SPECIAL MEETING - October 3, 2017
BE IT REMEMBERED, that on this 3rd day of October A.D., 2017, there was begun and held a SPECIAL MEETING of the Honorable Commissioners’ Court of Hidalgo County, Texas, wherein the following members thereof were present, to-wit:
| HONORABLE RAMON GARCIA HONORABLE DAVID FUENTES HONORABLE EDUARDO "EDDIE" CANTU HONORABLE JOSEPH PALACIOS |
HIDALGO COUNTY JUDGE COMMISSIONER, PRECINCT NO. 1 COMMISSIONER, PRECINCT NO. 2 COMMISSIONER, PRECINCT NO. 4 |
and ARTURO GUAJARDO, JR., COUNTY CLERK & EX-OFFICIO CLERK OF THE COMMISSIONERS’ COURT of Hidalgo County, Texas, wherein the following proceedings were had, to-wit:
 |
AGENDA CC REGULAR CONSENT COMMISSIONERS' COURT October 3, 2017 9:30 A.M. |
NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Commissioners' Court will be held at the Edinburg Council Chambers 415 W. University Drive, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
NOTICE TO THE PUBLIC
CONSENT AGENDA
The following items are of a routine or administrative nature. The Commissioners' Court has been furnished with background and support on each item, and/or it has been discussed at a previous meeting. All items will be acted upon by one vote without being discussed separately unless requested by a Court Commissioner, in which event the item or items will immediately be withdrawn for individual consideration in its normal sequence after the items not requiring separate discussion have been acted upon. The remaining items will be adopted by one vote.
On motion by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, seconded by COMMISSIONER PCT. 4, JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval with the exception of Item.4.A. to be pulled for further discussion.
Vote: 4 - 0 -Unanimously
Court proceeded to Item.4.A.
1.
AI-61920
Approval of check register and payment of claims and bills - (Payments from Juvenile Probation, Adult Probation, LEOSE Fund, DA Motor Vehicle Theft Fund, DA Check Fraud Fund, DA Forfeiture Fund, Sheriff Forfeiture Funds, Constable Forfeiture Funds, HIDTA Forfeiture Funds and VIT Interest Fund are presented for recording purposes only.)
Attachments:
2.
Auditor's Office:
A.
AI-61923
Presentation of Fund Information Report
B.
AI-61791
Pursuant to Local Government Code Section 115.0035, requesting approval of the attached reports.
Attachments:
C.
AI-61871
Pursuant to Local Government Code Sections 114.023-.025, requesting approval of Monthly Financial Reports for the Months of May 2017 and June 2017.
3.
2017 Intradepartmental transfers:
A.
AI-61911
2017 - District Attorney's Office (1100)
Attachments:
B.
AI-61913
2017 - Human Resources (1100)
Attachments:
C.
AI-61900
2017-County Auditor's Office (1100)
Attachments:
D.
AI-61866
2017 - General Litigation (1100)
Attachments:
E.
AI-61884
2017 - Budget & Management (1100)
Attachments:
F.
AI-61861
2017 - Facilities Management - Co Wide (1100)
Attachments:
G.
AI-61863
2017 - Facilities Management (1100)
Attachments:
H.
AI-61898
2017 - Pct 1 Sanitation (1100)
Attachments:
I.
AI-61849
2017- Pct 1 Admin (1200)
Attachments:
J.
AI-61853
2017- Pct 1 Parks (1100)
Attachments:
K.
AI-61890
2017 - CO2017-Pct 2 Rancho Blanco Rd Prj(Jcksn) (1351)
Attachments:
L.
AI-61893
2017- Pct.4 Road Maint (1200)
Attachments:
M.
AI-61892
2017- Pct.4 Sanitation (1100)
Attachments:
N.
AI-61891
2017- Pct.4 Admin (1200)
Attachments:
O.
AI-61847
2017 - Planning Dept. (1100)
Attachments:
P.
AI-61848
2017 - Constable Pct. #2 (1100)
Attachments:
Q.
AI-61819
2017 - Constable Precinct 4 (1100)
Attachments:
R.
AI-61830
2017 - I.T. (1100)
Attachments:
S.
AI-61831
2017 - Pct. 3 Sanitation (1100)
Attachments:
T.
AI-61838
2017 - WIC (1292)
Attachments:
U.
AI-61841
2017 - Health & Human Services Dept. / PHPR (1293)
Attachments:
V.
AI-61812
2017 - Elections (1100)
Attachments:
4.
