SPECIAL MEETING - October 10, 2017
BE IT REMEMBERED, that on this 10th day of October A.D., 2017, there was begun and held a SPECIAL MEETING of the Honorable Commissioners’ Court of Hidalgo County, Texas, wherein the following members thereof were present, to-wit:
| HONORABLE RAMON GARCIA HONORABLE DAVID FUENTES HONORABLE EDUARDO "EDDIE" CANTU |
HIDALGO COUNTY JUDGE COMMISSIONER, PRECINCT NO. 1 COMMISSIONER, PRECINCT NO. 2 |
and ARTURO GUAJARDO, JR., COUNTY CLERK & EX-OFFICIO CLERK OF THE COMMISSIONERS’ COURT of Hidalgo County, Texas, wherein the following proceedings were had, to-wit:
 |
AGENDA CC REGULAR CONSENT COMMISSIONERS' COURT October 10, 2017 9:30 A.M. |
NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Commissioners' Court will be held at the Edinburg Council Chambers 415 W. University Drive, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
NOTICE TO THE PUBLIC
CONSENT AGENDA
The following items are of a routine or administrative nature. The Commissioners' Court has been furnished with background and support on each item, and/or it has been discussed at a previous meeting. All items will be acted upon by one vote without being discussed separately unless requested by a Court Commissioner, in which event the item or items will immediately be withdrawn for individual consideration in its normal sequence after the items not requiring separate discussion have been acted upon. The remaining items will be adopted by one vote.
On motion by COMMISSIONER PCT. 1, DAVID FUENTES, seconded by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, the Court made a UNANIMOUS vote of approval with the exception of Items.4.A. and 9.C. to be pulled for further discussion.
Vote: 3 - 0 – Unanimously
Court proceeded to Consent Agenda Item.4.A.
1.
AI-62011
Approval of check register and payment of claims and bills - (Payments from Juvenile Probation, Adult Probation, LEOSE Fund, DA Motor Vehicle Theft Fund, DA Check Fraud Fund, DA Forfeiture Fund, Sheriff Forfeiture Funds, Constable Forfeiture Funds, HIDTA Forfeiture Funds and VIT Interest Fund are presented for recording purposes only.)
Attachments:
2.
Auditor's Office:
A.
AI-62012
Presentation of Fund Information Report
Attachments:
3.
2017 Intradepartmental transfers:
A.
AI-61980
2017 - Pct 2 Sanitation (1100)
Attachments:
B.
AI-61983
2017 - Pct 2 Parks (1100)
Attachments:
C.
AI-61986
2017 - Auditor's Office (1100)
Attachments:
D.
AI-61985
2017 - General Litigation (1100)
Attachments:
E.
AI-61944
2017 - Pct. 3 Rd. Maint. (1200)
Attachments:
F.
AI-61941
2017 - Pct. 3 Parks (1100)
Attachments:
G.
AI-61921
2017 - Constable Pct 1 (1100)
Attachments:
H.
AI-61939
2017 - Constable Precinct 4 (1220)
Attachments:
I.
AI-61926
2017 - Const Pct4 TTBH-VBLF (1285)
Attachments:
J.
AI-61924
2017 - Facilities Management (1100) Cty Wide Acct.
Attachments:
K.
AI-61965
2017 - I. T. Department (1100)
Attachments:
L.
AI-61951
2017 - I.T. - Co. Wide (1100)
Attachments:
M.
AI-61952
2017 - Constable Precinct 4 (1100)
Attachments:
N.
AI-61970
2017 - Elections (1100)
Attachments:
O.
AI-61955
2017 - Human Resources (1100)
Attachments:
P.
AI-61916
2017 - Fire Marshal (1100)
Attachments:
Q.
AI-61918
2017 - Probate Court (1243)
Attachments:
R.
AI-61919
2017 - 449th District Court (1100)
Attachments:
S.
AI-61935
2017 - Health & Human Services Dept. / H.D. Adm (1293)
Attachments:
T.
AI-61940
2017 - Health & Human Services Dept. / TB PREV & CNTRL (1293)
Attachments:
U.
AI-61914
2017 - Health & Human Services Dept. / Clinics (1100)
Attachments:
V.
AI-61989
2017 - Health & Human Services Dept. / ZIKA-PHPR (1293)
Attachments:
4.
2017 Interdepartmental transfers:
A.
AI-62004
Pct 2 Various Programs (1200):
Approval of 2017 interdepartmental transfer from Pct 2 Various Programs (Prg# 133 & 126) to Pct 2 Various Programs (Prg# 141 & 006) in the amount of $160,022.94 to fund project and operating expenditures.
