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SPECIAL MEETING - July 25, 2017

BE IT REMEMBERED, that on this 25th day of July A.D., 2017, there was begun and held a SPECIAL MEETING of the Honorable Commissioners’ Court of Hidalgo County, Texas, wherein the following members thereof were present, to-wit:
 
HONORABLE RAMON GARCIA

HONORABLE DAVID FUENTES

HONORABLE EDUARDO "EDDIE" CANTU

HONORABLE JOE M. FLORES

HONORABLE JOSEPH PALACIOS		 HIDALGO COUNTY JUDGE

COMMISSIONER, PRECINCT NO. 1

COMMISSIONER, PRECINCT NO. 2

COMMISSIONER, PRECINCT NO. 3

COMMISSIONER, PRECINCT NO. 4

and ARTURO GUAJARDO, JR., COUNTY CLERK & EX-OFFICIO CLERK OF THE COMMISSIONERS’ COURT of Hidalgo County, Texas, wherein the following proceedings were had, to-wit:
 AGENDA
CC REGULAR
HIDALGO COUNTY
COMMISSIONERS COURT MEETING
July 25, 2017
9:30 A.M.
                                          

NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Commissioners' Court will be held at the Edinburg Council Chambers 415 W. University Drive, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:

 
1.
 
Roll Call

All members of the court were in attandance.
 
2.
 
Pledge of Allegiance

Judge Garcia led the courtroom in reciting the Pledge of Allegiance.
 
3.
 
Prayer

Virginia Townsand led the courtroom in Prayer.
 
4.
 
Approval of Consent Agenda

The court moved to approve the consent agenda.

Court proceeded to Item.24.B.
 
5.
 
HIDTA - Task Force:
 
A.
AI-60641
Requesting approval for County Treasurer to process payment for fuel reimbursement in the amount of $30.00 for TFA Rodrigo Sampayo after auditing procedures are completed by County Auditor. TFA Rodrigo Sampayo paid for fuel expense with personal credit card due to Hidalgo County Card not working properly.

On motion by COMMISSIONER PCT. 3, JOE M. FLORES, seconded by COMMISSIONER PCT. 4, JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval.

Vote: 5 - 0 - Unanimously
View Agenda Item
Attachments:
 
6.
 
Constable Pct. #2:
 
A.
AI-60670
Requesting approval to accept and approve the "Public Purpose" [pursuant to Texas Constitution, Article 3, Section 52] served for the request to purchase promotional items. Item's needed to be  purchased through current term such as but limited to table clothes, banners, pens, pencils and etc., as these items will be useful to inform, relate progress, educate and report important information to our constituents on aspects of numerous projects, programs and events.

On motion by COMMISSIONER PCT. 1, DAVID FUENTES, seconded by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, the Court made a UNANIMOUS vote of approval.
                                                                              
 Vote: 5 - 0 – Unanimously
View Agenda Item
Attachments:
 
B.
AI-60698
Discussion, consideration, and approval to appoint Alfredo Meza Jr. as Deputy Constable by Constable Martin N. Cantu in accordance with Texas Local Government Code Section 86.011.

On motion by COMMISSIONER PCT. 1, DAVID FUENTES, seconded by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, the Court made a UNANIMOUS vote of approval.
                                                                              
 Vote: 5 - 0 – Unanimously
View Agenda Item
 
C.
AI-60672
Requesting for Commissioners Court to accept and approve the " Public Purpose" [pursuant to Texas Constitution, Art 3, Section 52] served for the request to purchase "picture frames" to be used for public displayed at the Hidalgo County Constable Pct. 2 Office Lobby, requisition #00345109 for the amount of $66.73.

On motion by COMMISSIONER PCT. 1, DAVID FUENTES, seconded by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, the Court made a UNANIMOUS vote of approval.
                                                                              
 Vote: 5 - 0 – Unanimously
View Agenda Item
Attachments:
 
7.
 
Constable Pct. #3:
 
A.
AI-60803
1. Discussion, consideration, and approval for Hidalgo County Constable Pct. 3's continued participation in Texas 1033 Surplus Property Program. 

On motion by COMMISSIONER PCT. 3, JOE M. FLORES, seconded by COMMISSIONER PCT. 4, JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval.

Vote: 5 - 0 - Unanimously

2. Authorization and approval for County Judge, as authorized official, to sign required documents. 


On motion by COMMISSIONER PCT. 3, JOE M. FLORES, seconded by COMMISSIONER PCT. 4, JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval.

Vote: 5 - 0 - Unanimously

Commissioner Cantu stepped away from the meeting.

3. Authorization and approval to participate, select and receive equipment under Texas 1033 Surplus Program, with selection list to be submitted prior to receipt.

On motion by COMMISSIONER PCT. 3, JOE M. FLORES, seconded by COMMISSIONER PCT. 4, JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval.

Vote: 4 - 0 - Unanimously
View Agenda Item
Attachments:
 
B.
AI-60834
Requesting approval to purchase promotional items under "Public Purpose" to include but not limited to: pencils, notebooks, school boxes, activity books, cinch bags, and badge stickers. These items will be used to inform, relate progress, educate and report information to our constituents on aspects dealing with public safety and education.

Commissioner Palacios stepped away from the meeting.

On motion by COMMISSIONER PCT. 3, JOE M. FLORES, seconded by COMMISSIONER PCT. 1, DAVID FUENTES, the Court made a UNANIMOUS vote of approval.

Vote: 3 - 0 – Unanimously
View Agenda Item
Attachments:
 
8.
 
Tax Office - Paul Villarreal:
 
A.
AI-60662
Discussion,consideration and action to extend the deadline of tax refund request, provided by Subsection(c) for the following, pursuant to Section 31.11 of Property Tax Code Subsection(c-1)
Account Number Payer Amount Years
N3400.00.000.2162.32 Gustavo Ybarra $2,300.94 2011-2012

On motion by COMMISSIONER PCT. 1, DAVID FUENTES, seconded by COMMISSIONER PCT. 3, JOE M. FLORES, the Court made a UNANIMOUS vote of approval.

 Vote: 3 - 0 - Unanimously
View Agenda Item
Attachments:
 
B.
AI-60673
Approval of Amendment to Interlocal Cooperation Agreement for Tax Assessment and Collection for the following entities:
Hidalgo ISD, La Joya ISD,South Texas College, Sharyland ISD, Mercedes ISD, Progreso ISD, McAllen ISD, Edinburg CISD, Donna ISD, Valley View ISD, P.S.J.A. ISD, City of Alamo, City of Edcouch, City of Mission, City of Hidalgo, Sullivan City, City of Alton, City of Weslaco.

On motion by COMMISSIONER PCT. 3, JOE M. FLORES, seconded by COMMISSIONER PCT. 1, DAVID FUENTES, the Court made a UNANIMOUS vote of approval.

Vote: 3 - 0 – Unanimously
View Agenda Item
Attachments:
 
9.
 
Sheriff's Office:
 
A.
AI-60697
1. Approval of Inter-Local Cooperation Agreement between the City of Mission, City of McAllen, City of Palmhurst, City of Alton, Hidalgo County, Texas, concerning implementation of the Mission Police Department First Offender Program.

On motion by COMMISSIONER PCT. 1, DAVID FUENTES, seconded by COMMISSIONER PCT. 3, JOE M. FLORES, the Court made a UNANIMOUS vote of approval.

 Vote: 3 - 0 - Unanimously

2. Authorization for County Judge and County Sheriff to sign Inter-Local Agreement for First Offender Program

On motion by COMMISSIONER PCT. 3, JOE M. FLORES, seconded by COMMISSIONER PCT. 1, DAVID FUENTES, the Court made a UNANIMOUS vote of approval.

Vote: 3 - 0 – Unanimously
View Agenda Item
Attachments:
 
B.
AI-60676
1.  Approval of certification of revenues as certified by the County Auditor.

On motion by COMMISSIONER PCT. 3, JOE M. FLORES, seconded by COMMISSIONER PCT. 1, DAVID FUENTES, the Court made a UNANIMOUS vote of approval.

Vote: 3 - 0 – Unanimously

2.  Approval of appropriation of funds in the Jail Commissary account for the amount of $45,211.70.

On motion by COMMISSIONER PCT. 3, JOE M. FLORES, seconded by COMMISSIONER PCT. 1, DAVID FUENTES, the Court made a UNANIMOUS vote of approval.

Vote: 3 - 0 – Unanimously
View Agenda Item
Attachments:
 
C.
AI-60684
1.  Approval of certification of revenues as certified by the County Auditor.

On motion by COMMISSIONER PCT. 3, JOE M. FLORES, seconded by COMMISSIONER PCT. 1, DAVID FUENTES, the Court made a UNANIMOUS vote of approval.

Vote: 3 - 0 – Unanimously

2.  Approval of appropriation of funds in the Jail Commissary account for the amount of $236,350.00.

On motion by COMMISSIONER PCT. 3, JOE M. FLORES, seconded by COMMISSIONER PCT. 1, DAVID FUENTES, the Court made a UNANIMOUS vote of approval.

Vote: 3 - 0 – Unanimously
View Agenda Item
Attachments:
 
10.
 
Executive Office:
 
A.
 
Presentation for discussion, consideration and action (if necessary) including, but not limited to the following:
1) Update on ongoing county owned building construction, relocation and/or renovation repair projects

Valde Guerra reported that Justice of the Peace Precinct 3, Place 1 Luis Garza's office will be installing two windows to serve more constituents. As per Guerra, constituents will not be penalized as to the services render due to the backlog.

2) Emergency situations occurring since last agenda meeting

Nothing to report on this item.
 
B.
AI-60751
Request by CEF of Rio Grande Valley Chapter to utilize the pavilion at JR Milo Ponce Park on August 4, 2017 from 5-6:30pm

Commissioner Palacios joined the meeting.

On motion by COMMISSIONER PCT. 3, JOE M. FLORES, seconded by COMMISSIONER PCT. 4, JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval.

Vote: 4 - 0 - Unanimously

Valde Guerra disclosed that they received a request to use a county wide parking lot but the request was blocked by the IT security system. The issue has been resolved. 

Commissioner Cantu joined the meeting.
View Agenda Item
Attachments:
 
11.
 
Human Resources:
Requesting waiver of the Budget Amendment Policy - Personnel Related Amendments (if applicable) for personnel items listed

On motion by COMMISSIONER PCT. 1, DAVID FUENTES, seconded by COMMISSIONER PCT. 4, JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval.

Vote: 5 - 0 - Unanimously

Court proceeded to Item.11.B.
 
