SPECIAL MEETING - September 26, 2017
BE IT REMEMBERED, that on this 26th day of September A.D., 2017, there was begun and held a SPECIAL MEETING of the Honorable Commissioners’ Court of Hidalgo County, Texas, wherein the following members thereof were present, to-wit:
| HONORABLE RAMON GARCIA HONORABLE DAVID FUENTES HONORABLE EDUARDO "EDDIE" CANTU HONORABLE JOE M. FLORES HONORABLE JOSEPH PALACIOS |
HIDALGO COUNTY JUDGE COMMISSIONER, PRECINCT NO. 1 COMMISSIONER, PRECINCT NO. 2 COMMISSIONER, PRECINCT NO. 3 COMMISSIONER, PRECINCT NO. 4 |
and ARTURO GUAJARDO, JR., COUNTY CLERK & EX-OFFICIO CLERK OF THE COMMISSIONERS’ COURT of Hidalgo County, Texas, wherein the following proceedings were had, to-wit:
 |
AGENDA CC REGULAR CONSENT COMMISSIONERS' COURT September 26, 2017 9:30 A.M. |
NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Commissioners' Court will be held at the Edinburg Council Chambers 415 W. University Drive, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
NOTICE TO THE PUBLIC
CONSENT AGENDA
The following items are of a routine or administrative nature. The Commissioners' Court has been furnished with background and support on each item, and/or it has been discussed at a previous meeting. All items will be acted upon by one vote without being discussed separately unless requested by a Court Commissioner, in which event the item or items will immediately be withdrawn for individual consideration in its normal sequence after the items not requiring separate discussion have been acted upon. The remaining items will be adopted by one vote.
On motion by COMMISSIONER PCT. 4, JOSEPH PALACIOS, seconded by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, the Court made a UNANIMOUS vote of approval with the exception of Item.10.A. & B. and 11.A. to be pulled for further discussion.
Vote: 4 - 0 – Unanimously
Commissioner Fuentes abstained from voting on this item.
Court proceeded to Item.11.A.
1.
AI-61817
Approval of check register and payment of claims and bills - (Payments from Juvenile Probation, Adult Probation, LEOSE Fund, DA Motor Vehicle Theft Fund, DA Check Fraud Fund, DA Forfeiture Fund, Sheriff Forfeiture Funds, Constable Forfeiture Funds, HIDTA Forfeiture Funds and VIT Interest Fund are presented for recording purposes only.)
Attachments:
2.
Auditor's Office:
A.
AI-61829
Presentation of Fund Information Report
Attachments:
B.
AI-61757
Discussion, consideration and approval to process the University of Texas System 2017 support payment, in the amount of $1,000,000.00 pursuant to the Interlocal Agreement between Hidalgo County and the University of Texas System.
Attachments:
3.
2017 Intradepartmental transfers:
A.
AI-61801
2018 - D.A. CJD-BPU (1281)
Attachments:
B.
AI-61772
2017 - Executive Office (1100)
Attachments:
C.
AI-61795
2017 - Pct. 3 Rd. Maint. (1200)
Attachments:
D.
AI-61797
2017 - 370th DC (1100)
Attachments:
E.
AI-61774
2017 - Sheriff's Federal Sharing - US Justice (Fund 1229)
Attachments:
F.
AI-61769
2017 - Sheriff's Federal Sharing - U.S. Treasury (1228)
Attachments:
G.
AI-61759
2017- Hidalgo County Sheriff's Office (1100)
Attachments:
H.
AI-61781
2017 - Health & Human Services Dept. / Health Adm (1100)
Attachments:
I.
AI-61776
2017 - Health & Human Services Dept. / H.D. Adm (1293)
Attachments:
J.
AI-61752
2017 - Health & Human Services Dept. / Health Adm (1100)
Attachments:
K.
AI-61747
2017- Law Library- (1100)
Attachments:
L.
AI-61750
2017 - 332nd DC (1100)
Attachments:
M.
