SPECIAL MEETING - September 5, 2017
BE IT REMEMBERED, that on this 5th day of September A.D., 2017, there was begun and held a SPECIAL MEETING of the Honorable Commissioners’ Court of Hidalgo County, Texas, wherein the following members thereof were present, to-wit:
| HONORABLE RAMON GARCIA HONORABLE DAVID FUENTES HONORABLE EDUARDO "EDDIE" CANTU HONORABLE JOE M. FLORES HONORABLE JOSEPH PALACIOS |
HIDALGO COUNTY JUDGE COMMISSIONER, PRECINCT NO. 1 COMMISSIONER, PRECINCT NO. 2 COMMISSIONER, PRECINCT NO. 3 COMMISSIONER, PRECINCT NO. 4 |
and ARTURO GUAJARDO, JR., COUNTY CLERK & EX-OFFICIO CLERK OF THE COMMISSIONERS’ COURT of Hidalgo County, Texas, wherein the following proceedings were had, to-wit:
 |
AGENDA CC REGULAR CONSENT COMMISSIONERS' COURT September 5, 2017 9:30 A.M. |
NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Commissioners' Court will be held at the Edinburg Council Chambers 415 W. University Drive, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
NOTICE TO THE PUBLIC
CONSENT AGENDA
The following items are of a routine or administrative nature. The Commissioners' Court has been furnished with background and support on each item, and/or it has been discussed at a previous meeting. All items will be acted upon by one vote without being discussed separately unless requested by a Court Commissioner, in which event the item or items will immediately be withdrawn for individual consideration in its normal sequence after the items not requiring separate discussion have been acted upon. The remaining items will be adopted by one vote.
On motion by COMMISSIONER PCT. 4, JOSEPH PALACIOS, seconded by COMMISSIONER PCT. 3, JOE M. FLORES, the Court made a UNANIMOUS vote of approval with the exception of Items.8.C., 10.A., 9.B. & C. to be further discussed.
Vote: 4 - 0 – Unanimously
Court proceeded to Consent Item.8.C.
1.
AI-61474
Approval of check register and payment of claims and bills - (Payments from Juvenile Probation, Adult Probation, LEOSE Fund, DA Motor Vehicle Theft Fund, DA Check Fraud Fund, DA Forfeiture Fund, Sheriff Forfeiture Funds, Constable Forfeiture Funds, HIDTA Forfeiture Funds and VIT Interest Fund are presented for recording purposes only.)
Attachments:
2.
Auditor's Office:
A.
Presentation of Fund Information Report
3.
2017 Intradepartmental transfers:
A.
AI-61422
2017 - Pct 2 Parks (1100)
Attachments:
B.
AI-61423
2017 - Pct 2 CRC San Juan (1100)
Attachments:
C.
AI-61433
2017 - Pct 2 Rd Maint (1200)
Attachments:
D.
AI-61459
2017 - Emergency Management (1100)
Attachments:
E.
AI-61456
2017 - D.A. CJD VAP (1281)
Attachments:
F.
AI-61444
2017 - General Litigation (1100)
Attachments:
G.
AI-61406
2017 - Nuisance Abatement Division (1100)
Attachments:
H.
AI-61404
2017 - Texas A&M AgriLife Extension Service (1100)
Attachments:
I.
AI-61386
2017 - County Auditor's Office (1100)
Attachments:
J.
AI-61391
2017 - Safety Division (1100)
Attachments:
K.
AI-61394
2017 - Treasurer's Office (1100)
Attachments:
L.
AI-61402
2017 - Pct 1 Parks (1100)
Attachments:
M.
AI-61399
2017 - Pct 1 Sanitation (1100)
Attachments:
N.
AI-61382
2017 - Pct 1 Adm (1200)
Attachments:
O.
AI-61349
2017 - Pct 1 R&B (1200)
Attachments:
P.
AI-61430
2017 - Health & Human Services Dept. / PHHS (1293)
Attachments:
Q.
AI-61403
2017 - Health & Human Services (1100)
Attachments:
R.
AI-61417
2017 - TX Healthy Communities (1293)
Attachments:
S.
AI-61377
2017 - TX Healthy Communities (1293)
Attachments:
T.
AI-61378
2017 - Facilities Management (1100)
Attachments:
U.
