SPECIAL MEETING - September 12, 2017
BE IT REMEMBERED, that on this 12th day of September A.D., 2017, there was begun and held a SPECIAL MEETING of the Honorable Commissioners’ Court of Hidalgo County, Texas, wherein the following members thereof were present, to-wit:
| HONORABLE RAMON GARCIA HONORABLE DAVID FUENTES HONORABLE EDUARDO "EDDIE" CANTU HONORABLE JOE M. FLORES HONORABLE JOSEPH PALACIOS |
HIDALGO COUNTY JUDGE COMMISSIONER, PRECINCT NO. 1 COMMISSIONER, PRECINCT NO. 2 COMMISSIONER, PRECINCT NO. 3 COMMISSIONER, PRECINCT NO. 4 |
and ARTURO GUAJARDO, JR., COUNTY CLERK & EX-OFFICIO CLERK OF THE COMMISSIONERS’ COURT of Hidalgo County, Texas, wherein the following proceedings were had, to-wit:
 |
AGENDA CC REGULAR HIDALGO COUNTY COMMISSIONERS COURT MEETING September 12, 2017 9:30 A.M. |
|
NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Commissioners' Court will be held at the Edinburg Council Chambers 415 W. University Drive, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
1.
Roll Call
Commissioner Flores was not present during roll call.
Commissioner Flores was not present during roll call.
2.
Pledge of Allegiance
Judge Garcia led the courtroom in reciting the Pledge of Allegiance.
Judge Garcia led the courtroom in reciting the Pledge of Allegiance.
3.
Prayer
Julia Sullivan led the courtroom in prayer.
Court recessed at 9:58 a.m.
Julia Sullivan led the courtroom in prayer.
Court recessed at 9:58 a.m.
4.
Approval of Consent Agenda
Court reconvened at 10:08 a.m.
The court moved to approve the consent agenda.
Court reconvened at 10:08 a.m.
The court moved to approve the consent agenda.
5.
County Judge's Office:
A.
AI-61550
Update on Hidalgo County's Response to Hurricane Harvey
Emergency Management Chief Saldaña updated the court on the response after the damages caused by Hurricane Harvey. About 50 county employees attended to the aid, and from Hidalgo County first respondents about 100 people assisted. Precinct 3, and McAllen crews attended to participated in the service, including the health department. The precincts crews were able to assist with debris removal. Additionally, the Weslaco emergency bus was able to relocate some of the patients.
Currently, the urban search rescue team is still on stand by in Galveston, along with the Sheriff's office and constables in case they need their assistance in the Houston area.
Saldaña acknowledged all the help from the precinct 4 crew, and thanked the rest of the commissioners for their assistance.
Emergency Management Chief Saldaña updated the court on the response after the damages caused by Hurricane Harvey. About 50 county employees attended to the aid, and from Hidalgo County first respondents about 100 people assisted. Precinct 3, and McAllen crews attended to participated in the service, including the health department. The precincts crews were able to assist with debris removal. Additionally, the Weslaco emergency bus was able to relocate some of the patients.
Currently, the urban search rescue team is still on stand by in Galveston, along with the Sheriff's office and constables in case they need their assistance in the Houston area.
Saldaña acknowledged all the help from the precinct 4 crew, and thanked the rest of the commissioners for their assistance.
B.
AI-61494
Consideration and approval of a Proclamation declaring September 2017 as Valley Voter Awareness Month in Hidalgo County. Voting is a right as well as a responsibility and privilege and all citizens are encouraged to exercise that right.
Commissioner Palacios stepped away from the meeting.
Yvonne Ramon thanked her entire staff, including GIS department and The Advocacy Alliance of Texas with Mr. Morales and Mr. Garcia for all the information and numbers they bring across.
Ramon noted that they have reached over 344,300 voters, before she started, the numbers were about 150,000 in almost 10 years they have reached higher numbers. In addition, through the Department of Public Safety, numbers have also increase. In 2012, the number of applications that came through DPS was about 7,900 and the paper manual applications were at about 5,400. However, this year, they have process over 34,200 applications. In 2016, they processed over 52,600 paper applications, and through DPS they processed 34,200. This year, through August they have process in paper 13,900 and through DPS they have process 13,900 applications.
Moreover, she indicated to Commissioner Fuentes that her staff has already started to process the 16,280 residents that will affected by the creation of constable 5 and justice of the peace 5. These individuals are already in place and ready to vote, they will be sending all new voter cards.
On motion by COMMISSIONER PCT. 3, JOE M. FLORES, seconded by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, the Court made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
Commissioner Palacios stepped away from the meeting.
Yvonne Ramon thanked her entire staff, including GIS department and The Advocacy Alliance of Texas with Mr. Morales and Mr. Garcia for all the information and numbers they bring across.