A.
AI-60729
Status update on the Classification and Compensation Pay Plan project.

Raul Silguero informed to the court that a committee made up of Commissioner Eduardo "Eddie" Cantu, Commissioner Joseph Palacios and Hidalgo County Clerk Arturo Guajardo, Jr., was set up to discuss issues regarding the step and grade plan. According to Silguero, salaries will not change drastically due to the implementation of the plan. However, current salaries will indicate as to what step employees fall into and the grade. The application of the grade is expected to be implemented by September 1.

It was reported that 3,141 county positions are in the salary schedule, out of those 2,757 are classified positions with 748 positions under the law enforcement step and grade, and 2,009 will be under the county's classification pay plan. In addition, 384 are non-classified positions, being 64 elected and appointed positions, with 320 positions from the juvenile/other departments; these can not be classified because they are set under different statute. 

Additionally, Silguero reported that 2,375 or 86.14% of positions will fall from step 1 to step 5 and 357 or 12.95% will fall from step 6 to step 10, and 25 or 0.91% will be under step 11. There are 412 classified job titles. Commissioner Flores questioned what the outcome will be for someone working more years than the other but making the same salary. On that note, Silguero explained that nobody will lose their salary, and the classification will be based on their grade, not tenure. Commissioner Palacios added that there are circumstances were they have the same positions but tenure becomes an issue. The commissioner suggested looking into longevity pay as a separate item. According to Silguero, salaries are different because there was no system to set salaries. In regard to the budgetary impact, there will be a savings of $204,930.20 to the general fund, a savings of $15,924.40 to road and bridge, and a savings of $166,642.80 under all other funds. 

Silguero pointed out that based on salaries, 642 positions in all grades fall under step 1.

Judge Garcia asked if this will also apply to the federal programs. With regards, Silguro informed the judge that this will also apply to those federal programs, with the exception of Head Start and initially not CSA until they are included into the county.

Court proceeded to Item.12.A.
View Agenda Item
Attachments:
 
B.
AI-59719
Precinct 1 Road & Bridge (1200) / General Fund (1100):
1. Approval to rescind the following action previously taken by Commissioners Court on 01/10/17; AI-57924 Item #3.B., discussion, consideration, and approval of changes in funding source to various positions,as per the attached Exhibit A.

On motion by COMMISSIONER PCT. 3, JOE M. FLORES, seconded by COMMISSIONER PCT. 4, JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval.

Vote: 5 - 0 - Unanimously

2. Approval to reverse transfer amounts related to rescinded personnel actions.

On motion by COMMISSIONER PCT. 1, DAVID FUENTES, seconded by COMMISSIONER PCT. 4, JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval.
                                        
Vote: 5 - 0 - Unanimously
View Agenda Item
Attachments:
 
C.
AI-60786
Precinct 1 Road & Bridge (1200) / General Fund (1100):
1. Approval of various personnel related changes as per attached Exhibit A, effective the next pay period of 08/07/17.

On motion by COMMISSIONER PCT. 3, JOE M. FLORES, seconded by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, the Court made a UNANIMOUS vote of approval.

Vote: 5 - 0 - Unanimously

2. Approval of various transfers.

On motion by COMMISSIONER PCT. 1, DAVID FUENTES, seconded by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, the Court made a UNANIMOUS vote of approval.
                                                                              
 Vote: 5 - 0 – Unanimously
View Agenda Item
Attachments:
 
D.
AI-60747
District Attorney - HIDTA CH 59 (1251):
1. Discussion, consideration, and approval of the following personnel actions, effective next full pay period of 8/07/2017:
Action Dept. / Program Slot # Position Title Proposed Budgeted Salary
Create 270-011 G041 Criminal Investigator II $61,800.00

On motion by COMMISSIONER PCT. 3, JOE M. FLORES, seconded by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, the Court made a UNANIMOUS vote of approval.

Vote: 5 - 0 - Unanimously

2. Approval of intradepartmental transfer.

On motion by COMMISSIONER PCT. 3, JOE M. FLORES, seconded by COMMISSIONER PCT. 4, JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval.

Vote: 5 - 0 - Unanimously
View Agenda Item
Attachments:
 
E.
AI-60778
Pct. 2 Road Maintenance (1200):
Approval, discussion and consideration of the following personnel actions effective next full pay period of 8/07/2017:
Action Dept./Program Slot # Current Position Title Proposed Position Title
Position Title Change 122-006 0101 Coordinator III Compliance Monitor

On motion by COMMISSIONER PCT. 3, JOE M. FLORES, seconded by COMMISSIONER PCT. 1, DAVID FUENTES, the Court made a UNANIMOUS vote of approval.

Vote: 5 - 0 – Unanimously
View Agenda Item
Attachments:
 
F.
AI-60779
Discussion, consideration and approval for Hidalgo County Office of the County Judge to appoint Maria del Carmen Treviño as a volunteer/intern under Hidalgo County Office of the County Judge for the period of July 31, 2017 to August 18, 2017.

On motion by COMMISSIONER PCT. 1, DAVID FUENTES, seconded by COMMISSIONER PCT. 4, JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval.
                                        
Vote: 5 - 0 - Unanimously

Court proceeded back to Item.11.A.
View Agenda Item
Attachments:
 
12.
 
Urban County:
 
A.
AI-60837
"Subject to Compliance with HB 1295, when and if Applicable." Urban County Program on behalf of Precinct No. 2 is requesting authority to purchase furniture for the Community Resource Center (CRC) Youth Facility Project. Purchase will be made from K-Log, Inc. (contract # 503-16) through Hidalgo County's membership/participation with Buyboard. The total amount of purchase is $19,072.98 (quote attached) funded thru UCP FY 29 (2016) Other Public Facilities funds.

On motion by COMMISSIONER PCT. 4, JOSEPH PALACIOS, seconded by COMMISSIONER PCT. 3, JOE M. FLORES, the Court made a UNANIMOUS vote of approval.

Vote: 5 - 0 – Unanimously
View Agenda Item
Attachments:
 
B.
AI-60646
1. “Subject to: HB 1295 Compliance.” Urban County Program on behalf of the City of La Villa is requesting approval of a best and final negotiated contract for professional engineering services with LAZCAMREA, LLC d/b/a: Fulcrum Consulting Services, in the amount of $76,040.00 utilizing CDBG FY 26 & 27 (2013 & 2014) La Villa Water/Sewer Improvement funds.

Commissioner Palacios stepped away from the meeting.

On motion by COMMISSIONER PCT. 1, DAVID FUENTES, seconded by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, the Court made a UNANIMOUS vote of approval.
                                                                              
 Vote: 4 - 0 – Unanimously

2. Approval of Work Authorization No. 1 for LAZCAMREA, LLC d/b/a: Fulcrum Consulting Services in the amount of $76,040.002. Approval of Work Authorization No. 1 for LAZCAMREA, LLC d/b/a: Fulcrum Consulting Services in the amount of $76,040.00

On motion by COMMISSIONER PCT. 3, JOE M. FLORES, seconded by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, the Court made a UNANIMOUS vote of approval.

Vote: 4 - 0 - Unanimously
View Agenda Item
Attachments:
 
C.
AI-60739
Subject to HB 1295 Compliance, Urban County Program, on behalf of Hidalgo County Precinct No. 1, is requesting approval of a best and final negotiated contract in the amount of $10,710.97 with Raba Kistner, Inc. for geotechnical and construction material testing services for the Delta Area Connector/East Lateral Project (Phase II) funded by the General Land Office (GLO).

On motion by COMMISSIONER PCT. 3, JOE M. FLORES, seconded by COMMISSIONER PCT. 1, DAVID FUENTES, the Court made a UNANIMOUS vote of approval.

Vote: 4 - 0 – Unanimously
View Agenda Item
Attachments:
 
D.
AI-60767
Public Hearing regarding the FY 2017-2018 Hidalgo County Urban County Program’s One Year Action Plan for Program Year (30).

Judge Garcia Opened the Public Hearing.

Diana Serna informed that the public hearing is for the public to review the action plan which was posted on the website, libraries and city halls.  When the original plan was posted, City of Edcouch had identified two different projects they wanted to fund. However, during the common period they went back and took action to change those two items and create one activity for a parks and recreational facility project. Serna disclosed that the city will receive a grant from Texas Parks and Wildlife and would like to have matching funds for the activity. This is for the change to the 1 year action plan. 

Commissioner Palacios joined the meeting.

Mr. De La Cruz on behalf of City of Edcouch let the court know that the city has infrastructure for the work plan, they received the grant and therefore, they are amending the work plan to include Texas Parks and Wildlife. This does require matching funds, which will be utilize from Urban County and hopefully precinct 1. De La Cruz stated that it is going to be $250,000 from the city and $250,000 from urban county and $250,000 from precinct 1. This will be a 2 to 3 year project. Commissioner Fuentes petition consideration to pay little by little every year. Based on that petition, Serna commented that if the court approves the action plan, they can set aside this money and first use the city's money as part of the work plan. 

Judge Garcia Closed the Public Hearing.
View Agenda Item
Attachments:
 
E.
AI-60711
Subject to Compliance with HB 1295, and receipt of TXDOT permit for FM 494, requesting consideration and action to award and enter into a construction contract with GNH Company, LLC in the amount of $153,239.75 UCP Fiscal Year 29 (2016) City of Granjeno -Street Improvement funds will be utilized.

On motion by COMMISSIONER PCT. 3, JOE M. FLORES, seconded by COMMISSIONER PCT. 4, JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval.

Vote: 5 - 0 - Unanimously
View Agenda Item
Attachments:
 
F.
AI-60766
Requesting approval of the Amended Hidalgo County Urban County Program Citizen Participation Plan.

Diana Serna informed that the dollar amount was incorrect, originally they published $300,000 but would like to bring the number down to $200,000

On motion by COMMISSIONER PCT. 1, DAVID FUENTES, seconded by COMMISSIONER PCT. 4, JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval.
                                        
Vote: 5 - 0 - Unanimously
View Agenda Item
Attachments:
 
G.
AI-60777
1. Requesting exemption from competitive bidding requirements under the Texas Local Government Code 262.024 (a)(4) for professional engineering services.

On motion by COMMISSIONER PCT. 4, JOSEPH PALACIOS, seconded by COMMISSIONER PCT. 3, JOE M. FLORES, the Court made a UNANIMOUS vote of approval.

