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Minutes for CC CONSENT

SPECIAL MEETING - August 22, 2017

BE IT REMEMBERED, that on this 22nd day of August A.D., 2017, there was begun and held a SPECIAL MEETING of the Honorable Commissioners’ Court of Hidalgo County, Texas, wherein the following members thereof were present, to-wit:
 
HONORABLE RAMON GARCIA

HONORABLE DAVID FUENTES

HONORABLE EDUARDO "EDDIE" CANTU

HONORABLE JOSEPH PALACIOS
HIDALGO COUNTY JUDGE

COMMISSIONER, PRECINCT NO. 1

COMMISSIONER, PRECINCT NO. 2

COMMISSIONER, PRECINCT NO. 4

and ARTURO GUAJARDO, JR., COUNTY CLERK & EX-OFFICIO CLERK OF THE COMMISSIONERS’ COURT of Hidalgo County, Texas, wherein the following proceedings were had, to-wit:

    
AGENDA
CC REGULAR CONSENT
COMMISSIONERS' COURT
August 22, 2017
9:30 A.M.
                                          

NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Commissioners' Court will be held at the Edinburg Council Chambers 415 W. University Drive, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:


NOTICE TO THE PUBLIC
CONSENT AGENDA

 

The following items are of a routine or administrative nature. The Commissioners' Court has been furnished with background and support on each item, and/or it has been discussed at a previous meeting. All items will be acted upon by one vote without being discussed separately unless requested by a Court Commissioner, in which event the item or items will immediately be withdrawn for individual consideration in its normal sequence after the items not requiring separate discussion have been acted upon. The remaining items will be adopted by one vote.

On motion by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, seconded by COMMISSIONER PCT. 4, JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval with the exception of Items.3.R. and 11.I. to be pulled for further discussion.

Vote: 4 - 0 -Unanimously

 
1.
AI-61289
Approval of check register and payment of claims and bills - (Payments from Juvenile Probation, Adult Probation, LEOSE Fund, DA Motor Vehicle Theft Fund, DA Check Fraud Fund, DA Forfeiture Fund, Sheriff Forfeiture Funds, Constable Forfeiture Funds, HIDTA Forfeiture Funds and VIT Interest Fund are presented for recording purposes only.)

Norma Garcia petitioned clarification on check no. 459406 in the amount of $963.70 before they can disperse. They should have something by the end of the week. 

Steve Crain recommended the court to bring the item back. 

Garcia stated that on the check register this check needs to be remove. 

On motion by COMMISSIONER PCT. 1, DAVID FUENTES, seconded by COMMISSIONER PCT. 4, JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval.
                                        
Vote: 4 - 0 - Unanimously
Attachments:
 
2.
 
Auditor's Office:
 
A.
AI-61294
Presentation of Fund Information Report
Attachments:
 
B.
AI-61127
Pursuant to Local Government Code Sections 114.023-.025, requesting approval of Monthly Financial Reports for the Months of March 2017 and April 2017.
Attachments:
 
3.
 
2017 Intradepartmental transfers:
 
A.
AI-61229
2017 - General Litigation (1100)
Attachments:
 
B.
AI-61100
2017- WIC (1292)
Attachments:
 
C.
AI-61263
2017 - Sheriff's Federal Sharing - U.S. Justice (1229)
Attachments:
 
D.
AI-61258
2017- Pct. 4 Rd. Maint (1200)
Attachments:
 
E.
AI-61232
2017 - 449th District Court (1100)
Attachments:
 
F.
AI-61203
2017 - Tax Office (1246)
Attachments:
 
G.
AI-61190
2017 - CRIM DA (1100) 
Attachments:
 
H.
AI-61178
2017 - Pct 1 R&B (1200)
Attachments:
 
I.
AI-61147
2017 - Pct.1 Sanitation (1100)
 
J.
AI-61188
2017 - Pct 1 CRC (1100)
 
K.
AI-61161
2017 Pct. 1 Adm (1200)
 
L.
AI-61146
2017 - Pct. 1 Parks (1100)
 
M.
AI-61157
2017 - MASTER COURT #2 (1100)
Attachments:
 
N.
AI-61154
2017 - 430th District Court (1100) 
Attachments:
 
O.
AI-61182
2017 - Constable Pct #1 (1100)
Attachments:
 
P.
AI-61159
2017 - Constable Precinct 4 (1100):
Attachments:
 
Q.
AI-61145
2017 - Planning Dept. (1100)
Attachments:
 
R.
AI-61223
2017 - Health & Human Services Dept. / PHHS (1293)

No action taken on this item.
Attachments:
 
S.
AI-61192
2017 - Health & Human Services Dept. / Clinics (1100)
Attachments:
 
T.
AI-61163
2017 - Health & Human Services Dept. / Clinics (1100)
Attachments:
 
U.
AI-61162
2017 - Health & Human Services Dept. / PHHS (1293)
Attachments:
 
4.
 
