SPECIAL MEETING - September 19, 2017
BE IT REMEMBERED, that on this 19th day of September A.D., 2017, there was begun and held a SPECIAL MEETING of the Honorable Commissioners’ Court of Hidalgo County, Texas, wherein the following members thereof were present, to-wit:
| HONORABLE RAMON GARCIA HONORABLE DAVID FUENTES HONORABLE EDUARDO "EDDIE" CANTU HONORABLE JOE M. FLORES HONORABLE JOSEPH PALACIOS |
HIDALGO COUNTY JUDGE COMMISSIONER, PRECINCT NO. 1 COMMISSIONER, PRECINCT NO. 2 COMMISSIONER, PRECINCT NO. 3 COMMISSIONER, PRECINCT NO. 4 |
and ARTURO GUAJARDO, JR., COUNTY CLERK & EX-OFFICIO CLERK OF THE COMMISSIONERS’ COURT of Hidalgo County, Texas, wherein the following proceedings were had, to-wit:
 |
AGENDA DRAINAGE DISTRICT BOARD OF DIRECTORS September 19, 2017 9:00 A.M. |
NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Drainage District #1 Board of Directors will be held at the Edinburg Council Chambers 415 W. University Drive, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
1.
Roll Call
Board Member Joe M. Flores was not present during roll call.
Board Member Joe M. Flores was not present during roll call.
2.
Prayer
Raul Sesin led the courtroom in Prayer.
Raul Sesin led the courtroom in Prayer.
3.
Open Forum
Board Member Joe M. Flores joined the meeting.
1) Ana Gonzalez thanked the board members for attending the LUPE and ARISE meeting in regards to the quality of living and drainage system in the colonias.
2) K.C. Fletcher spoke in favor of the ecotourism.
Board Member Joe M. Flores joined the meeting.
1) Ana Gonzalez thanked the board members for attending the LUPE and ARISE meeting in regards to the quality of living and drainage system in the colonias.
2) K.C. Fletcher spoke in favor of the ecotourism.
Attachments:
4.
Approval of Consent Agenda
The board moved to approve the entire consent agenda.
The board moved to approve the entire consent agenda.
5.
AI -61527
Budget Process:
A. Second Public Hearing to discuss the 2017 proposed Tax Rate.
The board opened the public hearing.
Fern McClaugherty asked if the tax rate would be increasing.
Raul Sesin informed the public that the tax will remain the same as last year.
The board closed the public hearing.
B. Set date, time, and place to adopt the District's 2017 Tax Rate.
Set for September 26, 2017 at 9:00 a.m.
On motion by BOARD MEMBER PCT. 2, EDUARDO “EDDIE” CANTU, seconded by BOARD MEMBER PCT. 3, JOE FLORES, the Board made a UNANIMOUS vote of approval.
Vote: 5 - 0 -Unanimously
C. Set date, time, and place to adopt the District's 2018 Annual Budget.
Set for September 26, 2017 at 9:00 a.m.
On motion by BOARD MEMBER PCT. 2, EDUARDO “EDDIE” CANTU, seconded by BOARD MEMBER PCT. 3, JOE FLORES, the Board made a UNANIMOUS vote of approval.
Vote: 5 - 0 -Unanimously
A. Second Public Hearing to discuss the 2017 proposed Tax Rate.
The board opened the public hearing.
Fern McClaugherty asked if the tax rate would be increasing.
Raul Sesin informed the public that the tax will remain the same as last year.
The board closed the public hearing.
B. Set date, time, and place to adopt the District's 2017 Tax Rate.
Set for September 26, 2017 at 9:00 a.m.
On motion by BOARD MEMBER PCT. 2, EDUARDO “EDDIE” CANTU, seconded by BOARD MEMBER PCT. 3, JOE FLORES, the Board made a UNANIMOUS vote of approval.
Vote: 5 - 0 -Unanimously
C. Set date, time, and place to adopt the District's 2018 Annual Budget.
Set for September 26, 2017 at 9:00 a.m.
On motion by BOARD MEMBER PCT. 2, EDUARDO “EDDIE” CANTU, seconded by BOARD MEMBER PCT. 3, JOE FLORES, the Board made a UNANIMOUS vote of approval.
Vote: 5 - 0 -Unanimously
Attachments:
6.
AI -61657
Presentation of Drainage District 2016-2017 Annual Tax Collections Report.