Ramon noted that they have reached over 344,300 voters, before she started, the numbers were about 150,000 in almost 10 years they have reached higher numbers. In addition, through the Department of Public Safety, numbers have also increase. In 2012, the number of applications that came through DPS was about 7,900 and the paper manual applications were at about 5,400. However, this year, they have process over 34,200 applications. In 2016, they processed over 52,600 paper applications, and through DPS they processed 34,200. This year, through August they have process in paper 13,900 and through DPS they have process 13,900 applications.
Moreover, she indicated to Commissioner Fuentes that her staff has already started to process the 16,280 residents that will affected by the creation of constable 5 and justice of the peace 5. These individuals are already in place and ready to vote, they will be sending all new voter cards.
On motion by COMMISSIONER PCT. 3, JOE M. FLORES, seconded by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, the Court made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
6.
District Attorney's Office:
A.
AI-61375
Hidalgo County DA's Office - Region 3-Border Prosecution Unit (BPU) Grant (1281):
Approval to submit a BPU Grant #2537807 budget adjustment to the Office of the Governor (OOG).
Commissioners Cantu and Palacios stepped away from the meeting.
Kelly McCormick informed that thanks to the grant, the district attorney's office has been able to hired three full time district attorney's assistants to assist law enforcement and assist in border crime cases that have affected all across the border region.
During this past legislation, they received a budget increase and are looking to hire a border prosecution unit investigator and a border prosecution unit administrator assistance.
On motion by COMMISSIONER PCT. 1, DAVID FUENTES, seconded by COMMISSIONER PCT. 3, JOE M. FLORES, the Court made a UNANIMOUS vote of approval.
Vote: 3 - 0 - Unanimously
Approval to submit a BPU Grant #2537807 budget adjustment to the Office of the Governor (OOG).
Commissioners Cantu and Palacios stepped away from the meeting.
Kelly McCormick informed that thanks to the grant, the district attorney's office has been able to hired three full time district attorney's assistants to assist law enforcement and assist in border crime cases that have affected all across the border region.
During this past legislation, they received a budget increase and are looking to hire a border prosecution unit investigator and a border prosecution unit administrator assistance.
On motion by COMMISSIONER PCT. 1, DAVID FUENTES, seconded by COMMISSIONER PCT. 3, JOE M. FLORES, the Court made a UNANIMOUS vote of approval.
Vote: 3 - 0 - Unanimously
Attachments:
7.
Constable Pct. #2:
A.
AI-61585
Constable Pct. 2 - Rifle Resistant Body Armor Grant (1284):
Requesting approval of the Resolution in support of the Rifle Resistant Body Armor Grant Program Application, as approved by Commissioners' Court on 8/29/2017 (AI-61296).
On motion by COMMISSIONER PCT. 1, DAVID FUENTES, seconded by COMMISSIONER PCT. 3, JOE M. FLORES, the Court made a UNANIMOUS vote of approval.
Vote: 3 - 0 - Unanimously
Court recessed at 10:32 a.m.
Requesting approval of the Resolution in support of the Rifle Resistant Body Armor Grant Program Application, as approved by Commissioners' Court on 8/29/2017 (AI-61296).
On motion by COMMISSIONER PCT. 1, DAVID FUENTES, seconded by COMMISSIONER PCT. 3, JOE M. FLORES, the Court made a UNANIMOUS vote of approval.
Vote: 3 - 0 - Unanimously
Court recessed at 10:32 a.m.
Attachments:
8.
Constable Pct. #4:
A.
AI-61547
Constable Pct. 4 - Rifle Resistant Body Armor Grant (1284):
Requesting approval of the Resolution in support of the Rifle Resistant Body Armor Grant Program Application, as approved by Commissioners' Court on 8/29/2017 through AI-61304.
Court reconvened at 10:32 a.m.
On motion by COMMISSIONER PCT. 1, DAVID FUENTES, seconded by COMMISSIONER PCT. 3, JOE M. FLORES, the Court made a UNANIMOUS vote of approval.
Vote: 3 - 0 - Unanimously
Requesting approval of the Resolution in support of the Rifle Resistant Body Armor Grant Program Application, as approved by Commissioners' Court on 8/29/2017 through AI-61304.
Court reconvened at 10:32 a.m.
On motion by COMMISSIONER PCT. 1, DAVID FUENTES, seconded by COMMISSIONER PCT. 3, JOE M. FLORES, the Court made a UNANIMOUS vote of approval.
Vote: 3 - 0 - Unanimously
Attachments:
9.
Sheriff's Office:
A.
AI-61481
Approval of Sheriff/Constable Fee Schedule for Year 2018.
On motion by COMMISSIONER PCT. 1, DAVID FUENTES, seconded by COMMISSIONER PCT. 3, JOE M. FLORES, the Court made a UNANIMOUS vote of approval.
Vote: 3 - 0 - Unanimously
On motion by COMMISSIONER PCT. 1, DAVID FUENTES, seconded by COMMISSIONER PCT. 3, JOE M. FLORES, the Court made a UNANIMOUS vote of approval.
Vote: 3 - 0 - Unanimously
Attachments:
B.