Valde Guerra cleared that the caption should read Program 142 and not 141.
On motion by COMMISSIONER PCT. 1, DAVID FUENTES, seconded by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, the Court made a UNANIMOUS vote of approval.
Vote: 3 - 0 – Unanimously
Court proceeded to Consent Agenda Item.9.C.
Approval of 2017 interdepartmental transfer from Pct 2 Various Programs (Prg# 133 & 126) to Pct 2 Various Programs (Prg# 141 & 006) in the amount of $160,022.94 to fund project and operating expenditures.
Valde Guerra cleared that the caption should read Program 142 and not 141.
On motion by COMMISSIONER PCT. 1, DAVID FUENTES, seconded by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, the Court made a UNANIMOUS vote of approval.
Vote: 3 - 0 – Unanimously
Court proceeded to Consent Agenda Item.9.C.
Attachments:
B.
AI-62005
Pct 2 CRC-Alamo (1100):
Approval of 2017 interdepartmental transfer from Pct 2 Sanitation to Pct 2 CRC-Alamo in the amount of $3,800.00 to fund operating expenditures.
Approval of 2017 interdepartmental transfer from Pct 2 Sanitation to Pct 2 CRC-Alamo in the amount of $3,800.00 to fund operating expenditures.
Attachments:
C.
AI-62006
Pct 2 Parks (1100):
Approval of 2017 interdepartmental transfer from Pct 2 Sanitation to Pct 2 Parks in the amount of $4,700.00 to fund electricity expenditures.
Approval of 2017 interdepartmental transfer from Pct 2 Sanitation to Pct 2 Parks in the amount of $4,700.00 to fund electricity expenditures.
Attachments:
D.
AI-61994
CC & DC e-filing (1100):
Approval of 2017 interdepartmental transfer from Co. Wide Adm.-Contingency (1100) program 002, to CC & DC e-filing (1100) program 010, in the amount of $30,381 to fund Odyssey system expenditures.
Approval of 2017 interdepartmental transfer from Co. Wide Adm.-Contingency (1100) program 002, to CC & DC e-filing (1100) program 010, in the amount of $30,381 to fund Odyssey system expenditures.
Attachments:
E.
AI-61990
Salaries & Fringes Sweep (1100):
Approval to transfer lapsed salaries & fringes from various departments into the Co. Wide Adm.-Contingency account.
Approval to transfer lapsed salaries & fringes from various departments into the Co. Wide Adm.-Contingency account.
Attachments:
5.
Planning Department:
A.
AI-61953
Partial Release of Letter of Credit No. 9100115895
Lantana Acres No. 8 Subdivision- Pct.1 (Richard W. Ruppert) (Mile 22 ½ North Road & Engelman Gardens Road)
*Partial release of Letter of Credit request: $474,860.00
Lantana Acres No. 8 Subdivision- Pct.1 (Richard W. Ruppert) (Mile 22 ½ North Road & Engelman Gardens Road)
*Partial release of Letter of Credit request: $474,860.00
Attachments:
B.
AI-61948
1. Certificate of Plat and Utility Status under Texas Local Government Code Section 232.028 (b)
2. Certificate of Water Service Availability under Texas Local Government Code Section 232.029 (c) (2)
2. Certificate of Water Service Availability under Texas Local Government Code Section 232.029 (c) (2)
Attachments:
6.
Tax Refunds:
A.
AI-61915
| Account Number | Payer | Amount |
| P7050.00.000.03A1.00 | Corelogic Commercial Real Estate | $4,916.46 |
Attachments:
7.
Membership Dues/Certifications:
A.
AI-61930
Approval to pay 2017 annual membership dues to Texas Association of Governmental Information Technology Managers in the amount of $150.00 (Req. 359138) with authorization of County Treasurer to issue a check after auditing procedures are completed by County Auditor.
B.
AI-61669
JP 2/2:
Requesting approval for membership (2017), with Justice of the Peace and Constables association, INc. (STJPCA) for the following employee: Judge Munoz (Req. #00349171) for the amount of $50.00 with authority for County Treasurer to issue check after review, audit, and processing procedures are completed by the County Auditor.
Requesting approval for membership (2017), with Justice of the Peace and Constables association, INc. (STJPCA) for the following employee: Judge Munoz (Req. #00349171) for the amount of $50.00 with authority for County Treasurer to issue check after review, audit, and processing procedures are completed by the County Auditor.
