the $4.5 million. However, the judge does not agree with to renegotiate.
Judge Garcia reported that they need to take the language from the agreement of Jacobs and County of Denver and the City of Denver entered into - "the program manager shall continue providing its services through final completion and acceptance of the project by owner and any commissioning or other services to be provided by and trough the program manager included in Exhibit C after any additional services, except to the extent such services are terminated by the owner". The judge said that his proposal will keep them at $4.5 million with a completed project.
Commissioner Cantu stated agreement with the judge.
Strader informed that they've already included the appropriate weather delays into the schedule, but any delays will have to be worked out with the county to figure out how to reallocate resources. On that note, Commissioner Cantu noted that he thought that if work stops for the contractor it would also stop for the project manager.
According to Strader, they arrived at 52 months based on the RFQ information and what was provided from the architect's design and their own courthouse construction experience. This also includes demolition and commissioning. Other than parking, there are concerns associated with the other firms, as they are only the owner's representative and have no control over the cmar, or other contractors.
Commissioner Palacios added that besides this issue, they still have issues pending with the City of Edinburg, and downtown drainage.
Strader stated that the Jacob's version includes substantial completion and was included as part of their RFQ response.
Once more, Commissioner Cantu noted that other than the contractor failing to complete as per his contract, and asking Jacobs to stay on, that would be the way to pay for liquidated damages.
Judge Garcia said he was uncomfortable focusing on a specific time period, when they haven't obtain final construction documents.
Ray Eufracio disclosed that sometimes they pay the construction manger, and it does not tied with the completion of the project. He stressed the importance of tying the construction management to the progress of the project.
Larry Strader proposed another negotiation workshop to come up with a solution. Additionally, he stated that they could also discuss the matter of " not to exceed amount".
Judge Garcia asked Strader to provide the cost of what it would take for them to take them all the way to selection of the contractor.
The judge confirmed with Martha Salazar to keep architects schedule for next court meeting.
No action taken on this item.
Court proceeded to Item.15.A.
Attachments:
3.
AI-60375
Presentation of response received from CTC Distributing, LLC the sole responsible vendor submitting the best bid [and meeting all specifications and/or requirements] for the purpose of award and approval of contract document for project titled: Hidalgo County -"Off Premises Record Storage, Pick-up, Retrieval, Delivery and Shredding Services" through RFB 2017-059-06-07-YZV and subject to compliance with HB 1295 if and when applicable.
7 packets were distributed and 1 response received.
There is no real increase, some departments got less decrease.
On motion by COMMISSIONER PCT. 1, DAVID FUENTES, seconded by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, the Court made a UNANIMOUS vote of approval.
Vote: 4 - 0 – Unanimously
7 packets were distributed and 1 response received.
There is no real increase, some departments got less decrease.
On motion by COMMISSIONER PCT. 1, DAVID FUENTES, seconded by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, the Court made a UNANIMOUS vote of approval.
Vote: 4 - 0 – Unanimously
Attachments:
4.
AI-60595
Requesting authority to advertise and approval of RFP procurement packet [i.e. requirements, legal notice, etc. developed by HC's Health Program Consultant, G. Looney, Alamo Insurance and HC's Benefits Dept., F. Vazquez] as attached hereto for: "Wellness Program Services"-RFP No.: 2017-199-08-02) with review and any modifications necessary to packet to be finalized by the Purchasing Dept. and authority to re-advertise project if required/necessary.
Commissioner Cantu questioned the submittals for the person who would be hired. On that regard, Salazar said perimeters have been set, there's very specific services that the county wants to have.
On motion by COMMISSIONER PCT. 4, JOSEPH PALACIOS, seconded by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, the Court made a UNANIMOUS vote of approval.
Vote: 3 - 0 – Unanimously
Commissioner Fuentes abstained from voting on this item.
Commissioner Fuentes stepped away from the meeting.
Commissioner Cantu questioned the submittals for the person who would be hired. On that regard, Salazar said perimeters have been set, there's very specific services that the county wants to have.
On motion by COMMISSIONER PCT. 4, JOSEPH PALACIOS, seconded by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, the Court made a UNANIMOUS vote of approval.
Vote: 3 - 0 – Unanimously
Commissioner Fuentes abstained from voting on this item.
Commissioner Fuentes stepped away from the meeting.
Attachments:
B.
Pct. 1
1.