2017 Interdepartmental transfers:
A.
AI-61895
Purchasing (1100):
Approval of 2017 interdepartmental transfer from County Wide Adm. - Contingency to Purchasing, Program 002.
Valde Guerra clarified that it should be program 001 and not program 002, with respect to the transfer.
On motion by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, seconded by COMMISSIONER PCT. 4, JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval.
Vote: 4 - 0 -Unanimously
Approval of 2017 interdepartmental transfer from County Wide Adm. - Contingency to Purchasing, Program 002.
Valde Guerra clarified that it should be program 001 and not program 002, with respect to the transfer.
On motion by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, seconded by COMMISSIONER PCT. 4, JOSEPH PALACIOS, the Court made a UNANIMOUS vote of approval.
Vote: 4 - 0 -Unanimously
Attachments:
B.
AI-61901
CO2017- Pct 2 San Juan CRC Youth Facility Prj (1351):
Approval of 2017 interdepartmental transfer from CO2017-Pct 2 Las Milpas Yth Facility Prj to CO2017-Pct 2 San Juan CRC Youth Facility Prj in the amount of 2,600.00 to fund project expenditures.
Approval of 2017 interdepartmental transfer from CO2017-Pct 2 Las Milpas Yth Facility Prj to CO2017-Pct 2 San Juan CRC Youth Facility Prj in the amount of 2,600.00 to fund project expenditures.
Attachments:
C.
AI-61854
Pct 2 Road Maint (1200):
Approval of 2017 interdepartmental transfer from Pct 2 Sgt. Trevino Rd Project to Pct 2 Road Maintenance in the amount of $33,116.67 to fund operating expenditures.
Approval of 2017 interdepartmental transfer from Pct 2 Sgt. Trevino Rd Project to Pct 2 Road Maintenance in the amount of $33,116.67 to fund operating expenditures.
Attachments:
D.
AI-61902
Pct.4
Approval of 2017 Interdepartmental Transfer from Pct.4 Motor Pool (program 126) to Pct.4 Doolittle Recovery (program 162) in the amount of $10,900.00.
Approval of 2017 Interdepartmental Transfer from Pct.4 Motor Pool (program 126) to Pct.4 Doolittle Recovery (program 162) in the amount of $10,900.00.
Attachments:
E.
AI-61834
Human Resources (1100):
Approval of 2017 interdepartmental transfer from County Wide Adm. - Contingency to Human Resources, Program 002 in the amount of $600.00.
Approval of 2017 interdepartmental transfer from County Wide Adm. - Contingency to Human Resources, Program 002 in the amount of $600.00.
Attachments:
5.
Planning Department:
A.
AI-61843
1. Certificate of Plat and Utility Status under Texas Local Government Code Section 232.028 (b)
2. Certificate of Water Service Availability under Texas Local Government Code Section 232.029 (c) (2)
2. Certificate of Water Service Availability under Texas Local Government Code Section 232.029 (c) (2)
Attachments:
6.
Monthly Fee Reports:
A.
AI-61751
District Attorney's Office Check Fraud Fees Monthly Report - August 2017
Attachments:
7.
Tax Refunds:
A.
AI-61828
| Account Number | Payer | Amount |
| K7200.00.000.0006.02 | PROPEL FINANCIAL SERVICES LLC | $12,811.05 |
| M4937.00.000.0002.00 | BLUEWAVE EXPRESS DEVELOPMENT III LLC | $4,269.88 |
Attachments:
B.
AI-61827
| Account Number | Payer | Amount |
| S3003.00.000.005A.00 | KOHL'S | $117,461.44 |
| T6835.2C.000.0001.00 | KOHL'S | $13,432.56 |
| S3003.00.000.005A.00 | KOHL'S | $19,467.62 |
Attachments:
8.
Membership Dues/Certifications:
A.
AI-61826
Requesting approval to pay the 2018 (CDCAT) County And District Clerks' Association of Texas membership dues for Arturo Guajardo, Jr., Hidalgo County Clerk, in the amount of $125.00, with authority for the County Treasurer to issue check after review, audit and processing procedures are complete by the County Auditor.
Attachments:
B.
AI-61824
Requesting approval to pay the 2018 (PRIA) Property Records Industry Association membership dues in the amount of $395.00 for Arturo Guajardo, Jr., Hidalgo County Clerk, and $50.00 for Associate membership dues for Annette Muñiz, Chief Deputy, in the combined amount of $445.00, with authority for the County Treasurer to issue check after review, audit, and processing procedures are completed by the County Auditor.