2017 Interdepartmental transfers:
 
A.
AI-61225
County Commissioners (1100):
Requesting approval of interdepartmental transfer from County Comm.(004) to Insurance (009) in the amount of $30,471.00
Attachments:
 
B.
AI-61230
Easter Seals-RGV (1100):
Requesting approval of interdepartmental transfer from Tropical Texas MHMR to Easter Seals-RGV in the amount of $ 3,893.00
Attachments:
 
C.
AI-61266
Pct 2 CRC San Juan (1100):
Approval of 2017 interdepartmental transfer from Pct 2 Sanitation to Pct 2 CRC San Juan in the amount of $25.15 to fund out of county travel expenditure.
Attachments:
 
D.
AI-61269
Pct 2 San Juan CRC Youth Facility (1100):
Approval of 2017 interdepartmental transfer from Pct 2 Sanitation to Pct 2 San Juan CRC Youth Facility in the amount of $182.98 to fund project expenditures.
Attachments:
 
E.
AI-61265
Pct 2 Administration (1200):
Approval of 2017 interdepartmental transfer from Pct 2 Rd Maint to Pct 2 Adm in the amount of $2,024.01 to fund operating expenditures.
Attachments:
 
F.
AI-61202
Pct 3 (1350)
Approval of 2017 interdepartmental transfer from Pct 3 CO2016 (program 110) to Pct 3 CO2016 (program 122) in the amount of $25,487.00.
 
5.
 
Planning Department:
 
A.
AI-61194
1.  Certificate of Plat and Utility Status under Texas Local Government Code Section 232.028 (b)
2.  Certificate of Water Service Availability under Texas Local Government Code Section 232.029 (c) (2)
 
 
6.
 
Monthly Fee Reports:
 
A.
AI-61105
Revised July 2017 Monthly Fee Report for District Clerk.
 
B.
AI-61101
District Attorney's Office Check Fraud Fees Monthly Report -  July 2017
Attachments:
 
7.
 
Tax Refunds:
 
A.
AI-61211
Account Number Payer Amount
L3170.99.000.0018.00 O'reilly Auto Parts $2,823.19
M3550.99.002.0000.61 O'reilly Auto Parts $3,566.55
R4579.99.000.0001.00 Dolgencorp, LLC $4,431.08
W5100.99.003.0001.08 O'reilly Auto Parts $4,509.20
Attachments:
 
B.
AI-61160
Account Number Payer Amount
A2100.99.032.0007.02 O'reilly Auto Parts $3,072.62
A2667.99.000.0004.00 O'reilly Auto Parts $2,532.22
A3700.99.015.0008.02 O'reilly Auto Parts $2,612.86
H3670.99.000.000A.01 O'reilly Auto Parts $10,329.08
H3670.99.000.000A.02 O'reilly Auto Parts $3,932.76
J5700.99.008.0027.20 O'reilly Auto Parts $2,694.10
L0830.99.000.0011.01 O'reilly Auto Parts $3,586.57
L1810.99.000.0041.00 O'reilly Auto Parts $2,876.17
P6200.99.00E.0000.37 O'reilly Auto Parts $4,148.18
R4573.99.000.0001.00 Dolgencorp, LLC $3,865.24
R4574.99.000.0001.00 Dolgencorp, LLC $5,875.59
R4576.99.000.0001.00 Dolgencorp, LLC $2,835.44
S0820.99.000.0001.00 Dolgencorp, LLC $2,833.52
W2242.99.000.0003.00 O'reilly Auto Parts $2,670.05
Attachments:
 
8.
 
Membership Dues/Certifications:
 
A.
AI-61158
County Auditor:
Requesting approval to pay membership dues to the Association of Certified Fraud Examiners (ACFE) for Leticia Chavez, Compliance Audit Supervisor, with the authority for the County Treasurer to issue a check after review, audit, and processing procedures are completed by the County Auditor.
Attachments:
 
B.
AI-61098
Constable Precinct 4:
Requesting approval to obtain new membership (2017) with the South Texas Justices of The Peace and Constables Association (STJPCA) for Constable Atanacio J.R. Gaitan (Req. No. 347914) in the total amount of $50.00 with authority for County Treasurer to issue check after review, audit, and processing procedures are complete by the County Auditor.
 
C.
AI-61093
Constable Precinct 4:
Requesting approval to renew membership (2017) with the Justices of The Peace and Constables Association of Texas, Inc. (JPCA) for Constable Atanacio J.R. Gaitan (Req. No. 346810) in the total amount of $60.00 with authority for County Treasurer to issue check after review, audit, and processing procedures are complete by the County Auditor.
 