AI-60639
Pct. 1 FEMA
1. Ratification of Change Order No. 1 in connection with Contract C-16-400-03-07 FEMA Road Improvement to Mile 1.5 West as recommended by project engineer International Consulting Engineers with a cost decrease of $331.92;
On motion by COMMISSIONER PCT. 4, JOSEPH PALACIOS, seconded by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, the Court made a UNANIMOUS vote of approval.
Vote: 3 - 0 – Unanimously
2. Certificate of Substantial Completion as submitted by 2GS,LLC. for the provision of FEMA Road Improvements to Mile 1.5 West under Contract C-16-400-03-07;
On motion by COMMISSIONER PCT. 4, JOSEPH PALACIOS, seconded by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, the Court made a UNANIMOUS vote of approval.
Vote: 3 - 0 – Unanimously
3. Requesting acceptance and approval of Application for Payment No. 2 (Final) in the amount of $120,349.12 as submitted by 2GS,LLC. for the provision of FEMA Road Improvements to Mile 1.5 West under Contract# C-16-400-03-07.
On motion by COMMISSIONER PCT. 4, JOSEPH PALACIOS, seconded by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, the Court made a UNANIMOUS vote of approval.
Vote: 3 - 0 – Unanimously
On motion by COMMISSIONER PCT. 4, JOSEPH PALACIOS, seconded by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, the Court made a UNANIMOUS vote of approval.
Vote: 3 - 0 – Unanimously
2. Certificate of Substantial Completion as submitted by 2GS,LLC. for the provision of FEMA Road Improvements to Mile 1.5 West under Contract C-16-400-03-07;
On motion by COMMISSIONER PCT. 4, JOSEPH PALACIOS, seconded by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, the Court made a UNANIMOUS vote of approval.
Vote: 3 - 0 – Unanimously
3. Requesting acceptance and approval of Application for Payment No. 2 (Final) in the amount of $120,349.12 as submitted by 2GS,LLC. for the provision of FEMA Road Improvements to Mile 1.5 West under Contract# C-16-400-03-07.
On motion by COMMISSIONER PCT. 4, JOSEPH PALACIOS, seconded by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, the Court made a UNANIMOUS vote of approval.
Vote: 3 - 0 – Unanimously
Attachments:
2.
AI-60642
Pct. 1 requesting approval of the following TEDSI Infrastructure Group Invoices for engineering services rendered for the Mile 6 project.
A. Inv. 201726 in the amount of $40,515.75 for Work Authorization No. 3.B. Inv. 201727 in the amount of $111,514.70 for Work Authorization No. 4.
On motion by COMMISSIONER PCT. 4, JOSEPH PALACIOS, seconded by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, the Court made a UNANIMOUS vote of approval.
Vote: 3 - 0 – Unanimously
Commissioner Fuentes joined the meeting.
Attachments:
C.
Pct. 4
1.
AI-60515
Acceptance and approval of the contract between HC Pct. #4 and RGV Asphalt, LLC for "Road Improvements to Sunflower Road" - RFB No. 2017-128-05-24-HGO subject to all statutory compliance and final legal review [Atlas-Hall-Rodriguez].
On motion by COMMISSIONER PCT. 1, DAVID FUENTES, seconded by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, the Court made a UNANIMOUS vote of approval.
Vote: 4 - 0 – Unanimously
On motion by COMMISSIONER PCT. 1, DAVID FUENTES, seconded by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, the Court made a UNANIMOUS vote of approval.
Vote: 4 - 0 – Unanimously
Attachments:
2.
AI-60558
1. Requesting approval of a professional services agreement #C-17-168-07-11 with MTME, LLC d/b/a MODERN TECHNOLOGY-MODERN ENVIRONMENT for the purposes of "professional engineering services" for the: (GWSAP) - "GROUND WATER, GAS MONITORING and GROUNDWATER DATA EVALUATION at CLOSED LANDFILL SITE" located within HIDALGO COUNTY PRECINCT #4, and, (in order to remain in compliance with TCEQ).
On motion by COMMISSIONER PCT. 1, DAVID FUENTES, seconded by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, the Court made a UNANIMOUS vote of approval.