Attachments:
8.
Budget & Management:
A.
AI-61885
1. Approval of reimbursement in the amount of $813,751.07 to Aetna Insurance Company for claims paid on behalf of Hidalgo County from 09/21/17 to 10/04/17.
2. Approval of wire transfer to cover claims paid.
On motion by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, seconded by JUDGE RAMON GARCIA, the Court made a UNANIMOUS vote of approval.
Vote: 2 - 0 -Unanimously
Commissioner David Fuentes abstained from voting on this item.
| 09/21-27/17 | $372,998.74 |
| 09/28-29/17 | $ 26,077.70 |
| 10/02-04/17 | $414,674.63 |
| TOTAL | $813,751.07 |
On motion by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, seconded by JUDGE RAMON GARCIA, the Court made a UNANIMOUS vote of approval.
Vote: 2 - 0 -Unanimously
Commissioner David Fuentes abstained from voting on this item.
B.
AI-61886
Self-Insured (2202):
Requesting approval of reimbursement of the Hidalgo County Workers' Comp. Claims paying account for claims paid by Tristar Risk Management for the period of September 16-30, 2017 in the amount of $29,153.97 and requesting approval of wire transfer.
On motion by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, seconded by JUDGE RAMON GARCIA, the Court made a UNANIMOUS vote of approval.
Vote: 2 - 0 -Unanimously
Commissioner David Fuentes abstained from voting on this item.
On motion by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, seconded by JUDGE RAMON GARCIA, the Court made a UNANIMOUS vote of approval.
Vote: 2 - 0 -Unanimously
Commissioner David Fuentes abstained from voting on this item.
Attachments:
9.
Purchasing Dept - Notes:
A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FORWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FORWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
A.
AI-61992
Requesting approval of payment for the following invoices listed below submitted by project engineer, B2Z Engineering, LLC., for engineering services provided for Pct 2 Projects:
| Project Name | Invoice Date | Invoice # | Amount | PO# |
| Palmer Pavilion Renovation Project | 10/03/17 | 20034 | $3,397.68 | 753329 |
| Community Resource Center (CRC) Youth Facility Project | 10/03/17 | 20035 | $388.24 | 753330 |
| GIS Mapping Services Project | 10/03/17 | 20036 | $3,136.12 | 758957 |
| County Wide Shop Facility Project | 10/02/17 | 20037 | $13,550.98 | 760512 |
| Off System Bridge Repair Detail Project | 10/03/17 | 20038 | $3,571.13 | 764295 |
| Military Highway Extension Project | 10/03/17 | 20039 | $23,696.32 | 764596 |
B.
AI-61997
Requesting approval of payment for the following invoices listed below submitted by project engineer, L&G Consulting Engineers, Inc., for engineering services provided for Pct 2 Projects:
| Project Name | Invoice Date | Invoice # | Amount | PO# |
| Nolana Loop Road Project | 09/30/17 | 11326516 | $5,484.98 | 735496 |
| Cesar Chavez Road Project | 09/30/17 | 11326514 | $97,556.02 | 732294 |
| Rancho Blanco Rd Extension Project | 09/30/17 | 11326517 | $5,258.00 | 744762 |
| Community Resource Center Youth Facility Project | 09/30/17 | 11326531 | $749.11 | 740929 |
| Nolana Loop Road Project | 09/30/17 | 11326519 | $46,183.62 | 760468 |
| Dicker Road Project | 09/30/17 | 11326503 | $6,973.12 | 762740 |
| Eldora Road Project | 09/30/17 | 11326515 | $49,130.79 | 764302 |
| Regional Linear Park Project | 09/30/17 | 11326502 | $9,822.07 | 759102 |
Attachments:
C.
AI-61996
Approve an "Order" establishing the "Public Purpose" for the purchase of American flag lapel pins (pursuant to Texas Constitution, Art.3, Section 52) from BuyBoard awarded vendor, Safeguard Universal, to honor Veterans of Hidalgo County on Veteran's Day.
Valde Guerra stated that Item.9.C. should have not been placed on the consent agenda.
On motion by COMMISSIONER PCT. 1, DAVID FUENTES, seconded by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, the Court made a UNANIMOUS vote of approval.
Vote: 3 - 0 – Unanimously
Court proceeded to Consent Agenda Item.8.A. & B.
Valde Guerra stated that Item.9.C. should have not been placed on the consent agenda.