Pablo "Paul" Villarreal, Tax Assessor and Collector brief the court on the total collected fro 2016-2017 drainage district in the amount of $30,804,723.50
The current collections to date, last year for 2015 - 2016 base amount only they collected $26,835,733.67 for this year they have collected $28,239,934.31 which is $1.4 million collected above from last year. Villarreal indicated that for the 5 year comparison, in 2012 they were at 93.03% to 2016 at 93.81%
Pablo "Paul" Villarreal, Tax Assessor and Collector brief the court on the total collected fro 2016-2017 drainage district in the amount of $30,804,723.50
The current collections to date, last year for 2015 - 2016 base amount only they collected $26,835,733.67 for this year they have collected $28,239,934.31 which is $1.4 million collected above from last year. Villarreal indicated that for the 5 year comparison, in 2012 they were at 93.03% to 2016 at 93.81%
7.
AI -61701
Discussion on Hidalgo County Drainage District No.1 projects, maintenance and operations:
A.) Pct. 4 Brushline Road and Mile 22 1/2 Area DIP RDF
Project initiated about 4 months ago, in the brush line area 22 1/2 mile, serving residential areas that were affected by heavy rain events. Sesin disclosed they acquired a property through a donation to excavate a retention facility which has a flow down to a system that they are developing right now, it will connect to the main drain. They are about 95% done with the retention facility, this is a non bond project.
B.) Pct. 1 F-02-01 Progreso Drains
Sesin reported that this project is 13 miles of drain, currently working with the Irrigation District No.5 and Hidalgo County Precinct 1. They will help maintain and improve the system for residential and farming areas.
C.) Pct. 1 Mercedes Lateral Ditch Work
One of the main drains in the central part of precinct 1, initiated construction about a year ago. At the moment, they are about 70% design completed. The main goal is to take the main system and widen to add more capacity.
A.) Pct. 4 Brushline Road and Mile 22 1/2 Area DIP RDF
Project initiated about 4 months ago, in the brush line area 22 1/2 mile, serving residential areas that were affected by heavy rain events. Sesin disclosed they acquired a property through a donation to excavate a retention facility which has a flow down to a system that they are developing right now, it will connect to the main drain. They are about 95% done with the retention facility, this is a non bond project.
B.) Pct. 1 F-02-01 Progreso Drains
Sesin reported that this project is 13 miles of drain, currently working with the Irrigation District No.5 and Hidalgo County Precinct 1. They will help maintain and improve the system for residential and farming areas.
C.) Pct. 1 Mercedes Lateral Ditch Work
One of the main drains in the central part of precinct 1, initiated construction about a year ago. At the moment, they are about 70% design completed. The main goal is to take the main system and widen to add more capacity.
8.
AI -61674
A.) Requesting approval of final negotiated Agreement for Professional Engineering Services with B2Z Engineering, LLC, as it relates to On-Call Engineering Services for Hidalgo County Drainage District No. 1 Projects (on as needed basis) (Contract # C-HCDD1-17-051-09-19). Approved for negotiations by the HCDD1 Board of Directors on 09/12/17. Subject to legal review.
On motion by BOARD MEMBER PCT. 1, DAVID FUENTES, seconded by BOARD MEMBER PCT. 3, JOE M. FLORES, the Board made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
B.) Pursuant to the Boards Approval of Professional Agreement with B2Z Engineering, LLC, requesting approval of Work Authorization No. 1 in the amount of $104,993.44, for the provision of Professional Engineering Services needed to perform the Construction Phase Services for the New HCDD1 Administration Building. (Contract # C-HCDD1-17-051-09-19 WA-1). Subject to legal review.
On motion by BOARD MEMBER PCT. 1, DAVID FUENTES, seconded by BOARD MEMBER PCT. 2, EDUARDO “EDDIE” CANTU, the Board made a UNANIMOUS vote of approval.
Vote: 5 - 0 – Unanimously
On motion by BOARD MEMBER PCT. 1, DAVID FUENTES, seconded by BOARD MEMBER PCT. 3, JOE M. FLORES, the Board made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
B.) Pursuant to the Boards Approval of Professional Agreement with B2Z Engineering, LLC, requesting approval of Work Authorization No. 1 in the amount of $104,993.44, for the provision of Professional Engineering Services needed to perform the Construction Phase Services for the New HCDD1 Administration Building. (Contract # C-HCDD1-17-051-09-19 WA-1). Subject to legal review.