Vote: 4 - 0 – Unanimously
2. Requesting approval of a professional services agreement #C-17-195-07-11 with RABA-KISTNER, INC. for (on call)-"GEO TECHNICAL and CONSTRUCTION MATERIALS TESTING SERVICES" for projects located within HIDALGO COUNTY PRECINCT NO. 4
On motion by COMMISSIONER PCT. 1, DAVID FUENTES, seconded by COMMISSIONER PCT. 4, JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
3. Acceptance and approval of Work Authorization No. 4 (with an estimated cost of $ 16,777.52) as submitted by project engineer, B2Z Engineering, LLC for the purposes of a “Feasibility Study Phase of the existing architectural plans for the Mechanical Shop" located at Hidalgo County Precinct No. 4, in connection to "on call" agreement #C-16-329-09-06 for:[R/B, C.I.P. and Other Projects in General].
On motion by COMMISSIONER PCT. 1, DAVID FUENTES, seconded by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, the Court made a UNANIMOUS vote of approval.
Vote: 4 - 0 – Unanimously
On motion by COMMISSIONER PCT. 1, DAVID FUENTES, seconded by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, the Court made a UNANIMOUS vote of approval.
Vote: 4 - 0 – Unanimously
2. Requesting approval of a professional services agreement #C-17-195-07-11 with RABA-KISTNER, INC. for (on call)-"GEO TECHNICAL and CONSTRUCTION MATERIALS TESTING SERVICES" for projects located within HIDALGO COUNTY PRECINCT NO. 4
On motion by COMMISSIONER PCT. 1, DAVID FUENTES, seconded by COMMISSIONER PCT. 4, JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
3. Acceptance and approval of Work Authorization No. 4 (with an estimated cost of $ 16,777.52) as submitted by project engineer, B2Z Engineering, LLC for the purposes of a “Feasibility Study Phase of the existing architectural plans for the Mechanical Shop" located at Hidalgo County Precinct No. 4, in connection to "on call" agreement #C-16-329-09-06 for:[R/B, C.I.P. and Other Projects in General].
On motion by COMMISSIONER PCT. 1, DAVID FUENTES, seconded by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, the Court made a UNANIMOUS vote of approval.
Vote: 4 - 0 – Unanimously
Attachments:
D.
Health & Human Services Dept.
1.
AI-60550
Pursuant to the procurement packet, requesting action to appoint/select the Evaluation Committee Members for RFP No. 2017-149-06-21-HGO - "Online Pharmacy Billing Services" for Hidalgo County Health & Human Services Department
Martha Salazar asked the court's permission to have Eduardo "Eddie" Olivarez select a minimum of 3 staff.
On motion by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, seconded by COMMISSIONER PCT. 4, JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval.
Vote: 4 - 0 -Unanimously
Salazar clarified that 3 is the minimum, it could be 4 but for now it's the minimum of 3.
Martha Salazar asked the court's permission to have Eduardo "Eddie" Olivarez select a minimum of 3 staff.
On motion by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, seconded by COMMISSIONER PCT. 4, JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval.
Vote: 4 - 0 -Unanimously
Salazar clarified that 3 is the minimum, it could be 4 but for now it's the minimum of 3.
Attachments:
E.
Budget & Management
1.
AI-60524
Budget & Management (2201):
Approval to enter into a 36 month service maintenance agreement (on an as needed basis thru quarterly meter readings) for one copier with Ricoh USA/GE Ricoh USA through State of Texas DIR-TSO-3041.
On motion by COMMISSIONER PCT. 1, DAVID FUENTES, seconded by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, the Court made a UNANIMOUS vote of approval.
Vote: 4 - 0 – Unanimously
Approval to enter into a 36 month service maintenance agreement (on an as needed basis thru quarterly meter readings) for one copier with Ricoh USA/GE Ricoh USA through State of Texas DIR-TSO-3041.
On motion by COMMISSIONER PCT. 1, DAVID FUENTES, seconded by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, the Court made a UNANIMOUS vote of approval.
Vote: 4 - 0 – Unanimously
Attachments:
F.
Sheriff's Office
0.
AI-60543
Approval of "First Amendment" to Service Contract C-16-097-10-25 between Hidalgo County Sheriff's Office and Securus Technologies, Inc. for the provision of "Inmate Pay Telephone System & Services [as permitted under the terms of the contract] with compliance with HB 1295 when and if applicable.
Commissioner Cantu stepped away from the meeting.
On motion by COMMISSIONER PCT. 1, DAVID FUENTES, seconded by COMMISSIONER PCT. 4, JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval.
Vote: 3 - 0 - Unanimously
Commissioner Cantu stepped away from the meeting.