On motion by COMMISSIONER PCT. 1, DAVID FUENTES, seconded by COMMISSIONER PCT. 2, EDUARDO “EDDIE” CANTU, the Court made a UNANIMOUS vote of approval.
Vote: 3 - 0 – Unanimously
Court proceeded to Consent Agenda Item.8.A. & B.
Attachments:
D.
AI-61988
Executive Office - New Courthouse Project:
Acceptance and approval of the following invoice in connection with drainage improvements at SH 107 & Bus 281 with authority for County Treasurer to issue payment after review and processing procedures are completed by County Auditor:
| Vendor | Invoice Date | Invoice# | Amount | PO# |
| L&G Consulting Engineers, Inc. | 9/30/17 | 11326518 | $23,875.00 | 750481 |
Attachments:
E.
AI-61974
PCT 1
Acceptance & approval of invoice 11326522 in the amount of $109,689.60 for Mile 6 Project - WA#1, as submitted by contracted/project engineer, L & G Consulting Engineers, Inc.
Acceptance & approval of invoice 11326522 in the amount of $109,689.60 for Mile 6 Project - WA#1, as submitted by contracted/project engineer, L & G Consulting Engineers, Inc.
Attachments:
F.
AI-61982
Pct. 4
1.) Acceptance and approval of invoice # 40005 submitted by project engineer B2Z Engineering (P.O. 767428) - Hidalgo County Precinct # 4 Mechanic's Shop in the amount of $4,905.51.
2.) Acceptance and approval of invoice # 40006 submitted by project engineer B2Z Engineering (P.O. 767241) - Hidalgo County Precinct # 4 Memorial Park Construction Phase Services in the amount of $593.77.
3.) Acceptance and approval of invoice # 0005036 submitted by Halff Associates, Inc. (P.O. 759817) - J.R. "Milo" Ponce Park in the amount of $912.20.
4.) Acceptance and approval of invoice # 11326511 submitted by project engineer L&G Consulting Engineers, Inc. (P.O. 736559) - WA#2 Mile 3 to 5 in the amount of $ 7,942.50.
5.) Acceptance and approval of invoice # 11326509 submitted by project engineer L&G Consulting Engineers, Inc. (P.O. 740893) - Mile 5 Project WA#1 in the amount of $ 6,503.84.
1.) Acceptance and approval of invoice # 40005 submitted by project engineer B2Z Engineering (P.O. 767428) - Hidalgo County Precinct # 4 Mechanic's Shop in the amount of $4,905.51.
2.) Acceptance and approval of invoice # 40006 submitted by project engineer B2Z Engineering (P.O. 767241) - Hidalgo County Precinct # 4 Memorial Park Construction Phase Services in the amount of $593.77.
3.) Acceptance and approval of invoice # 0005036 submitted by Halff Associates, Inc. (P.O. 759817) - J.R. "Milo" Ponce Park in the amount of $912.20.
4.) Acceptance and approval of invoice # 11326511 submitted by project engineer L&G Consulting Engineers, Inc. (P.O. 736559) - WA#2 Mile 3 to 5 in the amount of $ 7,942.50.
5.) Acceptance and approval of invoice # 11326509 submitted by project engineer L&G Consulting Engineers, Inc. (P.O. 740893) - Mile 5 Project WA#1 in the amount of $ 6,503.84.
Attachments:
G.
AI-61979
Pct. 4:
Clarification of payment request submitted by B2Z Engineering P.O. 767428 agenda item 61582 CC 09/12/2017 from $4,853.08 to $7,523.67.
Clarification of payment request submitted by B2Z Engineering P.O. 767428 agenda item 61582 CC 09/12/2017 from $4,853.08 to $7,523.67.
Attachments:
H.
AI-61949
Approval to exercise the second (2nd) of three (3) one (1) year renewal as provided in contract #E-16-264-10-25 for “Consulting Services for Self-Funded Insured Group Health for Employees” with Brown & Brown Lone Star Insurance Services, Inc. dba Alamo Insurance Group under the same terms, and conditions effective January 01, 2018 through December 31, 2018.
Attachments:
I.
AI-61942
Approval to exercise the one (1) year renewal as provided in contract #C-15-281-10-27 for “Dead Body Pickup and Transport Services" with Catalina Lopez dba Elite Transportation under the same terms, and conditions effective December 13, 2017 through December 12, 2018.
Attachments:
J.
AI-61873
Requesting approval of Amendment #5 to Sole Source declaration with "Conduent Government Systems, LLC formerly known as “Xerox Corporation”.
Attachments:
K.