Vote: 5 - 0 – Unanimously

2. Presentation of the scoring grid for the purpose of ranking by Commissioner’s Court of at least three (3) professional engineering firms from the county’s approved “pool” as graded and evaluated by the City of Alamo, Urban County Program and Hidalgo County Purchasing Department, in connection with and funded through Hidalgo County Urban County Program Year 29 (2016) City of Alamo – Water/Sewer Improvement funds.  
Professional Service Firm Grade Ranked
Quintanilla, Headley and Associates, Inc 88.67% 1
R. Gutierrez Engineering Corporation 88.33% 2
R.E. Garcia and Associates 86.33% 3

On motion by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, seconded by COMMISSIONER PCT. 3, JOE FLORES, the Court made a UNANIMOUS vote of approval.

Vote: 5 - 0 -Unanimously 

3. Authority to negotiate a professional engineering service contract with the No. 1 ranked firm of Quintanilla, Headley & Associates, Inc.for the provision of engineering services for an Urban County Program Year 29 (2016) City of Alamo – Water/Sewer Improvements project.

On motion by COMMISSIONER PCT. 1, DAVID FUENTES, seconded by COMMISSIONER PCT. 3, JOE M. FLORES, the Court made a UNANIMOUS vote of approval.

 Vote: 5 - 0 - Unanimously
View Agenda Item
Attachments:
 
H.
AI-60771
Approval of a Resolution authorizing the County of Hidalgo Urban County Program to submit its FY 2017-2018 Annual Action Plan (Year 30) to the U. S. Department of Housing and Urban Development (HUD) and authorize the County Judge to sign any and all documents related to funding.

Serna reported that the program lost $72,782 out of the CDBG program.
The Home Program lost $58,568
The Emergency Shelter program lost $7,773

This is based on the formula which will determine how much each community will receive. 

On motion by COMMISSIONER PCT. 3, JOE M. FLORES, seconded by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, the Court made a UNANIMOUS vote of approval.

Vote: 5 - 0 - Unanimously

Serna noted that the approval will be based on the change to be made to the City of Edcouch.

Court proceeded to Item.20.A.
View Agenda Item
Attachments:
 
13.
 
Health & Human Services Department:
 
A.
 
Health Care Funding District:
 
1.
AI-60695
Approval to serve as the Primary Service Delivery Area (SDA) Liaison for the Uniform Hospital Rate Increase Program (UHRIP).

There are a total of 10 county region.

Eduardo Olivarez informed that the county's name was put up for nomination to oversee the operation of the program. According to Olivarez, they would let the state know that the county is interested to serve as the lead, but will have to have the other counties accept Hidalgo County as the leader as well. 

On motion by COMMISSIONER PCT. 4, JOSEPH PALACIOS, seconded by COMMISSIONER PCT. 3, JOE M. FLORES, the Court made a UNANIMOUS vote of approval.

Vote: 5 - 0 – Unanimously
View Agenda Item
Attachments:
 
2.
 
Discussion and/or action, including but not limited to Health Care Funding District and/or Expenditures

No action taken on this item.

Court proceeded to Item.5.A.
 
B.
 
Indigent Health Care Program:
 
1.
 
Discussion and/or action, including but not limited to Indigent Health Care Program and 1115 Waiver and/or Expenditures
 
14.
 
Emergency Management:
 
A.
AI-60801
 Discussion, consideration and approval of the Memorandum of Understanding between the County of Hidalgo and the Food Bank of the Rio Grande Valley, Inc. for donation management services.

Authorization and approval for the Hidalgo County Judge to sign the Memorandum of Understanding.

On motion by COMMISSIONER PCT. 1, DAVID FUENTES, seconded by COMMISSIONER PCT. 3, JOE M. FLORES, the Court made a UNANIMOUS vote of approval.

 Vote: 5 - 0 - Unanimously
View Agenda Item
Attachments:
 
B.
AI-60800
1. Authorization and approval to appoint Donations Coordinator for Annex T of the Emergency Management Plan.

Ricardo Saldaña informed that the new interim will be DeAnne Economedes as the donations manager for the plan. 

On motion by COMMISSIONER PCT. 1, DAVID FUENTES, seconded by COMMISSIONER PCT. 4, JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval.
                                        
Vote: 5 - 0 - Unanimously

2. Authorization and approval for the Hidalgo County Judge to sign the letter of appointment.
View Agenda Item
Attachments:
 
15.
 
Community Service Agency:
 
A.
AI-60847
Discussion, consideration and approval of short-term loan to Community Service Agency to be repaid from the Texas Veterans Commission Grant reimbursement.

Jaime Longoria asked the court to consider a 60 day loan of $100,000 which will be paid when they are reimbursed by the Veterans Commission.

On motion by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, seconded by COMMISSIONER PCT. 1, DAVID FUENTES, the Court made a UNANIMOUS vote of approval.

Vote: 5 - 0 -Unanimously
View Agenda Item
 
B.
AI-60835
Division, consideration and possible approval of amendment No.2 of the Comprehensive Energy Assistance Program contract #58170002587 between Texas Department of Housing and Community Affairs (TDHCA) and Hidalgo County Community Service Agency (HCCSA), (pending legal review) with authorization for Jaime Longoria to electronically sign any and all pertinent documents.

Correction: should read "discussion" not "division".

On motion by COMMISSIONER PCT. 1, DAVID FUENTES, seconded by COMMISSIONER PCT. 3, JOE M. FLORES, the Court made a UNANIMOUS vote of approval.

 Vote: 5 - 0 - Unanimously
View Agenda Item
Attachments:
 
C.
AI-60836
Division, consideration and possible approval of amendment No. 2 of the Community Service Block Grant Program contract #61170002636 between Texas Department of Housing and Community Affairs (TDHCA) and Hidalgo County Community Service Agency (HCCSA), (pending legal review) with authorization for Jaime Longoria to electronically sign and all pertinent documents.

Correction: should read "discussion" not "division".

On motion by COMMISSIONER PCT. 1, DAVID FUENTES, seconded by COMMISSIONER PCT. 3, JOE M. FLORES, the Court made a UNANIMOUS vote of approval.

 Vote: 5 - 0 - Unanimously
View Agenda Item
Attachments:
 
16.
 
IT Department:
 
A.
AI-60691
Facilities Management:
Authorization and approval to purchase new wireless service through the County's membership/participation through CONTRACT: DIR-TSO-3415 with VERIZON WIRELESS for the following:
Qty: Description: User: Service Plan:
13 Data Service for iPads Office Use 4G Mobile Broadband Unl. @ $37.99 each per month

Commissioner Fuentes stepped away from the meeting.

On motion by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, seconded by COMMISSIONER PCT. 1, DAVID FUENTES, the Court made a UNANIMOUS vote of approval.

Vote: 4 - 0 -Unanimously
View Agenda Item
Attachments:
 
17.
 
Elections Administration:
 
A.
AI-60881
Discussion, consideration and action but not limited to Election updates.

Yvonne Ramon informed the court that during the constitutional under the County Wide Polling Place Program, voters will be able to vote in any location during election day. 

The elections administrator disclosed that they have always ran the hours of 8 am - 5 pm  as the elections code calls for minimum hours. This time around, they are recommending two locations for the City of Edinburg during the pilot program. According to Ramon, they were asked to increase the hours and locations, the max hours from 7 am - 7 pm.

Commissioner Fuentes joined the meeting.

An estimate for early voting hours and extended hours for payroll and insurance only, was presented to the court. For judges, alternatives, and clerks, at the current rate from 8 am -  5 pm $512,335.46 if increase by 1 hour, it would be from to 8 am - 6 pm at an increase of $40,296.20 if the time increases from 8 am - 7 pm it increases by $81,964.28 and from 7 am to 7 pm the cost increases by $122,961.10
The second column showed the new rate of $14.00 for judges and 12.00 for alternative and clerks. The hours from 8 am - 5 pm would be at a rate of $607,240.46 and if increased by 1 hour from 8 am - 6 pm it increases by $47,771.43 then, the hours from 7 am - 7 pm would be at an increase of $145,776.67. Again, Ramon emphasized that this is just payroll for countywide. 

As per Ramon, typically the law says that during special elections they open 12 hours on the last two days of early voting.  At the moment they are recommending two locations for the City of Edinburg, but they might want more. 

Edinburg councilmember Richard Molina and candidate for Mayor of same city, disclosed to the court that he received a call from a citizen informing that the county has the discretion to expand hours from 7 am to 7 pm. He indicated that this doesn't fall on the city nor the state, it falls on the county commissioners court. The councilmember asked the court to not suppress hours. The current hours being presented are, October 23rd from 8 - 5, Tuesday, October 24th from 8 - 5, October 25th from 8 - 5, October 26th 8 am - 5 pm, October 27 8 am - 5 pm, Saturday from 7 am - 7 pm, and Sunday from 10 am - 3 pm, and finally Monday, Tuesday, and Wednesday back from 8 am - 5 pm, however, Thursday and Friday hours are 7 am -7 pm. According to Molina, the difference is 21 hours that the polls will be open that much longer due to running on odd number year and running on even number year. 

Judge Garcia disclosed that he received a call from current City of Edinburg Mayor Richard Garcia informing that he is in favor of extending the hours.  

Commissioner Flores commented that if they do it for one, they have to do it for everyone. 

Commissioner Palacios stated that it is important to not disfranchise, at the moment there is no contract yet. 

Ramon informed that up to now, all November entities are in contract with the Elections Department. In May, all May even number years contract with them because the law allows them to say no during the primary, it's only odd May. 

Commissioner Cantu stressed that Edinburg may choose to still conduct it, since they still don't have a contract with the county. 

Yvonne Ramon disclosed that August 21 is the deadline for the city to call order. 

According to Molina, at the last city meeting they voted to negotiate and proceed with the county. On that note, Ramon cleared that the city just voted to start negotiation but did not fully vote to have the elections department run the elections. 

Sonia Marroquin Assistant City Manager with the City of Edinburg, informed the court that they met with Ramon and other county staff regarding negotiations. During the negotiations they discussed the possibility of extending hours.

Steve Crain noted to Marroquin that the city as the governing body, has to tell the court what they want. If they want to extend the hours then they can have a contract that Ramon can bring back to the court for approval. 

Richard Molina informed the court that they were told that that was not an option at the open meeting they had one week ago, if they would have been given the appropriate information they would have voted from 7 am - 7 pm. According to Ramon, her recommendation of 8 am - 5 pm was based on the election code. 

Fern McCalugherty stated that the city has always conduct the hours of 8 am - 5 pm, she questioned the change. 

Ramon informed that they have only conducted one election in 20011, which was their charter. 

Commissioner Cantu stated that it is important to wait for the city to decide before proceeding with any negotiations. 

