SPECIAL MEETING - September 26, 2017
BE IT REMEMBERED, that on this 26th day of September A.D., 2017, there was begun and held a SPECIAL MEETING of the Honorable Commissioners’ Court of Hidalgo County, Texas, wherein the following members thereof were present, to-wit:
| HONORABLE RAMON GARCIA HONORABLE DAVID FUENTES HONORABLE EDUARDO "EDDIE" CANTU HONORABLE JOE M. FLORES HONORABLE JOSEPH PALACIOS |
HIDALGO COUNTY JUDGE COMMISSIONER, PRECINCT NO. 1 COMMISSIONER, PRECINCT NO. 2 COMMISSIONER, PRECINCT NO. 3 COMMISSIONER, PRECINCT NO. 4 |
and ARTURO GUAJARDO, JR., COUNTY CLERK & EX-OFFICIO CLERK OF THE COMMISSIONERS’ COURT of Hidalgo County, Texas, wherein the following proceedings were had, to-wit:
 |
AGENDA DRAINAGE DISTRICT BOARD OF DIRECTORS September 26, 2017 9:00 A.M. |
NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Drainage District #1 Board of Directors will be held at the Edinburg Council Chambers 415 W. University Drive, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
1.
Roll Call
All members of the board were in attendance.
All members of the board were in attendance.
2.
Prayer
Raul Sesin led the courtroom in Prayer.
Raul Sesin led the courtroom in Prayer.
3.
Open Forum
No comments under open forum.
No comments under open forum.
4.
Approval of Consent Agenda
The board moved to approve the entire consent agenda.
The board moved to approve the entire consent agenda.
5.
AI -61783
A. Public Hearing on Hidalgo County Drainage District No. 1 - 2018 Proposed Budget.
The board opened the public hearing.
No comments presented.
The board closed the public hearing.
B. Approval of Order setting the 2017 Hidalgo County Drainage District No.1 Tax Rate at .0951 per $100 valuation (Maintenance and Operation tax rate is .0502 and Debt Service tax rate is .0449)
On motion by BOARD PCT. 1, DAVID FUENTES, seconded by BOARD MEMBER PCT. 4, JOSEPH PALACIOS, the Board made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
C. Discussion, consideration and action or changes "if any" and the Adoption of the 2018 Annual Budget.
As per Sesin, the only propose change since the last presentation is a request for two additional positions in the amount of $29,610.
On motion by BOARD MEMBER PCT. 4, JOSEPH PALACIOS, seconded by BOARD MEMBER PCT. 3, JOE M. FLORES, the Board made a UNANIMOUS vote of approval.
Vote: 5 - 0 – Unanimously
D. Approval to set salaries for District Employees and Travel Allowances for Board Members and realign slot numbers.
The travel allowance is $1,800 per year for the board members.
On motion by BOARD MEMBER PCT. 4, JOSEPH PALACIOS, seconded by BOARD MEMBER PCT. 3, JOE M. FLORES, the Board made a UNANIMOUS vote of approval.
Vote: 5 - 0 – Unanimously
The board opened the public hearing.
No comments presented.
The board closed the public hearing.
B. Approval of Order setting the 2017 Hidalgo County Drainage District No.1 Tax Rate at .0951 per $100 valuation (Maintenance and Operation tax rate is .0502 and Debt Service tax rate is .0449)
On motion by BOARD PCT. 1, DAVID FUENTES, seconded by BOARD MEMBER PCT. 4, JOSEPH PALACIOS, the Board made a UNANIMOUS vote of approval.
Vote: 5 - 0 - Unanimously
C. Discussion, consideration and action or changes "if any" and the Adoption of the 2018 Annual Budget.
As per Sesin, the only propose change since the last presentation is a request for two additional positions in the amount of $29,610.
On motion by BOARD MEMBER PCT. 4, JOSEPH PALACIOS, seconded by BOARD MEMBER PCT. 3, JOE M. FLORES, the Board made a UNANIMOUS vote of approval.
Vote: 5 - 0 – Unanimously
D. Approval to set salaries for District Employees and Travel Allowances for Board Members and realign slot numbers.
The travel allowance is $1,800 per year for the board members.