AI-61561
1. Approval of authorization for the Hidalgo County Sheriff's Office to continue participation in the Texas 1033 Surplus Property Program.
On motion by COMMISSIONER PCT. 1, DAVID FUENTES, seconded by COMMISSIONER PCT. 3, JOE M. FLORES, the Court made a UNANIMOUS vote of approval.
Vote: 3 - 0 - Unanimously
2. Authorization for County Judge, as authorized official, to sign the required documents.
On motion by COMMISSIONER PCT. 1, DAVID FUENTES, seconded by COMMISSIONER PCT. 3, JOE M. FLORES, the Court made a UNANIMOUS vote of approval.
Vote: 3 - 0 - Unanimously
On motion by COMMISSIONER PCT. 1, DAVID FUENTES, seconded by COMMISSIONER PCT. 3, JOE M. FLORES, the Court made a UNANIMOUS vote of approval.
Vote: 3 - 0 - Unanimously
2. Authorization for County Judge, as authorized official, to sign the required documents.
On motion by COMMISSIONER PCT. 1, DAVID FUENTES, seconded by COMMISSIONER PCT. 3, JOE M. FLORES, the Court made a UNANIMOUS vote of approval.
Vote: 3 - 0 - Unanimously
Attachments:
C.
AI-61513
Authorization and approval of a State Administrative Agency Extension Request in reference to Operation Stonegarden FY 2015, and authorization for County Judge, as authorized official, to sign any required documents.
Commissioner Cantu joined the meeting.
On motion by COMMISSIONER PCT. 1, DAVID FUENTES, seconded by COMMISSIONER PCT. 3, JOE M. FLORES, the Court made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
Commissioner Cantu joined the meeting.
On motion by COMMISSIONER PCT. 1, DAVID FUENTES, seconded by COMMISSIONER PCT. 3, JOE M. FLORES, the Court made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
Attachments:
D.
AI-61538
Operation Stongarden (1284): Authorization and approval to de-obligate $1,127.47 of Constable PCT 2 Operation Stonegarden FY15 Equipment funds and allocate to Sheriff's Office Personnel funds.
On motion by COMMISSIONER PCT. 3, JOE M. FLORES, seconded by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, the Court made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
On motion by COMMISSIONER PCT. 3, JOE M. FLORES, seconded by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, the Court made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
Attachments:
E.
AI-61475
1. Authorization and Approval of Memorandum of Agreement between Tropical Texas Behavioral Health and the Hidalgo County Sheriff's Office to establish a mental health and opioid use disorder peer support re-entry program to ensure inmates with a mental illness and/or substance use disorder successfully transition from the county jail into clinically appropriate community-based care.
On motion by COMMISSIONER PCT. 3, JOE M. FLORES, seconded by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, the Court made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
2. Authorization for Hidalgo County Sheriff to sign agreement.
On motion by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, seconded by COMMISSIONER PCT. 3, JOE FLORES, the Court made a UNANIMOUS vote of approval.
Vote: 4 - 0 -Unanimously
On motion by COMMISSIONER PCT. 3, JOE M. FLORES, seconded by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, the Court made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
On motion by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, seconded by COMMISSIONER PCT. 3, JOE FLORES, the Court made a UNANIMOUS vote of approval.
Vote: 4 - 0 -Unanimously
Attachments:
F.
AI-61500
Sheriff's Office - Rifle Resistant Body Armor Grant (1284):
Requesting approval of the Resolution in support of the Rifle Resistant Body Armor Grant Program Application as approved by Commissioners' Court on 8/22/2017 through AI- 61122.
On motion by COMMISSIONER PCT. 3, JOE M. FLORES, seconded by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, the Court made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
Court proceeded to Item.11.A.
Requesting approval of the Resolution in support of the Rifle Resistant Body Armor Grant Program Application as approved by Commissioners' Court on 8/22/2017 through AI- 61122.
On motion by COMMISSIONER PCT. 3, JOE M. FLORES, seconded by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, the Court made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
Court proceeded to Item.11.A.
Attachments:
10.
Executive Office:
A.
Presentation for discussion, consideration and action (if necessary) including, but not limited to the following:
1) Update on ongoing county owned building construction, relocation and/or renovation repair projects
No updates or comments on this item.
2) Emergency situations occurring since last agenda meeting
Valde Guerra reported on the issue gas leak presented this morning at the boot camp. The situation was immediately addressed.
1) Update on ongoing county owned building construction, relocation and/or renovation repair projects
No updates or comments on this item.
2) Emergency situations occurring since last agenda meeting
Valde Guerra reported on the issue gas leak presented this morning at the boot camp. The situation was immediately addressed.
B.
AI-61531
Requesting approval of the Interlocal Cooperation Agreement Between The University of Texas Rio Grande Valley and The County of Hidalgo. The purpose of the Agreement is to provide an educational and research program experience with respect to archaeology to UTRGV students at the Hidalgo County Pauper Cemetery.