AI-61342
2017 - Tax Office (1100)
Attachments:
V.
AI-61347
2017 - CRIM DA/ Autopsies (1100)
Attachments:
W.
AI-61356
2017 - I. T. Department (1100)
Attachments:
X.
AI-61359
2017 - J.P. Pct. 3, Pl. 1 (1100)
Attachments:
Y.
AI-61360
2017 - CCL8 (1100)
Attachments:
Z.
AI-61367
2017 - 93rd DC (1100)
Attachments:
AA.
AI-61340
2017 - Pct 3 Rd. Maint. (1200)
Attachments:
4.
2017 Interdepartmental transfers:
A.
AI-61461
Pct 2 Parks (1100):
Approval of 2017 interdepartmental transfer from Pct 2 Sanitation to Pct 2 Parks in the amount of $2,200.00. to fund pool repairs.
Approval of 2017 interdepartmental transfer from Pct 2 Sanitation to Pct 2 Parks in the amount of $2,200.00. to fund pool repairs.
Attachments:
B.
AI-61432
Fire Marshal (1100):
Approval of 2017 interdepartmental transfer between various programs under the Fire Marshal to fund anticipated fire call invoices in the amount of $284,950.00
Approval of 2017 interdepartmental transfer between various programs under the Fire Marshal to fund anticipated fire call invoices in the amount of $284,950.00
Attachments:
C.
AI-61419
Approval of 2017 interdepartmental transfer within Health Benefits (F2201) from program 010 to program 009 in the total amount of $50,000.
Attachments:
D.
AI-61442
Executive Office (1100):
Requesting approval of interdepartmental transfer from Mental Health Trials (125-017) to Executive Office (125-001) in the amount of $15,000.00 to fund annual monitoring cost of GPS units for county vehicles
Requesting approval of interdepartmental transfer from Mental Health Trials (125-017) to Executive Office (125-001) in the amount of $15,000.00 to fund annual monitoring cost of GPS units for county vehicles
Attachments:
E.
AI-61428
Environmental Compliance (1100):
Requesting approval of interdepartmental transfer from Mental Health Trials (125-017) to Environmental Compliance (125-036) in the amount of $ 200.00 for travel expenditures
Requesting approval of interdepartmental transfer from Mental Health Trials (125-017) to Environmental Compliance (125-036) in the amount of $ 200.00 for travel expenditures
Attachments:
5.
Planning Department:
A.
AI-61400
1. Certificate of Plat and Utility Status under Texas Local Government Code Section 232.028 (b)
2. Certificate of Water Service Availability under Texas Local Government Code Section 232.029 (c) (2)
2. Certificate of Water Service Availability under Texas Local Government Code Section 232.029 (c) (2)
Attachments:
6.
Executive Office:
A.
AI-61371
Approval of Right of Way Permits:
1). North Alamo Water Supply Corporation:
a). Esmeralda Silva; Weslaco, TX; Proposing a bore 2" PVC casing for a 3/4" waterline, from the centerline of Mile 10N go South 860 feet. Will bore Mile 6 1/2 from East to West.
1). North Alamo Water Supply Corporation:
a). Esmeralda Silva; Weslaco, TX; Proposing a bore 2" PVC casing for a 3/4" waterline, from the centerline of Mile 10N go South 860 feet. Will bore Mile 6 1/2 from East to West.
Attachments:
7.
Tax Refunds:
A.
AI-61344
| Account Number | Payer | Amount |
| T2100.00.237.0006.05 | National Tax Search LLC | $11,413.01 |
Attachments:
8.
Membership Dues/Certifications:
A.
AI-61376
Auditor's Office:
Requesting approval to pay the 2017 - 2018 AICPA membership dues in the amount of $265.00 for Raymundo Eufracio, CPA, Hidalgo County Auditor, with authority for the County Treasurer to issue a check after review, audit, and processing procedures are completed by the County Auditor.
Requesting approval to pay the 2017 - 2018 AICPA membership dues in the amount of $265.00 for Raymundo Eufracio, CPA, Hidalgo County Auditor, with authority for the County Treasurer to issue a check after review, audit, and processing procedures are completed by the County Auditor.
B.