AI-61743
2017 - Pct 1 Sanitation (1100)
Attachments:
N.
AI-61745
2017 - Pct 1 Parks (1100)
Attachments:
O.
AI-61740
2017 - Pct 1 Adm (1200)
Attachments:
P.
AI-61736
2017 - Pct 1 R&B (1200)
Attachments:
Q.
AI-61742
2017 - Pct 3 Adm. (1200)
Attachments:
R.
AI-61722
2017 - Tax Office (1100)
Attachments:
S.
AI-61724
2017 - J.P. 2, 1 (1100)
Attachments:
T.
AI-61741
2017 - County Court at Law No. 2 (1100)
Attachments:
U.
AI-61748
2017 - CC#7 (1100)
Attachments:
V.
AI-61719
2017 - Constable Pct 1 (1100)
Attachments:
4.
2017 Interdepartmental transfers:
A.
AI-61808
Pct. 4 Sanitation (1100):
Approval of 2017 interdepartmental transfer from County Wide Adm. - Contingency to Pct. 4 Sanitation, Program 001 in the amount of $12,500.00.
Approval of 2017 interdepartmental transfer from County Wide Adm. - Contingency to Pct. 4 Sanitation, Program 001 in the amount of $12,500.00.
Attachments:
B.
AI-61806
Pct 2 Road Maintenance (1200): Approval of 2017 interdepartmental transfer from Pct 2 Administration to Pct 2 Road Maintenance in the amount of $6,000.00 to fund operating expenses.
Attachments:
C.
AI-61768
CO2014-PCT 1 (1345):
Approval of 2017 interdepartmental transfer from various CO2014-PCT 1 accounts to 7-1345-431-00-121-205-0-721, in the amount of $11,359.25 to fund Mile 17 (FM1015-FM491) Project.
Approval of 2017 interdepartmental transfer from various CO2014-PCT 1 accounts to 7-1345-431-00-121-205-0-721, in the amount of $11,359.25 to fund Mile 17 (FM1015-FM491) Project.
Attachments:
D.
AI-61777
CO2015A-Pct 1 (1347):
Approval of 2017 interdepartmental transfer form various CO2015A-PCT1 accounts to account 7-1347-431-00-121-205-0-721 in the amount of $14,746.07 to fund Pct 1 project M17 (FM1015-FM491).
Approval of 2017 interdepartmental transfer form various CO2015A-PCT1 accounts to account 7-1347-431-00-121-205-0-721 in the amount of $14,746.07 to fund Pct 1 project M17 (FM1015-FM491).
Attachments:
E.
AI-61764
Tax Office (1100):
Approval of 2017 interdepartmental transfer from Co. Wide Adm.-Contingency to Tax Office in the amount of $1,231.50 to fund interest payment in relation to interest due to a taxpayer for overpayment of taxes.
Approval of 2017 interdepartmental transfer from Co. Wide Adm.-Contingency to Tax Office in the amount of $1,231.50 to fund interest payment in relation to interest due to a taxpayer for overpayment of taxes.
Attachments:
F.
AI-61763
Pct 2 CRC-Alamo (1100):
Approval of 2017 interdepartmental transfer from Pct 2 Sanitation to Pct 2 CRC-Alamo in the amount of $460.00 to fund disposal services.
Approval of 2017 interdepartmental transfer from Pct 2 Sanitation to Pct 2 CRC-Alamo in the amount of $460.00 to fund disposal services.
Attachments:
5.
Planning Department:
A.
AI-61744
1. Certificate of Plat and Utility Status under Texas Local Government Code Section 232.028 (b)
2. Certificate of Water Service Availability under Texas Local Government Code Section 232.029 (c) (2)
2. Certificate of Water Service Availability under Texas Local Government Code Section 232.029 (c) (2)
Attachments:
6.
County Treasurer:
A.
AI-61749
Approval of Hidalgo County Quarterly Investment Report for Second Quarter 2017.