On motion by COMMISSIONER PCT. 1, DAVID FUENTES, seconded by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, the Court made a UNANIMOUS vote of approval.
Vote: 4 - 0 – Unanimously
On motion by COMMISSIONER PCT. 1, DAVID FUENTES, seconded by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, the Court made a UNANIMOUS vote of approval.
Vote: 4 - 0 – Unanimously
Attachments:
C.
AI-61499
Approval to accept settlement check from Farmers Insurance Company in the amount of $1,146.52 to settle auto accident claim with County vehicle. (HIDTA)
On motion by COMMISSIONER PCT. 1, DAVID FUENTES, seconded by COMMISSIONER PCT. 3, JOE M. FLORES, the Court made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
On motion by COMMISSIONER PCT. 1, DAVID FUENTES, seconded by COMMISSIONER PCT. 3, JOE M. FLORES, the Court made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
Attachments:
D.
AI-61489
Approval of Right of Way Permit - L&G Construction:
Requesting approval of Open Cut to install a new 12" irrigation pipe, located at Goodwin Rd., Mission, TX.
On motion by COMMISSIONER PCT. 3, JOE M. FLORES, seconded by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, the Court made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
Court proceeded to Item.16.A.
Requesting approval of Open Cut to install a new 12" irrigation pipe, located at Goodwin Rd., Mission, TX.
On motion by COMMISSIONER PCT. 3, JOE M. FLORES, seconded by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, the Court made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
Court proceeded to Item.16.A.
Attachments:
11.
Urban County:
A.
AI-61476
Subject to Compliance with HB 1295, when and if Applicable. Urban County Program (UCP), on behalf of Precinct No. 3 is requesting consideration and action to award and enter into a construction contract with Saenz Brothers Construction in the amount of $952,250.00 for the Texas General Land Office Round 2, - Peñitas Drain Phase I (GLO Contract No. 12-406-000-6453-DRS-210068).
Mrs. Serna requested approval subject to final review by the attorney.
On motion by COMMISSIONER PCT. 1, DAVID FUENTES, seconded by COMMISSIONER PCT. 3, JOE M. FLORES, the Court made a UNANIMOUS vote of approval subject to final review by attorney.
Vote: 4 - 0 - Unanimously
Mrs. Serna requested approval subject to final review by the attorney.
On motion by COMMISSIONER PCT. 1, DAVID FUENTES, seconded by COMMISSIONER PCT. 3, JOE M. FLORES, the Court made a UNANIMOUS vote of approval subject to final review by attorney.
Vote: 4 - 0 - Unanimously
B.
AI-61495
Subject to Compliance with HB 1295, requesting consideration and action to award and enter into a construction contract with NM Contracting, LLC in the amount of $604,100.00 UCP Fiscal Year 29 (2016) City of Donna –Fire Station/Equipment funds and City of Donna General Funds will be utilized.
On motion by COMMISSIONER PCT. 3, JOE M. FLORES, seconded by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, the Court made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
On motion by COMMISSIONER PCT. 3, JOE M. FLORES, seconded by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, the Court made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
Attachments:
C.
AI-61478
1. “Subject to: HB 1295 Compliance.” Urban County Program on behalf of the City of Alamo is requesting approval of a best and final negotiated contract for professional engineering services with Quintanilla, Headley and Associates, Inc., in the amount of $39,480.00 utilizing CDBG FY 29 (2016) Alamo Water/Sewer Improvement funds.
On motion by COMMISSIONER PCT. 1, DAVID FUENTES, seconded by COMMISSIONER PCT. 3, JOE M. FLORES, the Court made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
2. Approval of Work Authorization No. 1 for Quintanilla, Headley and Associates, Inc. in the amount of $39,480.00.
On motion by COMMISSIONER PCT. 1, DAVID FUENTES, seconded by COMMISSIONER PCT. 3, JOE M. FLORES, the Court made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
On motion by COMMISSIONER PCT. 1, DAVID FUENTES, seconded by COMMISSIONER PCT. 3, JOE M. FLORES, the Court made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
2. Approval of Work Authorization No. 1 for Quintanilla, Headley and Associates, Inc. in the amount of $39,480.00.
On motion by COMMISSIONER PCT. 1, DAVID FUENTES, seconded by COMMISSIONER PCT. 3, JOE M. FLORES, the Court made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
Attachments:
12.
Health & Human Services Department:
A.
AI-61484
Requesting approval of the Memorandum of Agreement between Hidalgo County and Northern Illinois University. The aim of the Agreement is to establish an exchange of information and for cooperative research between both institutions in the field of notifiable conditions.
On motion by COMMISSIONER PCT. 1, DAVID FUENTES, seconded by COMMISSIONER PCT. 3, JOE M. FLORES, the Court made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
On motion by COMMISSIONER PCT. 1, DAVID FUENTES, seconded by COMMISSIONER PCT. 3, JOE M. FLORES, the Court made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
Attachments:
B.
Health Care Funding District:
1.