No action taken on this item.
View Agenda Item
Attachments:
 
B.
AI-60599
1. Discussion, consideration and approval to increase the wage rate to the Poll Workers (Election Judge, Alternative Judge/Clerk) as follows:
Title Current Wage Rate
(Non-Training)		 Proposed Wage Rate
(Non-Training)
Alternative Judge/Clerk $ 10.10 per hour $ 12.00 per hour
Election Judge $ 12.00 per hour $ 14.00 per hour
2. Discussion and consideration to increase the training rate for Election Judges and Alternative Judges/Clerks.

Correction: Should be Alternate and not Alternative.



On motion by COMMISSIONER PCT. 3, JOE M. FLORES, seconded by COMMISSIONER PCT. 4, JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval.

Vote: 5 - 0 - Unanimously

3. Approval to increase the training rate to $10.00 for Election Judges and Alternative Judges/Clerks. This wage increase does not apply to elections conducted by Political Parties. Contractual Election Service Agreements will reflect the hourly rate if accepted.               
Title Current Wage Rate
(Training)		 Proposed Wage Rate
(Training)
Election Judge, Alternative Judge/Clerk $ 7.00 per hour $ 10.00  per hour

On motion by COMMISSIONER PCT. 3, JOE M. FLORES, seconded by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, the Court made a UNANIMOUS vote of approval.

Vote: 5 - 0 - Unanimously

4. Discussion, consideration and approval to adopt policy in which Hidalgo County Elections Department will not pay training to those individuals that fail to work during the upcoming Election period.

Yvonne Ramon informed to Crain that the training depends on the type of election and how many workers they need to train. However, it could be from one week or up to 3 to 4 weeks. 

Commissioner Palacios stepped away from the meeting.

The elections administrator explained that checks are not turned in until the end of the voting cycle.

Commissioner Cantu commented that if they can legally do this, he agrees to not pay them for the training.  

Crain questioned Ramon if the state requires for clerks to attend training. With regards, Ramon informed that she will get the code.

Commissioner Palacios joined the meeting.

No action taken on this item.
View Agenda Item
Attachments:
 
18.
 
Head Start Program:
 
A.
AI-60757
Discussion/Approval to Enter into a Memorandum of Understanding (MOU) between Weslaco Independent School District and Hidalgo County Head Start Program for the Implementation of the School Readiness Partnership Model (SRPM) to be conducted at Roosevelt Elementary School.

Teresa Flores informed that they are closing Weslaco No.1.

On motion by COMMISSIONER PCT. 1, DAVID FUENTES, seconded by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, the Court made a UNANIMOUS vote of approval.
                                                                              
 Vote: 5 - 0 – Unanimously
View Agenda Item
Attachments:
 
B.
AI-60758
Discussion/Approval to Advertise Including Approval of Specifications (as attached hereto) for Sealed Bids on Lease of Space for the Mission (Granjeno) Area where a Head Start Building is Located

The rent is $400.00 per month.

On motion by COMMISSIONER PCT. 1, DAVID FUENTES, seconded by COMMISSIONER PCT. 3, JOE M. FLORES, the Court made a UNANIMOUS vote of approval.

 Vote: 5 - 0 - Unanimously
View Agenda Item
Attachments:
 
C.
AI-60759
Presentation for Discussion, Consideration and Approval to Enter into a Memoranda of Understanding (MOU) between Hidalgo County Head  Start Program and the Entities Listed on the Attached List 

Judge Garcia stepped away from the meeting.

On motion by COMMISSIONER PCT. 1, DAVID FUENTES, seconded by COMMISSIONER PCT. 3, JOE M. FLORES, the Court made a UNANIMOUS vote of approval.

 Vote: 4 - 0 - Unanimously
View Agenda Item
Attachments:
 
D.
AI-60760
1. Requesting Exemption from Competitive Bidding under the Texas Government Code 262.024 for Professional Services to Provide Medical/Dental, Mental Health, Speech Interpreting Services

On motion by COMMISSIONER PCT. 1, DAVID FUENTES, seconded by COMMISSIONER PCT. 4, JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval.
                                        
Vote: 4 - 0 - Unanimously

2. Presentation of Responses Received for the Purpose of Commissioners’ Court Accepting the Providers as “Qualified” in Order to Proceed to the Next Phase of the Procurement Process Negotiating Contracts
Medical/Dental RFQ#2017-002-04-28
Nuestra Clinica del Valle, Inc. (Medical/Dental)
Dr. Bose, Industrial and Family Medicine, PLLC dba Industrial Health Works
Ashley Pediatric Day & Night Clinic
 
Mental Health RFQ#2017-003-04-28
Amando O. Gonzalez Therapy Express Children’s Rehabilitation Center, LLC
 
Speech Interpreting Services RFQ#2017-004-04-28
Amy Jane Hermansen dba Sign Language Services Sign Language Interpreters, LLC
     

On motion by COMMISSIONER PCT. 3, JOE M. FLORES, seconded by COMMISSIONER PCT. 4, JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval.

Vote: 4 - 0 - Unanimously

3. Approval for Head Start to Negotiate Contracts (in a form approved by Legal Counsel for all the Professional Service Providers as Requested through the Hidalgo County Head Start Program’s RFQs for said  Services and as Detailed Above Attached Hereto

On motion by COMMISSIONER PCT. 3, JOE M. FLORES, seconded by COMMISSIONER PCT. 4, JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval.

Vote: 4 - 0 - Unanimously
View Agenda Item
Attachments:
 
19.
 
Planning Department:
 
A.
AI-60775
1. Preliminary Approval
  a. Fuentes Legacy Subdivision- Pct. 1 (Antonia & Efrain Fuentes, Owner) (Black Street & Adam Street)
  No. of Lots: 2 Single Family
  Flood Zone: X
  Drainage: Yes, Drainage will be detained within the property by existing natural flow into Road Side Ditch.
  ETJ: Yes, approved by the City of Weslaco.
  Water: Yes, provided by North Alamo Water Supply
  Sewer: Yes, OSSF
  Paved: Yes, Black Street.

Commissioner Palacios stepped away from the meeting.

Commissioner David Fuentes abstained from voting on this item.

On motion by COMMISSIONER PCT. 3, JOE M. FLORES, seconded by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, the Court made a UNANIMOUS vote of approval.

Vote: 2 - 0 - Unanimously
 
  b. Speedy Gonzalez Acres Subdivision- Pct. 1 (Jose M. & Esmeralda Gonzalez, Owner) (Mile 2 ½ East Road & Mile 9 North
   Road)
  No. of Lots: 5 Single Family
  Flood Zone: X
  Drainage: Yes, Drainage will be detained within the property by existing natural flow into Road Side Ditch.
  ETJ: Yes, approved by the City of Mercedes.
  Water: Yes, provided by North Alamo Water Supply
  Sewer: Yes, Sanitary Sewer provided by City of Mercedes
  Paved: Yes, Mile 2 ½ East Road.

On motion by COMMISSIONER PCT. 1, DAVID FUENTES, seconded by COMMISSIONER PCT. 3, JOE M. FLORES, the Court made a UNANIMOUS vote of approval.

 Vote: 3 - 0 - Unanimously

  c. Las Comadres No. 4 Subdivision- Pct. 3 (Carlos G. Leal, Jr., Owner) (Western Road & Mile 3 Road)
  No. of Lots: 50 Single Family
  Flood Zone: X
  Drainage: Yes, Storm Sewer System discharging to an existing drainage basin owned by the HCDD#1.
  ETJ: Yes, approved by the City of Mission.
  Water: Yes, provided by Agua S.U.D.
  Sewer: Yes, OSSF
  Paved: Yes, Western Road and 3 proposed internal streets.

On motion by COMMISSIONER PCT. 3, JOE M. FLORES, seconded by COMMISSIONER PCT. 1, DAVID FUENTES, the Court made a UNANIMOUS vote of approval.

Vote: 3 - 0 – Unanimously

Court proceeded to Item.20.B.
View Agenda Item
Attachments:
 
20.
 
Precinct #1 - Comm. Fuentes:
 
A.
AI-60840
Resolution in honor of Weslaco professional boxers Omar and Brandon Figueroa, after back to back wins in the ring against formidable opponents in nationally broadcast matchups on Saturday, July 15, 2017.

Weslaco natives Brandon "Heartbreaker" Figueroa and Omar "Panterita" Figueroa, Jr. were recognized by Commissioner Fuentes and the entire Commissioners Court for their outstanding boxing careers, and their current victory on July 15 at the Nassau Coliseum in Uniodale, New York. 

On motion by COMMISSIONER PCT. 1, DAVID FUENTES, seconded by COMMISSIONER PCT. 4, JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval.
                                        
Vote: 5 - 0 - Unanimously

The Figueroa brothers humbly thanked the court for the resolution. 

Court proceeded back to Item.14.A.
View Agenda Item
Attachments:
 
B.
AI-60858
Requesting approval to appoint member(s) to the following boards:
1.  Hidalgo County Subdivision Advisory Board
2.  Board of Building Line Adjustments

Commissioner Fuentes appointed Joe Olivarez. 

On motion by COMMISSIONER PCT. 1, DAVID FUENTES, seconded by COMMISSIONER PCT. 3, JOE M. FLORES, the Court made a UNANIMOUS vote of approval.

 Vote: 3 - 0 - Unanimously
View Agenda Item
 
C.
AI-60824
Right of way permit - Valdez Plumbing
Requesting approval of proposed open cut on Mile 11 North & Mile 1 1/2 West to install sewer tap from south side of Lot #76 - La Lomita Drive in La Mesa Subdivision (Mercedes, Texas)

On motion by COMMISSIONER PCT. 3, JOE M. FLORES, seconded by COMMISSIONER PCT. 1, DAVID FUENTES, the Court made a UNANIMOUS vote of approval.

Vote: 3 - 0 – Unanimously
View Agenda Item
Attachments:
 
21.
 
Precinct #2 - Comm. Cantu:
 
A.
AI-60827
1. Authority to rescind action taken by Commissioners Court on June 13, 2017 (AI-60260) due to correction of project name.

On motion by COMMISSIONER PCT. 1, DAVID FUENTES, seconded by COMMISSIONER PCT. 3, JOE M. FLORES, the Court made a UNANIMOUS vote of approval.

 Vote: 3 - 0 - Unanimously
 
2. Requesting approval of Interlocal Cooperation Agreement between the City of McAllen and the County of Hidalgo, Texas, concerning new roadway construction to extend Military Highway from 10th St. to Jackson Road.

On motion by COMMISSIONER PCT. 1, DAVID FUENTES, seconded by COMMISSIONER PCT. 3, JOE M. FLORES, the Court made a UNANIMOUS vote of approval.

 Vote: 3 - 0 - Unanimously

3. In accordance with Section 791.014 of the Texas Government Code, requesting approval of the interlocal cooperation agreement project concerning new roadway construction to extend Military Highway from 10th St to Jackson Road.