9.
 
Headstart:
 
A.
AI-61115
Approval of Monthly Children's Applications Report for 2017-2018
 
B.
AI-61116
Approval of Monthly Texas Department of Agriculture Meals and Snacks Reports: June/July 2017
Attachments:
 
C.
AI-61117
Approval of Monthly Special Services Reports: June/July 2017
 
D.
AI-61114
Approval of Monthly Financial Reports: June 2017 and July 2017
Attachments:
 
10.
 
Budget & Management:
 
A.
AI-61021
Report and approval of emergency transfers for the period of July 1-31, 2017.
Attachments:
 
B.
AI-60998
Self-Insured (2202):
Requesting approval of reimbursement of the Hidalgo County Workers' Comp. Claims paying account for claims paid by Tristar Risk Management for the period of August 1-15, 2017 in the amount of $53,705.06 and requesting approval of wire transfer.

On motion by COMMISSIONER PCT. 4, JOSEPH PALACIOS, seconded by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, the Court made a UNANIMOUS vote of approval.

Vote: 3 - 0 – Unanimously

Commissioner David Fuentes abstained from voting on this item.
 
C.
AI-61000
1.  Approval of reimbursement in the amount of $5,834.17 to Blue Cross Blue Shield Insurance Company for claims paid on behalf of Hidalgo County from 07/29/17 to 08/11/17.
07/29-31/17 $   114.59
08/01-04/17 $2,976.28
08/05-11/17 $2,743.30
TOTAL $5,834.17
2.  Approval of wire transfer to cover claims paid.

On motion by COMMISSIONER PCT. 4, JOSEPH PALACIOS, seconded by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, the Court made a UNANIMOUS vote of approval.

Vote: 3 - 0 – Unanimously

Commissioner David Fuentes abstained from voting on this item.
 
D.
AI-60999
1.  Approval of reimbursement in the amount of $867,151.74 to Aetna Insurance Company for claims paid on behalf of Hidalgo County from 07/27/17 to 08/09/17.
07/27-31/17 $272,087.60
08/01-02/17 $158,459.10
08/03-09/17 $436,605.04
TOTAL $867,151.74
2.  Approval of wire transfer to cover claims paid.

On motion by COMMISSIONER PCT. 4, JOSEPH PALACIOS, seconded by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, the Court made a UNANIMOUS vote of approval.

Vote: 3 - 0 – Unanimously

Commissioner David Fuentes abstained from voting on this item.
 
11.
 
Purchasing Dept - Notes:
A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FORWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
 
A.
AI-60472
Requesting authority to exercise the additional one (1) year option to extend the following contracts (under the same rates, terms and conditions) with Roy's Hauling Services, Inc. for the provisions as describes below for Hidalgo County Precinct No. 4:
  • C-16-230-09-13 -Pit Run Caliche Base
  • C-16-233-08-16 -Hauling Services of All Road Material (Excluding Hot MIx)
 
B.
AI-61274
1.  Approval of  Supplemental Agreement #5 - WA 1 for "Additional Services" with an "increase" of ($ 11,510.00) revising the estimated total cost to ($ 85,830.00) as submitted by project engineer, Halff Associates, Inc., under (on call) Professional Services Agreement# C-16-188-05-10 for “Building Repairs, Renovations, Alteration, Additions and/or Other Related Services to County Owned Buildings” (on an as needed basis) for Precinct 4, [Project: "Sanitation Collection Facility and "M" Road Building"].

2.  Pursuant to Article 14 of the "professional engineering services" agreement with Halff & Associates, Inc., is requesting approval to engage the services of SUB-CONTRACTOR -CHANIN ENGINEERING under SA5-WA1 in connection to Contract # C-16-188-05-10.
 
C.
AI-61094
Requesting authority to exercise the first (1st) year of the additional two (2) one (1) year periods as provided in agreement# C-16-075-07-26 (under the same rates, terms and conditions) with OTSO d/b/a Valley Wide Security Services, effective, 10/19/17, expires, 10/18/18.
 
D.
AI-61096
Requesting approval of the third (3rd) year of the additional five (5) one (1) year periods (under the same rates, terms and conditions) as stated in current agreement # E-16-390-11-15 (E-16-390-11-15) with Tropical Texas Behavioral Health Ctr (MHMR for the provisions of: "Screening Assessments and Psychiatric Evaluation of Inmates Incarcerated at the County Jail" (on as needed basis) for the Hidalgo County Sheriff's Office, effective,  01/01/18, expires, 12/31/18.
 