Discussion and/or action, including but not limited to Health Care Funding District and/or Expenditures
No action or discussion on this item.
No action or discussion on this item.
C.
Indigent Health Care Program:
1.
Discussion and/or action, including but not limited to Indigent Health Care Program and 1115 Waiver and/or Expenditures
No action or discussion on this item.
No action or discussion on this item.
13.
Facilities Management:
A.
AI-61362
Requesting approval for payment of claim for the following, with authority for County Treasurer to issue payment after review and auditing procedures are completed by County Auditor:
Vendor AIRGAS, INC., Invoice # 9800273536, Date: 10-2-15, Amount: $166.97, Service location: Facilities Management
On motion by COMMISSIONER PCT. 3, JOE M. FLORES, seconded by COMMISSIONER PCT. 1, DAVID FUENTES, the Court made a UNANIMOUS vote of approval.
Vote: 4 - 0 – Unanimously
Vendor AIRGAS, INC., Invoice # 9800273536, Date: 10-2-15, Amount: $166.97, Service location: Facilities Management
On motion by COMMISSIONER PCT. 3, JOE M. FLORES, seconded by COMMISSIONER PCT. 1, DAVID FUENTES, the Court made a UNANIMOUS vote of approval.
Vote: 4 - 0 – Unanimously
Attachments:
14.
Community Service Agency:
A.
AI-61504
Discussion, consideration and action to adopt Executive Directors evaluation in accordance to Community Service Block Grant (CSBG) organizational standards.
Longoria informed that they are required by federal law to have a plan for the evaluation of the executive director's performance, twice a year.
Valde Guerra stated that this falls in line with the evaluation plan that they have in place and have been talking to the departments, with respect to the directors and department heads it is twice a year.
On motion by COMMISSIONER PCT. 3, JOE M. FLORES, seconded by COMMISSIONER PCT. 1, DAVID FUENTES, the Court made a UNANIMOUS vote of approval.
Vote: 4 - 0 – Unanimously
Longoria informed that they are required by federal law to have a plan for the evaluation of the executive director's performance, twice a year.
Valde Guerra stated that this falls in line with the evaluation plan that they have in place and have been talking to the departments, with respect to the directors and department heads it is twice a year.
On motion by COMMISSIONER PCT. 3, JOE M. FLORES, seconded by COMMISSIONER PCT. 1, DAVID FUENTES, the Court made a UNANIMOUS vote of approval.
Vote: 4 - 0 – Unanimously
Attachments:
B.
AI-61502
Discussion, consideration, and action to adopt Executive Director succession plan in accordance to Community Service Block Grant (CSBG) organizational standards.
According to Longoria, they are required to have a plan for interim and succession.
On motion by COMMISSIONER PCT. 1, DAVID FUENTES, seconded by COMMISSIONER PCT. 3, JOE M. FLORES, the Court made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
According to Longoria, they are required to have a plan for interim and succession.
On motion by COMMISSIONER PCT. 1, DAVID FUENTES, seconded by COMMISSIONER PCT. 3, JOE M. FLORES, the Court made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
Attachments:
C.
AI-61497
Discussion, consideration, and authorization for Community Service Agency to apply for the 2018-2019 Texas Veterans Commission General Assistance Grant (Operation Bravo Zulu). Grant submission deadline October 26, 2017.
On motion by COMMISSIONER PCT. 1, DAVID FUENTES, seconded by COMMISSIONER PCT. 3, JOE M. FLORES, the Court made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
Court proceeded back to Item.10.A.
On motion by COMMISSIONER PCT. 1, DAVID FUENTES, seconded by COMMISSIONER PCT. 3, JOE M. FLORES, the Court made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
Court proceeded back to Item.10.A.
Attachments:
15.
Elections Administration:
A.
Discussion, consideration and action but not limited to Election updates.
16.
Budget & Management:
A.
AI-61551
Discussion, consideration and approval of revisions to Hidalgo County's Travel Policy, Guidelines, and Procedures.
Sergio Cruz informed the court that they are requesting to change section 16, increase lodging rate from $138 per night to $158 per night. According to Cruz, they have done the review of the state contracts for Austin, Dallas and Houston, and $158 seems to be the going rate.
On motion by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, seconded by COMMISSIONER PCT. 3, JOE FLORES, the Court made a UNANIMOUS vote of approval.
Vote: 4 - 0 -Unanimously
Sergio Cruz informed the court that they are requesting to change section 16, increase lodging rate from $138 per night to $158 per night. According to Cruz, they have done the review of the state contracts for Austin, Dallas and Houston, and $158 seems to be the going rate.
On motion by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, seconded by COMMISSIONER PCT. 3, JOE FLORES, the Court made a UNANIMOUS vote of approval.
Vote: 4 - 0 -Unanimously
Attachments:
B.
AI-61537
Pct. 1 Rd. Maint (1200):
Approval of 2017 interdepartmental transfer from R & B Co. Wide Adm.-Contingency (125-030) to Pct. 1 Rd. Maint (121-005) in the amount of $88,300.74 to fund general supplies expenses.