Commissioner Palacios and Judge Garcia joined the meeting. 

On motion by COMMISSIONER PCT. 2, DAVID FUENTES, seconded by COMMISSIONER PCT. 3, JOE FLORES, the Court made a UNANIMOUS vote of approval.

Vote: 5 - 0 -Unanimously
View Agenda Item
Attachments:
 
B.
AI-60816
Receipt, review, and approval of closing documents for the purchase of Parcel 1 for Pct 2 Dicker Road Project with authority for the Co Judge and or Executive Officer to sign closing documents.

On motion by COMMISSIONER PCT. 1, DAVID FUENTES, seconded by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, the Court made a UNANIMOUS vote of approval.
                                                                              
 Vote: 5 - 0 – Unanimously
View Agenda Item
Attachments:
 
C.
AI-60542
Approval of Economically Disadvantaged County (EDC) Program Application and Affidavit for Pct 2 Dicker Road (SP115 to FM2061) Rd Project - CSJ: 0921-02-312 with authority for the County Judge to sign all required documentation.

On motion by COMMISSIONER PCT. 1, DAVID FUENTES, seconded by COMMISSIONER PCT. 4, JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval.
                                        
Vote: 5 - 0 - Unanimously
View Agenda Item
Attachments:
 
22.
 
Precinct #3 - Comm. Flores:
 
A.
AI-60793
TXDOT - Pct. 3:
1. Approval to submit the Economically Disadvantaged County (EDC) Program Application and Affidavit for the FM 676, from 364, East to SH 107, CSJ:1064-01-032, with authority for County Judge to sign all required documentation.

On motion by COMMISSIONER PCT. 3, JOE M. FLORES, seconded by COMMISSIONER PCT. 4, JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval.

Vote: 5 - 0 - Unanimously
 
2. Approval to submit the Economically Disadvantaged County (EDC) Program Application and Affidavit for the FM 494, from Mile 3 N to Mile 5, CSJ:0864-01-069, with authority for County Judge to sign all required documentation.

On motion by COMMISSIONER PCT. 3, JOE M. FLORES, seconded by COMMISSIONER PCT. 4, JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval.

Vote: 5 - 0 - Unanimously
View Agenda Item
Attachments:
 
23.
 
Precinct #4 - Comm. Palacios:
 
A.
AI-60768
Approval of Resolution of Support for designation of Mile 5 Road (Auburn Road) as FM 676 as per TXDOT's request

On motion by COMMISSIONER PCT. 3, JOE M. FLORES, seconded by COMMISSIONER PCT. 4, JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval.

Vote: 5 - 0 - Unanimously
View Agenda Item
Attachments:
 
B.
AI-60781
Approval for County Judge to sign the Right-Of-Way certification forms for the 10th Street (from SH 107 to FM 1925) project 100% PS&E package submittal to TxDOT.

On motion by COMMISSIONER PCT. 3, JOE M. FLORES, seconded by COMMISSIONER PCT. 4, JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval.

Vote: 5 - 0 - Unanimously

Court proceeded to Item.24.A.
View Agenda Item
Attachments:
 
24.
 
Budget & Management:
 
A.
AI-60727
Presentation and discussion of 2018 Budget Status Report

Sergio Cruz proposed scheduling budget workshops on the weeks they don't meet for court, until the adoption of the budget on September 26.

The projected revenue is of $199 million.

Given the base budget they have adopted $670,000 worth of personnel items, with a base line budget for 2018 of $195 million. 

Cruz disclosed that at the moment they are going through premium analysis to find next year's estimate, the approximate increase is 8% or 10% in rates. 

Commissioner Cantu asked to find out if there has been multiple complaints with the current insurance carrier. 

It was stated that Room and Board is another issue they are trying to address. As per Cruz, they are looking into providing services in-house or locally.

Currently the fund balance is about $30 million dollars, it is expected to be higher by the end of this fiscal year to about roughly $34 million dollars.

Court recessed at 12:08 p.m.

Court reconvened at 12:09 p.m.

Commissioner Flores stepped away from the meeting.

Court proceeded to Item.24.C.
View Agenda Item
Attachments:
 
B.
AI-60790
Consider and approve an order authorizing the issuance, sale and delivery of Hidalgo County, Texas Certificates of Obligation, Series 2017; payable from the levy of a direct and continuing annual ad valorem tax within the limits prescribed by law and a limited pledge (never to exceed $1000) from the surplus net revenues from the operation of the County’s parks as authorized pursuant to Chapter 320, Local Government Code; prescribing the terms and form thereof; providing for the payment of the principal thereof and interest thereon; authorizing the use of an official statement to be used in connection with the sale of the certificates; and making other provisions regarding such certificates and matters incident thereto.

On motion by COMMISSIONER PCT. 3, JOE M. FLORES, seconded by COMMISSIONER PCT. 4, JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval.

Vote: 5 - 0 - Unanimously

Troy Madres with Estrada Hinojosa, explained that they issued approximately $28.4 million which generated $4.4 million with a total sources of funds of $32.8 million. The deposit to project fund was $32.5 million which was approved at the last meeting, the cost of issuance was $226,000 and the underwriter's discount was of $156,000. Additionally, the bonds received were used to fund about $5 million dollars for the courthouse, $1 million dollars set aside for constituent service building - soft costs, and fleet replacement about $2.5 million and $6 million for each of the precincts.

The borrowing cost and final approve sale of COs is now 3.04%

Madres explained the current pro forma debt profile, and how it will look in the future.

Court proceeded to Item.13.A.
View Agenda Item
Attachments:
 
C.
AI-60791
Approval of cost of issuance budget for Certificates of Obligation, Series 2017.

The amount is not to exceed $227,000

On motion by COMMISSIONER PCT. 1, DAVID FUENTES, seconded by COMMISSIONER PCT. 4, JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval.
                                        
Vote: 4 - 0 - Unanimously
View Agenda Item
Attachments:
 
D.
AI-60689
Health Department (1293):
Authorization and approval to de-obligate $142,446.00 from program 069 (ELC) and reallocate funds into program 072 (VC).

On motion by COMMISSIONER PCT. 1, DAVID FUENTES, seconded by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, the Court made a UNANIMOUS vote of approval.
                                                                              
 Vote: 4 - 0 – Unanimously
View Agenda Item
Attachments:
 
E.
AI-60710
TXDOT Pct 3 - La Homa(SH495-FM1924) (1315):
Discussion and action to authorize Valde Guerra, County Executive Officer, to sign certification of Tabulation of Utility Adjustments (SUP) for FM364 ROW CSJ 2966-01-012.

On motion by COMMISSIONER PCT. 1, DAVID FUENTES, seconded by COMMISSIONER PCT. 4, JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval.
                                        
Vote: 4 - 0 - Unanimously
View Agenda Item
Attachments:
 
F.
AI-60825
TXDOT-Pct 1 CR 229 BR-M17½ Rd. (1315):
Concurrence of Change Order #7 as submitted by TXDOT for CR 229 Bridge (Mile 17 1/2) at Drain Ditch, CSJ#0921-02-290, with authority for County Judge to sign TXDOT Form 2146-AFA.

On motion by COMMISSIONER PCT. 1, DAVID FUENTES, seconded by COMMISSIONER PCT. 4, JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval.
                                        
Vote: 4 - 0 - Unanimously
View Agenda Item
Attachments:
 
G.
 
Budget Appropriations:
 
1.
AI-60555
CO 2009 BC - Pct 3 (1341):
Approval of 2017 appropriation of funds into CO 2009 BC - Pct 3 in the amount of $1,436.95 to fund anticipated expenditures.

On motion by COMMISSIONER PCT. 1, DAVID FUENTES, seconded by COMMISSIONER PCT. 4, JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval.
                                        
Vote: 4 - 0 - Unanimously
View Agenda Item
Attachments:
 
2.
AI-60679
Constable Pct. 3 (1285):
A. Approval of certification of revenues by the County Auditor.
B. Approval of appropriation of funds.

With the Irrigation District. 


On motion by COMMISSIONER PCT. 1, DAVID FUENTES, seconded by COMMISSIONER PCT. 4, JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval.
                                        
Vote: 4 - 0 - Unanimously
View Agenda Item
Attachments:
 
3.
AI-60561
Approval of appropriation and interfund transfer from Capital Project - Capital Outlay (Fund 1301) to General Fund Co.Wide Adm- Contingency (Fund 1100) in the amount of $53.55.

On motion by COMMISSIONER PCT. 1, DAVID FUENTES, seconded by COMMISSIONER PCT. 4, JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval.
                                        
Vote: 4 - 0 - Unanimously
View Agenda Item
Attachments:
 
25.
 
Purchasing Department - Notes:
A. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FORWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
 
A.
 
Hidalgo County
 
1.
AI-60703
A.  Presentation of the negotiated agreement for the provision of Project/Program Management Services in connection with the design and construction of a New Hidalgo County Courthouse  between Hidalgo County and JACOBS Project Management Co. including any specific details, exceptions, modifications, additions and/or deletions request by CC and subject to final legal review and compliance with all requirements of the contract;

Commissioner Flores joined the meeting.

Martha Salazar informed that the final form of agreement that was reviewed and submitted by Mr. Hawkins has been attached. Exhibit D was uploaded today, which refers to the schedule of payments. They are waiting on the CIQ filing. 

John Hawkins who was present over telephone, stated that the RFQ indicated no less than $5 million and the insurance exhibit that went out to Jacobs states $10 million in professional liability. 

Michael Leo disclosed that they went back to discuss the 52 months proposed by Jacobs and the concerns of the court to not exceed the $4.5 million for additional services. According to Leo, Jacobs will not bound them to the 52 month term and specific language was taken out. As a result of such, no additional services will be authorize. However, they will stay with the 52 month payment plan, but there is language within the contract indicating that if the project stops because of bad weather they will not be paying Jacobs. Additionally, they also discussed payment invoices which they will now have to attach a backup to invoices clearly detailing what was done during that month. Also, they will have to submit a monthly report within the invoices. 

Martha Salazar petitioned the court to approve subject to John Hawkins final review. 

On motion by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, seconded by COMMISSIONER PCT. 3, JOE FLORES, the Court made a UNANIMOUS vote of approval subject to final legal review.

Vote: 5 - 0 -Unanimously

Court proceeded to Item.27.

B.  Restatement of the original presentations made by two [2] architectural firms of HDR & HOK to HCCC in connection with the Design and Construction of a New Hidalgo County Courthouse for the purpose of completing the aspect of the process of scoring/grading/evaluating the firms for ranking and thereafter commence negotiations for an engagement letter.