On motion by COMMISSIONER PCT. 1, DAVID FUENTES, seconded by COMMISSIONER PCT. 4, JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval.
Vote: 3 - 0 - Unanimously
Attachments:
G.
District Attorney
1.
AI-60330
a. Requesting exemption from competitive procurement requirements under the Texas Local Government Code, Section 262.024(a)(7)(a) proprietary software;
On motion by COMMISSIONER PCT. 4, JOSEPH PALACIOS, seconded by COMMISSIONER PCT. 1, DAVID FUENTES, the Court made a UNANIMOUS vote of approval.
Vote: 3 - 0 - Unanimously
b. Requesting approval of agreement(s) if applicable for "On-line Research Services" with Lexis Nexis including, but not limited to, the following Hidalgo County Department(s)/Elected Offices, Programs and/or Agencies:
1. District Attorney Office-1188F0
2. District Attorney Office-123DSK
On motion by COMMISSIONER PCT. 1, DAVID FUENTES, seconded by COMMISSIONER PCT. 4, JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval.
Vote: 3 - 0 - Unanimously
On motion by COMMISSIONER PCT. 4, JOSEPH PALACIOS, seconded by COMMISSIONER PCT. 1, DAVID FUENTES, the Court made a UNANIMOUS vote of approval.
Vote: 3 - 0 - Unanimously
b. Requesting approval of agreement(s) if applicable for "On-line Research Services" with Lexis Nexis including, but not limited to, the following Hidalgo County Department(s)/Elected Offices, Programs and/or Agencies:
1. District Attorney Office-1188F0
2. District Attorney Office-123DSK
On motion by COMMISSIONER PCT. 1, DAVID FUENTES, seconded by COMMISSIONER PCT. 4, JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval.
Vote: 3 - 0 - Unanimously
Attachments:
22.
Open Forum
1) Fern McClaugherty petitioned the court to not bring back precinct 5, and have precinct 1 constable and the sheriff assist with the need. Additionally, McClaugherty informed the court that she was recently affected by robbery in her home.
1) Fern McClaugherty petitioned the court to not bring back precinct 5, and have precinct 1 constable and the sheriff assist with the need. Additionally, McClaugherty informed the court that she was recently affected by robbery in her home.
Attachments:
23.
Closed Session:
Commissioners' Court may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following:
On motion by COMMISSIONER PCT. 4, JOSEPH PALACIOS, seconded by COMMISSIONER PCT. 1, DAVID FUENTES, the Court made a UNANIMOUS vote of approval.
Vote: 3 - 0 - Unanimously
Commissioners' Court may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following:
On motion by COMMISSIONER PCT. 4, JOSEPH PALACIOS, seconded by COMMISSIONER PCT. 1, DAVID FUENTES, the Court made a UNANIMOUS vote of approval.
Vote: 3 - 0 - Unanimously
A.
Real Estate Acquisition
No action taken on this item.
No action taken on this item.
B.
Pending and/or potential litigation
No action taken on this item.
No action taken on this item.
C.
AI-60504
C-2728-17-J; Dora Alicia Garza Ind., Dora Alicia Garza, et al v. Hidalgo County Sheriff's Office
No action taken on this item.
No action taken on this item.
D.
AI-60512
1. Claim of Ruben Hernandez
2. Claim of Elena Leal
3. Claim of Agnete Antons
No action taken on this item.
2. Claim of Elena Leal
3. Claim of Agnete Antons
No action taken on this item.
E.
AI-60510
1. Claim of Benjamin Morales
2. Claim of Fernando Reyna
3. Claim of Bobby Casares
No action taken on this item.
2. Claim of Fernando Reyna
3. Claim of Bobby Casares
No action taken on this item.
F.
AI-60602
Raul Muniz Jr. ; Daniel Muniz vs Hidalgo County
G.
AI-60607
c-2427-17-f: Sandra Garza vs Hidalgo County et al
No action taken on this item.
No action taken on this item.
24.
A. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024(A) (4) "a Professional Service" for the "provision of legal services/representation in connection with litigation."
In reference to Item.25.C.
On motion by COMMISSIONER PCT. 1, DAVID FUENTES, seconded by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, the Court made a UNANIMOUS vote of approval.
Vote: 3 - 0 – Unanimously
In reference to Item.25.D.
On motion by COMMISSIONER PCT. 1, DAVID FUENTES, seconded by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, the Court made a UNANIMOUS vote of approval.