On motion by COMMISSIONER PCT. 3, JOE M. FLORES, seconded by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, the Court made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
Approval of 2017 interdepartmental transfer from R & B Co. Wide Adm.-Contingency (125-030) to Pct. 1 Rd. Maint (121-005) in the amount of $88,300.74 to fund general supplies expenses.
On motion by COMMISSIONER PCT. 3, JOE M. FLORES, seconded by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, the Court made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
Attachments:
C.
AI-61534
Pct. 1 Parks (1100):
Approval of 2017 interdepartmental transfer from Co. Wide Adm.-Contingency to Pct. 1 Parks in the amount of $7,500.00 to fund various operating expenses.
On motion by COMMISSIONER PCT. 3, JOE M. FLORES, seconded by COMMISSIONER PCT. 1, DAVID FUENTES, the Court made a UNANIMOUS vote of approval.
Vote: 4 - 0 – Unanimously
Approval of 2017 interdepartmental transfer from Co. Wide Adm.-Contingency to Pct. 1 Parks in the amount of $7,500.00 to fund various operating expenses.
On motion by COMMISSIONER PCT. 3, JOE M. FLORES, seconded by COMMISSIONER PCT. 1, DAVID FUENTES, the Court made a UNANIMOUS vote of approval.
Vote: 4 - 0 – Unanimously
Attachments:
D.
AI-61533
Pct. 1 Sanitation (1100):
Approval of 2017 interdepartmental transfer from Co. Wide Adm.-Contingency to Pct. 1 Sanitation in the amount of $40,000.00 to fund various operating expenses.
On motion by COMMISSIONER PCT. 3, JOE M. FLORES, seconded by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, the Court made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
Approval of 2017 interdepartmental transfer from Co. Wide Adm.-Contingency to Pct. 1 Sanitation in the amount of $40,000.00 to fund various operating expenses.
On motion by COMMISSIONER PCT. 3, JOE M. FLORES, seconded by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, the Court made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
Attachments:
E.
AI-61535
Pct. 1 Adm. & Rd. Maint. (1200):
Approval of 2017 interfund transfer from Co. Wide Adm.-Contingency (fund 1100, program 002) to Pct. 1 Adm. & Rd. Maint. (fund 1200, programs 004 & 005) in the amount of $113,699.26.
On motion by COMMISSIONER PCT. 3, JOE M. FLORES, seconded by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, the Court made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
Approval of 2017 interfund transfer from Co. Wide Adm.-Contingency (fund 1100, program 002) to Pct. 1 Adm. & Rd. Maint. (fund 1200, programs 004 & 005) in the amount of $113,699.26.
On motion by COMMISSIONER PCT. 3, JOE M. FLORES, seconded by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, the Court made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
Attachments:
F.
AI-61543
5th Administrative Judicial Region (1100):
Approval of 2017 interdepartmental transfer from Co. Wide Adm.-Contingency to 5th Adm. Judicial Region in the amount of $13,884.49 to fund annual assessment fee for fiscal year 2018.
On motion by COMMISSIONER PCT. 3, JOE M. FLORES, seconded by COMMISSIONER PCT. 1, DAVID FUENTES, the Court made a UNANIMOUS vote of approval.
Vote: 4 - 0 – Unanimously
Approval of 2017 interdepartmental transfer from Co. Wide Adm.-Contingency to 5th Adm. Judicial Region in the amount of $13,884.49 to fund annual assessment fee for fiscal year 2018.
On motion by COMMISSIONER PCT. 3, JOE M. FLORES, seconded by COMMISSIONER PCT. 1, DAVID FUENTES, the Court made a UNANIMOUS vote of approval.
Vote: 4 - 0 – Unanimously
Attachments:
G.
AI-61541
Other Public Defense (1100):
Approval of 2017 interdepartmental transfer from Co. Wide Adm.-Contingency to Other Public Defense in the amount of $65,000.00 to fund legal services expenses.
On motion by COMMISSIONER PCT. 3, JOE M. FLORES, seconded by COMMISSIONER PCT. 1, DAVID FUENTES, the Court made a UNANIMOUS vote of approval.
Vote: 4 - 0 – Unanimously
Approval of 2017 interdepartmental transfer from Co. Wide Adm.-Contingency to Other Public Defense in the amount of $65,000.00 to fund legal services expenses.
On motion by COMMISSIONER PCT. 3, JOE M. FLORES, seconded by COMMISSIONER PCT. 1, DAVID FUENTES, the Court made a UNANIMOUS vote of approval.
Vote: 4 - 0 – Unanimously
Attachments:
H.
AI-61539
Jail (1100):
Approval of 2017 interdepartmental transfer from Co. Wide Adm.-Contingency to Jail in the amount of $1,000,000 to fund room & board expenses.
On motion by COMMISSIONER PCT. 3, JOE M. FLORES, seconded by COMMISSIONER PCT. 1, DAVID FUENTES, the Court made a UNANIMOUS vote of approval.