Attachments:
9.
Budget & Management:
A.
Interfund transfers:
1.
AI-61899
Pct. 4 Hoehn Drainage Project (1200):
Approval of 2017 interfund transfer from Co. Wide Adm.-Contingency (1100) program 002, to Pct. 4 Hoehn Drainage Project (1200) program 159, in the amount of $9,059.00 to fund aid to govt agency expenditures.
Approval of 2017 interfund transfer from Co. Wide Adm.-Contingency (1100) program 002, to Pct. 4 Hoehn Drainage Project (1200) program 159, in the amount of $9,059.00 to fund aid to govt agency expenditures.
Attachments:
10.
Purchasing Dept - Notes:
A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FORWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FORWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
A.
AI-61737
Approval of allowance expenditure no. 2 in the amount of $4,000.00 for Pct. 4 Recovery and Motor Pool Improvements from vendor, Synergy Builders of TX (C-17-067-03-21).
Attachments:
B.
AI-61869
Pct. #4:
Requesting approval of payment of invoice submitted by Hidalgo County Urban Program for contract contribution in the amount of $173,373.15.
Requesting approval of payment of invoice submitted by Hidalgo County Urban Program for contract contribution in the amount of $173,373.15.
Attachments:
C.
AI-61865
Pct. #4:
Requesting approval of payment of invoice submitted by Hidalgo County Urban Program for contract award shortage-in the amount of $64,058.85. See attached back up documentation
Requesting approval of payment of invoice submitted by Hidalgo County Urban Program for contract award shortage-in the amount of $64,058.85. See attached back up documentation
Attachments:
D.
AI-61845
PCT. 4
Acceptance and approval of payment for Application No.3 in the amount of $22,512.73 submitted by Rigney Construction & Development for Building Renovations at M Rd. (PO# 752997).
Attachments:
E.
AI-61844
Acceptance and approval to exercise the County’s option to extend the final one (1) year renewal allowed in contract #C-16-283-09-27 under the same rates, terms and conditions with Rio Grande Hauling, Inc. for the provision of “Aggregate Limestone Grade 4 (3/8 Edged Rock, Crushed)”-Pct 1 effective October 29, 2017 to October 28, 2018 .
Attachments:
F.
AI-61789
Requesting authority to advertise and approval of procurement packet (i.e.. specifications/requirements, legal notices, draft requirement agreement, etc.) as attached hereto: Hidalgo County Elections Department- "Printing and Mass Mail Out of Voter Registration Cards 2017" - RFB No.: 2017-178-10-25-SGS, including the re-advertisement of project in the event No Bids are received and/or are rejected and project is still required.
Attachments:
G.
AI-61818
Hidalgo County Human Resources is requesting approval to enter into a 36 month capital lease agreement with G.E. Capital Information Technology Solutions, dba, Ricoh USA, awarded vendor through Hidalgo County's membership/ participation with Texas Department of Information Resources, under contract DIR-TSO-3041, with all supporting documentation attached herein.
There being no further business to come before said
Court, the meetings of the Commissioners' Court and the
Drainage District #1 Board are now hereby adjourned.
Dated this the 3rd day of October, 2017
ARTURO GUAJARDO, JR., County Clerk
Hidalgo County, Texas
By: ______________________________
Norma G.Cantu, Deputy
I, ARTURO GUAJARDO, JR., County Clerk attest that this is an accurate accounting of a proceeding of the Commissioners’ Court held on October 3, 2017.
Signed this 3rd day of OCTOBER 2017
ATTEST:
ARTURO GUAJARDO, JR.
County Clerk and Ex-Officio Clerk
Of the Commissioners’ Court of
Hidalgo County
By: ____________________________
(Seal) Norma G. Cantu, Deputy
Court, the meetings of the Commissioners' Court and the
Drainage District #1 Board are now hereby adjourned.
Dated this the 3rd day of October, 2017
ARTURO GUAJARDO, JR., County Clerk
Hidalgo County, Texas
By: ______________________________
Norma G.Cantu, Deputy
I, ARTURO GUAJARDO, JR., County Clerk attest that this is an accurate accounting of a proceeding of the Commissioners’ Court held on October 3, 2017.
Signed this 3rd day of OCTOBER 2017
ATTEST:
ARTURO GUAJARDO, JR.
County Clerk and Ex-Officio Clerk
Of the Commissioners’ Court of
Hidalgo County
By: ____________________________
(Seal) Norma G. Cantu, Deputy