HDR Presentation

HDR team presented their qualifications, emphasizing on their 18 Texas courthouse projects. 

Roger Stewart Director of Civic Emerging Markets; Senior Vice President at HDR presented the HDR team.

Project Manager for HDR John Niesen stated that they have the most Texas courthouse experience. According to the presentation, they have worked with Jacobs as the program manger on over 175 projects. Stewart commented that it is the architect's job to balance appearance, function, and maintainability with costs. He added that it is their job to always be questioning and validating, to provide the maximum tax value to the taxpayer. It was informed that they brought $14 million in cost savings in Hays County, and $1 million of cost savings in Ellis County. 

Niesen emphasized that ERO Architects have been working on this project for 9 years. They worked with ERO throughout the schematic design, they looked at everything above and below ground, also worked with committees and stakeholders. In addition, HDR has gone above and beyond to coordinate with other agencies. 

Going forward, HDR plans to optimize the schedule with the program manger and assist in the final selection of the CMAR and are willing to support community engagement. It was stated that the schedule that Jacobs presented is achievable. The firm restated that they redesigned the current project at no cost to the taxpayer. 

Commissioner Cantu questioned the percentage of work that would stay local in terms of architectural.  With regards, Eli Ochoa informed that they would split the architectural 50/50 trough ERO and HDR. Structural engineer is also to be done locally by ERO, and mechanical and electrical pluming engineering is to be done locally through HALF Engineering. Additionally, civil engineering will be done locally through
L & G, and interior design through The Warren Group Architects, and acoustics through WHJW. 

It was informed to Commissioner Cantu that John Niesen will be working as the project manger for this project, having experience in 10 courthouses projects, and project manger for 4 courthouses. 

Commissioner Palacios emphasized on the importance of keeping taxpayers in mind. 

Judge Garcia commented that when HOK reviewed the schematic design, they brought in $50 million in price reduction. It was explained to the judge that when the original design was brought in 2014, the construction cost limitation was $127 million. They also submitted value engineering items, totaling $163 million, after discussions they ended up at $113 million in construction costs. The judge added that HOK also pointed out 33 problematic areas with the design. According to the architect, those issues have been looked at, they will also continue to look at the design. 

Brian Godinez cleared that the first design was submitted was under The ERO Firm, HDR was only a consultant. However, they did meet with HOK to review their recommendations. After those recommendations the second schematic design brought the price down to $113 million. Moreover, Ochoa stated that originally there was no  budget limit, which is why they designed with the intention to scale back when they got a budget. 

Commissioner Cantu commented on the proposal by HOK to move the courthouse, knowing that the city has always wanted to have the courthouse face north. Ochoa informed the commissioner that the reason for the location is due to utilities being on the south side, they did not want to run the risk of sewer contamination. In addition, they faced the building north to harvest plenty of daylight and save electricity. 

Commissioner Fuentes questioned the types of savings that can be achieve going forward with the architectural service. The commissioner also asked about the types of renderings, and how well will it work with the environment. With regards, Ochoa informed that they are constantly redesigning against the budget and doing cost estimate. If during the process they find ways to save money, they will bring it to court along with recommendations as to where the savings can be implemented to. The HDR team disclosed that they are ready to move forward with the current plans. 

According to the HDR team, the HOK team does not have a team in Texas that has delivered the amount of courthouses that HDR has. The HDR team has the experience of delivering 18 courthouses in Texas. 

Commissioner Palacios stepped away from the meeting.

Commissioner Palacios joined the meeting and Commissioner Flores stepped away.

Commissioner Flores joined the meeting.

HOK Presentation

Jeff Bradley National Co-Director Justice Practice, opened up the presentation by informing that in 2014 and 2016 they ranked No.4 on courthouse design. 

The team informed that rectangular design is most common for efficiency and cost savings. According to Bradley, they have been working with the county on and off since 2015. He reminded the court that the other firm proposed closing Highway 281 with a completion date of 10 months. However, the HOK team proposed scheme does not depend on closing Highway 281, because there is no guarantee the state will close it. Moreover, they presented a list of ways to help save money, such as, leaving utilities in place and not closing Highway 281. Additionally, they have met with L & G and discussed that FONSI could take another year which can escalate cost to $9 million.

The firm presented the HDR/ERO design and HOK/ROFA design, and argued that their design presents the courthouse as the focal point. Bradley, stressed that traditionally, Texas courthouses are usually placed in the middle of a square or kept in symmetrical positions on a square to not be in a corner. Further, it was reminded to the court, that 6 out of the last 8 significant courthouse projects done in Texas have been with the participation of Curt Parde and Jeff Bradley.

It was disclosed that ROFA has been in Hidalgo County for 70 years. Bob Schwartz and Manuel Hinojosa are FAIA representatives. HOK has received 125 awards for justice design. Schwartz, stressed the importance of court design and culture preservation. He also added that they have plenty of CMAR experience. As per Schwartz, the recommendations presented to Hidalgo County back in 2015 equal $54 million dollars in savings. 

Commissioner Cantu questioned the percentage of architectural work that will stay local. It was explained to the commissioner, that they will speak with ROFA in regards to the percentage of local work, however, more likely it will be 60% HOK and 40% ROFA. Nevertheless, engineering, landscape, and civil engineering will be done local. Overall, 60% to 70% overall fee will be local. 

Curt Parde would be the Project Manager for the project, having been involved in about 6 or 7 courthouse projects as project manger. 

Commissioner Palacios thanked the firm for all the work and hours put into the project. 

Parde commented to Commissioner Fuentes that they can use the current schematics, as most buildings are 6 courtrooms per floor. However, the schematic design can be affected if they decide to reduce the scope.

Commissioner Fuentes asked about the difference between HOK compared to HDR. On that note, it was stated to the commissioner that HOK accounts with Bob Schwartz who is one of the best court designers in the country. In addition, they have a strong local team. 

The HOK team noted that because of location, any foundation system will have to go deep. They can also save money by reducing the number of foundations and maybe make it higher.

Commissioner Flores stepped away from the meeting.

Court proceeded to Item.29.A.
View Agenda Item
Attachments:
 
2.
AI-60675
A. Approval of the sixty (60) day grace period extension [as provided under E-16-311-08-09] with Martin & Margarita Pena dba Delta Specialties Signs & Supply for the provision of "Traffic Road Signs & Other Related Miscellaneous Equipment" under the same rates, terms and conditions, so as to have no lapse in services while the procurement is completed and subject to compliance with HC 1295 if and when required.

On motion by COMMISSIONER PCT. 4, JOSEPH PALACIOS, seconded by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, the Court made a UNANIMOUS vote of approval.

Vote: 4 - 0 – Unanimously

B. Requesting approval to reject bids received for project titled: " Traffic Road Signs & Other Related Miscellaneous Equipment" through project RFB 2017-062-05-10-YZV  so as to proceed to modify specifications and/or requirements;

On motion by COMMISSIONER PCT. 4, JOSEPH PALACIOS, seconded by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, the Court made a UNANIMOUS vote of approval.

Vote: 4 - 0 – Unanimously

C. Requesting authority to advertise with approval of "Draft RFB procurement packet (i.e., legal notice, specifications - requirements, draft requirements agreements etc.,) as attached hereto for: Hidalgo County-All funding sources) for: "Traffic Road Signs & Other Related Miscellaneous Equipment" - RFB 2017-207-08-16-YZV including the re-advertising of project if/when still necessary and/or required.

On motion by COMMISSIONER PCT. 4, JOSEPH PALACIOS, seconded by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, the Court made a UNANIMOUS vote of approval.

Vote: 4 - 0 – Unanimously
View Agenda Item
Attachments:
 
B.
 
Executive Office
 
1.
AI-60817
Requesting authority to enter into an agreement with SWAGIT Productions, LLC under  CO-OP Contract TIPS #160901 in the amount of $11,940.00 for the Live Streaming Services of Commissioner's Court, archiving, all of your bandwidth and storage needed for  the term covering Aug. 2017-July 2018. under requisition # 346882 as no document other than an Purchase Order is required by vendor and subject to compliance with form 1295 if/when necessary.

On motion by COMMISSIONER PCT. 4, JOSEPH PALACIOS, seconded by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, the Court made a UNANIMOUS vote of approval.

Vote: 4 - 0 – Unanimously
View Agenda Item
Attachments:
 
2.
AI-60674
A.  Requesting exemption from competitive bidding requirement, Texas Local Government Code, 262.024 (a)(7)(A), proprietary software.

On motion by COMMISSIONER PCT. 4, JOSEPH PALACIOS, seconded by COMMISSIONER PCT. 1, DAVID FUENTES, the Court made a UNANIMOUS vote of approval.

Vote: 4 - 0 - Unanimously 

B.  Pursuant to exemption approved, requesting authority to enter into a 48-month maintenance agreement between "DESTINY SOFTWARE, INC." and Hidalgo County, Texas for agenda quick software license & service in the total amount as listed:
1. $3,800 – Beginning October 1, 2017
2. $4,200 – Beginning October 1, 2018
3. $4,200 – Beginning October 1, 2019
4. $4,500 – Beginning October 1, 2020

On motion by COMMISSIONER PCT. 4, JOSEPH PALACIOS, seconded by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, the Court made a UNANIMOUS vote of approval.

Vote: 4 - 0 – Unanimously
View Agenda Item
Attachments:
 
3.
AI-60586
A. Requesting exemption from competitive bidding requirements, under TxLGC Chapter 262.024 (a)(4), a personal services;

On motion by COMMISSIONER PCT. 4, JOSEPH PALACIOS, seconded by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, the Court made a UNANIMOUS vote of approval.

Vote: 4 - 0 – Unanimously

B. Acceptance of the proposed scope of services and fee schedule from Sally Gavlik,dba, P/R & S, LLC with authority to enter into a personal services contract [drafted by Hon. S. Crain] subject to compliance with insurances and  Form 1295 if and when applicable.

On motion by COMMISSIONER PCT. 4, JOSEPH PALACIOS, seconded by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, the Court made a UNANIMOUS vote of approval.

Vote: 4 - 0 – Unanimously
View Agenda Item
Attachments:
 
C.
 
Pct. 1
 
1.
AI-60773
A. Acceptance and approval of an Interlocal Cooperation Agreement between County of Hidalgo, the City of Alamo and City of Donna for the provision of joint efforts for the reconstruction of Whalen Rd commencing at Business 83 and terminating at the access road to U.S. Expressway 83;

On motion by COMMISSIONER PCT. 4, JOSEPH PALACIOS, seconded by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, the Court made a UNANIMOUS vote of approval.