Attachments:
7.
Monthly Fee Reports:
A.
AI-61642
District Clerk Fee report for the month of August 2017 $543,968.13
Attachments:
8.
Executive Office:
A.
AI-61730
Approval of 457 plan hardship withdrawal request for employee #122335
Attachments:
B.
AI-61710
Approval of Right of Way Permits:
1). North Alamo Water Supply Corporation:
a). Speedy Gonzales Acres Subdivision, Mercedes, TX;
Proposing a bore 2" PVC casing for a 1" waterline from the centerline of Mile 9N go South 1,782 feet. Will bore Mile 2.5E from West to East.
b). Proposing a bore 2" PVC casing for a 1" waterline from the centerline of Mile 9N go South 2,508 feet. Will bore Mile 2.5E from West to East.
c). Proposing a bore 2" PVC casing for a 1" waterline from the centerline of Mile 9N go South 3,498 feet. Will bore Mile 2.5E from West to East.
2). Melden & Hunt, Inc.:
a). Crossing No.1: A proposed 8" pvc sdr26 sanitary sewer line crossing Alberta Road approximately 188.9 feet west of Sendero Street. A proposed drop manhole shall be installed approximately 5.3 feet south of center line of Alberta Road to connect to an existing sanitary sewer line.
b). Crossing No.2: A proposed 36" Storm drain line, running parallel to Alberta Road for approximately 428.6 feet and approximately 11.60 feet and 36.10 feet north of the center line of Alberta Road. Storm line beginning approximately 147.40 feet west of Sender Street.
c). Crossing No.3: A proposed 18" Culvert drain line, crossing Karyme Street (not open) approximately 31.50 feet north of Alberta Road and 166.9 feet west of Sendero Street.
1). North Alamo Water Supply Corporation:
a). Speedy Gonzales Acres Subdivision, Mercedes, TX;
Proposing a bore 2" PVC casing for a 1" waterline from the centerline of Mile 9N go South 1,782 feet. Will bore Mile 2.5E from West to East.
b). Proposing a bore 2" PVC casing for a 1" waterline from the centerline of Mile 9N go South 2,508 feet. Will bore Mile 2.5E from West to East.
c). Proposing a bore 2" PVC casing for a 1" waterline from the centerline of Mile 9N go South 3,498 feet. Will bore Mile 2.5E from West to East.
2). Melden & Hunt, Inc.:
a). Crossing No.1: A proposed 8" pvc sdr26 sanitary sewer line crossing Alberta Road approximately 188.9 feet west of Sendero Street. A proposed drop manhole shall be installed approximately 5.3 feet south of center line of Alberta Road to connect to an existing sanitary sewer line.
b). Crossing No.2: A proposed 36" Storm drain line, running parallel to Alberta Road for approximately 428.6 feet and approximately 11.60 feet and 36.10 feet north of the center line of Alberta Road. Storm line beginning approximately 147.40 feet west of Sender Street.
c). Crossing No.3: A proposed 18" Culvert drain line, crossing Karyme Street (not open) approximately 31.50 feet north of Alberta Road and 166.9 feet west of Sendero Street.
Attachments:
C.
AI-61762
Approval of Right of Way Permits:
1). Benchmark Utility Contractors, Inc.:
Carmen Avila Subdivision Phase I: The contractor proposes to install a 24" storm sewer line. The line will start on the north side of Mile 22 1/2N Road 1,500 feet east of Carmen Avila Road, the line will continue along the north side of Mile 22 1/2N Road easterly for a distance of 7,500 feet. Edinburg, TX
1). Benchmark Utility Contractors, Inc.:
Carmen Avila Subdivision Phase I: The contractor proposes to install a 24" storm sewer line. The line will start on the north side of Mile 22 1/2N Road 1,500 feet east of Carmen Avila Road, the line will continue along the north side of Mile 22 1/2N Road easterly for a distance of 7,500 feet. Edinburg, TX
Attachments:
9.