On motion by BOARD MEMBER PCT. 4, JOSEPH PALACIOS, seconded by BOARD MEMBER PCT. 3, JOE M. FLORES, the Board made a UNANIMOUS vote of approval.
Vote: 5 - 0 – Unanimously
Attachments:
6.
AI -61784
Discussion on Hidalgo County Drainage District No.1 projects, maintenance and operations:
A.) Raymondville Drain
Ground breaking ceremony set for October 6, 2017.
Sesin noted that this project has been ongoing for about 20 years, they took over in 2012.
B.) Pct. 3 Penitas Drain
Precinct 3 project and partnership with Urban County, & GLO. The project is broken into three phases, the first phase is a 75 acre detention facility and it's 50% constructed. Phase 2, is in the process of being reviewed. Phase 3, is being looked at by the district, this outfall will help the La Joya loop.
C.) Pct. 2 Seminole Valley No. 2
Small project being worked on between precinct 2 and precinct 4 on Owassa Rd. and east of Raul Longoria.
D.) Pct. 1 Mile 3 West
The project is located on the east side not west. The project has been led by precinct 1 with the partnership of Cameron County to improve a section on the eastern side. The district is working on all engineering design, and help coordinate the project.
A.) Raymondville Drain
Ground breaking ceremony set for October 6, 2017.
Sesin noted that this project has been ongoing for about 20 years, they took over in 2012.
B.) Pct. 3 Penitas Drain
Precinct 3 project and partnership with Urban County, & GLO. The project is broken into three phases, the first phase is a 75 acre detention facility and it's 50% constructed. Phase 2, is in the process of being reviewed. Phase 3, is being looked at by the district, this outfall will help the La Joya loop.
C.) Pct. 2 Seminole Valley No. 2
Small project being worked on between precinct 2 and precinct 4 on Owassa Rd. and east of Raul Longoria.
D.) Pct. 1 Mile 3 West
The project is located on the east side not west. The project has been led by precinct 1 with the partnership of Cameron County to improve a section on the eastern side. The district is working on all engineering design, and help coordinate the project.
7.
AI -61393
A. Discussion and action on tax resale bids received on the properties (see attached list).
B. Discussion and action on Resolution for tax resale bid properties.
On motion by BOARD MEMBER PCT. 4, JOSEPH PALACIOS, seconded by BOARD MEMBER PCT. 1, DAVID FUENTES, the Board made a UNANIMOUS vote of approval on A and B.
Vote: 5 - 0 - Unanimously
B. Discussion and action on Resolution for tax resale bid properties.
On motion by BOARD MEMBER PCT. 4, JOSEPH PALACIOS, seconded by BOARD MEMBER PCT. 1, DAVID FUENTES, the Board made a UNANIMOUS vote of approval on A and B.
Vote: 5 - 0 - Unanimously
Attachments:
8.
AI -61739
A. Approval of Drainage District #1 Investment Policy;
Norma Garcia informed that for the public investment funds, she is required to bring it in front of the board of directors for approval every year. At this point, there are no changes to the investment policy.
On motion by BOARD MEMBER PCT. 4, JOSEPH PALACIOS, seconded by BOARD MEMBER PCT. 2, EDUARDO “EDDIE” CANTU, the Board made a UNANIMOUS vote of approval.
Vote: 5 - 0 – Unanimously
B. Approval of Resolution authorizing participation in PFM Asset Management LLC - Texas TERM;
This is just another pool to invest.
On motion by BOARD MEMBER PCT. 4, JOSEPH PALACIOS, seconded by BOARD MEMBER PCT. 2, EDUARDO “EDDIE” CANTU, the Board made a UNANIMOUS vote of approval.
Vote: 5 - 0 – Unanimously
C. Approval of Drainage District #1 Broker/Dealer List.
On motion by BOARD MEMBER PCT. 4, JOSEPH PALACIOS, seconded by BOARD MEMBER PCT. 3, JOE M. FLORES, the Board made a UNANIMOUS vote of approval.