Vote: 4 - 0 – Unanimously

B. Requesting approval of the First Amendment Interlocal Agreement with the City of Alamo and City of Donna, resulting in:
     1. Project to consist of two portions, "North portion" and "South portion"; 
     2. Decrease in the cost of the material for road paving;

On motion by COMMISSIONER PCT. 4, JOSEPH PALACIOS, seconded by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, the Court made a UNANIMOUS vote of approval.

Vote: 4 - 0 – Unanimously
View Agenda Item
Attachments:
 
2.
AI-60302
A. Requesting approval of final negotiated Professional Services Agreement with Millennium Engineers Group, Inc. as it relates to Geo-Technical and Construction Material Testing (On-Call) Services for Precinct No. 1 Projects and subject to legal counsel's final review and vendor's compliance with insurance requirements;

Martha Salazar informed that it was subject to funding, it has been funded.

On motion by COMMISSIONER PCT. 4, JOSEPH PALACIOS, seconded by COMMISSIONER PCT. 1, DAVID FUENTES, the Court made a UNANIMOUS vote of approval.

Vote: 4 - 0 - Unanimously 

B. Pursuant to HCCC approval of Professional Services Agreement with Millennium Engineers Group, Inc., requesting approval of the following as it relates to On Call Construction Materials Testing Services and subject Caption A [above & herein] execution:
     1. Work Authorization No. 1 in the amount of $12,842.00 for Mile 3 East Road Improvements;
     2. Work Authorization No. 2 in the amount of $11,863.50 for Whalen Road Improvements.

On motion by COMMISSIONER PCT. 4, JOSEPH PALACIOS, seconded by COMMISSIONER PCT. 1, DAVID FUENTES, the Court made a UNANIMOUS vote of approval.

Vote: 4 - 0 - Unanimously
View Agenda Item
Attachments:
 
D.
 
Pct. 2
 
1.
AI-60849
a. Acceptance and approval of Work Authorization No. 6 (with an estimated cost of $1,076.79) as submitted by project engineer, B2Z Engineering LLC, to provide asbestos testing services for the demolition of the  Pct 2 Palmer Pavilion Facility, through Contract #C-16-326-08-23;

On motion by COMMISSIONER PCT. 1, DAVID FUENTES, seconded by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, the Court made a UNANIMOUS vote of approval.
                                                                              
 Vote: 4 - 0 – Unanimously

b. Pursuant to contract with B2Z Engineering, LLC (Article 12), a request for approval by engineer, to permit the subcontracting of AAMECC LLC, in connection with C-16-326-08-23, Work Authorization No. 6 for the Pct 2 Palmer Pavilion Renovation Project.

On motion by COMMISSIONER PCT. 1, DAVID FUENTES, seconded by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, the Court made a UNANIMOUS vote of approval.
                                                                              
 Vote: 4 - 0 – Unanimously
View Agenda Item
Attachments:
 
2.
AI-60843
a. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024 (A) (4) a professional services;

On motion by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, seconded by COMMISSIONER PCT. 4, JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval.

Vote: 4 - 0 -Unanimously 

b. Presentation of scoring grid (for the purpose of ranking by CC) of the firms graded & evaluated through the County’s approved “pool” in connection with geo-technical and construction material testing services required for Precinct No. 2 Projects (on an as needed basis):        
  Terracon Consultants, Inc. Earth Co. Personal Service Industries, Inc. (PSI)
Evaluator #1 97 95 94
Ranking 1 2 3

On motion by COMMISSIONER PCT. 1, DAVID FUENTES, seconded by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, the Court made a UNANIMOUS vote of approval.
                                               
 Vote: 4 - 0 – Unanimously

c.  Authority for the Purchasing Department to negotiate a professional engineering services agreement commencing with the  No. 1 ranked firm of Terracon Consultants, Inc. for geo-technical and construction material testing services (on call as needed basis) Pct. 2 .

On motion by COMMISSIONER PCT. 1, DAVID FUENTES, seconded by COMMISSIONER PCT. 4, JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval.
                                        
Vote: 4 - 0 - Unanimously
View Agenda Item
Attachments:
 
3.
AI-60687
a. Approval of Final AIA Document A 101 form of agreement & form A 201 subject to legal review] between Hidalgo County-Owner and NM Contracting, LLC-Contractor for the construction of the "County Wide Service Shop" located in Pct. 2 including authority for project architect, Nassari-Warren Group Architects, Inc.,  to issue and send formal Notice to Proceed;

On motion by COMMISSIONER PCT. 4, JOSEPH PALACIOS, seconded by COMMISSIONER PCT. 1, DAVID FUENTES, the Court made a UNANIMOUS vote of approval.

Vote: 4 - 0 - Unanimously 

b. Requesting approval to rescind action taken on 6/27/17 (AI#60412-B.) regarding: "Pursuant to TXLGC 262.031 and in the interest of expediting a project's progress, requesting authority/approval for the Precinct Commissioner or designee: Armando Garza, Jr., to execute change orders that involve ...'an increase or decrease in cost of $50,000.00 or LESS and in no event to exceed the Change Order's statutory limits...'. The original contract price may not be decreased by 18 % or more without the consent of the contractor".

On motion by COMMISSIONER PCT. 4, JOSEPH PALACIOS, seconded by COMMISSIONER PCT. 1, DAVID FUENTES, the Court made a UNANIMOUS vote of approval.

Vote: 4 - 0 - Unanimously 

c. Pursuant to TXLGC 262.031 and in the interest of expediting a project's progress, requesting authority/approval for the Precinct Commissioner or designee: Armando Garza, Jr., to execute change orders that involve ...'an increase or decrease in cost of $10,000.00 or LESS and in no event to exceed the Change Order's statutory limits...'. The original contract price may not be decreased by 18 % or more without the consent of the contractor".

On motion by COMMISSIONER PCT. 4, JOSEPH PALACIOS, seconded by COMMISSIONER PCT. 1, DAVID FUENTES, the Court made a UNANIMOUS vote of approval.

Vote: 4 - 0 - Unanimously
View Agenda Item
Attachments:
 
4.
AI-60682
Approval of payment for Invoice #003 in the amount of $862.40 for professional services, submitted by project architect, The Warren Group Architects Inc. through Contract C-15-159-09-15 for the Countywide Mechanic Shop Facility Project.

On motion by COMMISSIONER PCT. 4, JOSEPH PALACIOS, seconded by COMMISSIONER PCT. 1, DAVID FUENTES, the Court made a UNANIMOUS vote of approval.

Vote: 4 - 0 - Unanimously
View Agenda Item
Attachments:
 
E.
 
Pct. 3
 
1.
AI-60733
Approval to purchase Three (3) 2017 CPS Steel End Dump Trailers through the County's membership/participation with TASB-BuyBoard Cooperative Purchasing Program's awarded vendor-Cleveland Mack Sales DBA Performance Trailer for Commissioner Pct. 3 (Contract# 516-16 Exp: 11/30/2019) through requisition# 346439 in the amount of $124,080.00.

On motion by COMMISSIONER PCT. 4, JOSEPH PALACIOS, seconded by COMMISSIONER PCT. 1, DAVID FUENTES, the Court made a UNANIMOUS vote of approval.

Vote: 4 - 0 - Unanimously
View Agenda Item
Attachments:
 
F.
 
Pct. 4
 
1.
AI-60812
Request by Pct. #4 to authorize the publication of sealed bids for the construction of the 10th Street Project with procurement packet along with Plans, Specifications & Estimates [PS&E] developed/drafted through project architect, L&G Engineering and subject to TxDOT approval prior to release of bid packets.

Martha Salazar commented that they are waiting on TxDOT approval before they bid packtes. 

On motion by COMMISSIONER PCT. 1, DAVID FUENTES, seconded by COMMISSIONER PCT. 4, JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval.
                                        
Vote: 4 - 0 - Unanimously
View Agenda Item
Attachments:
 
2.
AI-60794
Acceptance and approval of Change Order No. 5 to [extend the term an additional six (6) days] with in connection to agreement #C-16-145A-07-19 with RG Enterprises, LLC. dba, G&G Construction as [reviewed/recommended by project architect Mata-Garcia Architects, LLP] for ongoing project: ["Landscape/Structural and Irrigation Construction for the San Carlos CRC"] in Precinct 4 and subject to HB1295 when and if applicable.

On motion by COMMISSIONER PCT. 4, JOSEPH PALACIOS, seconded by COMMISSIONER PCT. 1, DAVID FUENTES, the Court made a UNANIMOUS vote of approval.

Vote: 4 - 0 - Unanimously
View Agenda Item
Attachments:
 
3.
AI-60713
A.  Recommendation to take action to "cease" negotiations with the number one [#1] ranked firm, Milnet Architectural Services, PLLC in connection with the "Design and Construction of Brewster Park" (located near intersection of U.S. 281 and FM 1017 in Edinburg, Texas) within Hidalgo County Precinct No. 4 as original budget has been significantly reduced and ILA between Hidalgo County Pct. 4 and Edinburg CISD expired on 06-01-17;

On motion by COMMISSIONER PCT. 1, DAVID FUENTES, seconded by COMMISSIONER PCT. 4, JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval.
                                        
Vote: 4 - 0 - Unanimously

B.  Approval to send official notice to the other two ranked firms of the circumstances preventing the moving forward of this project.


On motion by COMMISSIONER PCT. 4, JOSEPH PALACIOS, seconded by COMMISSIONER PCT. 1, DAVID FUENTES, the Court made a UNANIMOUS vote of approval.

Vote: 4 - 0 - Unanimously
View Agenda Item
Attachments:
 
4.
AI-60560
Requesting authority to reject bids received for the J.R. Milo Ponce Memorial Park Improvements thru RFB: 2017-173-06-28-TDL, and that the project be re-advertised at a later date with revised specifications as requested by Commissioner Pct. 4.

On motion by COMMISSIONER PCT. 4, JOSEPH PALACIOS, seconded by COMMISSIONER PCT. 1, DAVID FUENTES, the Court made a UNANIMOUS vote of approval.

Vote: 4 - 0 - Unanimously
View Agenda Item
Attachments:
 
G.
 
Constables
 
1.
AI-60749
Acceptance and approval for payment of the listed invoices for Constables Pct. 1 and Pct. 3 from Lexis Nexis with authority for the Hidalgo County Treasurer, Hon. Norma G. Garcia to issue payment after review and Auditors processing procedures are completed:
a. Inv. 20161130S in the amount of $582.42
b. Inv. 20161231S in the amount of $582.42
c. Inv. 20170131S in the amount of $582.42
d. Inv. 20170228   in the amount of $582.42
e. Inv. 20170331   in the amount of $582.42
f.  Inv. 20170430   in the amount of $582.42

On motion by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, seconded by COMMISSIONER PCT. 4, JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval on A to F.