AI-61397
Safety Division:
Requesting approval to pay Society for Human Resource Management, SHRM, membership dues in the amount of $179.00 if paid on or before 9/15/17 or $199.00 if paid after 9/15/17 (Req. 349186 pending approval for intradepartmental transfer AI# 61391) for Rene Parrao with authority for County Treasurer to issue check after review, audit and processing procedures are completed by County Auditor.
Requesting approval to pay Society for Human Resource Management, SHRM, membership dues in the amount of $179.00 if paid on or before 9/15/17 or $199.00 if paid after 9/15/17 (Req. 349186 pending approval for intradepartmental transfer AI# 61391) for Rene Parrao with authority for County Treasurer to issue check after review, audit and processing procedures are completed by County Auditor.
Attachments:
C.
AI-61343
Constable Precinct 2:
Requesting approval of 2017 membership dues with the South Texas Justice of The Peace and Constables Association, Inc. (STJPCA) for five (5) employees in the amount of $150.00, with authority for County Treasurer to issue check after review, audit, and processing procedures are completed by the County Auditor.
Valde Guerra requested approval subject to the affidavit forms being received.
On motion by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, seconded by COMMISSIONER PCT. 4, JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval subject to affidavit forms being received.
Vote: 5 - 0 -Unanimously
Court proceeded to Consent Item.10.A.
Valde Guerra requested approval subject to the affidavit forms being received.
On motion by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, seconded by COMMISSIONER PCT. 4, JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval subject to affidavit forms being received.
Vote: 5 - 0 -Unanimously
Court proceeded to Consent Item.10.A.
9.
Budget & Management:
A.
AI-61463
Report and approval of emergency transfers for the period of August 1, 2017 through August 31, 2017.
Attachments:
B.
AI-61175
1. Approval of reimbursement in the amount of $5,446.12 to Blue Cross Blue Shield Insurance Company for claims paid on behalf of Hidalgo County from 08/12/17 to 08/25/17.
2. Approval of wire transfer to cover claims paid.
On motion by COMMISSIONER PCT. 4, JOSEPH PALACIOS, seconded by COMMISSIONER PCT. 3, JOE M. FLORES, the Court made a UNANIMOUS vote of approval.
Vote: 4 - 0 – Unanimously
Commissioner Fuentes abstained from voting on this item.
| 08/12-18/17 | $3,838.27 |
| 08/19-25/17 | $1,607.85 |
| TOTAL | $5,446.12 |
On motion by COMMISSIONER PCT. 4, JOSEPH PALACIOS, seconded by COMMISSIONER PCT. 3, JOE M. FLORES, the Court made a UNANIMOUS vote of approval.
Vote: 4 - 0 – Unanimously
Commissioner Fuentes abstained from voting on this item.
Attachments:
C.
AI-61174
1. Approval of reimbursement in the amount of $625,015.02 to Aetna Insurance Company for claims paid on behalf of Hidalgo County from 08/10/17 to 08/23/17.
2. Approval of wire transfer to cover claims paid.
On motion by COMMISSIONER PCT. 4, JOSEPH PALACIOS, seconded by COMMISSIONER PCT. 3, JOE M. FLORES, the Court made a UNANIMOUS vote of approval.
Vote: 4 - 0 – Unanimously
Commissioner Fuentes abstained from voting on this item.
| 08/10-16/17 | $402,546.00 |
| 08/17-23/17 | $222,469.02 |
| TOTAL | $625,015.02 |
On motion by COMMISSIONER PCT. 4, JOSEPH PALACIOS, seconded by COMMISSIONER PCT. 3, JOE M. FLORES, the Court made a UNANIMOUS vote of approval.
Vote: 4 - 0 – Unanimously
Commissioner Fuentes abstained from voting on this item.
Attachments:
D.
Interfund transfers:
1.
AI-61445
A. Certification of revenues for interest earned in 2017 for Certificates of Obligation, Series 2006 (Fund 1436).
B. Approval of 2017 interfund transfer in the amount of $215,437.60 from Certificates of Obligation, Series 2006 (Fund 1436) to Refunding Bonds, Series 2014C (Fund 1446) to close out retired debt service fund 1436.
B. Approval of 2017 interfund transfer in the amount of $215,437.60 from Certificates of Obligation, Series 2006 (Fund 1436) to Refunding Bonds, Series 2014C (Fund 1446) to close out retired debt service fund 1436.