Vote: 4 - 0 – Unanimously
Board Member Eduardo "Eddie" Cantu abstained from voting on this item.
Norma Garcia informed that for the public investment funds, she is required to bring it in front of the board of directors for approval every year. At this point, there are no changes to the investment policy.
On motion by BOARD MEMBER PCT. 4, JOSEPH PALACIOS, seconded by BOARD MEMBER PCT. 2, EDUARDO “EDDIE” CANTU, the Board made a UNANIMOUS vote of approval.
Vote: 5 - 0 – Unanimously
B. Approval of Resolution authorizing participation in PFM Asset Management LLC - Texas TERM;
This is just another pool to invest.
On motion by BOARD MEMBER PCT. 4, JOSEPH PALACIOS, seconded by BOARD MEMBER PCT. 2, EDUARDO “EDDIE” CANTU, the Board made a UNANIMOUS vote of approval.
Vote: 5 - 0 – Unanimously
C. Approval of Drainage District #1 Broker/Dealer List.
On motion by BOARD MEMBER PCT. 4, JOSEPH PALACIOS, seconded by BOARD MEMBER PCT. 3, JOE M. FLORES, the Board made a UNANIMOUS vote of approval.
Vote: 4 - 0 – Unanimously
Board Member Eduardo "Eddie" Cantu abstained from voting on this item.
Attachments:
9.
AI -61779
Requesting authority to advertise a request for proposals (RFP) for "Health Insurance Services" (RFP# HCDD1-17-053-00-00)
On motion by BOARD MEMBER PCT. 4, JOSEPH PALACIOS, seconded by BOARD MEMBER PCT. 3, JOE M. FLORES, the Board made a UNANIMOUS vote of approval.
Vote: 5 - 0 – Unanimously
On motion by BOARD MEMBER PCT. 4, JOSEPH PALACIOS, seconded by BOARD MEMBER PCT. 3, JOE M. FLORES, the Board made a UNANIMOUS vote of approval.
Vote: 5 - 0 – Unanimously
10.
AI -61756
Request approval to issue payment on the following items:
2013 Bonds
Budget: 365-Rural Drainage Development Pct.1
A. Application for Payment No. 3 in the amount of $121,449.60 from Texas Cordia Construction, LLC pertaining to Construction Contract No. HCDD1-17-015-04-18-Pct.1 Mile 13 1/2 N. Rd & FM 1015 Area Drain Improvement Ph. 2 & 3.
PO#632014
Project Engineer: Urban Infrastructure Group, LLC.
On motion by BOARD MEMBER PCT. 4, JOSEPH PALACIOS, seconded by BOARD MEMBER PCT. 3, JOE M. FLORES, the Board made a UNANIMOUS vote of approval.
Vote: 5 - 0 – Unanimously
B. Application for Payment No. 1 in the amount of $2,376.00 from Texas Cordia Construction, LLC pertaining to Construction Contract No. HCDD1-17-026-06-27 Pct.1 Lucero Del Norte Subdivision.
PO#632525
Project Engineer: Tedsi Infrastructure Group
On motion by BOARD MEMBER PCT. 4, JOSEPH PALACIOS, seconded by BOARD MEMBER PCT. 2, EDUARDO “EDDIE” CANTU, the Board made a UNANIMOUS vote of approval.
Vote: 5 - 0 – Unanimously
2013 Bonds
Budget: 365-Rural Drainage Development Pct.1
A. Application for Payment No. 3 in the amount of $121,449.60 from Texas Cordia Construction, LLC pertaining to Construction Contract No. HCDD1-17-015-04-18-Pct.1 Mile 13 1/2 N. Rd & FM 1015 Area Drain Improvement Ph. 2 & 3.
PO#632014
Project Engineer: Urban Infrastructure Group, LLC.
On motion by BOARD MEMBER PCT. 4, JOSEPH PALACIOS, seconded by BOARD MEMBER PCT. 3, JOE M. FLORES, the Board made a UNANIMOUS vote of approval.
Vote: 5 - 0 – Unanimously
B. Application for Payment No. 1 in the amount of $2,376.00 from Texas Cordia Construction, LLC pertaining to Construction Contract No. HCDD1-17-026-06-27 Pct.1 Lucero Del Norte Subdivision.