Vote: 4 - 0 – Unanimously
Approval of 2017 interdepartmental transfer from Co. Wide Adm.-Contingency to Jail in the amount of $1,000,000 to fund room & board expenses.
On motion by COMMISSIONER PCT. 3, JOE M. FLORES, seconded by COMMISSIONER PCT. 1, DAVID FUENTES, the Court made a UNANIMOUS vote of approval.
Vote: 4 - 0 – Unanimously
Attachments:
17.
Purchasing Department - Notes:
A. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FORWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
A. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FORWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
A.
District Courts
1.
AI-61562
Pursuant to Texas Constitution, Article 3, Section 52, the Hon. Renee Rodriguez-Betancourt is requesting declaration of "public purpose" with authority to purchase promotional items to be utilized when Hon. Judge Betancourt is representing and/or speaking on behalf of the 449th State District Court in public to include, but not limited to speaking events, presentations, functions, ceremonies, and school career days including the affixing of any applicable identifying logos.
On motion by COMMISSIONER PCT. 1, DAVID FUENTES, seconded by COMMISSIONER PCT. 3, JOE M. FLORES, the Court made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
On motion by COMMISSIONER PCT. 1, DAVID FUENTES, seconded by COMMISSIONER PCT. 3, JOE M. FLORES, the Court made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
Attachments:
B.
Pct. 1
1.
AI-61569
Requesting authority to purchase (1) new 2017 John Deere 310L from Doggett Machinery Services [awarded vendor under BuyBoard's contract #515-16] in the amount of $75,000.00 for Commissioner Pct. 1 through submitted Requisition #349103 upon 1295 compliance.
Commissioner Palacios joined the meeting.
On motion by COMMISSIONER PCT. 3, JOE M. FLORES, seconded by COMMISSIONER PCT. 4, JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
Commissioner Palacios joined the meeting.
On motion by COMMISSIONER PCT. 3, JOE M. FLORES, seconded by COMMISSIONER PCT. 4, JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
Attachments:
2.
AI-61580
Requesting approval of the First Amendment to Interlocal Agreement with Cameron County resulting in:
A. Paragraph 9 to state "reconstruction".
A. Paragraph 9 to state "reconstruction".
In accordance with Section 791.014 of the Texas Government Code, requesting approval of the interlocal cooperation agreements in it's desires to assist each other in multiple projects to be defined by mutual agreement in which both the City and the County would benefit from the outcome of the work (the “Work”) by decreasing the cost of services and increasing the quality of life for both the citizens of the County and the City.
On motion by COMMISSIONER PCT. 1, DAVID FUENTES, seconded by COMMISSIONER PCT. 3, JOE M. FLORES, the Court made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
On motion by COMMISSIONER PCT. 1, DAVID FUENTES, seconded by COMMISSIONER PCT. 3, JOE M. FLORES, the Court made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
Attachments:
C.
Pct. 3
1.
AI-61066
Presentation of sole responsible vendor submitting the lowest and best bid received from Los Ebanos Land & Cattle Company, LLC., meeting all specifications/requirements for the purpose of award and approval of contract for Request for Bid project for Precinct No. 3, titled: "Lease of Land (approx. 5 acres )West of FM 886 Vicinity of Cuevitas - Los Ebanos or Sullivan City" No.: 2017-155-07-19-SGS.
On motion by COMMISSIONER PCT. 4, JOSEPH PALACIOS, seconded by COMMISSIONER PCT. 3, JOE M. FLORES, the Court made a UNANIMOUS vote of approval.
Vote: 5 - 0 – Unanimously
On motion by COMMISSIONER PCT. 4, JOSEPH PALACIOS, seconded by COMMISSIONER PCT. 3, JOE M. FLORES, the Court made a UNANIMOUS vote of approval.
Vote: 5 - 0 – Unanimously
Attachments:
D.
Co. Wide
1.
AI-61372
Presentation of the sole responsible vendor, UPPER VALLEY MAIL SERVICES, LLC submitting the lowest and best bid [meeting all specifications and/or requirements as detailed in the supporting documentation contained herein] for the purpose of award and approval of contract for Request for Bid titled: Hidalgo County - "Mailing Services" through project No.: 2017-164-08-16-FAZ.
On motion by COMMISSIONER PCT. 3, JOE M. FLORES, seconded by COMMISSIONER PCT. 4, JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
On motion by COMMISSIONER PCT. 3, JOE M. FLORES, seconded by COMMISSIONER PCT. 4, JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
Attachments:
2.
AI-61291
Recommending to award primary & secondary vendors submitting the lowest and best bids as: Primary Vendor-Arguindegui Oil Co. II Ltd and Secondary Vendor-RGV Pump & Equipment LLC including approval of contracts to same for RFB No. 2017-152-07-05-TDL "Lubricants (Grease-Oil-Hydraulic Fluid-Antifreeze)", subject to compliance with HB1295.