C. Approval of 2017 interfund transfer in the amount of $5,669.16 from Refunding Bonds, Series 2007 (Fund 1438) to Refunding Bonds, Series 2015C (Fund 1449) to close out retired debt service fund 1438.
10.
Purchasing Dept - Notes:
A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FORWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FORWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
A.
AI-61352
Pct. 2
Req#349066
Requesting authority to enter into a (12) month subscription for Online Drone Mapping Software Services with Inflatics, Inc. dba Drone Deploy and authority to execute required agreement for Pct.2 through the following requisition#349066 in the amount of $2,999.00/for (1) year. Subject to compliance with HB 1295 Form.
Martha Salazar recommended approval subject to the receipt of the form 1295 with instructions to the staff that they can't execute or process this requisition until the form is received.
On motion by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, seconded by COMMISSIONER PCT. 4, JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval subject to receiving the form 1295.
Vote: 5 - 0 -Unanimously
Req#349066
Requesting authority to enter into a (12) month subscription for Online Drone Mapping Software Services with Inflatics, Inc. dba Drone Deploy and authority to execute required agreement for Pct.2 through the following requisition#349066 in the amount of $2,999.00/for (1) year. Subject to compliance with HB 1295 Form.
Martha Salazar recommended approval subject to the receipt of the form 1295 with instructions to the staff that they can't execute or process this requisition until the form is received.
On motion by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, seconded by COMMISSIONER PCT. 4, JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval subject to receiving the form 1295.
Vote: 5 - 0 -Unanimously
B.
AI-61458
Approval of Application for Payment No. 5 in the amount of $83,615.20 for the Pct 2 Yuma Avenue Extension project submitted by contractor, Texas Cordia Construction, LLC through Contract C-16-281-11-15 and as reviewed by project inspector, Eugene Palacios, P.E.
Attachments:
C.
AI-61366
Acceptance and approval of payment for Invoice #00003139 in the amount of $35,098.00 as submitted by project engineer, Halff Associates Inc., for engineering services provided under Contract C-16-188-05-10 through (WA#3), for Pct 4 Milo Ponce Park.
Attachments:
D.
AI-61368
Acceptance and approval of payment for Invoice #00001902 in the amount of $8,005.00 as submitted by project engineer, Halff Associates Inc., for engineering services provided under Contract C-16-188-05-10 through (WA#3), for Pct 4 Milo Ponce Park.
Attachments:
E.
AI-61373
Acceptance and approval of payment Application#3 in the amount of $22,512.73 as submitted by project engineer, Halff Associates Inc. , for engineering services provided under Contract C-16-321-10-04, Pct. 4 Building Renovations "M" Road Building.
Attachments:
F.
AI-61380
Requesting approval for Hidalgo County Auditor to process and issue check(s) in the amount of $1,600.00 prior to services being rendered pursuant to Architectural Barriers Administrative Rules 68.80(g) to Mr. Anthony Covacevich- Registered Accessibility Specialist-designated by Texas Department of Licensing and Regulation in order to permit the processing of: the Project Filing-Plan Review and Inspection for the "Pct 4 10th Street Project" for compliance with ABA rule 68.50(a)(c).
Attachments:
G.
AI-61450
Acceptance and approval of Payment Application No. 2 in the amount of $136,687.50 for the Recovery and Motor Pool Improvements project for Pct. 4 submitted by contractor, Synergy Builders of Texas, LLC through Contract C-17-067-03-21 and as reviewed by project engineer, Halff Associates Inc.
Attachments:
H.
AI-61361
Approval of the following items for RG Enterprises, LLC, dba, G & G Contractors for the Pct. 4 Concrete Walking Trail at San Carlos & Sunflower Parks Projects, as submitted and recommended by project engineer, Emigdio Salinas, PE for contract # C-16-226-06-20 including, but not limited to:
1. Acceptance of Certificate of Completion, reflecting the date of June 10, 2017;
2. Application for Final Payment in the amount of $46,228.47;
3. Application for Release of Retainage in the the amount of $10,367.08.
2. Application for Final Payment in the amount of $46,228.47;
3. Application for Release of Retainage in the the amount of $10,367.08.
Attachments:
I.
AI-61363
Approval to exercise the County's option to extend for a one (1) year term under contract #E-17-211-09-12 with GBB Rentals, LTD, for Lease of Office Space in the City of Donna for WIC Program, under the same rates, terms & conditions.