On motion by BOARD MEMBER PCT. 1, DAVID FUENTES, seconded by BOARD MEMBER PCT. 2, EDUARDO “EDDIE” CANTU, the Board made a UNANIMOUS vote of approval.
Vote: 5 - 0 – Unanimously
Attachments:
9.
AI -61679
Requesting approval of closing documents for Parcel 1 as it relates to Plena-Vista No. 2 Drainage project and authority for the Chairman of the Board to execute documents, pending final legal review.
On motion by BOARD MEMBER PCT. 2, EDUARDO “EDDIE” CANTU, seconded by BOARD MEMBER PCT. 4, JOSEPH PALACIOS, the Board made a UNANIMOUS vote of approval.
Vote: 5 - 0 -Unanimously
On motion by BOARD MEMBER PCT. 2, EDUARDO “EDDIE” CANTU, seconded by BOARD MEMBER PCT. 4, JOSEPH PALACIOS, the Board made a UNANIMOUS vote of approval.
Vote: 5 - 0 -Unanimously
Attachments:
10.
AI -61631
Requesting acceptance and approval of donation deed from Oak Tree Investments, LLC as it relates to the South Main Drain Ditch, pending final legal review.
On motion by BOARD MEMBER PCT. 2, EDUARDO “EDDIE” CANTU, seconded by BOARD MEMBER PCT. 4, JOSEPH PALACIOS, the Board made a UNANIMOUS vote of approval.
Vote: 5 - 0 -Unanimously
On motion by BOARD MEMBER PCT. 2, EDUARDO “EDDIE” CANTU, seconded by BOARD MEMBER PCT. 4, JOSEPH PALACIOS, the Board made a UNANIMOUS vote of approval.
Vote: 5 - 0 -Unanimously
Attachments:
11.
AI -61681
A) Requesting approval of Right of Entry with Triple Net Powersports, LP as it relates to the Hidalgo County Regional Mobility Authority Pct 2 & 3 Roadway System off-site drainage improvements Parcel OD-8 and authority of the Chairman of the board to execute documents, pending final legal review.
On motion by BOARD MEMBER PCT. 4, JOSEPH PALACIOS, seconded by BOARD MEMBER PCT. 3, JOE M. FLORES, the Board made a UNANIMOUS vote of approval.
Vote: 5 - 0 – Unanimously
B) Requesting approval of Right of Entry with Triple Net Powersports, LP as it relates to the Hidalgo County Regional Mobility Authority Pct 2 & 3 Roadway System off-site drainage improvements Parcel OD-9 and authority of the Chairman of the board to execute documents, pending final legal review.
On motion by BOARD MEMBER PCT. 4, JOSEPH PALACIOS, seconded by BOARD MEMBER PCT. 1, DAVID FUENTES, the Board made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
On motion by BOARD MEMBER PCT. 4, JOSEPH PALACIOS, seconded by BOARD MEMBER PCT. 3, JOE M. FLORES, the Board made a UNANIMOUS vote of approval.
Vote: 5 - 0 – Unanimously
B) Requesting approval of Right of Entry with Triple Net Powersports, LP as it relates to the Hidalgo County Regional Mobility Authority Pct 2 & 3 Roadway System off-site drainage improvements Parcel OD-9 and authority of the Chairman of the board to execute documents, pending final legal review.
On motion by BOARD MEMBER PCT. 4, JOSEPH PALACIOS, seconded by BOARD MEMBER PCT. 1, DAVID FUENTES, the Board made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
12.
AI -61683
Requesting authority to advertise and approval of plans and specifications, as attached hereto for: Hidalgo County Drainage District No. 1 -"Chaparral Drain Improvements -FM 493 Crossing" (RFB# HCDD1-17-052-10-04), including the re-advertisement of the Request for Bids in the event bids are rejected or no bids are received & project still needed.
On motion by BOARD MEMBER PCT. 4, JOSEPH PALACIOS, seconded by BOARD MEMBER PCT. 3, JOE M. FLORES, the Board made a UNANIMOUS vote of approval.
Vote: 5 - 0 – Unanimously
On motion by BOARD MEMBER PCT. 4, JOSEPH PALACIOS, seconded by BOARD MEMBER PCT. 3, JOE M. FLORES, the Board made a UNANIMOUS vote of approval.