Vote: 3 - 0 – Unanimously
In reference to Item.25.F.
On motion by COMMISSIONER PCT. 1, DAVID FUENTES, seconded by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, the Court made a UNANIMOUS vote of approval.
Vote: 3 - 0 – Unanimously
In reference to Item.25.G.
On motion by COMMISSIONER PCT. 1, DAVID FUENTES, seconded by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, the Court made a UNANIMOUS vote of approval.
Vote: 3 - 0 – Unanimously
B. Requesting engagement with the firm of Palacios Garza & Thompson in relation to Item.25.C / Preston Henrichson in relation to Item.25.D. / Atlas Hall & Rodriguez in relation to Item.25.F. / Preston Henrichson in relation to Item.25.G. for the "Provision of Legal Services/Representation in connection with Litigation" and authority to submit letter of engagement (subject to compliance with HB1295)
On motion by COMMISSIONER PCT. 1, DAVID FUENTES, seconded by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, the Court made a UNANIMOUS vote of approval.
Vote: 3 - 0 – Unanimously
Court proceeded to Item.25.D.
On motion by COMMISSIONER PCT. 1, DAVID FUENTES, seconded by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, the Court made a UNANIMOUS vote of approval.
Vote: 3 - 0 – Unanimously
Court proceeded to Item.25.E.
On motion by COMMISSIONER PCT. 1, DAVID FUENTES, seconded by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, the Court made a UNANIMOUS vote of approval.
Vote: 3 - 0 – Unanimously
Court proceeded to Item.25.G.
On motion by COMMISSIONER PCT. 1, DAVID FUENTES, seconded by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, the Court made a UNANIMOUS vote of approval.
Vote: 3 - 0 – Unanimously
Court proceeded to Item.28.
In reference to Item.25.C.
On motion by COMMISSIONER PCT. 1, DAVID FUENTES, seconded by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, the Court made a UNANIMOUS vote of approval.
Vote: 3 - 0 – Unanimously
In reference to Item.25.D.
On motion by COMMISSIONER PCT. 1, DAVID FUENTES, seconded by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, the Court made a UNANIMOUS vote of approval.
Vote: 3 - 0 – Unanimously
In reference to Item.25.F.
On motion by COMMISSIONER PCT. 1, DAVID FUENTES, seconded by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, the Court made a UNANIMOUS vote of approval.
Vote: 3 - 0 – Unanimously
In reference to Item.25.G.
On motion by COMMISSIONER PCT. 1, DAVID FUENTES, seconded by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, the Court made a UNANIMOUS vote of approval.
Vote: 3 - 0 – Unanimously
B. Requesting engagement with the firm of Palacios Garza & Thompson in relation to Item.25.C / Preston Henrichson in relation to Item.25.D. / Atlas Hall & Rodriguez in relation to Item.25.F. / Preston Henrichson in relation to Item.25.G. for the "Provision of Legal Services/Representation in connection with Litigation" and authority to submit letter of engagement (subject to compliance with HB1295)
On motion by COMMISSIONER PCT. 1, DAVID FUENTES, seconded by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, the Court made a UNANIMOUS vote of approval.
Vote: 3 - 0 – Unanimously
Court proceeded to Item.25.D.
On motion by COMMISSIONER PCT. 1, DAVID FUENTES, seconded by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, the Court made a UNANIMOUS vote of approval.
Vote: 3 - 0 – Unanimously
Court proceeded to Item.25.E.
On motion by COMMISSIONER PCT. 1, DAVID FUENTES, seconded by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, the Court made a UNANIMOUS vote of approval.
Vote: 3 - 0 – Unanimously
Court proceeded to Item.25.G.
On motion by COMMISSIONER PCT. 1, DAVID FUENTES, seconded by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, the Court made a UNANIMOUS vote of approval.
Vote: 3 - 0 – Unanimously
Court proceeded to Item.28.
25.
Open Session:
A.
Real Estate Acquisition and appropriation for same
Commissioner Palacios did not returned from closed session.
No action taken on this item.
Commissioner Palacios did not returned from closed session.
No action taken on this item.
B.
Pending and/or potential litigation
No action taken on this item.
No action taken on this item.
C.
AI-60505
C-2728-17-J; Dora Alicia Garza Ind., Dora Alicia Garza, et al v. Hidalgo County Sheriff's Office
Refer back to Item.24.A. and B.