Attachments:
J.
AI-61364
Approval to exercise the County's option to extend for a one (1) year term under contract #E-17-213-09-12 with GBB Rentals, LTD, for Lease of Office Space in the City of Alamo for WIC Program, under the same rates, terms & conditions.
Attachments:
K.
AI-61408
Action to ratify a 36 month capital lease agreement with G.E. Capital Information Technology Solutions, dba, Ricoh USA, through State of Texas DIR Contract # TSO-3041 for 1 copier to be located in location 509 E. Earling Road, San Juan, Texas 78589 through PO # 760065 erroneously approved prior to this items CC action and/or approval.
Attachments:
L.
AI-61348
Acceptance and approval of Invoice #March 17-9 for $51,268.00 and Invoice #July 17-4 for $14,648.00 as submitted by LeFevre Engineering & Management Consulting, LLC. for engineering services provided under Contract# C-15-320-10-13 through (WA# 1) for Pct. 1 Goolie Road Improvements Project.
Attachments:
M.
AI-61358
Pct. 1 requesting acceptance and approval of Invoice# 1156 in the amount of $7,754.72 as submitted by Jimenez Engineering Solutions, dba, I.C.E. for the provision of professional engineering services to Contract # C-16-257-09-13.
Attachments:
N.
AI-61299
Constable Pct.2
As requested by HC Auditor's Office so as to process invoices from RICOH USA, INC. [under DIR contract approved under #AI-43178/4-08-14] action to clarify the pricing as follows: $127.84 monthly equipment, B/W impressions @ $10.35 monthly service for a total amount of $138.19/Month.
Attachments:
O.
AI-61345
Requesting acceptance and approval of payment for the following invoices as submitted by LeFevre Engineering & Management Consulting, LLC. for the provision of engineering services for FEMA Road & Drainage Improvement Projects.
| Project Name | Invoice date | Invoice # | Amount |
| Yvette Circle - WA# 3 PO# 752504 | 7/7/17 | July 17-14 | $2,225.00 |
| Mile 2 1/2 E. - WA# 3 PO# 750113 | 7/7/17 | July 17-7 | $4,780.00 |
| Mile 13 1/2 - WA# 1 PO# 752470 | 7/7/17 | July 17-15 | $3,250.00 |
| Mile 8 N. - WA# 1 PO# 750353 | 7/7/17 | July 17-5 | $3,295.00 |
| Mile 2 E. - WA# 2 PO# 750112 | 7/7/17 | July 17-6 | $3,295.00 |
| Mile 11 - WA# 2 PO# 752758 | 7/7/17 | July 17-16 | $2,250.00 |
| Mile 4 N. - WA# 4 PO# 750114 | 7/7/17 | July 17-8 | $3,250.00 |
Attachments:
There being no further business to come before said
Court, the meetings of the Commissioners' Court and the
Drainage District #1 Board are now hereby adjourned.
Dated this the 5th day of September, 2017
ARTURO GUAJARDO, JR., County Clerk
Hidalgo County, Texas
By: ______________________________
Norma G.Cantu, Deputy
I, ARTURO GUAJARDO, JR., County Clerk attest that this is an accurate accounting of a proceeding of the Commissioners’ Court held on September 5, 2017.
Signed this 5th day of SEPTEMBER 2017
ATTEST:
ARTURO GUAJARDO, JR.
County Clerk and Ex-Officio Clerk
Of the Commissioners’ Court of
Hidalgo County
By: ____________________________
(Seal) Norma G. Cantu, Deputy
Court, the meetings of the Commissioners' Court and the
Drainage District #1 Board are now hereby adjourned.
Dated this the 5th day of September, 2017
ARTURO GUAJARDO, JR., County Clerk
Hidalgo County, Texas
By: ______________________________
Norma G.Cantu, Deputy
I, ARTURO GUAJARDO, JR., County Clerk attest that this is an accurate accounting of a proceeding of the Commissioners’ Court held on September 5, 2017.
Signed this 5th day of SEPTEMBER 2017
ATTEST:
ARTURO GUAJARDO, JR.
County Clerk and Ex-Officio Clerk
Of the Commissioners’ Court of
Hidalgo County
By: ____________________________
(Seal) Norma G. Cantu, Deputy