PO#632525
Project Engineer: Tedsi Infrastructure Group
On motion by BOARD MEMBER PCT. 4, JOSEPH PALACIOS, seconded by BOARD MEMBER PCT. 2, EDUARDO “EDDIE” CANTU, the Board made a UNANIMOUS vote of approval.
Vote: 5 - 0 – Unanimously
Attachments:
11.
AI -61786
Approval to issue payment on the following items proceeding review & compliance:
CIP Fund 130
Bdgt: 005-General Fund Administration Building
A. Application for Payment No. 3324-01 in the amount of $21,006.00 from Metro Electric, Inc. pertaining to Construction Contract No. HCDD1-17-Building Electrical Upgrade.
PO#632111
Project Engineers: Halff & Associates
Board Member Joseph Palacios stepped away from the meeting.
On motion by BOARD MEMBER PCT. 1, DAVID FUENTES, seconded by BOARD MEMBER PCT. 3, JOE M. FLORES, the Board made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
2013 Bond Projects
Bdgt: 330-East Donna Drain
B. Application for Payment No. 4 in the amount of $298,006.61 from Mor-Wil, LLC pertaining to Construction Contract No. HCDD1-16-040-08-16-East Donna Drain Flood Pump.
PO#630511-17
Project Engineers: Tedsi Infrastructure Group
On motion by BOARD MEMBER PCT. 1, DAVID FUENTES, seconded by BOARD MEMBER PCT. 3, JOE M. FLORES, the Board made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
2013 Bond Projects
Bdgt: 340-South Mercedes Flood Pump
C. Application for Payment No. 1 in the amount of $414,051.48 from Mor-Wil, LLC pertaining to Construction Contract No. HCDD1-16-041-08-16-South Mercedes Flood Pump.
PO#630512
Project Engineers: Tedsi Infrastructure Group
On motion by BOARD MEMBER PCT. 1, DAVID FUENTES, seconded by BOARD MEMBER PCT. 2, EDUARDO “EDDIE” CANTU, the Board made a UNANIMOUS vote of approval.
Vote: 4 - 0 – Unanimously
2013 Bond Projects
Bdgt:345-Mercedes Lateral
D. Application for Payment No. 4 in the amount of $203,528.93 from Mor-Wil, LLC pertaining to Construction Contract No. HCDD1-16-039-08-16-Mercedes Lateral Flood Pump
PO#630510-17
Project Engineer: Tedsi Infrastructure Group. PO#630510-17
On motion by BOARD MEMBER PCT. 2, EDUARDO “EDDIE” CANTU, seconded by BOARD MEMBER PCT. 3, JOE FLORES, the Board made a UNANIMOUS vote of approval.
Vote: 4 - 0 -Unanimously
CIP Fund 130
Bdgt: 005-General Fund Administration Building
A. Application for Payment No. 3324-01 in the amount of $21,006.00 from Metro Electric, Inc. pertaining to Construction Contract No. HCDD1-17-Building Electrical Upgrade.
PO#632111
Project Engineers: Halff & Associates
Board Member Joseph Palacios stepped away from the meeting.
On motion by BOARD MEMBER PCT. 1, DAVID FUENTES, seconded by BOARD MEMBER PCT. 3, JOE M. FLORES, the Board made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
2013 Bond Projects
Bdgt: 330-East Donna Drain
B. Application for Payment No. 4 in the amount of $298,006.61 from Mor-Wil, LLC pertaining to Construction Contract No. HCDD1-16-040-08-16-East Donna Drain Flood Pump.
PO#630511-17
Project Engineers: Tedsi Infrastructure Group
On motion by BOARD MEMBER PCT. 1, DAVID FUENTES, seconded by BOARD MEMBER PCT. 3, JOE M. FLORES, the Board made a UNANIMOUS vote of approval.
Vote: 4 - 0 - Unanimously
2013 Bond Projects
Bdgt: 340-South Mercedes Flood Pump
C. Application for Payment No. 1 in the amount of $414,051.48 from Mor-Wil, LLC pertaining to Construction Contract No. HCDD1-16-041-08-16-South Mercedes Flood Pump.