Refer back to Item.24.A. and B.
D.
AI-60513
1. Claim of Ruben Hernandez
2. Claim of Elena Leal
3. Claim of Agnete Antons
Refer back to Item.24.A. and B.
2. Claim of Elena Leal
3. Claim of Agnete Antons
Refer back to Item.24.A. and B.
E.
AI-60511
1. Claim of Benjamin Morales
2. Claim of Fernando Reyna
3. Claim of Bobby Casares
Valde Guerra clarified that this was item was previously listed on the agenda, however it was misleading, the three claimants were made to look like part of the law suit, which they were not. The claimants were part of the overall claim incident. This is an issue that the county's insurance settled in mediation.
1) Benjamin Morales - $50,000
2) Fernando Reyna - $32,500
3) Bobby Casares - $7,500
On motion by COMMISSIONER PCT. 1, DAVID FUENTES, seconded by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, the Court made a UNANIMOUS vote of approval.
Vote: 3 - 0 – Unanimously
2. Claim of Fernando Reyna
3. Claim of Bobby Casares
Valde Guerra clarified that this was item was previously listed on the agenda, however it was misleading, the three claimants were made to look like part of the law suit, which they were not. The claimants were part of the overall claim incident. This is an issue that the county's insurance settled in mediation.
1) Benjamin Morales - $50,000
2) Fernando Reyna - $32,500
3) Bobby Casares - $7,500
On motion by COMMISSIONER PCT. 1, DAVID FUENTES, seconded by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, the Court made a UNANIMOUS vote of approval.
Vote: 3 - 0 – Unanimously
F.
AI-60604
Raul Muniz Jr. ; Daniel Muniz vs Hidalgo County
Refer back to Item.24.A and B.
Refer back to Item.24.A and B.
G.
AI-60608
c-2427-17-f: Sandra Garza vs Hidalgo County et al
Valde Guerra informed that this is the overall issue involving the Health Department.
Refer back to Item.24.A. and B.
Valde Guerra informed that this is the overall issue involving the Health Department.
Refer back to Item.24.A. and B.
26.
Closed Session:
Commissioners Court may reconvene into Closed Session for the discussion regarding the agenda items listed
No action taken on this item.
Commissioners Court may reconvene into Closed Session for the discussion regarding the agenda items listed
No action taken on this item.
27.
Open Session:
Commissioners Court may reconvene into Open Session for the discussion regarding the agenda items listed
No action taken on this item.
Commissioners Court may reconvene into Open Session for the discussion regarding the agenda items listed
No action taken on this item.
28.
Adjourn
On motion by COMMISSIONER PCT. 1, DAVID FUENTES, seconded by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, the Court made a UNANIMOUS vote of approval.
Vote: 3 - 0 – Unanimously
On motion by COMMISSIONER PCT. 1, DAVID FUENTES, seconded by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, the Court made a UNANIMOUS vote of approval.
Vote: 3 - 0 – Unanimously
There being no further business to come before said
Court, the meetings of the Commissioners' Court and the
Drainage District #1 Board are now hereby adjourned.
Dated this the 11th day of July, 2017
ARTURO GUAJARDO, JR., County Clerk
Hidalgo County, Texas
By: ______________________________
Norma G. Cantu, Deputy
I, ARTURO GUAJARDO, JR., County Clerk attest that this is an accurate accounting of a proceeding of the Commissioners’ Court held on July 11, 2017.
Signed this 11th day of JULY 2017
ATTEST:
ARTURO GUAJARDO, JR.
County Clerk and Ex-Officio Clerk
Of the Commissioners’ Court of
Hidalgo County
By: ____________________________
(Seal) Norma G. Cantu, Deputy
Court, the meetings of the Commissioners' Court and the
Drainage District #1 Board are now hereby adjourned.
Dated this the 11th day of July, 2017
ARTURO GUAJARDO, JR., County Clerk
Hidalgo County, Texas
By: ______________________________
Norma G. Cantu, Deputy
I, ARTURO GUAJARDO, JR., County Clerk attest that this is an accurate accounting of a proceeding of the Commissioners’ Court held on July 11, 2017.
Signed this 11th day of JULY 2017
ATTEST:
ARTURO GUAJARDO, JR.
County Clerk and Ex-Officio Clerk
Of the Commissioners’ Court of
Hidalgo County
By: ____________________________
(Seal) Norma G. Cantu, Deputy