AI-61905
Acceptance and approval to exercise the County's option to extend the final renewal option under the same rates, terms and conditions for "Healthcare Reform Employee Tracking Consultant" with Eligibility Tracking Calculators, LLC
L.
AI-61925
Requesting approval of the following invoices (for processing and payment) as submitted by contracted/project engineer, L&G Consulting Engineers Inc.:
| Invoice No. | Date | Project | Amount | PO # |
| 11326499 | 9-30-17 | South Detention Basin Project | $10,500.00 | 735730 |
| 11326496 | 9-30-17 | La Homa Row - WA #1 | $3,240.00 | 671613 |
| 11326507 | 9-30-17 | Veterans Blvd. WA #2 | $170,823.00 | 763269 |
| 11326508 | 9-30-17 | FM 676 (Mile 5) Project | $10,245.30 | 745880 |
| 11326513 | 9-30-17 | Mile 3 Phase III WA #3 | $59,280.00 | 760253 |
| 11326525 | 9-30-17 | FM 494 Shary Rd. WA #2 | $11,400.00 | 758025 |
Attachments:
M.
AI-61959
Approval of Payment Application No. 10 in the amount of $243,463.87 submitted by L&G Construction, awarded contractor for Precinct 3 South Detention Basin Project, as certified for payment by project engineer, L&G Engineers, C-16-161-08-09.
Attachments:
N.
AI-61904
Requesting authority to purchase a (1) 2018 Ford Police Interceptor Utility thru our membership/participation with Buyboard under contract 521-16 exp on 11/30/2019 in the amount of $27,899.00 thru requisition 349932 for Constable Pct. 1.
Attachments:
O.
AI-61903
Requesting authority to advertise and approval of procurement packet (i.e. specifications/requirements, legal notice, draft requirement agreement, etc.) as attached hereto for: Hidalgo County Tax Office-"Printing and Mailing of 2018 - 2019 and 2020 Tax Statements & Envelopes". Including the re-advertisement of project in the event No Bids are received and/or are rejected and project is still required.
P.
AI-61859
Acceptance and approval of proposal received and authority to purchase for the Hidalgo County Precinct No. 3 from John Deere (Deere & Company) - authorized dealer Neuhaus & Company, Ltd. awarded vendor [thru our membership/participation with Buy Board contract #529-17], for the following:
1. One [1] John Deere 5055E Utility Tractor at $40,677.81;
2. One [1] John Deere 520M Loader at $9,119.04;
3. One [1] John Deere MX6 Lift-Type Rotary Cutter-540 RPM PTO at $2,975.36;
through the processing of submitted Requisition #358983 through Purchase Order protocol for a total amount of $52,772.21.
1. One [1] John Deere 5055E Utility Tractor at $40,677.81;
2. One [1] John Deere 520M Loader at $9,119.04;
3. One [1] John Deere MX6 Lift-Type Rotary Cutter-540 RPM PTO at $2,975.36;
through the processing of submitted Requisition #358983 through Purchase Order protocol for a total amount of $52,772.21.
There being no further business to come before said
Court, the meetings of the Commissioners' Court and the
Drainage District #1 Board are now hereby adjourned.
Dated this the 10th day of October, 2017
ARTURO GUAJARDO, JR., County Clerk
Hidalgo County, Texas
By: ______________________________
Norma G.Cantu, Deputy
I, ARTURO GUAJARDO, JR., County Clerk attest that this is an accurate accounting of a proceeding of the Commissioners’ Court held on October 10, 2017.
Signed this 10th day of OCTOBER 2017
ATTEST:
ARTURO GUAJARDO, JR.
County Clerk and Ex-Officio Clerk
Of the Commissioners’ Court of
Hidalgo County
By: ____________________________
(Seal) Norma G. Cantu, Deputy
Court, the meetings of the Commissioners' Court and the
Drainage District #1 Board are now hereby adjourned.
Dated this the 10th day of October, 2017
ARTURO GUAJARDO, JR., County Clerk
Hidalgo County, Texas
By: ______________________________
Norma G.Cantu, Deputy
I, ARTURO GUAJARDO, JR., County Clerk attest that this is an accurate accounting of a proceeding of the Commissioners’ Court held on October 10, 2017.
Signed this 10th day of OCTOBER 2017
ATTEST:
ARTURO GUAJARDO, JR.
County Clerk and Ex-Officio Clerk
Of the Commissioners’ Court of
Hidalgo County
By: ____________________________
(Seal) Norma G. Cantu, Deputy