Salazar noted that this is subject to approval of the secondary vendor submitting their insurance requirements before executing the contract.
On motion by COMMISSIONER PCT. 1, DAVID FUENTES, seconded by COMMISSIONER PCT. 4, JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval subject to the secondary vendor submitting their insurance requirements before executing the contract.
Vote: 5 - 0 - Unanimously
Salazar noted that this is subject to approval of the secondary vendor submitting their insurance requirements before executing the contract.
On motion by COMMISSIONER PCT. 1, DAVID FUENTES, seconded by COMMISSIONER PCT. 4, JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval subject to the secondary vendor submitting their insurance requirements before executing the contract.
Vote: 5 - 0 - Unanimously
Attachments:
18.
Open Forum
1) Esteban Lopez from La Cámara de Comercio Internacional informed the court that they have 275 members. He invited the court to the Grito de Independencia at the Sharyland Bannworth Park.
Judge Garcia commented on the letter they received from The Texas Indigent Defense Commission congratulating the court for their work on the completion on the Texas Indigent Defense Commissioning Monitor Review.
Court proceeded to Item.24.
1) Esteban Lopez from La Cámara de Comercio Internacional informed the court that they have 275 members. He invited the court to the Grito de Independencia at the Sharyland Bannworth Park.
Judge Garcia commented on the letter they received from The Texas Indigent Defense Commission congratulating the court for their work on the completion on the Texas Indigent Defense Commissioning Monitor Review.
Court proceeded to Item.24.
Attachments:
19.
Closed Session:
Commissioners' Court may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following:
No action taken on this item.
Commissioners' Court may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following:
No action taken on this item.
A.
Real Estate Acquisition
No action taken on this item.
No action taken on this item.
B.
Pending and/or potential litigation
No action taken on this item.
No action taken on this item.
20.
A. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024(A) (4) "a Professional Service" for the "provision of legal services/representation in connection with litigation."
B. Engagement with the firm of _________________________ for the "Provision of Legal Services/Representation in connection with Litigation" and authority to submit letter of engagement (subject to compliance with HB1295)
No action taken on Item.20.A. and B.
B. Engagement with the firm of _________________________ for the "Provision of Legal Services/Representation in connection with Litigation" and authority to submit letter of engagement (subject to compliance with HB1295)
No action taken on Item.20.A. and B.
21.
Open Session:
A.
Real Estate Acquisition and appropriation for same
No action taken on this item.
No action taken on this item.
B.
Pending and/or potential litigation
No action taken on this item.
No action taken on this item.
22.
Closed Session:
Commissioners Court may reconvene into Closed Session for the discussion regarding the agenda items listed
No action taken on this item.
Commissioners Court may reconvene into Closed Session for the discussion regarding the agenda items listed
No action taken on this item.
23.
Open Session:
Commissioners Court may reconvene into Open Session for the discussion regarding the agenda items listed
No action taken on this item.
Commissioners Court may reconvene into Open Session for the discussion regarding the agenda items listed
No action taken on this item.
24.
Adjourn
On motion by COMMISSIONER PCT. 4, JOSEPH PALACIOS, seconded by COMMISSIONER PCT. 3, JOE M. FLORES, the Court made a UNANIMOUS vote of approval.
Vote: 5 - 0 – Unanimously
On motion by COMMISSIONER PCT. 4, JOSEPH PALACIOS, seconded by COMMISSIONER PCT. 3, JOE M. FLORES, the Court made a UNANIMOUS vote of approval.
Vote: 5 - 0 – Unanimously
There being no further business to come before said
Court, the meetings of the Commissioners' Court and the
Drainage District #1 Board are now hereby adjourned.
Dated this the 12th day of September, 2017
ARTURO GUAJARDO, JR., County Clerk
Hidalgo County, Texas
By: ______________________________
Norma G. Cantu, Deputy
I, ARTURO GUAJARDO, JR., County Clerk attest that this is an accurate accounting of a proceeding of the Commissioners’ Court held on September 12, 2017.
Signed this 12th day of SEPTEMBER 2017
ATTEST:
ARTURO GUAJARDO, JR.
County Clerk and Ex-Officio Clerk
Of the Commissioners’ Court of
Hidalgo County
By: ____________________________
(Seal) Norma G. Cantu, Deputy
Court, the meetings of the Commissioners' Court and the
Drainage District #1 Board are now hereby adjourned.
Dated this the 12th day of September, 2017
ARTURO GUAJARDO, JR., County Clerk
Hidalgo County, Texas
By: ______________________________
Norma G. Cantu, Deputy
I, ARTURO GUAJARDO, JR., County Clerk attest that this is an accurate accounting of a proceeding of the Commissioners’ Court held on September 12, 2017.
Signed this 12th day of SEPTEMBER 2017
ATTEST:
ARTURO GUAJARDO, JR.
County Clerk and Ex-Officio Clerk
Of the Commissioners’ Court of
Hidalgo County
By: ____________________________
(Seal) Norma G. Cantu, Deputy