Vote: 4 - 0 -Unanimously 
View Agenda Item
Attachments:
 
H.
 
Health & Human Services Dept.
 
1.
AI-60806
a.  Presentation of scoring grid for the purpose of ranking by Commissioners' Court,  responses received in connection with the Request for Proposals for "Online Pharmacy Billing Services" - RFP No.: 2017-149-06-21-HGO.
 
Participant Average Score Ranked
HEB 95.8 1
CITIZENS 90.4 2
IPM 89.4 3

On motion by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, seconded by COMMISSIONER PCT. 1, DAVID FUENTES, the Court made a UNANIMOUS vote of approval.

Vote: 4 - 0 -Unanimously

b.  Authority for Purchasing Department to commence negotiations with the number one ranked participant HEB in order to finalize a contract for the provisions of Online Pharmacy Billing Services for Hidalgo County Health & Human Services Department, including all applicable agencies and/or programs.

On motion by COMMISSIONER PCT. 4, JOSEPH PALACIOS, seconded by COMMISSIONER PCT. 1, DAVID FUENTES, the Court made a UNANIMOUS vote of approval.

Vote: 4 - 0 - Unanimously
View Agenda Item
Attachments:
 
2.
AI-60763
A. Requesting exemption from competitive bidding requirements under Local Government Code (262.024 (Section A)(2)) "An item necessary to preserve or protect the public health or safety of the residents of the county";

On motion by COMMISSIONER PCT. 4, JOSEPH PALACIOS, seconded by COMMISSIONER PCT. 1, DAVID FUENTES, the Court made a UNANIMOUS vote of approval.

Vote: 4 - 0 - Unanimously 

B. Requesting authority to enter into a Regional Insertion Order Agreement with approval to execute same with National CineMedia, LLC for the Hidalgo County Health & Human Services Department for: On Screen Regional segment advertisement "Theater Advertisement" from 08/11/2017- 9/28/2017 through requisition#346507 in the total amount of $16,216.00 for the purpose of providing Public Health Awareness Outreach Services as necessary to protect the health and safety of the residents of Hidalgo County.

On motion by COMMISSIONER PCT. 4, JOSEPH PALACIOS, seconded by COMMISSIONER PCT. 1, DAVID FUENTES, the Court made a UNANIMOUS vote of approval.

Vote: 4 - 0 - Unanimously
View Agenda Item
Attachments:
 
I.
 
Budget & Management
 
1.
AI-60570
A.  Requesting exemption from competitive procurement requirements pursuant to Texas Local Government Code, 262.024 (a)(7);(A)"Items for which competition is precluded because of existence of patents, copyrights, secret processes or monopolies"

On motion by COMMISSIONER PCT. 4, JOSEPH PALACIOS, seconded by COMMISSIONER PCT. 1, DAVID FUENTES, the Court made a UNANIMOUS vote of approval.

Vote: 4 - 0 - Unanimously 
 
B.  Approval of a "Sole Source Declaration" for "Capital Strategies Consulting, Inc." for the purchase of CodePal Tool-Kit Inspection Software; including licenses, support service, training, maintenance  and any present, future accessories  to be used by Hidalgo County Fire Marshal's Office and other related Hidalgo County Law Enforcement Agencies (all funding sources) with said declaration to remain in effect while product is needed and declaration is in place unless revoked by HCCC;

On motion by COMMISSIONER PCT. 4, JOSEPH PALACIOS, seconded by COMMISSIONER PCT. 1, DAVID FUENTES, the Court made a UNANIMOUS vote of approval.

Vote: 4 - 0 - Unanimously 

C.  Approval for Hidalgo County Fire Marshal's Office to purchase the CodePal Tooll-Kit Inspection Software (includes software, database, and access key with definition of hardware access) in the amount of $24,540.00 [with an annual cost for each subsequent year of $4,040.00].

On motion by COMMISSIONER PCT. 4, JOSEPH PALACIOS, seconded by COMMISSIONER PCT. 1, DAVID FUENTES, the Court made a UNANIMOUS vote of approval.

Vote: 4 - 0 - Unanimously 

D.  Authorization to renew maintenance and support services and annual licenses for the lifetime of the software.

On motion by COMMISSIONER PCT. 1, DAVID FUENTES, seconded by COMMISSIONER PCT. 4, JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval.
                                        
Vote: 4 - 0 - Unanimously
View Agenda Item
Attachments:
 
J.
 
Sheriff's Office
 
1.
AI-60591
Presentation of sole vendor submitting the lowest and best bid received from South Texas Communications, Inc., meeting all specifications/requirements for the purpose of award and approval of contract (but in no event to exceed the 50K statutory bid limit of 50K) for Request for Sealed Quotes project titled: " Repair-Installation & Removal of Communication & Radio Tower & Misc. Equipment" No.: 2017-177-06-19-SGS.

On motion by COMMISSIONER PCT. 1, DAVID FUENTES, seconded by COMMISSIONER PCT. 4, JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval.
                                        
Vote: 4 - 0 - Unanimously
View Agenda Item
Attachments:
 
2.
AI-60531
Presentation of multiple bids received as detailed in tabulation sheet contained herein meeting all specifications and/or requirements for the purpose of multiple award and approval of contracts for  the Request for Bids titled: Hidalgo County Sheriff's Office-"Commissary Supplies for Hidalgo County Adult Detention Center Facility, aka, County Jail" through project No.:2017-063-05-10-SMA.

On motion by COMMISSIONER PCT. 1, DAVID FUENTES, seconded by COMMISSIONER PCT. 4, JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval.
                                        
Vote: 4 - 0 - Unanimously
View Agenda Item
Attachments:
 
K.
 
Co. Wide
 
1.
AI-60606
Recommending to award primary & secondary vendors [submitting the lowest and best bids as Primary Vendor-Waukesha Pearce Industries LLC. and Secondary Vendor-Holt Texas including approval of contracts to same for RFB No. 2017-150-07-05-TDL "Service Repair & Maintenance of County Generators", subject to compliance with HB1295.

On motion by COMMISSIONER PCT. 1, DAVID FUENTES, seconded by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, the Court made a UNANIMOUS vote of approval.
                                                                              
 Vote: 4 - 0 – Unanimously
View Agenda Item
Attachments:
 
2.
AI-60600
Presentation of the sole responsible vendor, Terra Firma Materials submitting the lowest and best bid [meeting all specifications and/or requirements as detailed in the supporting documentation contained herein] for the purpose of award and approval of contract for Request for Bid titled: Hidalgo County - "Purchase of Sand and Bedding Materials" through project No.: 2017-147-06-06-FAZ.




On motion by COMMISSIONER PCT. 1, DAVID FUENTES, seconded by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, the Court made a UNANIMOUS vote of approval.
                                                                              
 Vote: 4 - 0 – Unanimously
View Agenda Item
Attachments:
 
26.
 
Open Forum

No comments under open forum.

Court proceeded to adjourn.
Attachments:
 
27.
 
Closed Session:
Commissioners' Court may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following:

On motion by COMMISSIONER PCT. 4, JOSEPH PALACIOS, seconded by COMMISSIONER PCT. 1, DAVID FUENTES, the Court made a UNANIMOUS vote of approval.

Vote: 5 - 0 - Unanimously
 
A.
 
Real Estate Acquisition

No action taken on this item.
 
B.
 
Pending and/or potential litigation

No action taken on this item.
 
C.
AI-60736
Claim of Crystal Meza

No action taken on this item.
View Agenda Item
 
D.
AI-60822
EEOC Charge No. 451-2017-01167; Leticia Martinez Rodriguez v. County of Hidalgo

No action taken on this item.
View Agenda Item
 
E.
AI-60861
Potential Litigation related to possible causes of action against drug manufacturers and/or distributors of opioids

No action taken on this item.
View Agenda Item
 
28.
 
A. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024(A) (4) "a Professional Service" for the "provision of legal services/representation in connection with litigation."

B. Requesting engagement with the firm of _________________________ for the "Provision of Legal Services/Representation in connection with Litigation" and authority to submit letter of engagement (subject to compliance with HB1295)

No action taken on Item.28.A. and B.
 
29.
 
Open Session:

Court proceeded to Item.25.A.1.B.
 
A.
 
Real Estate Acquisition and appropriation for same

No action taken on this item.
 
B.
 
Pending and/or potential litigation

No action taken on this item.
 
C.
AI-60738
Claim of Crystal Meza

Valde Guerra requested for settlement authority to make an offer in the amount of $8,266.03

On motion by COMMISSIONER PCT. 1, DAVID FUENTES, seconded by COMMISSIONER PCT. 4, JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval.
                                        
Vote: 4 - 0 - Unanimously
View Agenda Item
 
D.
AI-60823
EEOC Charge No. 451-2017-01167; Leticia Martinez Rodriguez v. County of Hidalgo

Valde Guerra requested for settlement authority to make an offer in the amount of $7,000

On motion by COMMISSIONER PCT. 1, DAVID FUENTES, seconded by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, the Court made a UNANIMOUS vote of approval.
                                                                              
 Vote: 4 - 0 – Unanimously

Guerra reported that the check will be made out to the attorney of record David Joe and Leticia Martinez Rodriguez. 
View Agenda Item
 
E.
AI-60862
Potential Litigation related to possible causes of action against drug manufacturers and/or distributors of opioids

No action taken on this item.

Court proceeded back to Item.25.B.
View Agenda Item
 
30.
 
Closed Session:
Commissioners Court may reconvene into Closed Session for the discussion regarding the agenda items listed

No action taken on this item.
 
31.
 
Open Session:
Commissioners Court may reconvene into Open Session for the discussion regarding the agenda items listed

No action taken on this item.
 
32.
 
Adjourn

On motion by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, seconded by COMMISSIONER PCT. 4, JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval.

Vote: 4 - 0 -Unanimously
There being no further business to come before said

Court, the meetings of the Commissioners' Court and the

Drainage District #1 Board are now hereby adjourned.


Dated this the 25th day of July, 2017

ARTURO GUAJARDO, JR., County Clerk
Hidalgo County, Texas


By: ______________________________
Norma G. Cantu, Deputy


I, ARTURO GUAJARDO, JR., County Clerk attest that this is an accurate accounting of a proceeding of the Commissioners’ Court held on July 25, 2017.

Signed this 25th day of JULY 2017




ATTEST:
ARTURO GUAJARDO, JR.
County Clerk and Ex-Officio Clerk
Of the Commissioners’ Court of
Hidalgo County


By: ____________________________
(Seal) Norma G. Cantu, Deputy