Headstart:
A.
AI-61615
Approval of Monthly Children's Applications for Program Year 2017-2018
Attachments:
B.
AI-61616
Approval of Monthly Texas Department of Agriculture Meals and Snacks Report: August 2017
Attachments:
C.
AI-61617
Approval of Monthly Special Services Report: August 2017
Attachments:
D.
AI-61613
Approval of Monthly Financial Report: August 2017
Attachments:
10.
Budget & Management:
A.
AI-61711
1. Approval of reimbursement in the amount of $766,601.89 to Aetna Insurance Company for claims paid on behalf of Hidalgo County from 09/07/17 to 09/20/17.
2. Approval of wire transfer to cover claims paid.
On motion by COMMISSIONER PCT. 4, JOSEPH PALACIOS, seconded by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, the Court made a UNANIMOUS vote of approval.
Vote: 4 - 0 – Unanimously
Commissioner Fuentes abstained from voting on this item.
| 09/07-13/17 | $428,360.07 |
| 09/14-20/17 | $338,241.82 |
| TOTAL | $766,601.89 |
On motion by COMMISSIONER PCT. 4, JOSEPH PALACIOS, seconded by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, the Court made a UNANIMOUS vote of approval.
Vote: 4 - 0 – Unanimously
Commissioner Fuentes abstained from voting on this item.
Attachments:
B.
AI-61390
Self-Insured (2202):
Requesting approval of reimbursement of the Hidalgo County Workers' Comp. Claims paying account for claims paid by Tristar Risk Management for the period of September 1-15, 2017 in the amount of $39,698.19 and requesting approval of wire transfer.
On motion by COMMISSIONER PCT. 4, JOSEPH PALACIOS, seconded by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, the Court made a UNANIMOUS vote of approval.
Vote: 4 - 0 – Unanimously
Commissioner Fuentes abstained from voting on this item.
On motion by COMMISSIONER PCT. 4, JOSEPH PALACIOS, seconded by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, the Court made a UNANIMOUS vote of approval.
Vote: 4 - 0 – Unanimously
Commissioner Fuentes abstained from voting on this item.
Attachments:
C.
Interfund transfers:
1.
AI-61788
Pct. 4 Hoehn Drainage Project (1200):
Approval of 2017 interfund transfer from Co. Wide Adm.-Contingency (1100-115-002) to Pct. 4 Hoehn Drainage Project (1200-124-159) in the amount of $55,000.00 to fund aid to govt agency expenditures.
Approval of 2017 interfund transfer from Co. Wide Adm.-Contingency (1100-115-002) to Pct. 4 Hoehn Drainage Project (1200-124-159) in the amount of $55,000.00 to fund aid to govt agency expenditures.
Attachments:
11.
Purchasing Dept - Notes:
A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FORWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FORWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
A.
AI-61794
Requesting authority to advertise and approval of procurement packets (i.e., specifications, legal notice etc.) as attached hereto for the provisions of: [Construction of Memorial Park Ph. I] in Precinct 4 with authority to re-advertise when and if applicable.
Martha Salazar informed that the concern is that the legal review draft that goes in the packet has not been completed, it is been done right now. She recommended approval, they can't release the packet, unless Mr. Crain returns the AIA document.
On motion by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, seconded by COMMISSIONER PCT. 4, JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval.
Vote: 4 - 0 -Unanimously
Court proceeded to Item.10.A. and B.
Martha Salazar informed that the concern is that the legal review draft that goes in the packet has not been completed, it is been done right now. She recommended approval, they can't release the packet, unless Mr. Crain returns the AIA document.
On motion by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, seconded by COMMISSIONER PCT. 4, JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval.
Vote: 4 - 0 -Unanimously
Court proceeded to Item.10.A. and B.
Attachments:
B.