Vote: 5 - 0 – Unanimously
13.
AI -61705
Requesting approval of Right of Entry request from Lane Construction Corporation and authorization for Drainage District General Manager to execute as it relates to Mission Inlet and Pharr-McAllen Drain, pending final legal review.
On motion by BOARD MEMBER PCT. 4, JOSEPH PALACIOS, seconded by BOARD MEMBER PCT. 3, JOE M. FLORES, the Board made a UNANIMOUS vote of approval.
Vote: 5 - 0 – Unanimously
On motion by BOARD MEMBER PCT. 4, JOSEPH PALACIOS, seconded by BOARD MEMBER PCT. 3, JOE M. FLORES, the Board made a UNANIMOUS vote of approval.
Vote: 5 - 0 – Unanimously
Attachments:
14.
Closed Session:
Board of Directors may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following:
On motion by BOARD MEMBER PCT. 4, JOSEPH PALACIOS, seconded by BOARD MEMBER PCT. 3, JOE M. FLORES, the Board made a UNANIMOUS vote of approval.
Vote: 5 - 0 – Unanimously
Board of Directors may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following:
On motion by BOARD MEMBER PCT. 4, JOSEPH PALACIOS, seconded by BOARD MEMBER PCT. 3, JOE M. FLORES, the Board made a UNANIMOUS vote of approval.
Vote: 5 - 0 – Unanimously
A.
Real Estate Acquisition
No action taken on this item.
No action taken on this item.
B.
Pending and/or Potential Litigation
No action taken on this item.
No action taken on this item.
15.
Open Session:
A.
Real Estate Acquisition
Proceed as Directed.
Proceed as Directed.
B.
Pending and/or Potential Litigation
No action taken on this item.
No action taken on this item.
16.
Closed Session:
Board of Directors may reconvene into Closed Session for the discussion regarding the agenda items listed
No action taken on this item.
Board of Directors may reconvene into Closed Session for the discussion regarding the agenda items listed
No action taken on this item.
17.
Open Session:
Board of Directors may reconvene into Open Session for the discussion regarding the agenda items listed
No action taken on this item.
Board of Directors may reconvene into Open Session for the discussion regarding the agenda items listed
No action taken on this item.
18.
Adjourn
On motion by BOARD MEMBER PCT. 4, JOSEPH PALACIOS, seconded by BOARD MEMBER PCT. 3, JOE M. FLORES, the Board made a UNANIMOUS vote of approval.
Vote: 5 - 0 – Unanimously
On motion by BOARD MEMBER PCT. 4, JOSEPH PALACIOS, seconded by BOARD MEMBER PCT. 3, JOE M. FLORES, the Board made a UNANIMOUS vote of approval.
Vote: 5 - 0 – Unanimously
There being no further business to come before said
Court, the meetings of the Commissioners' Court and the
Drainage District #1 Board are now hereby adjourned.
Dated this the 19th day of September, 2017
ARTURO GUAJARDO, JR., County Clerk
Hidalgo County, Texas
By: ______________________________
Norma G. Cantu, Deputy
I, ARTURO GUAJARDO, JR., County Clerk attest that this is an accurate accounting of a proceeding of the Commissioners’ Court held on September 19, 2017.
Signed this 19th day of SEPTEMBER 2017
ATTEST:
ARTURO GUAJARDO, JR.
County Clerk and Ex-Officio Clerk
Of the Commissioners’ Court of
Hidalgo County
By: ____________________________
(Seal) Norma G. Cantu, Deputy
Court, the meetings of the Commissioners' Court and the
Drainage District #1 Board are now hereby adjourned.
Dated this the 19th day of September, 2017
ARTURO GUAJARDO, JR., County Clerk
Hidalgo County, Texas
By: ______________________________
Norma G. Cantu, Deputy
I, ARTURO GUAJARDO, JR., County Clerk attest that this is an accurate accounting of a proceeding of the Commissioners’ Court held on September 19, 2017.
Signed this 19th day of SEPTEMBER 2017
ATTEST:
ARTURO GUAJARDO, JR.
County Clerk and Ex-Officio Clerk
Of the Commissioners’ Court of
Hidalgo County
By: ____________________________
(Seal) Norma G. Cantu, Deputy