E.
AI-61144
Approval of Application for Payment No. 4 in the amount of $87,367.70 for the Pct 2 Yuma Avenue Extension project submitted by contractor, Texas Cordia Construction, LLC through Contract C-16-281-11-15 and as reviewed by project inspector, Eugene Palacios, P.E.
Attachments:
 
F.
AI-61264
Requesting approval of payment of Invoice #64-4 in the amount of $4,007.50 submitted by project engineer, Cruz-Hogan Consultants Inc., for engineering services provided under Contract C-15-424-01-19 (WA#1), for Pct 2 Plena Vista Subdivision Road and Drainage Improvement project.
Attachments:
 
G.
AI-61142
Approval of Application for Payment No. 1 in the amount of $21,250.00 to Erickson Construction, LLC. for the, "Precinct 2 Construction Manager at Risk (CMAR) for Palmer Palmer Pavilion/Les Gilmore Kitchen Renovation Project", through Contract# C-16-406-06-27, and as certified for payment by project engineer, B2Z Engineering, LLC.
Attachments:
 
H.
AI-61259
Approval of Application for Payment No. 3 in the amount of $127,167.56 for the Pct 2 Regional Linear Park project submitted by contractor, Clore Construction, LLC through Contract C-16-378-02-21 and as reviewed by project engineer, Ricardo Gallaga, P.E.
Attachments:
 
I.
AI-61249
Approval to exercise the County's option to extend for the final one (1) year term under contract #C-16-176-09-06 with Lhoist North America for "Lime Road Material and Services," for Hidalgo County Precinct No. 2 under the same rates, terms & conditions.

Martha Salazar made correction to the caption, she indicated that the caption should read for request approval of a 60 day extension and not 1 year.  

On motion by COMMISSIONER PCT. 4, JOSEPH PALACIOS, seconded by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, the Court made a UNANIMOUS vote of approval.

Vote: 4 - 0 – Unanimously
Attachments:
 
J.
AI-61252
Approval of payment of Invoice #20027 in the amount of $1,076.79 submitted by project engineer, B2Z Engineering LLC, for engineering services provided under Contract C-16-326-08-23 (WA#6), for Pct 2 Palmer Pavilion Renovation Project.
Attachments:
 
K.
AI-61226
Pct. 1 is requesting acceptance & approval of invoice 11326403 in the amount of $750.00 for FM 493 South project, as submitted by contracted/project engineer, L & G Consulting Engineers, Inc.
Attachments:
 
L.
AI-61152
 Request to remove fixed asset from Office of Emergency Management inventory list with detailed description of the asset attached as “Exhibit A” Inventory Listing.
Attachments:
 
M.
AI-61151
Tax Office is requesting approval to enter into a 36 month copier capital lease agreement for their McAllen Office with Canon through Copy Graphics, awarded vendor thorugh HC membership/ participation with Texas Department of Information Resources, contract DIR-TSO-3041, with all supporting documentation contained herein.
Attachments:
 
N.
AI-61150
Comm. Pct 1 is requesting authority to purchase three (3) 2018 Chevrolet Silverado 1500 from Caldwell Country Ford, LLC through our membership with BUYBOARD, under contract 521-16 [which expires on 11/30/2019] for the total amount of $87,235.00 under REQ# 347910.
Attachments:
 
O.
AI-60971
County Clerks' department is requesting authority and action including, but not limited to, the following:
1.  Purchase equipment through requisition 346780 under Open Market, (the leased equipment originally approved through HCCC on 01/28/2014, AI-42796); 
2.  Enter into a one year agreement  with Ricoh USA for service maintenance and repairs on the scanner, as needed under Open Market through requisition 347352.  
 
P.
AI-60968
Constable PCT 3, requests approval to enter into a 36 month capital lease agreement with Ricoh USA, awarded vendor through HC membership/ participation with Texas Department of Information Resources, contract DIR-TSO-3041, with all supporting documentation contained herein.  
There being no further business to come before said

Court, the meetings of the Commissioners' Court and the

Drainage District #1 Board are now hereby adjourned.


Dated this the 22nd day of August, 2017

ARTURO GUAJARDO, JR., County Clerk
Hidalgo County, Texas


By: ______________________________
Norma G.Cantu, Deputy


I, ARTURO GUAJARDO, JR., County Clerk attest that this is an accurate accounting of a proceeding of the Commissioners’ Court held on August 22, 2017.

Signed this 22nd day of AUGUST 2017




ATTEST:
ARTURO GUAJARDO, JR.
County Clerk and Ex-Officio Clerk
Of the Commissioners’ Court of
Hidalgo County


By: ____________________________
(Seal) Norma G. Cantu, Deputy