AI-61804
PCT. 4
Acceptance and approval of payment for pay application #1 in the amount of $65,531.95 as submitted by RGV Asphalt, LLC for Street Improvements to Sunflower Road Project- Mile 17 Road to SH 107 Road (PO # 766578).
Acceptance and approval of payment for pay application #1 in the amount of $65,531.95 as submitted by RGV Asphalt, LLC for Street Improvements to Sunflower Road Project- Mile 17 Road to SH 107 Road (PO # 766578).
Attachments:
C.
AI-61721
Pct 2. CRC - Alamo:
Requesting approval to enter into an 36 month agreement for disposal of non-hazardous solid waste materials with Republic Services, Inc. through Requisition #358275.
Requesting approval to enter into an 36 month agreement for disposal of non-hazardous solid waste materials with Republic Services, Inc. through Requisition #358275.
Attachments:
D.
AI-61773
Approval to exercise the County's option to extend for a one (1) year term under contract #C-17-048-04-18 with BIC Development Corporation for Lease of Space for Off Premises Storage for WIC Program, under the same rates, terms & conditions.
Attachments:
E.
AI-61698
Authority to advertise and approval of procurement packet [i.e. specifications/requirements, legal notice, draft requirement agreement, etc.] as attached hereto for: "Lime Road Material and Delivery Services for Precinct No. 2"-RFB No.:2017-209-RFV including the re-advertising of project in the event no bids received and/or are rejected and project is still required.
Attachments:
F.
AI-61714
Requesting approval to execute two (2) Statements of Work [as required by vendor] describing the services related to PO #s 767079 & 767080 which were authorized/approved under Regular AI#-61148 [CC 08-22-17] with Netsync Network Solutions, Inc. to plan, design and configure network components as well as provide an upgrade to the Uninterruptible Power Supply equipment .
Attachments:
G.
AI-61720
Request authorization to remove the following asset from HUMAN SERVICES DIVISION (240) inventory, item cannot be located:
ASSET TAG #43154 Dell POWEREDGE 1600SC, SERVER XEON
ASSET TAG #43154 Dell POWEREDGE 1600SC, SERVER XEON
Attachments:
H.
AI-61650
Request to remove fixed assets from the Office of Emergency Management inventory list with detailed description of the assets attached as "Exhibit 1A and 2B".
Attachments:
I.
AI-61436
As required by vendor, approval to execute the attached State of Work Document [as reviewed and approved as to form by legal counsel] with Insight Public Sector, Inc. to stage, configure and install network components at the Courthouse through PO#746810.
There being no further business to come before said
Court, the meetings of the Commissioners' Court and the
Drainage District #1 Board are now hereby adjourned.
Dated this the 26th day of September, 2017
ARTURO GUAJARDO, JR., County Clerk
Hidalgo County, Texas
By: ______________________________
Norma G.Cantu, Deputy
I, ARTURO GUAJARDO, JR., County Clerk attest that this is an accurate accounting of a proceeding of the Commissioners’ Court held on September 26, 2017.
Signed this 26th day of SEPTEMBER 2017
ATTEST:
ARTURO GUAJARDO, JR.
County Clerk and Ex-Officio Clerk
Of the Commissioners’ Court of
Hidalgo County
By: ____________________________
(Seal) Norma G. Cantu, Deputy
Court, the meetings of the Commissioners' Court and the
Drainage District #1 Board are now hereby adjourned.
Dated this the 26th day of September, 2017
ARTURO GUAJARDO, JR., County Clerk
Hidalgo County, Texas
By: ______________________________
Norma G.Cantu, Deputy
I, ARTURO GUAJARDO, JR., County Clerk attest that this is an accurate accounting of a proceeding of the Commissioners’ Court held on September 26, 2017.
Signed this 26th day of SEPTEMBER 2017
ATTEST:
ARTURO GUAJARDO, JR.
County Clerk and Ex-Officio Clerk
Of the Commissioners’ Court of
Hidalgo County
By: ____________________________
(Seal) Norma G. Cantu, Deputy