PO#630512
Project Engineers: Tedsi Infrastructure Group
On motion by BOARD MEMBER PCT. 1, DAVID FUENTES, seconded by BOARD MEMBER PCT. 2, EDUARDO “EDDIE” CANTU, the Board made a UNANIMOUS vote of approval.
Vote: 4 - 0 – Unanimously
2013 Bond Projects
Bdgt:345-Mercedes Lateral
D. Application for Payment No. 4 in the amount of $203,528.93 from Mor-Wil, LLC pertaining to Construction Contract No. HCDD1-16-039-08-16-Mercedes Lateral Flood Pump
PO#630510-17
Project Engineer: Tedsi Infrastructure Group. PO#630510-17
On motion by BOARD MEMBER PCT. 2, EDUARDO “EDDIE” CANTU, seconded by BOARD MEMBER PCT. 3, JOE FLORES, the Board made a UNANIMOUS vote of approval.
Vote: 4 - 0 -Unanimously
Attachments:
12.
Closed Session:
Board of Directors may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following:
No action taken on this item.
Board of Directors may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following:
No action taken on this item.
A.
Real Estate Acquisition
No action taken on this item.
No action taken on this item.
B.
Pending and/or Potential Litigation
No action taken on this item.
No action taken on this item.
13.
Open Session:
A.
Real Estate Acquisition
No action taken on this item.
No action taken on this item.
B.
Pending and/or Potential Litigation
No action taken on this item.
No action taken on this item.
14.
Closed Session:
Board of Directors may reconvene into Closed Session for the discussion regarding the agenda items listed
No action taken on this item.
Board of Directors may reconvene into Closed Session for the discussion regarding the agenda items listed
No action taken on this item.
15.
Open Session:
Board of Directors may reconvene into Open Session for the discussion regarding the agenda items listed
No action taken on this item.
Board of Directors may reconvene into Open Session for the discussion regarding the agenda items listed
No action taken on this item.
16.
Adjourn
On motion by BOARD MEMBER PCT. 2, EDUARDO “EDDIE” CANTU, seconded by BOARD MEMBER PCT. 3, JOE FLORES, the Board made a UNANIMOUS vote of approval.
Vote: 4 - 0 -Unanimously
On motion by BOARD MEMBER PCT. 2, EDUARDO “EDDIE” CANTU, seconded by BOARD MEMBER PCT. 3, JOE FLORES, the Board made a UNANIMOUS vote of approval.
Vote: 4 - 0 -Unanimously
There being no further business to come before said
Court, the meetings of the Commissioners' Court and the
Drainage District #1 Board are now hereby adjourned.
Dated this the 26th day of September, 2017
ARTURO GUAJARDO, JR., County Clerk
Hidalgo County, Texas
By: ______________________________
Norma G. Cantu, Deputy
I, ARTURO GUAJARDO, JR., County Clerk attest that this is an accurate accounting of a proceeding of the Commissioners’ Court held on September 26, 2017.
Signed this 26th day of SEPTEMBER 2017
ATTEST:
ARTURO GUAJARDO, JR.
County Clerk and Ex-Officio Clerk
Of the Commissioners’ Court of
Hidalgo County
By: ____________________________
(Seal) Norma G. Cantu, Deputy
Court, the meetings of the Commissioners' Court and the
Drainage District #1 Board are now hereby adjourned.
Dated this the 26th day of September, 2017
ARTURO GUAJARDO, JR., County Clerk
Hidalgo County, Texas
By: ______________________________
Norma G. Cantu, Deputy
I, ARTURO GUAJARDO, JR., County Clerk attest that this is an accurate accounting of a proceeding of the Commissioners’ Court held on September 26, 2017.
Signed this 26th day of SEPTEMBER 2017
ATTEST:
ARTURO GUAJARDO, JR.
County Clerk and Ex-Officio Clerk
Of the Commissioners’ Court of
Hidalgo County
By: ____________________________
(Seal) Norma G. Cantu, Deputy